OFFICE OF THE CABINET SECRETARY

MINUTES OF MEETING
SECOND CABINET MEETING Date : 25 April 2014 Venue : Discussion Room 1, 5th Floor, New Library Bldg. Time Started : 12:45 PM Time Ended : 2:28 PM Presiding Officer : Harold John M Laborte ATTENDANCE Present: Harold John M Laborte (President) Mario Alejandro Jacinto M Neri (Executive Secretary) Annalotta C Tecson (Cabinet Secretary) Alton Melvar M Dapanas (Secretary, Department of Academic Affairs) Camilo Jan G Banuag (Secretary, Department of Budget and Finance) Arsenio F Meneses III (Secretary, Department of Communications Management) Ruffy A Mapano (Secretary, Department of Internal Administration) Albert Ralph Vincent T Abapo (Secretary, Department of Research and Statistics) Maria Theresa Augusta M Alolor (Secretary, Department of Event Management) Absent: Sharmaine Mae P Lobido (Vice President) o represented by Maryza Rotchanne D Quiblat (Chief of Staff, Office of the Vice President) Katherine Mae O Tacubao (Secretary, Department of External Affairs and Corporate Relations) o represented by Ynson Rian C Yu (Staff, Department of External Affairs and Corporate Relations) Dawn C Acebedo (Secretary, Department of Organizational Support and Services) Ron Bryan G Balarias (Secretary, Department of Sector Representation) Carlo Angelo M Hollanes (Secretary, Department of Social Involvement) Cyril Vince S Opada (Secretary, Department of Sports and Recreation) o represented by Schaneen Gaye B Poloyapoy (Associate Secretary, Department of Sports and Recreation) Pauline Giani B Montellano (Secretary, Department of Student Leadership and Development) o represented by Kharim Angelo R Alim (Staff, Department of Student Leadership and Development) Niel Diamond E Naga (Secretary, Department of Student Services and Campus Development) represented by Julzon Roy T Corbeta (Associate Secretary, Department of Student Services and Campus Development) o

ORDER OF BUSINESS I. Call to Order II. III. Review of the Previous Minutes Unfinished Business

a. b.

Internal Volunteers and Strategic Goals KKP Summer of Service Program

c. PWD Flash Mob Assistance d. Courtesy Calls e. Leadership Retreat

OFFICE OF THE CABINET SECRETARY

f. g. IV.

Office Management BOLTS Discussion

Departments/Special Committee Reports a. Executive Departments b. AFARM XU-CSG Task Force

V.

New Business a. Subscriber Sim b. ORSEM Booklet/Info digest c. CHEDs Institutional Sustainability Assessment

VI. VII.

Announcements Adjournment

TEXT Call to Order Mr Laborte declared the meeting as quorum and started the meeting with a prayer led by the Secretary for Academic Affairs, Mr Alton Dapanas. Review of the Previous Minutes Ms Tecson, the Cabinet Secretary, presented the minutes of the previous meeting last April 4, 2014. Unfinished Business Internal Volunteers and Strategic Goals DACA still lacking one volunteer DIA already complete DRS - already complete Sports and Recreation ongoing selection of volunteers DSLD ongoing selection of volunteers DEACOR ONE CDO and Corporate Relations already have complete volunteers while Buklod Atenista and Culion Relations still need more volunteers DEM already has 5 members, 20 volunteers and still on the process of selecting volunteers KKP Summer of Service Program Mr Laborte acknowledged the departments who had shared some of their human resources for the said program. PWD Flash Mob Assistance Mr Laborte tapped the Secretary of the Department of Event Management to attend to this event. Courtesy Calls Mr Neri discussed the updates and assignments for each department and office. He also mentioned some designations that are already approved. The CSG had already met with the University Athletics Office and Xavier Center for Culture and Arts last April 21, 2014. Office Management

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OFFICE OF THE CABINET SECRETARY

Mr Mapano discussed about the tentative budget plan for the redesigning of CSG offices. The body also suggested ideas for this matter. It is then agreed upon that Mr Mapano will coordinate with Ms Quiblat, OVP Chief of Staff, because of the latters personal connections. BOLTS Discussion Mr Mapano discussed about the updates regarding the BOLTS and the events that are expected to happen during this activity. He also announced that there should only be 7 participants per Department preferably including the Secretary, Associate Secretary and 5 other members. Council Presidents, SCC and Autonomous units are also invited. Composition of the delegation from the SCC and Autonomous units will be decided by the organizing team and updates will be given next meeting. The Venue is at Mapawa Nature Park on May 16-18, 2014. Departments/Special Committee Reports Executive Departments DSSCD Mr Corbeta discussed about the ongoing locker exits and contract updates for this Summer Class Semester. He also gave updates about their planning for the enrollment and the need of volunteers. Mr Laborte then suggested adding more calculators and bibles for the rentals. DACA Mr Dapanas discussed about the recent meeting he had with the Co-Curricular Presidents and representatives for planning projects and other agreements. He also needs to meet with all the DACA heads from each council before the month of May ends. DEACOR Mr Yu discussed about the convening with the other schools for ONE CDO which will probably conduct BOLTS during the month of May. For Corporate Relations, they have already started gathering volunteers and names of establishments. He also shared that they are just waiting for the GPOA because letters will be sent during the month of May. AFARM XU-CSG Task Force Mr Laborte discussed the updates about CSGs movement towards this and announced that the tentative start of operations of the task force will be on April 28, 2014. New Business Subscriber Sim Mr Meneses discussed ideas and initiatives for this and his department is still on the process of canvassing. Budget and other details for the initiative will be presented next meeting. ORSEM Info-digest Mr Neri introduced this initiative that has been used before by the previous administration and discussed new ideas about it. He also announced the Officers in Charge for the pictorials on May 4-10; Ms Florence Velasco and Ms Mika Briones. CHEDs Institutional Sustainability Assessment Mr Dapanas presented the nature and features of this assessment to the body. He also announced that CSG and the College Councils can help the university through archiving of documents and focusing on student services. Announcements Leadership Retreat on May 3-4 at Covadonga, Upper Macasandig.

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BOLTS on May 16-18 at Mapawa Nature Park Submission of Strategic Goals for those departments that have not submitted yet Tentative composition of the XU Delegation to Buklod Atenista: o o o o o o o o o o Harold John M Laborte (President) Jean Marlo B Sepe (XU Ambassador to Buklod Atenista) Katherine O Tacubao (Secretary for External Affairs) Dawn C Acebedo (Secretary for Organizational Support and Services) Ron Bryan G Balarias (Secretary for Sector Representation) Rodyard A Camarin (Associate Secretary for Sector Representation) Geneve P Lucenara (ONE-CDO Convener) Cyrah C Bacoto (XU Ambassador to ONE-CDO) Shareiz Mei C Tiu (Culion Relations Director) Kris Pauline J Young (Corporate Relations Director)

Adjournment Having covered all items for discussion, Mr Laborte formally adjourned the Second Cabinet Meeting at 2:28 in the afternoon. The whole duration of the meeting was 1 hour and 43 minutes. Mr Banuag, Secretary for Budget and Finance, led the closing prayer.

Prepared by

Noted by

ANNALOTTA C TECSON (SGD) Cabinet Secretary

HAROLD JOHN M LABORTE President

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