Schedule Management Plan

SCHEDULE MANAGEMENT PLAN
CLOUD COMPUTING
HAMPTON UNIVERSITY
100 E QUEEN STREET
HAMPTON, VA 23669
MARCH 27, 2012

Table of Contents
INTRODUCTION.................................................................................................................................2
SCHEDULE MANAGEMENT APPROACH.............................................................................................2
SCHEDULE CONTROL........................................................................................................................3
SCHEDULE CHANGES AND THRESHOLDS.........................................................................................4
SCOPE CHANGE................................................................................................................................4
1
INTRODUCTION
The project schedule is the guide for how a project will be completed and finished. Schedules
are very critical part of any project because they provide the project team and sponsor a visual
picture of the project’s standing at any given time. The purpose of the schedule management
plan is to define the technique the project team will use in creating the project schedule. This
plan also comprises how the team overseer the project schedule and manages changes after the
standard schedule has been approved. This includes identifying, analyzing, documenting,
prioritizing, approving or rejecting, and publishing all schedule-related changes.
SCHEDULE MANAGEMENT APPROACH
Project schedules will be made using MS Project. Activity definition will identify the specific
work packages, which must be performed to complete each deliverable. Activity sequencing will
be used to determine the order of work packages and assign relationships between project
activities. Activity duration estimating will be used to calculate the number of work periods
required to complete work packages. Resource estimating will be used to assign resources to
work packages in order to complete schedule development.
Once an initial schedule has been developed, the project team and any resources will assess it
cautiously assigned to project tasks. The project team and resources must agree to the proposed
work package assignments, durations, and schedule. Once this is achieved the project sponsor
will review and approve the schedule and it will then be baselined.
The following will be designates as milestones for the project schedule:

 Baseline project schedule
 Approval of final project budget
 Project kick-off
 Approval of roles and responsibilities
 Completion of data mapping/inventory
 Project implementation
 Acceptance of final deliverables
Roles and responsibilities for schedule development are as follows:
The project manager will be responsible for facilitating work package definition, sequencing, and
estimating duration and resources with the project team. The project manager will also create the
project schedule using MS Project and validate the schedule with the project team, stakeholders.
The project manager will obtain schedule approval from the stakeholders and baseline the
schedule.
2
The project team is responsible for participating in work, and duration and resource estimating.
The project team will also review and validate the proposed schedule and perform assigned
activities once the schedule is approved.
The project stakeholders will participate in reviews of the proposed schedule, assist in its
validation and approve the final schedule before it is baseline.
SCHEDULE CONTROL
The project schedule will be reviewed and updated as necessary when new or old information is
added or deleted. It will include the actual start, finish and percentages of the completion.
The project manager is responsible for holding schedule updates/reviews. Also determining o
schedule modifications. Submitting schedule change requests and reporting schedule status in
accordance with the project’s communications plan will be left up to the project manager.
The project team is responsible for participating schedule updates/reviews. The team must
communicate any changes of the actual start/finish dates to the project manager. Finally the team
will participate in schedule variance resolution activities as needed.
The project stakeholder will maintain awareness of the project schedule status and
review/approve any schedule change requests submitted by the project manager.
SCHEDULE CHANGES AND THRESHOLDS
If any member of the project team determines that a modification to the schedule is essential, the
project manager and team will meet to assessment and evaluate the change. The project manager
and project team must conclude which tasks will be impacted, variance as a result of the
potential change, and any alternatives or variance resolution activities they may employ to see
how they would affect the scope, schedule, and resources. If, after this evaluation is complete,
the project manager determines that any change will surpass the established boundary conditions,
then a schedule change request must be submitted.
Submittal of a schedule change request to the project stakeholder for approval is required if
either of the two following conditions is true:
 The proposed change is estimated to reduce the duration of an individual work package
by 2% or more, or increase the duration of an individual work package by 10% or more.
 The change is estimated to reduce the duration of the overall baseline schedule by 10% or
more, or increase the duration of the overall baseline schedule by 2% or more.
Any change requests that do not meet these thresholds must be submitted to the project manager
for approval.
3
Once the change request has been reviewed and approved the project manager is responsible for
adjusting the schedule and communicating all changes and impacts to the project team and
stakeholders. The project manager must also ensure that all change requests are archived in the
project records repository.
SCOPE CHANGE
Any changes in the project scope, which have been approved by the project stakeholder, will
require the project team to evaluate the outcome of the scope changes on the current schedule. If
the project manager determines that the scope change will significantly affect the current project
schedule, they may demand that the schedule be re-baselined in concern of any changes, which
need to be made as part of the new project scope. The project stakeholder must review and
approve this request before the schedule can be re-baselined.
4
SPONSOR ACCEPTANCE
Approved by the Project Sponsor:
___________________________________________ Date:____________________
<Project Sponsor>
<Project Sponsor Title>

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SCHEDULE MANAGEMENT PLAN

MARCH 27, 2012

SCHEDULE MANAGEMENT APPROACH

The following will be designates as milestones for the project schedule:

Roles and responsibilities for schedule development are as follows:

SCHEDULE CHANGES AND THRESHOLDS

Approved by the Project Sponsor:

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