Address: 277 Brgy. Sampaguita Gen.

Tinio, Nueva Ecija

Contact No. 0927-1509476 / 044-9583335

Email: smyca31@gmail.com

st
1
Birthday

CARRIBEAN THEMED
PARTY

SUBMITTED BY: Susana May R. Lopez

 COMPANY PROFILE

“ We treasure your events for it’s your precious memories.”

BY: SUSANA MAY R. LOPEZ

277 Brgy. Sampaguita, Gen. Tinio, Nueva Ecija
0927-1509476 / 044-9583335
Email add: smyca31@gmail.com
MAGNIFIC EVENTS started in the year 2017 when the owner decided to venture into events
management. Susana May R. Lopez is the person behind this idea and also the owner of this company.

MAGNIFIC EVENTS cater all kinds of celebrations, either personal, organizational, cultural,
leisure and even religious events. It offers exceptional kind of service to meet the clients’ expectations and
satisfaction because MAGNIFIC EVENTS knows that in every celebration, every detail matters.

MAGNIFIC EVENTS hope to be able to service you, and if that happens, we will make sure
that you and your guests can enjoy a grand event, leaving with nothing to do but to enjoy yourselves. We’ll
take of the rest, and that’s a PROMISE because we want to make your exclusive event become a
remarkable experience to everyone.

This is MAGNIFIC EVENTS, a responsible, active and modest in making events timeless.

MISSION
Our mission is to plan and create events responsibly, actively and modestly, with
creativity, innovative ideas and strategies, organizational abilities, deep knowledge and
professional expertise in both marketing and events management, and limitless
resources to deliver a remarkable experience and to make timeless memories to our
clients.

VISION
Our vision is to be the leading events coordinator in the province and to be
known in the region and whole country as well. We also aim to provide highly
recommended services to our clients that will exceed their expectations.

OBJECTIVES

MAGNIFIC EVENTS is expected to offer service:

þ To meet the client’s expectations and to provide satisfaction.

þ To create a remarkable experience and timeless memories to its clients.

þ To deliver exceptional skills and professional expertise in events management.

þ To provide job opportunities to skilled individuals.
þ To give thanks to our Creator who gave us the ability and knowledge to plan and
organize events.
 SERVICES OFFERED

OUR EVENTS

A. PERSONAL EVENTS B. ORGANIZATIONAL EVENTS

Wedding Class Reunion

Anniversary Product Launch

Gender Reveal Graduation
Birthday JS Prom
Family reunion Christmas Party
Baptismal Pageant

C.LEISURE EVENTS D. CULTURAL

Sports Festival
Recreation Exhibit

OUR SERVICES

A. IN-HOUSE

 Full Planning and Coordination Services

 Mid-Planning Service
 On the Day Coordination Service
 Venue Styling with balloon and backdrop

B. THROUGH OUR PARTNERS

 Venue Set-up and Specialized Styling

 Food and Beverage Catering
 Photography and Videography
 Entertainment
 Souvenir Items anad Give-aways
 Couture
 Lights and Sound System
 Coffee, Candy and Mobile Bar
 Photobooth
 Invitations
 Floral Arrangement
 Hair and Make-up
 SUPPLIERS AND
CONTRACTORS

VENUE

MOMENTS EVENTS PLACE

SANCIANGCO EXT. BARERRA, CABANATUAN CITY
0955 198 6119

ACROPOLIS NORTH CAMP

KM 110 MAHARLIKA HIGHWAY, SUMACAB ESTE
CABANATUAN CITY
( 044) 806 1722

DREAMWATER FUN AND RESORT HOTEL

BRGY. STO. TOMAS, PENARANDA, NUEVA ECIJA
(044) 486 6145

CATERING SERVICES

Contact details
(044) 491 0233 / 0922 877 4592
facebook/pg/mels-event- Contact details
management-catering-services
(044) 493 1772 / 0919 584 4053
facebook.com/lamarang Contact details
BISTRO 360
0915 203 2659
LAMARANG pinedacatering.com
 PINEDA’S CATERING

SUPPLIERS AND
CONTRACTORS
CAKES AND DESSERTS

Contact details Contact details

Contact details
0915- 880 6170 0936 958 6717
0917 525 4513
facebook.com/cakeland facebook.com/piece of cake

EDNA’S CAKELAND PIECE OF CAKE ZEKKILICIOUS

PHOTO AND VIDEO COVERAGE

MARTIN DV FLORANTE STARBUGS

Contact details Contact details

Contact details 0919 227 9276 / 0927 243 7714 0933 853 3205 / 0925 720 0511
0916 701 3484 facebook.com/florante starbugs@yahoo.com

INVITATIONS AND SOUVENIRS

SHYLLA’S BOUTIQUE SASSY PRINT

Contact details Contact details

 facebook.com/sassyprint

SUPPLIERS AND
CONTRACTORS
EVENTS STYLIST AND FLORIST

PARTY DEN CASA FLORA CREATIVE DIY

Contact details Contact details Contact details

0995 313 5978 0909 833 0906 0917 109 0344
facebook.com/partyden.com facebook.com/casaflora facebook.com/pg/stancreativediy

ENTERTAINMENT

PUPPET SHOW TEAM GEN KIKOMAGICIAN

Contact details Contact details Contact details

0909 251 8452 0917 554 3242 0995 251 8452

MONKEY INFLATABLES TENT KING

Contact details Contact details

0917 836 5343 0975 636 7431
 LETTER OF INTENT

January 4, 2020

MRS. GLORIA L. TURNER

Kearny, New Jersey, USA
Gen. Tinio, Nueva Ecija

Good day Mrs. Turner!

We, the MAGNIFIC EVENTS, a responsible, active and modest in making

events timeless is an event planning and management specialist venturing for
almost three years now. We may be new in the industry but MAGNIFIC EVENTS
offers exceptional kind of service to its clients to meet their expectations and
provide fulfillment and satisfaction. We can make your exclusive events and
occasions become a remarkable and memorable experience to everyone. We
organize corporate and social events for individuals and businesses and offer a
variety of packages and services according to the occasion.
In view thereof, MAGNIFIC EVENTS would like to thank you for
contacting us regarding your daughter’s first birthday. As an event management
service provider, we assure and guarantee you to deliver the following:
 A well-planned and organized birthday party with fun-filled games and magic
shows.
 An expert and professional suppliers/contractors: a host for the execution of the
program flow, a magician for the magic show, a photographer and videographer
for the pictorial and video coverage of the celebration, a designer/stylist for the
decorations, table setting and backdrop, print shop for the invitations and
souvenirs, catering services for the food and event ushers and usherettes for the
smooth management of the entire event.
 A pleasant, soothing ambience that will make your guests feel at ease.

Attached herewith is the event proposal with estimated cost and list of
suppliers/contractors with their packages and cost which is flexible to suit your
working budget. MAGNIFIC EVENTS hope to be able to service you, and if that
happens, we will make sure that you and your guests can enjoy a grand event,
leaving with nothing to do but to enjoy yourselves. To discuss with the further
details of our proposal, may I request for a personal meeting with you in your
humble home on the date and time convenient for you? My contact details are also
included in our proposal, just feel free to contact me or you can visit my office
anytime.

Thank you very much. God bless.

Sincerely yours,

Susana May R. Lopez

Owner – MAGNIFIC EVENTS

EVENT BRIEF

CONTACT PERSON: Mrs. Susana May R. Lopez

COORDINATOR: Magnific Events
277 Brgy. Sampaguita, Gen. Tinio,
Nueva Ecija
0927-1509476 / smyca31@gmail.com
EVENT THEME: Caribbean Themed Birthday Party
DATE/DAY/TIME OF EVENT: May 9, 2020,Saturday,10:00am–
2:00pm
VENUE: Acropolis North Camp
KM 110, Maharlika Highway, Sumacab
Este, Cabanatuan City ( 044) 806 1722
INVITATION: 130 pcs
PURPOSE: 1st Birthday Celebration
PARKING ACCESS: In front of Acropolis North Camp
HOST: Mrs. Gloria Turner
GUESTS: 200 Persons
AUDIO/ VISUAL: 3 microphones
5 speakers
2 projectors
1 amplifier
1 laptop
EVENT SET-UP: Venue Decoration and Preparation 4:00am
Lights, Sounds, Projector 4:00am
Catering Services 9:00am
Registration 9:00am
 Photobooth 9:00am
DIRECTIONAL SIGNAGES: Fire Exit
Parking lot
Entrance
Exit
Swimming Pool Area
Shower Area

EVENT TEAM

SUSANA MAY R. LOPEZ Project Manager

organizations interests.

Providing advice on the

management
projects.

Organizing the various

professional people
working on project.

JEROME E. LOPEZ Program Coordinator Provide necessary backup

for the entering of new
member.

Batch and process

application.

KAYE AMIS Venue Coordinator Identify requirements for

the venue.

AILEEN OCENAR Equipment Coordinator Coordinate a regular

vehicle and
equipment
maintenance.

ORPHA MAE BOTE Official Coordinator Organize the orientation

and the synchronization
of the program to the
hired officials.
 ALFRED RAYO Hospitality Coordinator Overseeing the
management of visitor’s
accommodation and travel
arrangements.

KATHERINE BALBIDO Merchandising Coordinator Coordinating with the

sales team.

EVENT SUPPLIERS
BISTRO 360
ROAST BEEF WITH MUSHROOM GRAVY SAUCE
FISH FILLET WITH TARTAR SAUCE
CREAMY VEGETABLES
GRILLED BABY BACKRIBS
FRIED CHICKEN
PASTA CARBONARA AND SPAGHETTI
STEAMED RICE
CATERING SERVICES BUKO PANDAN FOR DESSERT
CUCUMBER JUICE
UTENSILS
CATERING PERSONNEL

ACROPOLIS NORTH CAMP

TABLES AND CHAIRS WITH COVER FOR 200 PAX
PROJECTOR
BUFFET TABLES WITH SKIRTING
6 HRS USE OF VENUE
FREE USE OF SWIMMING POOL
VENUE SIGNAGES
HOTEL ACCOMMODATION
EDNA’S CAKELAND
9X6 INCHES SINGLE LAYER PERSONALIZED CAKE
SWEETS AND PASTRY CORNER FOR THE KIDS
CHOCOLATE FOUNTAIN
CAKE
MARTIN DV PRODUCTION
PHOTO & VIDEO PHOTO ALBUM
100 5R SIZE PICTURES
16X20 SIGNFRAME WITH 8R SIZE PICTURE
2X5 FT. TARPAULIN
DVD VIDEO
PHOTOBOOTH FOR 4 HRS

TEAM GEN
PHOTO & VIDEO
1 EVENT HOST
2 CLOWNS AND MAGICIAN
PUPPET SHOW
BUBBLE SHOW
FACE PAINTING
SHYLLA’S BOUTIQUE
50 PCS LOLLIPOP BALLOONS
50 PCS BALLOON TWISTING
STYLING AND
150 PCS PARTY HATS
DECORATIONS
100 PCS PERSONALIZED INVITATIONS
100 PCS LOOTBAG WITH TOYS
PABITIN WITH TOYS
PIÑATA
2 PCS PARTY POPPERS
 CASA FLORA
PHOTO & VIDEO BACKDROP
COUCH FOR THE CELEBRANT AND FAMILY
FLOWERS AND BALOONS
DECORATION OF THE VENUE
DECORATION OF CHAIRS AND TABLE
STAGE DECORATION

EVENT CONCEPT AND MOTIFF

EVENT PLACE

CARIBBEAN THEMED IDEAS

CAKES AND DESSERTS

INVITATIONS AND SOUVENIRS

 PROGRAM FLOW

Time Activity In-charge

9:30AM-10:00AM Arrival of Guests and registration EVENTS STAFF

10:00AM-10:05AM Invocation/Prayer
PARISH PRIEST

10:05AM-10:10AM Welcome Message PARENTS OF THE

CELEBRANT

10:10AM-10:15AM Presentation of Birthday Celebrant EMCEE

10:15AM-10:45AM Parlor Games CLOWNS

10:45AM-11:15AM Magic Show EMCEE
11:15AM-11:45AM Puppet Show CLOWNS

Singing of Happy Birthday and Cake

11:45AM-11:55AM CELEBRANT
Blowing

Food Time and AVP, Picture Taking with

11:55AM-12:25PM GUESTS
the celebrant at the stage

CLOWNS
12:25PM-12:40PM Bubble Show

PARENTS OF THE
12:40PM-12:45PM Thank You Message
CELEBRANT

GUESTS AND EVENTS

12:45PM-1:00PM Give Aways and Picture Taking
TEAM

1:00PM-4:00PM Swimming Time GUESTS

 BUDGET PROPOSAL

SUPPLIERS/
CONTRACTORS/ INCLUSION AMOUNT
SERVICES

ACROPOLIS NORTH 6 Hours use of Event Hall P 100,000.00

CAMP Chairs and Table
Projector
Sound System
Swimming Pool
Hotel Room Accommodation (4 Suite)

BISTRO360 Food and Drinks for 200 Person

Food Starters / Pica Pica 125,000.00
2 Lechon
Kitchen Utensils
Catering Personnel

EDNA’S CAKELAND 9x6 Inches Personalized Cake 20,000.00

Dessert Buffet for kids
Chocolate Fountain

MARTIN DV Photo and Video Coverage 50,000.00

Pictorial for Celebrant and Family
PRODUCTIONS
4 Hours Photobooth

TEAM GEN 1 Event Host

2 Clowns 30,000.00
Magic Show
Bubble Show
Face Painting

SHYLLA’S BOTIQUE Invitations

Souvenirs 30,000.00
Party Loot Bags
Give aways

CASA FLORA Stage Decorations

Flower Arrangements 20,000.00
Ceiling Design
Photowall
 COORDINATION FEE 75,000.00
(15%)

TOTAL BUDGET P 450,000.00

SUMMARY OF EXPENSES

SUPPLIERS/CONTRACTORS/SERVICE AMOUNT
S

ACROPOLIS NORTH CAMP P 100,000.00

BISTRO360
125,000.00

EDNA’S CAKELAND 20,000.00

MARTIN DV PRODUCTIONS 50,000.00

TEAM GEN
30,000.00

SHYLLA’S BOTIQUE
30,000.00

CASA FLORA
20,000.00

COORDINATION FEE ( 15% ) 75,000.00

TOTAL BUDGET P 450,000.00

CONTINGENCY FUND 50,000.00

GRAND TOTAL P 500,000.00

 CONTRACT AGREEMENT

Contract Number : CN-0024

Kind of Event : 1st Birthday Party
Event Date : May 9, 2020
Allotted Budget : P500,000

This contract is being made between MAGNIFIC EVENTS located at 277

PUROK SANTAN BRGY. SAMPAGUITA GEN. TINIO, NUEVA ECIJA and MRS.
GLORIA L. TURNER from KEARNY, NEW JERSEY USA. This contract will be
effective from JANUARY 20, 2020 to MAY 9, 2020.

Arrangements and services that will be provided by the event planner and organizer:
 Location or venue for the event
 Catering services for food and beverage and utensils
 Venue decorations and accessories
 Seat planning and organizing
 Sounds and lights
 Photo and video coverage of the entire event
 Host and entertainment
 Printed materials (invitations, programs, tarpaulin)
 Souvenirs and giveaways
 Cake and desserts

Coordination fee is equivalent to 15% of the allotted budget for the event.

Client must pay a 50% partial payment, which will be used for reservation
fees/down payments for the event suppliers, after the presentation of budget
proposal/budget summary and the full payment must be paid/completed a month before
the said event.

There will also be an additional 10% of the total allotted budget, which will be
used as a contingency fund for unexpected expenses during the event, and it must be
given a week before the event together with the full payment. If the contingency fund
has not been used or fully utilized, the remaining balance will be divided equally to the
event’s team as their incentive. All expenses incurred before, during and after the event
will be presented with receipts or any proof of payment.

MRS. GLORIA L. TURNER SUSANA MAY R. LOPEZ

Client’s signature over printed name Event organizer’s signature over printed name
Contact number: 0999-562-8743 Contact number : 0927-1509476
E-mail: gloriaturner@gmail.com E-mail: smyca31@gmail.com

DATE SIGNED: January 15, 2020

LOCATION MAP
 ACTION PLAN

DATE SCHEDULE OF ACTIVITIES REMARKS

December 28, 2019 First meeting with the client Done

January 4, 2020 Planning and brainstorming of the staff Done

Presentation of Event Proposal and suppliers to client, Done

January 8, 2020
Selection of suppliers

January 15, 2020 Contract Signing Done

Presentation of Budget Summary,

January 20, 2020 Done
50% Down payment of the Client

Meeting with event suppliers (ocular visit, food tasting)

February 4, 2020 Done
Down payment to suppliers

Finalization of Event Proposal

February 16, 2020

March 5, 2020 Photoshoot of the celebrant

April 2, 2020 Sending of invitation to guests

April 5, 2020 Full payment from the client

September 26, 2019 Meeting with staff and suppliers

Venue preparation,
May 9, 2020
Erin’s Birthday Celebration
 May 9, 2020 Feedback and Evaluation with staff and suppliers

FLOOR PLAN

CAKE EXIT SYSTEM

SOUND TO SWIMMING POOL AREA
STAGE PROJECTOR
TABLE
FIRE EXIT

PRIZES & SOUVENIRS

PHOTO FIRE EXTINGUISHER
BOOTH

TABLE
E
X
I
T

E
N
T
REGISTRATION TABLE

R COMFORT
COMFORT ROOMS
A
GIFT TABLE

N
C
E
ROOMS

BUFFET TABLE BUFFET TABLE

FIRE EXTINGUISHER FIRE EXIT
 RISK DISCREPANCY AND
SOLUTIONS

POSSIBLE RISK POSSIBLE SOLUTION

NATURAL DISASTER WEATHER FORECASTING

BROWN-OUT STANDBY GENERATORS

HEALTH AND SECURITY RISKS MARSHALLS, MEDICS,

LIFEGUARD

MISMANAGEMENT MEETINGS AND DRY RUNS

FOOD SHORTAGE CONTINGENCY BUDGET