EVM.2Day School Foundation and Sports Festival Nikkie M. Jumaquio

NEC
NIKKIE EVENTS COMPANY
YOUR EVENTS, WE ORGANIZE!

COMPANY PROFILE
Nikkie Events Co., is located at Pag-asa Street,
Casile, Llanera, Nueva Ecija. Owned and managed by
Ms. Nikkie M. Jumaquio who dreams to help others to
make their dream events into reality. We take the
worries out by choosing the best, profesionals,
coordinators, and develop events that everyone will
remember.
Mission
Our mission is to provide our clients the most
amazing event and to make their occasion a
memorable and unforgettable.
Vision
Our vision is to become one of the most known and
trusted event planner and coordinator not just in
Llanera, but also in whole Nueva Ecija.
Letter to Client
February 21, 2019
Mr. Marlon Galvez
City of Cabanatuan, Nueva Ecija
Mr. Galvez,
Greetings! I am please to offer you our proposal to be your partner in organizing this event. Our company believe that we should
enjoy and treasure every moments of our life, either in school, in house, or everywhere. We are excited to be part of your 2-day
School Foundation and Sports Festival.
Organizing an event like this is not new to us, we have 12-year experience in organizing School Foundations and other occasions. We are surely
offer you a glamorous and joyful School Foundation and Sports Festival. Should you decide to contract with us, your ideas about this event will be
put into reality.
For more information, you can check out our company website at www.Nikkieevents.Com or contact us at 09215446032

Thank you very much and God bless!

Sincerely yours,
Nikkie M. Jumaquio
Event Organizer
0921-544-6032

Letter to Supplier
March 25, 2019
Mr. JP Dela Cruz
Manager
JP’s Chairs and Tables and Catering Utensils for Rent
Cabanatuan City
Dear Mr. JP,
Greetings!
We, Nikkie Events Company, choose to have your service for our client’s 2-day School Foundation and Sports Festival on April 4, 10
am – 5pm, and April 5, 1pm – 5pm at Araullo University Gymnasium. We want our client to experience the best services we can offer
to him. knowing the quality of your chairs and tables, we believe that you can collaborate with us in serving our valuable client.
To personally discuss the details, you can visit our office at Pag-asa Street, Casile, Llanera, Nueva Ecija. Also, you can reach us
through cellphone number 09215446032or email us at nikkieevents.com.
We are looking forward for your favorable response.
Thank you!
Sincerely Yours,
Nikkie M. Jumaquio
Owner
Nikkie Events Co.
Previous and Regular Client
Client: Mrs. Rowena

Pangilinan
7th Birthday of her Daughter
Mr. and Mrs. Sibayan
Family Reunion
Contract
This Event Contract states the terms and conditions that govern the contractual agreement between Nikkie Events Company having its principal place of
business at Casile, Llanera, Nueva Ecija, and Mr. Marlon Galvez who agrees to be bound by this Contract.
WHEREAS, the Client is conducting a 2-day School Foundation and Sports Festival, on April 4 and 5, 2019; and
WHEREAS, the Company agrees to manage the Event according to the terms and conditions herein.
NOW, therefore, in the consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Client covenant
and agree as follows:
1. COMPANY’S DUTIES. The Company shall handle the management and planning duties for the Event in the manner described on Schedule attached
hereto.
2. PAYMENT. The total cost to be paid to the Company by the Client for the services shall be P43, 815. the dates on which payments are due are listed on
the payment schedule attached hereto.
3. CANCELATIONS. In the event circumstances change and the Client must cancel the Event, the Company will make its best efforts to modify its planning
to reflect the Client’s needs. However, the Client agrees and acknowledges that a change in short notice may cause severe complications for the
Company and thus the Client shall forfeit its deposit of 20% in the event the Client must cancel the Event within 30 days of the stated date of the Event.
4. PROMOTION. The Client hereby authorizes the Company to utilize the Client’s logo and associated trademarks as well as any media, photos, or footage
from the Event, in promoting the Company’s services.
5. NO MODIFICATION UNLESS IN WRITING. No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.
6. APPLICABLE LAW. This Contract an the interpretation of its tern shall be govern by and constructed in accordance with the laws of the State of
Philippines and subject to the exclusive jurisdiction.
Nikkie M. Jumaquio Mr. Marlon Galvez
IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below.
Owner of Nikkie Events Company Client
Date: DATE:
SIGNATURE: SIGNATURE:
Organizational Chart
Nikkie M. Jumaquio
General Manager
Kelly P. Dela Cruz

Marketing Director
Archie M. Casimiro
Operational/Planning Manager
Mary Jane J. Villasoto Cristine P. Aquino

Catering Supervisor Entertainment Supervisor
Suppliers Services
Chairs and Tables for Judges JP's Chairs and Tables and Catering
SUPPLIERS
Utensils for Rent

09366675139
Sounds and Lights Party Jam Digital Lights and Sound
09178284297
Photographer Princess L. Olario
09569303205

Snacks for Judges Joey’s Restaurant Cafe
(044) 463 1033
Referee Arnold Clamonte
09500422946
ALTERNATIVE SUPPLIER
Suppliers Services
Dina’s Catering Services Dina Lava
(044) 600 0895
Audio Pro Lights and Sounds 09284327596
Photographer Jonielyn Sta. Maria
09072646889
Snacks for Judges Razon’s of Gagua
(02) 781 6047
Referee Allen Villajuan
09755938528

CONTACT Event Brief

Nikkie Events Co.
COORDINATOR Pag-asa Street, Brgy. Casile
Llanera, 3126 Nueva Ecija
09215446032
Name of Event 2-day School Foundation Day and Sports Festival

Objective To create a joyful and unforgettable School Foundation and Sports
Festival to the students of their school.
Client Marlon Galvez
Day / Date / Time Thursday and Friday / April 4-5,2019 / 10am - 5pm, 7:30am-6pm
Budget Allocation P43,815

Participants Students
Venue and Location PHINMA-Araullo University Gymnasium
Parking Access PHINMA-Araullo University Parking Lot
PROGRAM FLOW
Time Activities
(First day) 10:00 am Start of the program
10am - 11pm Prayers, Flag Ceremony, and introduction of activities
11am - 12pm Special number from the AU dancers, and other students.
12pm - 1pm Lunch
1pm - 3pm Volleyball Competition for girls
3pm - 5pm Basketball Competition for boys
(Second Day) 7:30am - 8am Prayers, and Flag Ceremony
8am - 10am Championship Game for Volleyball
10am - 12pm Championship Game for Basketball
12pm - 1pm Lunch
1pm - 2pm Introduction of Judges
2pm - 5pm PASIKLABAN of all department of AU
5pm - 6pm Awarding of Certificates
Detailed Budget Proposal

Supplier Budgeted Amount
Snacks, Tables and Chairs for Judges P15,000
Sounds and Lights P15,000
Sound system
Wireless Microphone
Sound Generator and
Electrician
Photographer (1) P3,000
Referee P3,000
Snack for Judges P2,100
TOTAL EXPENSES P38,100

CF 15% P5,715
GRAND TOTAL P43,815
MENU
Foods and Beverages Amount
Pancit Canton 120 x 3 360
Ham, Egg, and Cheese Sandwich 95 x 3 285
Pancit Palabok 100 x 3 300
Chicken Sandwich 55 x 3 165
Kiat kiat (500g) 110 x 2 220
Grapes (seedless, 560g) 223.44 x 2 446.88
Pineapple Juice 55 x 3 135
Water 31.25 x 6 187.5
Total 2099.38

Floor Plan (1 day and half of 2 day )

st nd
Women's CR Bleachers E
E X
B
N A I
T S T
R
K
E
T
VOLLEYBALL STAGE
A
N
B
A
L
COURT
C L COURT E

E X

I
Men's Bleachers T
CR
Floor Plan (2nd day)
Women's
CR
Bleachers E
X
E
N J
I
T U T
R D
A Bleachers G STAGE
N E E
C S
E X
I

Men's
CR
Bleachers T
Possible Risks

1. Storage of food Have a backup catering/food

supplier.
2. Shortage of budget Have a contingency fund which is
well explained to the clients.
3. Ventilation/power interruption Have a backup power generation.
4. Local traffic condition Provide a map including alternate
route to the guest.
5. Stressed out team members Shifting of schedules or relieving.
Open communication with the
members.

Safety Precautions
 Ensure that everything needed for the event is well-provided.
 Check the location's safety; fire exits, and fire extinguisher.
 Identify the venue capacity to avoid risks that may arise out of
overcrowding.
 Events management must always be proactive, getting ready
for the emergency and providing immediate solutions.
 Having proper coordination/open communication among the
involved parties.

Thank you and God bless!

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NEC

NIKKIE EVENTS COMPANY

YOUR EVENTS, WE ORGANIZE!

Dear Mr. JP,

Client: Mrs. Rowena

Kelly P. Dela Cruz

Mary Jane J. Villasoto Cristine P. Aquino

Utensils for Rent

CONTACT Event Brief

Name of Event 2-day School Foundation Day and Sports Festival

Budget Allocation P43,815

TOTAL EXPENSES P38,100

Floor Plan (1 day and half of 2 day )

1. Storage of food Have a backup catering/food

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