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This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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Update

[July 8, 2025]: We have updated the Rollout section with the latest timelines -- please see below for more information.

What’s changing
Currently, when you’re using the Gemini app, you can use Gems, custom AI experts that can help you complete specific goals, tasks, and workflows based on your input. You can also take advantage of pre-made Gems as well, like writing editor, coding partner, sales pitch ideator, and more. 

Today, we’re bringing the power of Gems directly into the side panel of Google Docs, Slides, Sheets, Drive, and Gmail.

Who’s impacted
Admins and end users

Why you’d use them
Gems can help you further leverage the power of Gemini in a way that’s customized to your needs more efficiently by minimizing repetitive prompting. You can now take advantage of Gems directly from the side panel of several Google Workspace apps. This includes your custom Gems or pre-made gems. Without needing to switch between applications, you can use Gems in the side panel to:

  • Leverage a copywriting Gem to create posts and content tailored to your target audience, pre-loaded into the Gem.
  • Create a Gem that helps with sales interactions that is grounded on information for a specific company, prospect, or industry. 
  • Leverage an "assistant gem" tailored to your job role to help provide more relevant summaries for you and content for internal communications.
  • Leverage a Gem designed to help pressure test content from a certain persona (e.x C-Suite or CEO) to help you create the most compelling message.

Additional details
If you don't see a Gem that meets your needs, or want to customize a Gem for a specific task, you can create your own at gemini.google.com/gems/create. Both custom and premade Gems will appear in the side panel across all supported Workspace applications, and can leverage many Workspace capabilities including @ mentioning, accessing files and folders in your corpus, and more. Visit the Help Center for more information on working with Gems.

Getting started
  • Admins: There are no admin controls for Gems or Gemini in the side panel of supported Google Workspace apps.

  • End users: Visit the Help Center to learn more about using Gems. You can access the Gemini in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Slides, and Drive on the web. Visit the Help Center to learn more about collaborating with Gemini in Google Drive, as well as Google Docs, Google Sheets, and Google Slides, and Gmail.

Rollout pace

Availability
  • Available for Google Workspace customers who can access Gemini in the side panel of Workspace apps and Gems in the Gemini app.

Resources


Read More

What’s changing
Currently, you can utilize Gemini in Google Sheets to generate charts and valuable insights, and today we’re excited to bring AI directly into the cells of your spreadsheet with the power of AI function. 

From a cell, you can now input a specific prompt describing what you would like to do and an optional data range, and Gemini can do the following: 
  • Use relevant information from your spreadsheet to generate text that is tailored to your specific data. 
  • Summarize information by analyzing the content of your spreadsheet and highlighting the most important parts, so you can quickly understand your data. 
  • Categorize your data into meaningful groups, so you can easily detect patterns, such as user sentiment. ai functions in sheets

Here are some examples of how you’d use this feature: 
  • Text generation: 
    • =AI(“Write a formal ad copy for the product. Cater copy to the objective and target audience”, A2:C2) 
    • =AI("Create an email to the reviewer addressing specific items in their reviews.", A2:G2) 
  • Summarization: 
    • =AI("For the customer, write a one sentence summary of their feedback.", A2:D2) 
    • =AI("You are the owner of a pet sitting business. Write a 2 sentence summary for the customer about their pet’s last stay. Be a little funny.", F2) 
  • Categorization: 
    • =AI("Categorize the customer inquiry as a compliment, exchange request, or return request.",C2) 
    • =AI("Perform sentiment analysis on the emails sent by the customers to the barbershop.", C2)
If you want to refer to two ranges that aren’t contiguous, you can use concatenation in the prompt. Here are a few examples: 
  • =AI("Write a review of the hot sauce "&A2&" using only the ingredients "&D2&" and the popularity "&E2&".", A2:D2) 
  • =AI("Find the major themes in the customer feedback of "&B2&" using the rating "&C2&" and comments: "&D2&".") 
Who’s impacted 
End users 

Why you’d use it 
Now you can create hundreds of rows of data quickly to do things like categorize user feedback requests or write personalized emails, all without being an expert in data or spreadsheets. Regardless of your data needs, with instant access to Gemini from any cell in your Sheet, the Al function helps you get work done faster. 

Additional details 
  • We currently support text-based responses for text generation, summarization, categorization, and sentiment analysis queries. While the input information is optional, we recommend using it for optimal results. 
  • After generating, if an explicitly referenced cell or the prompt is updated, the cell shows an out-of-sync state, and keeps the previous output for reference. 
  • To refresh a cell, you can select one or multiple cells and press “refresh and insert.” 
  • You can select multiple cells with AI functions and generate outputs; however, only the first 200 selected cells with AI functions will be generated. You can wait for the generation to complete and select more cells to generate outputs. 
Getting started 
Rollout pace 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 25, 2025 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 22, 2025 
Availability 
Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources
Read More

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Admins can now deploy Context-Aware Access for the NotebookLM mobile app 
Earlier this year, we introduced the ability for admins to specify Context-Aware Access (CAA) policies when their users access NotebookLM. This week, we’ve expanded this to the NotebookLM app, which enables admins to set up access levels for the NotebookLM app based on a user’s identity and the context of the request (location, device security status, IP address). | Rolling out now to Rapid Release and Scheduled Release domains. | Context-Aware Access is available for Google Workspace Enterprise Standard and Plus; Education Standard and Plus; Enterprise Essentials Plus; Frontline Standard and Plus, and Cloud Identity Premium customers. | Visit the Help Center to learn more about protecting your business with Context-Aware Access, about qualifying Google Workspace editions and how to turn this service on or off. 

Introducing a new video player experience in Google Drive on Android devices 
Last year, we announced a smoother, more modern video player on the Google Drive web experience. This updated look and feel is now available when watching Drive videos on your Android device. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about storing & playing video in Google Drive. 

Improving the file upload experience on Android and iOS devices 
To improve Google Drive's mobile upload experience, we've launched more fine grained controls and proactive status updates. Starting this week, you’ll notice updates to: 
  • The initial upload screen where you can adjust the file’s name and location. 
  • The progress bar that tells you how many items are uploading and how long it will take. 
  • The Upload Tab where you can see all pending or recently completed uploads. 
Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about uploading files & folders to Google Drive.
Improving the file upload experience on Android and iOS devices
Support for file and people smart chips now available with Google Sheets API
Last month, we introduced the ability to take basic actions to create and modify tables via the Google Sheets API. This week, we’re expanding the API functionality to include the ability to write and read file and people smart chips. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Developer Documentation to learn more about the Google Sheets API.

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
    Google Meet now offers customizable caption styling
    You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you. | Learn more about caption styles in Meet. 

    Adding new admin settings to control Google Form responses 
    Admins can now independently control two distinct settings: whether users in their domain can respond to forms created externally, and whether users in their domain can share forms with external recipients. | Learn more about admin controls for Google Forms.

    Create a Google Vid from Google Slides 
    At Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers. | Learn more about creating a Vid using Slides. 

    Data migration log events are available in the Admin console 
    Beginning this week, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including: Who started a migration, What data is being migrated and When the migration was set up or executed, and more. | Learn more about Data migration log events. 

    Generate charts and valuable insights using Gemini in Google Sheets in additional languages 
    Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages: Spanish, Portuguese, Japanese, Korean, Italian, French and German. | Learn more about language expansion for Gemini in Sheets. 

    The Gemini app is now available to all education users
    We are expanding support for the Gemini app for Google Workspace for Education users of all ages. | Learn more about the Gemini app for education users.

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 
    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).


    Read More

    What’s changing 
    Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages: 
    • Spanish 
    • Portuguese 
    • Japanese 
    • Korean 
    • Italian 
    • French 
    • German 
    Who’s impacted 
    End users 

    Why you’d use it 
    This update reflects Gemini in Sheets’ enhanced intelligence as it now yields valuable outputs by transforming your requests into Python code, executing on them and then analyzing the results to perform multi-layered analysis. As a result, you’re able to do things like identify top-performing products and then instantly dive into their sales trends — all without writing a single line of code. 

    Additional details 

    Getting started 
    Rollout pace Availability 
    Available for Google Workspace: 
    • Business Standard and Plus 
    • Enterprise Standard and Plus 
    • Customers with the Gemini Education or Gemini Education Premium add-on 
    • Google AI Pro and Ultra 
    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources 

    Read More

    What’s changing
    Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. At that time, the generated charts could only be inserted as static images over cells in a spreadsheet. Starting today, Gemini can produce fully editable charts that regenerate if the spreadsheet data changes. 

    To create a chart, click Gemini in Sheets and type in a prompt, such as “create a chart with date on the x-axis and total on the y-axis.” Gemini will produce a chart in the side panel of Sheets, and once you insert it, the chart will appear on a new tab. There, you’ll be able to edit all aspects of the chart, including title, colors, and more. 
    Generate fully editable charts using Gemini in Google Sheets
    Who’s impacted 
    End users 
    Why you’d use it 
    This functionality enables users to generate editable charts using Gemini in Sheets. For example: 
    • A marketing manager analyzing campaign performance can ask "Create a bar chart showing campaign performance by market.” 
    • A small business owner managing cash flow can ask "Create a line graph with my annual projects each month this year.” 
    • A financial analyst investigating inventory trends can ask "create a pie chart showing the inventory amount breakdown from the past year.” 
    Additional details 
    • Generated charts are tied to the data in the newly created tab, not to the originally analyzed data. Any changes you want to make to the data in the chart should be made in the new tab. 
    • For the most accurate results, ensure your data is in a consistent format, with clear headers and no missing values. 
    • When asking Gemini in Sheets to analyze your data, be as specific as possible in your prompts to ensure Gemini understands your request. 
    • For complex analysis, Gemini in Sheets’ performance is most consistent in files below 1 million cells. 
    • For certain chart types, Gemini in Sheets may still produce charts as images. Image charts are not directly editable or linked to your Sheet data, so they won't update automatically if your data changes. 
    Getting started 
    Rollout pace 
    Availability 
    Available for Google Workspace: 
    • Business Standard and Plus 
    • Enterprise Standard and Plus 
    • Customers with the Gemini Education or Gemini Education Premium add-on 
    • Google AI Pro and Ultra 
    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources 
    Read More

    6 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


    Easily connect to BigQuery data using Saved Queries in Connected Sheets 
    We’re launching direct access to the BigQuery saved queries feature directly from Connected Sheets. Users can now quickly and easily create a new Connected Sheet by selecting a previously saved query under any project they have access to. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, getting started with BigQuery data in Google Sheets and writing & editing a query.

    Scan documents easier using Google Drive on Android devices 
    To improve upon the scanning experience in the Google Drive app on Android devices, we’re increasing the size and updating the style of the scan buttons. To scan something, open the Drive app on your Android device > scan a document > edit scan (if desired) > upload to Drive. | Rollout to Rapid Release domains is complete; Rolling out now to Scheduled Release domains, with expected completion by June 30, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about scanning documents with Google Drive.

    Scan documents easier using Google Drive on Android devices

    Chat apps can now create spaces with their own identity using the Google Chat API
    Last year, we introduced a feature through the Google Workspace Developer Preview Program that enables Chat apps to create spaces and memberships - using application identity - via the Google Chat API. This update further enhances Chat apps for real-time collaboration and allows for even more sophisticated and autonomous Chat apps by eliminating the need to create spaces and memberships on behalf of a user. This week, we’re excited to announce that this is now generally available for Google Workspace developers. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers. | Visit the Developer blog to see an example and learn more about what this means for developers. You can also visit our developer documentation to explore how to authenticate and authorize Chat apps, and learn how to create spaces and add space members using application identity.
    Chat apps can now create spaces with their own identity using the Google Chat API
    Export Gemini responses to a Google Doc or Sheet from Gemini in the side panel of Google Drive
    Users can collaborate with Gemini in Google Drive to perform various tasks, such as extracting data, drafting proposals, creating study guides and more. We’re excited to build upon this by giving users the ability to convert Gemini’s response directly into a Sheet or a Doc. After asking Gemini a question, click the ‘Export to Doc’ or ‘Export to Sheet’ button, and you’ll have an artifact that you can continue working on or share with others. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Google One AI Premium; Customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Google Drive.
    Export Gemini responses to a Google Doc or Sheet from the Gemini side panel in Google Drive

    Create even more interactive YouTube assignments in Google Classroom
    In 2024, we added AI-suggested questions that educators can easily attach to the video based on its content to save educators time. Today, we’re excited to announce that we’re expanding the collection of YouTube videos that have AI-suggested questions available. As a result, educators can create even more interactive YouTube assignments in Classroom more quickly and efficiently, with the help of Gemini. Before assigning the interactive video activity, educators will be able to edit the suggested questions ahead of attaching the YouTube video to the assignment. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Education Plus and the Teaching and Learning add-on. | Visit the Help Center to learn more about interactive questions for YouTube videos in Google Classroom.

    Your users can now express interest in upgrading their Google Workspace subscription 
    We’re introducing a simple way for Workspace end users to request an upgraded edition of Google Workspace from their admins. To send this request, Workspace end users will see a path to request an upgraded Workspace edition including additional Gemini features when they interact with Gemini, such as with the Gemini icon displayed across Workspace apps. This interaction will provide an end user a path to complete a request form for an upgraded Workspace edition. Super admins will receive this request by email, and from there they can choose to upgrade their Workspace subscription directly in the Admin console. | Admins can disable these requests at any time in the Admin console by going to Account > Account Settings > Gemini for Google Workspace, and deselecting the ‘User-requested upgrades’ setting — use this article in our Help Center for more information. | Please note this is only available for customers in the US and India with fewer than 300 licenses. | Rolling out now to Rapid Release and Scheduled Release domains. | Learn more about Gemini for Workspace, including our recent Gemini for Workspace announcements.

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

    Use Gemini in Drive to interact with folders in 20+ additional languages
    Last year, we added folder support to Gemini in the side panel of Google Drive. This week, we’re excited to announce this experience is now available in 20+ languages. | Learn more about language availability for Gemini in Drive. 

    Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more 
    Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. This week, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster. | Learn more about Gemini in Sheets. 

    Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app 
    Earlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for: Calendar, Docs, Drive, Gmail, Keep, Tasks. | Learn more about Workspace apps in the Gemini app. 

    Extract and categorize data in AppSheet with the power of Gemini 
    At Google Cloud Next 2025, we introduced Gemini in AppSheet solutions for AppSheet Enterprise Plus users. Now you can automatically extract key information from uploaded photos, parse through complex PDFs, or even categorize, route and prioritize incoming requests based on their content – all seamlessly within your existing AppSheet apps. The new AI Task (Preview) feature, powered by Gemini, makes this a reality. | Learn more about Gemini in AppSheet. 

    Upcoming Changes to Microsoft Exchange Migrations 
    Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 – migrations that are in progress will continue until completion. | Learn more about changes to Microsoft Exchange Migrations.

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 
    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
    Read More

    What’s changing
    Earlier this year, we made it easier for Google Sheets users, ranging from small business owners to marketing analysts, to visualize and analyze data using Gemini in Sheets. Since then, users have asked Gemini questions about their data and used AI to generate charts and valuable insights, such as contextual trends, patterns, and correlations between different variables in their data. 

    Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. Today, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster. 

    Building on the success of Gemini's ability to generate charts and insights, you can now use natural language to make changes to your spreadsheets that would previously have required more advanced expertise. 

    See Gemini in Sheets bring your data to life with powerful editing capabilities.

    Now, instead of needing to know the specific name of a feature or how to navigate through various menus, you can simply describe what you want to accomplish. For instance, you can ask Gemini to perform these types of edits in Sheets: 
    • Create dropdowns: Easily add data validation dropdowns to your sheets. For example, ask Gemini to "create a dropdown for product categories in column B". 
    • Apply conditional formatting: Highlight key data points with custom formatting rules. Try prompts like, "highlight sales above $1000 in green". 
    • Generate pivot tables: Summarize and analyze large datasets with automatically generated pivot tables. Ask, "create a pivot table showing total sales by region". 
    • Apply filters: Quickly narrow down your data view. For example, "filter the sheet to only show orders placed in April". 
    • Sort data: Organize your data for better analysis. Use prompts like, "sort the sheet by revenue, highest to lowest". 
    After Gemini generates the edit, a preview card appears detailing the changes. Simply click "Apply" to implement them or select the "undo" option and a settings icon lets you refine the edit to your exact needs. 

    Who’s impacted
    End users

    Why you’d use it 
    This update brings a new level of intelligence to Sheets, allowing you to modify your spreadsheets using natural language. Instead of navigating through multiple menus or performing numerous manual steps, you can simply tell Gemini in Sheets what you want to do. For example, quickly format your data for better readability, create dropdowns to streamline data entry, or generate pivot tables to summarize key trends with simple, intuitive commands. 

    Additional details 
    • Gemini in Sheets currently operates on a single table range at a time. 
    • Conditional formatting has the following limitations: 
      • Gradient conditions are not supported. 
      • Text formatting options (bold, italic, strikethrough) are not supported. 
    • Dropdowns have the following limitations: 
      • Multi-select dropdowns are not supported. 
      • Selecting colors is not supported. 
      • Selecting from a range is not supported. 
      • Advanced options (invalid data reaction, display style) are not supported. 
    • Pivot tables have the following limitations: 
      • Calculated columns are not supported. 
      • Pivot groups are not supported. 
    Getting started 
    Rollout pace
    Availability 
    Available for Google Workspace: 
    • Business Standard and Plus 
    • Enterprise Standard and Plus 
    • Customers with the Gemini Education or Gemini Education Premium add-on 
    • Google One AI Premium 
    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources 

    Read More

    4 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

    Create custom emojis using the Google Chat API 
    The Google Chat Custom Emoji API is now generally available for Google Workspace developers. You can now call the Chat API to manage custom emoji when custom emoji are enabled for your organization: 
    Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers. | Visit the Developer documentation to learn about creating a custom emoji and more. 

    Use tables with the Google Sheets API 
    Following the improvements made to tables in Google Sheets in March and April, we’re excited to introduce API support for tables. Now, users will be able to take basic actions to create and modify tables via the Sheets API. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using tables in Google Sheets and developer documentation to learn more about tables. 

    Deep Research is now available on the Gemini mobile app 
    In February, we made Deep Research available to Google Workspace users. Now, you can use Deep Research in the Gemini mobile app, too. Deep Research brings hours of research to your fingertips in mere minutes by exploring complex topics on your behalf and presenting its findings in a comprehensive, easy-to-read report. | Visit the Help Center to learn more about performing in-depth research and how to get started with the Gemini mobile app. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app.

    File upload to Gems in the Gemini app is now supported in more languages 
    You can now add files to your Gem instructions in the Gemini app in all supported languages. Uploading files from your device or Google Drive to your Gem instructions gives your Gem more context and helps tailor its responses to meet your specific needs. | Admins: File upload from Google Drive requires you to turn on Workspace apps in Gemini. Visit the Help Center to learn more about turning Google Workspace apps on or off for your organization. | End users: Visit the Help Center to learn more about using Gems. File upload from Google Drive requires you to connect Google Workspace apps. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users accessing the Gemini app as a core service.

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

    Enhance Your Organization’s Security with Out-of-Domain File Warnings in Google Workspace
    This week, we’re launching Out-of-Domain file-level warnings, now publicly available to all Google Workspace users. | Learn more about Out-of-Domain File Warnings in Google Workspace.

    Use NotebookLM to generate Audio Overviews more than 50 languages
    Audio Overviews are lively “deep dive” discussions between two AI hosts who summarize key topics in your sources. These turn documents, slides, charts and more into engaging discussions with one click and are especially useful for learning on-the-go. This week, we’re excited to expand Audio Overviews to over 50 languages in Beta. | Learn more about Audio Overviews in new languages.

    Expanding Google Vids to Business Starter, Enterprise Starter and Nonprofit customers
    We’re excited to expand Google Vids to Business Starter, Enterprise Starter, and Nonprofit customers, giving them full access to Vids, and access to Vids AI features for a limited time. | Learn more about the Vids expansion.

    Express yourself and quickly respond to emails with emojis reactions in Gmail
    We’re excited to introduce the ability for users to react to emails in Gmail with emojis. This new feature allows users to quickly respond, acknowledge receipt of an email, and express themselves more authentically. | Learn more about emoji reactions in Gmail.

    Google Voice gets support for three way calling and a refreshed in-call user interface
    We’re pleased to introduce two significant updates for Google Voice: support for three way calling and an overall enhanced, redesigned in-call user interface. | Learn more about three way calling.

    Start a conversation with Gemini in the side panel of Google Drive about specific files
    We recently added clickable “nudges” at the top of the Drive homepage and folders to help you get started with Gemini in Drive even faster, and this week we’re introducing updates that make starting a conversation with Gemini about a specific set of files easier. | Learn more about Gemini conversations in Drive about specific files.

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 
    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    Read More

    What’s changing

    Today we’re launching Out-of-Domain file-level warnings, now publicly available to all Google Workspace users. Specifically, a badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain. You'll also see a pop-up with more details and the option to report the externally owned file for abuse. 

    An image showing a Google Doc with the word "External" displayed in a small yellow badge next to the document title. The badge has been clicked, and a pop-up window appears with more information stating that “This document is owned by someone outside your organization. Be cautious about sharing sensitive information
    Image of "External" badge displayed in Google Docs


    This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.


    Additional details
    • Known Limitations:
      • For externally shared content, the badge will not be displayed if any internal Google Groups have access to the document, even if these groups have external members.
      • If any service accounts have access to the document, the External badge will be displayed, even if the service account is owned internally.


    Getting started
    Screenshot of the Google Workspace Admin console, navigated to Sharing settings. At the bottom of the page, a new section labeled "Highlight external files" is highlighted. The checkbox is checked, and the description reads: "Mark external files shared or owned externally as “external” to flag that content may be viewable outside your organization.
     Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled


    Rollout pace

    Availability
    • Available for all Google Workspace customers, as well as Cloud Identity customers

    Resources
    Read More

    4 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

    Improving the email signature experience for the Gmail app on Android devices 
    Starting this week, if no mobile signature is set in the Gmail app on your Android device, your web signature will be inserted when drafting an email. This signature will include support for images, logos, and text formatting just as it appears when sending from web Gmail. If you prefer not to use the web signature on your Android device, you can set a non-empty mobile signature (such as your name). | Rolling out to Rapid Release domains now on Android devices; launch to Scheduled Release domains planned for April 21, 2025 on Android devices. | Rollout to Rapid Release and Scheduled Release domains is complete on iOS devices. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about creating a Gmail signature.
    mobile signature in Gmail on Android devices
    Set default colors and fonts for new scenes and objects in Google Vids 
    We’re excited to announce that users can now set default colors and fonts for newly inserted scenes and objects like shapes and textboxes in Google Vids. To do so, in the toolbar, click Customize Styles > click New objects and scenes at the bottom right of the “Styles” panel. From there you can set colors and fonts for individual object types. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus, Enterprise Standard and Plus, Essentials, Enterprise Essentials and Enterprise Essentials Plus and Education Plus. | Visit the Help Center to learn more about Google Vids.
    Set default colors and fonts for new scenes and objects in Google Vids


    Group by view aggregation now available for tables in Google Sheets 
    Last year we announced that when using tables in Google Sheets, you’ll have access to our new type of view, group by, where you can aggregate your data into groups based on a selected column. This week, we’re excited to introduce the ability to apply column-level aggregations when in a group by view. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 21, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using tables in Google Sheets. 
    Group by view aggregation now available for tables in Google Sheets

    Google Workspace apps are now available for the Gemini mobile app 
    Workspace apps (formerly known as Workspace Extensions) for the Gemini app are now available on Android and iOS devices in open beta. When enabled, Gemini can connect across your apps, like Gmail, Docs, Calendar, and Drive, to provide more context to your prompts without the need to switch between multiple apps. We expect general availability to begin rolling out by the end of April 2025. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app as a core service. | Admins can visit the Help Center to learn more about turning Google Workspace apps on or off in Gemini. | End users can Visit the Help Center to learn more about using Google Workspace apps in Gemini.


    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    New sidebar with design elements in Google Slides makes building presentations easier 
    To help you find the features you need when creating, building and presenting Google Slides faster, users will now be able to access templates, image generation, new design components and more in a new sidebar on the right side of your canvas. | Learn more about the new sidebar in Slides. 

    Introducing Audio Overviews, now available in the Gemini app 
    Leveraging the same technology that powers NotebookLM’s Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. | Learn more about Audio Overviews in the Gemini app. 

    Help me create in Google Docs now available in seven additional languages 
    Help me create in Docs is now available in seven additional languages: Spanish, Portuguese, Japanese, Korean, Italian, French, and German. | Learn more about language availability for Help me create.

    Support for continuous framing on select Logitech Google Meet on ChromeOS 
    If you’re joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device, you can now take advantage of the devices built-in continuous framing. | Learn more about framing on select Logitech Google Meet on ChromeOS. 

    Pre-configure the Google Workspace apps admin setting for the Gemini app ahead of general availability 
    Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. | Learn more about the admin setting. 

    Introducing updates to sources for NotebookLM and NotebookLM Plus 
    We’re introducing additional updates that improve upon the NotebookLM user experience as it relates to sources. | Learn more about new NotebookLM updates. 

    NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers 
    The Gemini app is now a Core Service for all education customers, NotebookLM is now a Core Service for all education customers and NotebookLM Plus, the premium version of NotebookLM, is now a Core Service for customers with Gemini Education and Gemini Education Premium add-ons. | Learn more about NotebookLM and the Gemini App.

    More options for exporting your Google Workspace data are available in open beta
    Beginning today, Admins can choose from several options when exporting their organization’s data (also known as ‘takeout’). | Learn more about exporting your Google Workspace data are available in open beta.


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

      For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
      Read More

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