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What’s changing
You can now interact with the Gemini side panel while viewing PDFs. This new viewing experience works with all kinds of PDFs, such as: 
  • Scanned PDFs: Pictures of paper documents turned into PDFs. 
  • Native PDFs: PDFs created on a computer, not from a scan.
  • Text-heavy PDFs: Long PDFs with lots of writing. 
  • Table-heavy PDFs: PDFs with complicated tables. 
With this update, you can use Gemini in Drive to help you with PDF files in the following ways: 
  • Summarize: Get a quick overview of long, complicated PDFs. 
  • Ask questions: Find specific information or insights from the PDF. 
  • Create new content: Use PDF contents to make something new, like a study guide or an email draft. 
  • Bring in more information: Combine the PDF with other files you have in Google Drive by typing @. 
Gemini in Google Drive PDF viewer


Getting started 
Rollout pace 
Availability 
Available for Google Workspace customers with: 
  • Gemini Business, Enterprise, Education, and Education Premium add-ons 
  • Google One AI Premium 
Resources 
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What’s changing 
Today, we’re excited to announce that when you upload a video to Google Drive, captions for the video can be automatically generated. These captions are automatically generated using speech recognition technology to transcribe the audio. Automatically generated captions will be supported in English, with plans to expand to other languages in the future. 


Who’s impacted 
Admins and end users 


Why it matters 
Automatic caption generation can improve the accessibility of media stored in Drive and can save you the effort of manually creating captions. It also allows you to easily search for videos based on their content, making it much simpler to find the exact file you need. 


Additional details 
You can manually request automatic captions for any video that was uploaded prior to this new update. See end user instructions below for more information. 


Getting started 
  • Admins: 
    • This feature will be ON by default and as a result captions will generate automatically when a user uploads a video to Drive. Or, admins can choose between two options: 
      • Option 1: Disable this feature 
      •  Option 2: Set it so captions only generate when a user requests them for a specific video by going to the Admin console > Drive and Docs > Features and Applications > Automatically-Generated captions. 
    • Visit the Help Center to learn more about turning on automatically-generated captions for videos in Drive. 
  • End users: 
    • If your admin selects option 1, you can add generated captions by right-clicking the video in your Drive > Manage caption tracks > generate automatic captions. You can also generate captions when the video is playing by going to the three dot menu on top right > manage captions tracks > generate automatic captions. 
    • If your admin selections option 2, no action is required on your end and captions will automatically be generated upon video upload. 
    • Visit the Help Center to learn more about automatically generated captions. 
Rollout pace Availability 
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 
    • Note: Users with personal Google accounts must request automatic captions after uploading a video to Drive. 
Resources 
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What’s changing
Admins can create classification labels for users to apply to files in Google Drive. These classification labels are useful for many common workplace scenarios, including records management, classification, structured finding, reporting, auditing, and more. 

To improve granularity in enabling & governing labels, we are replacing and improving the existing “Labels” setting within Apps > Google Workspace > Drive & Docs and adding label-level application toggles to the Label Manager tool. 

Classification labels can be applied to a Workspace application once it's selected during the setup process. A lock icon will be displayed in line with the application toggle when the label is referenced by a policy, such as a DLP rule. To remove all rules that reference a specific label, go to the Data protection section of the Admin console > Security > Access and data control. 

The active labels in your Workspace domain will continue to function and will be auto-enabled for Drive & Doc as a result of this update.
  Getting started 
Rollout pace
  • This feature is available now 
Availability 
Available for Google Workspace: 
  • Business Standard, Plus 
  • Enterprise Standard, Plus 
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus 
  • Education Standard, Plus 
  • Frontline Starter, Standard
Resources 
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What’s changing 
Google Drive inventory reporting is now available in open beta, providing admins with enhanced visibility into the state of their data assets. By exporting this data into BigQuery, admins can gain a holistic view of how their data is classified, who can access it, and how it’s being used. Analyzing this data at scale helps admins address the challenge of understanding the full scope of their data assets, especially as it pertains to sensitive information and compliance with data policies.



Who’s impacted
Admins


Why it’s important
Compared to using APIs, Drive inventory reporting is a more efficient alternative to piecing together a full representation of Drive items from audit events and various other surfaces. The comprehensive view of the file corpus—including classifications, sizes, and locations—allows administrators to identify security risks, such as unauthorized access or oversharing. It also aids in ensuring compliance with regulatory requirements, like those for data retention and destruction. 


Getting started

  • Admins: Eligible Admins can enable this feature in the Admin console by going to Reporting > Data Integrations and enabling Drive Inventory Export. Visit the Help Center to learn more about Drive inventory reporting. Admins interested in providing feedback to the product team during the open beta can fill out this form.
  • End users: There is no end user impact or action required.

Rollout pace
  • This feature is available now for all eligible users.

Availability
Available for Google Workspace:

  • Enterprise Standard and Plus
  • Education Standard and Plus
  • Enterprise Essentials Plus
  • Frontline Standard

Resources

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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


All new appointments need to be booked through appointment schedules in Google Calendar 
Earlier this year, we announced that the appointment slots feature will be replaced by appointment schedules in Google Calendar. Starting this week, only appointment schedules can be created. In a couple of weeks, the appointment slots booking pages will no longer be available. At that time, all new appointments will need to be booked through appointment schedules. | Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual customers and Google One Premium users. | Visit the Help Center for detailed information about appointment schedules. 

Available in beta: migrate sensitive files to Google Drive with client-side encryption 
We are making it easier to programmatically import sensitive files to Google Drive with client-side encryption by providing code samples on Github. Eligible admins can apply for beta access to this Drive API feature using this form. | Available to Google Workspace Enterprise Plus; Education Standard and Education Plus.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Google Classroom now supports exporting grades and importing rosters and grade settings with PowerSchool SIS 
Google Classroom teachers can now export and import select information via the new integration with PowerSchool SIS. | Learn more about the integration with Classroom and PowerSchool SIS. 

Teachers will soon be able to create a new class in Google Classroom using Student Information System (SIS) data 
In the coming weeks, we will be introducing a new feature that allows teachers to set up a Google Classroom class using information directly imported from an SIS, including co-teachers, student rosters and class lists, grading categories and grading periods. Please note this feature is only available with our current SIS partners. | Learn more about creating new classes in Classroom using SIS data. 

Google Workspace extensions for Gmail, Google Drive and Google Docs are now available in open beta for Gemini (gemini.google.com) 
We’re pleased to announce Google Workspace extensions for Gmail, Google Drive and Google Docs are available for Gemini (gemini.google.com). When enabled, Gemini will be able to cross reference these apps as data sources to better inform its responses. | Learn more about the beta for Gemini (gemini.google.com). 

Import and export Markdown in Google Docs 
We’re introducing highly-requested features that enhance Docs' interoperability with other Markdown supporting tools. | Learn more about markdown in Docs. 

Clearer re-enrollment for Google Meet hardware devices 
We're updating the way Google Meet hardware devices are re-enrolled to provide a more intuitive experience for administrators. | Learn more about re-enrollment for Meet hardware devices. 

Available in beta: Policy Visualization across Google Docs, Sheets, Slides and Drive 
Users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be proactively informed about what actions are prevented by those policies. | Learn more about policy visualization.

Enable guardians to preview assigned classwork within Google Classroom
Guardian email summaries will now include links that let guardians preview their student's Classwork pages, including assigned work and attachments provided by the teacher. | Learn more about guardians and Classroom.

Completed rollouts

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

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What’s changing 
Currently, when there are security policies applied to documents, spreadsheets, presentations or files, users are given no central explanation of which actions, like downloading, making a copy, or external sharing are restricted. 

To improve upon this experience, users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be proactively informed about what actions are prevented by those policies. 

For example, if a user is interacting with a document affected by DLP-enforced information rights management (IRM) and a Trust Rule, they will see a shield icon, banner, and side panel that informs them of the restricted actions.
Policy Visualization across Google Docs, Sheets, Slides and Drive


Who’s impacted 
End users 


Why it matters 
With this update, users will be made aware of which actions they are taking that are disabled on a document, spreadsheet, slide or file due to data protection controls.

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • Any user will be able to see policy visualization if it's active on a document, but the owner of the document is used to determine if it's turned ON. 
    • A shield icon, banner, and side panel will automatically appear when security controls are present. 
    • Visit the Help Center to learn more about the policies that enable Policy Visualization: 

Rollout pace 
During the Open Beta period, this feature will be opt-in only. Customers who fill out this form will see the feature enabled in their specified domains within 7 days of sign-up. Customers may submit feedback here or email it to policy-visualization-open-beta@google.com. 


Availability
Policy visualization is enabled when the document, spreadsheet, slides or file owner belongs to the following Google Workspace editions: 
  • Business Starter, Standard, Plus 
  • Enterprise Starter, Standard, Plus 
  • Essentials Starter, Enterprise Essentials, Essentials Enterprise Plus 
  • Frontline Starter, Standard 
  • Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade 
  • Workspace Individual Subscribers 
Resources 
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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Shared drives can now have up to 100 levels of nested folders and 500,000 items 
Prior to this month, a folder in a shared drive could have up to 20 levels of nested folders and could contain a maximum of 400,000 items. Today, we’re excited to announce that we’ve increased the nested folder limit to 100 levels and the maximum number of items to 500,000. | Rollout to Rapid and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about shared drive limits in Google Drive. 

eSignature is now available for select Google Workspace customers 
As previously announced, starting July 15, 2024, we will begin rolling out eSignature for Google Docs to end users on select Google Workspace editions. eSignature offers a variety of features to help you streamline requesting and capturing signatures, helping you stay organized and keep your work moving along. Specifically, you can: 
  • Request eSignatures, including signatures from more than one user and from non-Gmail users. 
  • View the status of pending signatures and find completed contracts. 
  • Keep contract templates to initiate multiple eSignature requests. 
  • View an audit trail of completed contracts.
  • Use custom text fields to request additional information from signers, such as job titles, email addresses and more. 
  • Sign contracts from both mobile devices and PCs. 
Rollout to Rapid and Scheduled Release domains starts July 15, 2024 at a gradual pace (up to 15 days for feature visibility). | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Enterprise Essentials, Enterprise Essentials Plus, and Education Plus customers. | Learn more about sending signature requests & sign documents with eSignature.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Introducing a new experience for data regions reporting
We’ve introduced several new enhancements to Google Workspace data regions. | Learn more about data regions reporting. 

Access Management is now generally available in the European Union 
Access Management is now also generally available in the European Union — these controls allow customers to select the physical location from which Google support teams can access organizational data during support activities. | Learn more about Access Management. 

Manage your compliance and data controls from a single source in the Admin console 
We’ve centralized relevant features and information into a single location in the admin console: Data. | Learn more about compliance and data controls. 

Enhancing the Google Calendar appointment scheduling experience with additional features 
We’re updating appointment schedules by adding new features to enhance the overall experience. | Learn more about appointment scheduling updates. 

Pre-configure meeting notes, recordings, and transcripts from the Calendar invite 
Meeting hosts can now pre-configure meeting notes, meeting recordings, and meeting transcripts from the Calendar invite. | Learn more about meeting host capabilities. 

Use the Apple Volume Purchasing Program (VPP) to distribute apps for device enrollment and company owned devices 
In November 2023, we announced the ability to purchase and distribute iOS apps to user-enrolled devices through Apple’s Volume Purchase Program. Beginning this week, we’re expanding this functionality to include device enrollment and company-owned iOS devices. | Learn more about the Apple Volume Purchasing Program. 

Google Meet and Zoom interoperability now includes presented content via a wired HDMI connection 
We’re expanding the interoperability between Google Meet and Zoom to include the ability to present content via a wired HDMI connection. | Learn more about Google Meet and Zoom interoperability.

Rollout Update: setting the default camera framing option for Google Meet hardware devices
We recently announced several updates related to framing options on Google Hardware devices. This included the ability for admins to configure the default camera framing option for their hardware devices. After pausing rollout to optimize performance, we are pleased to announce that this feature is now fully available. | Learn more about default camera framing options for Meet hardware devices.

Access Google Meet artifacts with a new Google Drive API scope
We’re introducing a new OAuth scope for the Drive API: drive.meet.readonly. The new scope grants app access to read and download files from a user’s drive that were created or edited by Google Meet — this includes meeting transcripts, notes, recordings, and more. | Learn more about accessing Meet artifacts.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.



Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

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What’s changing 
We’re introducing a new OAuth scope for the Drive API: drive.meet.readonly. The new scope grants app access to read and download files from a user’s drive that were created or edited by Google Meet — this includes meeting transcripts, notes, recordings, and more. This granular level of authorization helps ensure Drive access is not provisioned too broadly and only the necessary files can be accessed.


Getting started
Rollout pace

Availability

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What’s changing
We’re pleased to announce the general availability of Gemini in the side panel of Docs, Sheets, Slides, and Drive. Through the side panel, Gemini can assist you with summarizing, analyzing, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. The updated interface automatically summarizes the content you're working on and provides contextually relevant prompts to help you get started. 


Who’s impacted 
End users 


Why you’d use it 
The side panel will use Google’s most capable models including the Gemini 1.5 Pro model with a longer context window and more advanced reasoning, allowing you to harness the power of Gemini directly from your most used Google Workspace apps. Here are a few examples of when you’d use it:
  • Docs: Gemini in Docs side panel can help you write and refine your content, summarize information, help you brainstorm, create content based off of other files, and more.
Gemini in Docs side panel

  • Slides: Gemini in Slides side panel can help you generate new slides, generate custom images, summarize presentations and more. 


    Side panel in Google Slides

Using Gemini in Slides side panel

  • Sheets: Gemini in Sheets side panel can help you track and organize data. In the side panel, you can quickly create tables, generate formulas and ask how to accomplish certain tasks in Sheets.

Using Gemini in Sheets side panel


  • Drive: Gemini in Drive side panel can summarize one or multiple documents,  get quick facts about a project, or deep dive on a topic without needing to find and click through numerous documents.



    Using Gemini in Drive side panel

Additional details
We’re also introducing Gemini in the Gmail side panel, which you can leverage to summarize email threads, draft an email, suggest responses to an email thread, and more. For more information, see our announcement on the Workspace Updates blog.

Getting started
  • Admins: There is no admin control for this feature.
  • End users: You can access the Gemini in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Slides, and Drive on the web. Visit the Help Center to learn more about collaborating with Gemini in Google Drive, as well as Google Docs, Sheets, and Slides.
Rollout pace

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What’s changing
We’re expanding visitor sharing, a feature that provides secure, pincode-based collaboration over sensitive data with people, to include client-side encrypted files. This allows users to securely collaborate with external partners on sensitive Google Drive, Docs, Sheets, and Slides files, while maintaining the confidentiality of the information with the granular control of encryption keys, identity verification and user permissions. 
External users can now securely collaborate on client-side encrypted files


Getting started 

Rollout pace 

Availability 
Available for Google Workspace: 
  • Enterprise Plus Education Standard and Plus 
Resources 
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What’s changing 
In addition to the recent announcement of audit logs for API-based actions, we’re introducing the ability for admins to see new audit logs in Google Drive for activity triggered by Gemini for Google Workspace. 

For example, if Gemini for Google Workspace accesses data from a set of files in response to a user query, an ‘item content accessed’ event is generated for each of the accessed files in the Drive log events. 


Who’s impacted 
Admins 


Why it matters 
These new audit logs offer admins greater transparency into how Gemini for Google Workspace and Gemini apps leverage your content from Drive, providing granular visibility for security and compliance. 

Gemini leverages the content of your Drive to provide more personalized responses based on your prompts. These logs focus on instances where Gemini specifically accesses Drive files on behalf of users to fulfill their requests. 


Getting started 
Rollout pace 
  • This feature is now available. 


Availability 
Available for Google Workspace: 
  • Gemini Business, Enterprise, Education, Education Premium 
Resources 
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What’s changing
We’re introducing a new feature that helps you track your shared Drive files through a new email digest. 

If you haven’t been active on Drive for 7 days and have multiple shared files that are unviewed, we’ll send you a reminder email that summarizes the files. This is particularly useful if you’re having a busy week or if you just got back to work after having time off. 

The digest email will include information about the unviewed files that were shared with you and a link to “See more activity” on the Drive Activity page. 
Stay on top of shared Drive files with automatic digest emails


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: This feature will be ON by default and you will automatically receive emails if you haven’t been active on Drive for 7 days and have multiple shared files that are unviewed. To adjust your settings for the email digest, go to your digest email > scroll to the footer > click on “unsubscribe here”. You can also do this by going to drive.google.com > Settings > Notifications > “Get summaries about recent files shared with you via the Drive digest". Visit the Help Center to learn more about Drive Email Digest for Shared Files.
Rollout pace 
Availability 
  • Available to all Google Workspace customers 
Resources 
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What’s changing
Drive log events provide admins with visibility into their organization’s user activity in Drive. Previously, download activity for files triggered by the use of Google Workspace APIs was not visible to admins as a Drive log event. 

Today, we’re adding audit logs for these API-based actions to the security investigation tool and the audit and investigation tool to expand upon an admin’s ability to identify, triage, and take action on security and privacy issues in their domain. 


Getting started 

Rollout pace
  • This feature is now available 


Availability
Available for Google Workspace: 
  • Business Starter, Standard, Plus 
  • Enterprise Standard, Plus 
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus 
  • Education Fundamentals, Standard, Plus, Teaching and Learning Upgrade 

Resources 
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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Expanding row limits in Connected Sheets for BigQuery 
Last year, we increased the maximum number of rows of results returned from BigQuery to 50,000 for pivot tables and data extracts. This week, we’re excited to announce this has been expanded to 100,000 rows for pivot tables and 500,000 rows for extracts (with a cell limit of 5 million). This will allow you to analyze even more results in Sheets from the petabytes of data in BigQuery. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, Google Sheets limitations, and getting started with BigQuery data in Google Sheets.

Custom text fields are now available for eSignature in Google Docs and Google Drive 
You can now input custom text fields when using eSignature. This gives you the flexibility to collect specific information as needed, including a phone number, job title, company name, and more. | Available to Google Workspace Individual users and other eligible Google Workspace customers who are on the eSignature alpha. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Learn more about sending signature requests & signing documents with eSignature.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Filter, sort, and display your Google Meet hardware devices by product service status 
You can currently filter, sort, and display your Google Meet hardware devices by whether they are online, offline, or experiencing an application load-failure. This week, we’re expanding these parameters to include whether the Calendar and Jamboard services are turned OFF. | Learn more about filtering, sorting and displaying Meet hardware devices. 

Introducing adaptive audio in Google Meet: creating ad-hoc meeting spaces with multiple laptops 
With “adaptive audio,” you and your team can join Google Meet using multiple laptops in close proximity without awkward echos and audio feedback. | Learn more about adaptive audio in Google Meet. 

Send emails to spaces in Google Chat 
After a space manager generates an email address for a space, members (or anyone in your domain with the email address) can send or forward any email to that space. This provides a great way for teams to easily triage or discuss email content with stakeholders within the space. The email will appear as a clickable card showing a snippet of the email in the designated space. | Learn more about sending emails to spaces. 

Manage spaces at scale with new Chat API functionality 
We are pleased to announce the launch for additional features of Chat API via the Developer Preview Program, enabling space management at scale on behalf of admin users. These new features are available to all users currently enrolled in the Developer Preview Program. | Learn more about new Chat API functionality. 

Introducing Gemini offerings for Google Workspace for Education customers 
Beginning May 23, 2024, Google for Education customers will be able to leverage new and powerful ways of working, teaching and learning with Gemini for Google Workspace with two new paid add-ons. | Learn more about Gemini Education and Gemini Education Premium add-ons.

Expanding voice typing and automatic captions to additional browsers 
We’re expanding support for voice typing and captions features to additional browsers, such as Edge and Safari. When a user turns on voice typing or captions, the web browser controls the speech-to-text service, determines how speech is processed, and then sends text data to Google Docs and Google Slides. | Learn more about voice typing features in additional browsers.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Expanding Google Drive admin settings to additional Google Workspace editions 
We’re expanding the following admin settings to Google Workspace Cloud Identity Free, Cloud Identity Premium and Essentials Starter editions: 
  • Disable Drive Offline 
  • Disable Add-ons 
  • Disable SDK and Drive for Desktop Back-up & Sync 
  • Set Sharing settings including Trusted Domains 
Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 20, 204. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, Education Fundamentals, Education Standard, Education Plus, Cloud Identity Free, Cloud Identity Premium and Nonprofits customers only. | Learn more about managing external sharing for your organization. 


View recent shares in the Google Drive Activity page 
Google Drive’s Activity page shows pending access requests, recent comments, and approvals for files, allowing you to quickly view recent activity and take action, all in one place. Starting this week, we are adding recent file shares in the Drive Activity page, which includes who shared a file and when the file was shared. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Available to all Google Workspace customers and Google Workspace Individual subscribers. | Learn more about Activity in Drive. 
View recent shares in the Google Drive Activity page


Hover to preview videos in Google Drive 
We’re introducing a new feature that lets you quickly preview videos in Drive in List mode by simply hovering your mouse over their thumbnail. Upon hovering, the video will start to play automatically and clicking on the video will open it in full-screen. While the video is in preview mode, you can turn captions and the sound on or off using the icons in the top right corner. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for June 4, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about viewing & reordering your files and folders.

Hover to preview videos in Google Drive



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Gemini (gemini.google.com) is now available to Google Workspace users in more territories and languages 
Gemini (gemini.google.com) is now available in more than 35 languages. | Learn more about additional languages for Gemini.

Gemini for Google Workspace feature Help me write now available in Spanish and Portuguese 
Help me write, an AI-powered writing features that help you quickly refine existing work or get you started with something new in Google Docs and Gmail using Gemini for Google Workspace, is now available in Spanish and Portuguese. | Learn more about Help me write in additional languages. 

Preview files in Google Drive with new hovercard feature 
We’re introducing file hovercards in Google Drive to improve this experience and help you complete tasks faster without having to open multiple tabs. Now, when you place your cursor over a file icon in Google Drive on the web, a hovercard will appear with a thumbnail of your file and other relevant information, such as file type, file owner, who recently modified the file and when they last modified the file. | Learn more about hovercards in Drive. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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Update

[July 2, 2024] Rollout to Rapid and Scheduled release domains is now complete. 

[July 1, 2024] We have updated the rollout information for this feature. See the Rollout section below for more details.

What’s changing

To review files in Google Drive, you currently have to open each file manually or right-click on a file and then click “Open with > Preview” from the context menu. Additionally, if you want to see what updates have been made to a file, you have to open the file and view the Activity Dashboard. 

Today, we’re introducing file hovercards in Google Drive to improve this experience and help you complete tasks faster without having to open multiple tabs. Now, when you place your cursor over a file icon in Google Drive on the web, a hovercard will appear with a thumbnail of your file and other relevant information, such as file type, file owner, who recently modified the file and when they last modified the file. 
Preview files in Google Drive with new hovercard feature


Who’s impacted 
End users 


Why you’d use it 
This new experience may help save time by enabling you to gain context on your files without having to open the information sidebar to view details and recent activity. 


Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 
Resources 
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What’s changing 
Google Drive is designed to work with keyboards, screen readers, braille devices, screen magnification, and more. Today, we’re excited to improve the accessibility of Google Drive by enabling first-letters navigation. 


First-letters navigation enables users to quickly and easily navigate a list of items in Drive via keypress. Users can move focus within a file list in Drive by pressing the first letter(s) of the file's name. Pressing the same letter again will navigate to the next item starting with that letter. 


In order to support first-letters navigation on Drive, we are migrating the existing single-letter shortcuts on Drive to multi-key shortcuts. 
First-letters navigation in Drive



Additional details 
Starting today, you can begin opting into the new shortcuts immediately through a banner notification in Drive or by going to Drive > Settings > Keyboard shortcuts > Update now. On August 1, 2024, Drive keyboard shortcuts will be automatically updated to first-letters navigation for all users. Once shortcuts are updated, you will also be able to see shortcuts where applicable in menus and on hover in toolbars in Drive. 


Getting started 

Rollout pace 
 
Availability 
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 
Resources 
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1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Enhancing search within the Google Drive app on Android devices
Last month, we introduced numerous improvements to the Google Drive search experience on iOS devices. Today, we’re excited to announce that these enhancements will be available on Android devices as well. | This feature is available for Rapid Release domains and is rolling out now to Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about finding files in Google Drive. 




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Build a Dialogflow CX Google Chat app that understands and responds with natural language 
The enhanced Dialogflow CX, now generally available, provides a new way of designing virtual agents by taking a state machine approach to agent design. Now, developers have clear and explicit control over a conversation, enjoy a better end-user experience, and gain access to an improved development workflow. | Learn more about Dialogflow CX Google Chat apps.


Dark mode now available in Google Drive web 
We’ve introduced a highly requested feature: Dark mode in Drive on web. This new setting aims to provide you with a more comfortable, customizable viewing experience for Drive. | Learn more about dark mode.


Launch the FigJam whiteboard app directly from Google Meet Series One Board 65 and Desk 27 devices 
You can now launch FigJam both in and out of an active Meet call from the Series One Board 65 and Desk 27 devices. | Learn more about the FigJam whiteboard app.


Use annotations to enhance your presentations in Google Meet 
We’ve introduced annotation tools in Google Meet. Presenters and their appointed co-annotators can use these tools to highlight content or make other notations over presented content. Annotations will be on by default when you begin presenting — you can open the annotations menu to access various tools such as a pen, disappearing ink, sticker, text box, and more. | Learn more about annotations. 


Promote space members to space managers using the Google Chat API 
You can now use the Chat API to promote space members to space managers. | Learn more about managing members using the Chat API. 


Available in beta: automatically log Google Voice calls made to Salesforce contacts 
We’re introducing a beta integration between Google Voice and Salesforce that makes it easier to track details of calls made in Voice. | Learn more about logging Google Voice calls made to Salesforce contacts. 


Google Chat apps can now subscribe to event notifications 
Google Workspace developers registered in our Developer Preview Program have been able to build Chat apps that can subscribe to Chat events using the Google Workspace Events API. We’re pleased to announce that as of today, this functionality is now available to all Workspace developers. | Learn more about Chat apps subscribing to event notifications. 


Now generally available: Chat interoperability between Google Chat and other messaging platforms 
At Google Cloud Next 2023, we announced interoperability between Google Chat, Microsoft Teams and Slack— powered by Mio and previously available to Workspace customers through a Beta program. We’re pleased to announce that as of today, this solution is generally available for Google Workspace customers. | Learn more about the interoperability of Google Chat.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   





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