Birthday Proposal
Birthday Proposal
Birthday Proposal
Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832
Budget Proposal
Name of client: Merry Grace V. Laray
Type of Event: Birthday
Event’s Budget: 100,000
Guest: Friends and Relatives
Head Count: 40 pax
Event Concept: Outdoor Garden Fairytale
Event motif: Marron with Gold and white
Event place: Chatue de Ipil Heights (Ipil Heights, Ipil, Zamboanga Sibugay)
Food Package: (Chatue de Ipil Heights Catering)
Dish- sweet and sour pork fillet, chicken kung pao, deep fried ribs
Special Delicacy- Lechon
Dessert: Garden Salad & Macaroni Salad
Beverage/Drinks: Lemonade Juice/soda, Wine
Cake: 2 Tiers Cake
Birthday
Package
Inclusion Photo coverage
Food Package Photo during pre-birthday
Décor Photo on the Day of the event
Photo Coverage
Pre-birthday shoot Pre-birthday Shoot
Hair + Make-up & Accessories Styling and Props
Gown for Celebrant HMUA
venue 2 Sets of outfits for the
Lights and sound Birthday Celebrant
Host Hair and Make-up Artist
Freebies Pre-birthday
Birthday
Food Package Birthday Accessories
Dish Lights
Special Delicacies Sound system
Dessert Host & Entertainment
Beverage Freebies
Cake o 40 pcs. Invitation
Décor and Styling o 40 pcs. Souvenirs
Garden/Venue decoration o Fresh bouquet for birthday
Stage design celebrant
Ceiling Design o 3 Layers birthday cake
Entrance tunnel o Sweets
Center piece Venue
Center Aisle Design Chatue De Ipil Heights
Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832
EVENT EXPENDTITURES
cake 2000
4. Lights, sounds
18,000
5. Decoration 25,000
6. Documentation
Photo 3500 pre-birthday 18,000
video 5000 event
4500 pre-birthday
5000 event
7. Transportation 2000 rentals 3500
van( 10seaters) 1500 gas
8. Accommodation
1 apartelle room( maximum
of 7 persons) 2,000 3500
9. Other charges
Souvenirs 30x40=1200
2000
Host
10,000 17,000
Make-up artist
2,000
Gowns 40 x 45=1,800
Invitations
2,700
10. Other Expenses
Transportation Allowance
100,000
11. Total
Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832
Billing Statement
COMPANY NAME: EG Events and Glamour CLIENT/COSTUMER: Merry Grace V. Laray
DESCRIPTION AMOUNT
1. STAFF/PERSONNEL 3,000
2. VENUE 8,000
3. FOOD AND BEVERAGE 26,300
4. LIGHTS AND SOUND 18,000
5. DECORATIONS 20,000
6. DOCUMENTATION (PHOTO/VIDEO) 18,000
7. TRANSPORTATION 3,500
8. ACCOMODATION 3,500
9. OTHER CHARGES (HOST, SINGER, HMUA, 17,000
etc.)
10. TRUST 2,700
TOTAL 100,000
DISCOUNT
PAX 40
TOTAL 100,000
CLYTESHANE E. SOBERANO
Clyteshane E.EVENTS
Soberano
COORDINATOR
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832
ORGANIZATIONAL CHART
CLYTESHANE E. SOBERANO
(EVENT MANAGER)
Job Description
Event Planner
Event coordinators, also known as event specialists or event planners, are responsible for every
aspect of event planning. Their main duties include selecting venues, determining the cost,
arranging event services, and monitoring client approval.
Assistant
The assistant provides reliable support to managers, staff, and office visitors, handles basic
office tasks and monitors office operations to increase efficiency, quality, and lower costs.
Secretary
A Secretary, or Administrative Assistant, is responsible for facilitating communications
within an office and fielding interactions with the public. Their duties include answering and
redirecting phone calls, scheduling meetings and providing personalized support for other
employees in their office.
Cashier
Cashier responsibilities include receiving payments and issuing receipts, gift-wrapping
packages and keeping track of all cash and credit transactions. To be successful in this role,
you should have previous experience in a customer service position and good knowledge of
how cash registers operate.
Decorator
Decorators enhance the inside and outside of the venue of the event to meet the needs of the
clients. They choose colors, paints, furniture, floor and window coverings, backdrops,
lighting and other accessories
Caterer
A caterer works on a contract basis, consulting with clients to create and serve customized
menus at parties or events. The caterer is responsible for developing the menu, preparing,
transporting, and serving the food, and assisting with the cleanup.
FIRE EXTINGUISHER
BACK DROP
EXHIBIT
EMERGENCY EXIT
USHERETTES
&SECRETARIAT
Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832
POSITION NAME CONTACT NO.
1. EVENT MANAGER Clyteshane E. Soberano 09350352832
Guest
Welcoming of the guest
Ushering guests to their designated seats
Grand Entrance of the Birthday Celebrant
Opening Prayer
Introduction of the Celebrant
Birthday Wishes & Message
Blowing of the candles
Singing of the birthday song
Prayer for dinner
Photo Session per group / table
Audio-video presentation
Response/ thank you speech of the Birthday celebrant