The 2015 NAT Test Administration Guidelines: National Education Testing and Research Center Department of Education 2015
The 2015 NAT Test Administration Guidelines: National Education Testing and Research Center Department of Education 2015
The 2015 NAT Test Administration Guidelines: National Education Testing and Research Center Department of Education 2015
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The Testing Staff at the Division
Level
Division Level SDS*
DTC PSS
School Level
Room Supervisors
Coming
from
other
schools
RE 1 RE 2 RE 3 RE 4 RE n
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The Private School
Supervisor (PSS)
1. Disseminates information and latest issuances
regarding the NAT to private schools in the
division
2. Coordinates with private school principals
regarding the test and its proper administration
3. Checks closely that private schools operating
without permit were EXCLUDED in the NAT
administration vis-à-vis the official list from the
region
4. Ensures that listed schools with permit are still
operating
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The Private School Supervisor
(PSS)
4. Prepares and provides the DTC with the enrolment
data on private schools to be tested, which will be
used in the budget preparation and allocation of
TMs
5. Assists the DTC in the echo-orientation of private
schools in the division level*
6. Closely supervises the delivery and retrieval of TMs
on testing day and assists the DTC in the
accounting of TMs
7. Oversees the conduct of the test in private schools
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The School Testing
Coordinator (STC)*
1. Double checks the enrolment data of the school prior
to submission to the DTC;
2. Attends the orientation at the division level in the
absence (or on behalf) of the SH;
3. Accomplishes the SSH;
4. Assists the CE in all the testing activities; and
5. Double checks the TMs before final packing, being
accountable also on these materials.
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Orientation at the Division
Level
This is primarily aimed to orient all the testing staff in
the NAT administration. But due to budgetary
constraints only one representative per school is
authorized to attend - either the SH or the STC.
However, a 100% attendance is imposed for the school
representative. Sanctions should be meted out for non-
attendance.
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Guidelines in the Preparation and
Submission of Enrolment Data (NAT
& NCAE)
1. DTCs are instructed to submit the NAT
enrolment data during the NCAE national
conference.
2. Data must be prepared as of July 1 of the
current school year in soft (CD) and hard
(printed) copies for EACH grade / year level:
Grade 3, Grade 6, Grade 9 and Year 4.
3. Using the EXCEL format, tabulate the data in
a matrix found below:
Region Division
City / Region Division Legislative School School School School
Enrolment Data for the Elementary /Secondary Level
Municipa Code Code District Type ID Name Year
lity (Public Grade /
or Year
Private) Level
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Guidelines on the Use of
School IDs
1. BEIS and NETRC are using similar School IDs both
recognized by the Department;
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4. School ID to be used by
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Discrepancy in the School ID (NAT and
NCAE)
(School Header vs. EBEIS)
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Special Group of Examinees
in the NAT
1. Allot a separate testing room for the special group of
examinees from the regular ones (BEC) as indicated in the
submitted enrolment data (as the case may be) listed
below:
ETRE Label:
SSC / TVE / ESEP or STEM / SPA / OHSP
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Guidelines on the Use of
Learner Reference Number
(LRN)
1. Use the LRN that was provided by the Office of
the Planning Service, DepED Central Office.
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Pre-Test Guidelines
Concern Guidelines
Distribution 1. Early in the morning of exam day in nearby schools
of TMs 2. A day before the test to far schools or even earlier
to far flung schools
3. DTC issues the Oath of Confidentiality to each SH
Information To Examinees:
Disseminati 1.Inform the examinees to bring pencils (lead#2) on
on exam day.
2.Inform the fourth year students taking NAT to bring
snacks/lunch on exam day. They are not allowed to
leave the campus.
3.Inform the examinees that they should know the
curriculum / program they belong to (BEC, ESEP/STEM,
TVE, SPA and OHSP)
4.Inform the examinees to have a copy of their ratings
in the third grading period: Math, English, Science,
Filipino and HeKaSi/Araling Panlipunan.
5.Advise the examinees to have a copy of their LRN.
30 6.The coverage of NAT Y4 includes the core subjects
and the Critical Thinking Skills Test.
Concern Guidelines
Information To Schools:
Disseminati 1. The list of examinees must be alphabetically
on arranged in the whole school. All males first
then females.
2. Each listed examinee should have his/her
corresponding LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI)
may take the test and may be included in
the regular testing room
b. Only those Y4 students graduating in
March 2015 will be allowed to take the
NAT Y4
4. Non-testing officials are not allowed to stay
in the vicinity of the testing rooms.
Preparation 1. Well lighted and conducive for testing.
of
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2. For Grade 6 and Year 4, 30 armchairs should
Classrooms be provided.
Concern Guidelines
Merging 1. In case there are five or less examinees in
of Excess excess in a large testing center, they can be
Examinee integrated in the last five rooms, each
s and accommodating an examinee. The examinee will
Testing be the last in the list/seat plan. Customize
Centers Forms 1 and 2 in order to include the additional
examinee. Add another box/space in the forms.
2. Examinees from small-size private schools can
be merged and tested in one testing center in a
city or in a municipality. A Master Teacher shall
be assigned as the CE.
3. There should be separate C/ETREs for each
school in case there is merging of small size
schools into one testing center.
4. In case merging with other small testing center
is not possible, e.g. 35 registrants only, all
examinees maybe accommodated in one testing
32 room. Another set of Forms 1 and 2 will be used
for the 5 examinees.
Concern Guidelines
On Checking 1. Countercheck the identity of each examinee
the Identity through his/her School ID.
of the 2. If the ID is not available, ask the examinee
Examinee to present a notebook or any personal
belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification
materials, ask the classmates inside the
testing room to attest his/her identity.
Test Grade 6
Materials 1. Schools with more than 90 examinees –
Allocation The allocation should be 50% TBs and 100%
ASs of the total enrolment
There will be 2 testing sessions for schools
allocated with only 50% TBs
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Board Work : NAT
Grade 6
Time Started Time to End
General Directions
& Sample Items 5 mins __________
Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills
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Filling Out the Scannable
School Header (SSH)
1. Data must be prepared by the STC days ahead before
exam day.
2. Transcribe the data in the SSH using a PENCIL (lead#
2) during exam day.
3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools
(such as GASTPE) and for the public schools (CFSS,
etc.)
5. GASTPE grantees must be properly identified by year
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level and type of grant (EVS or ECS).
Filling Out the SSH
6. Observe the place values in filling in boxes requiring
nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.
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Pretest : Entrance and Seating
Arrangement
NAT Grade 6 and
LAPG - Grade 3:
Year 4:
20 examinees in a
30 examinees in a
room
room
Seats are 4 rows of
Seats are 6 rows of
5
5
1. Count the TBs before opening package in front of examinees.
2. Do not allow electronic devices (calculator & cell phones),
references (dictionaries) and rulers in the exam room.
3. All belongings shall be placed in front beneath the
blackboard. Only pencils, sharpeners and a computation
paper shall be with the examinees while test is going on.
4. Seat Assignment must be strictly based on the Seat Plan.
5. Seats of late comers/absentees must be left vacant.
6. Count the TBs and ASs in front of the examinees prior to
distribution
5. Check and double check if all examinees have shaded the correct circles
pertaining to the NAME GRID and all the necessary information about the
examinee.
6. Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT
allowed.
7. No examinees should start accomplishing the NAME GRID unless they have
shown their pencils.
8. Do not start the Test Proper unless each examinee has properly shaded the
NAME GRID.
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Test Proper
1. Read verbatim the information in boxed portions of the
handbook. Do NOT translate in local language/dialect.
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4. Account for and submit to the CE the TMs used.
Post Test : Contents of
ETRE
1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7
Post Test : Contents of
CETRE
1. Unused ASs
2. Form 3
3. Form 4
4. Scannable School Header
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Note: Forms 5 & 6 shall be submitted
Submission to
the Division Office
1. Bundles of ETREs and CETREs placed in the original boxes
2. Bundles of used and unused TBs placed in the original boxes
3. Examiner’s Handbook
4. NETRC Form 5 to be placed inside Box No. 1 for the TBs of the
Division (on top of the TBs)
5. NETRC Form 6 to be placed inside Box No. 1 of ETRE’s/CETRE’s
of the Division (on top of the CETREs)
Reminders:
1. The SHs have to return the TMs within 24 hours.
2. Take note of the guidelines regarding the time and date of the
Forwarder’s retrieval of the TMs.
3. Accomplish the Questionnaire on Forwarder’s Performance.
4. Notify the NETRC if TMs are ready for retrieval or if they were not
46 retrieved promptly.
The Forms
Oath of Confidentiality
Form 1 – List of Actual Examinees
Form 2 – Seat Plan
Form 3 – Test Materials Accounting Form
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and Completeness
Verification Sheet
47 Form 6 – Answer Sheet Quantity and Completeness
Oath of Confidentiality
As part of the testing staff nationwide, tasked to
receive, administer and retrieve the Test Materials for
the National Achievement Test (NAT), I hereby solemnly
swear that I will strictly observe security measures to
maintain the confidentiality of said materials.
________________________ ________________________
Printed Name and Signature Printed Name and Signature
____________________ ____________________
Date Date
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The Generic Forms
Form 1
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Form 2
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Form 4
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Forms 5 and 6
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Form 7 – This will suffice the narrative
report of the RE
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Room Examiner’s Transmittal
Report Envelope
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Chief Examiner’s Transmittal
Report Envelope
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On Photocopied Answer
Sheets
In case there will be a shortage of Answer Sheets (ASs) in one testing center,
Scannable Answer Sheets (SASs) may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE
corresponding with the list of actual examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank “(Photocopied).”
Sample:
Name Kristina M. Dela Cruz
Exam. No. (Photocopied)
TB No. 016657
Using a red marker, indicate at the upper right corner of the ETRE this note:
With _______Photocopied Answer Sheets
(quantity)
Reminder: Do NOT mix up TBs with ASs. There are two separate
warehouses for these TMs. Otherwise, misplaced TMs will
not be accounted for properly.
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The Scannable School Header
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NAT Grade 6
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NAT Year 4
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Test Results Dissemination
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Test Results Dissemination
1. No hardcopy will be provided to all Division Offices. This in line
with the Secretary’s mandate to utilize ICT in education.
2. Explore the NETRC website to avail of the NETRC test results.
3. Schools can only log in by using their own School ID as
Username and Password.
Example: Username: 702406
Password: 702406
4. The results will be posted for six (6) months only.
5. Secure soft copy of the results, which is convertible to Excel file,
from the Website.
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Utilization of the Certificate
of Ratings (COR)
The utilization of the COR is stipulated
in the following issuances:
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Practices in Some
Divisions Relative to the
Utilization of the COR
1. Attach the COR in the Form 137 in Grade 6 as
part of the student’s credentials prior to
enrolment.
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End
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