Guidelines and Standard Procedure in The Conduct of The Major Testing Programs of NETRC: A Unified Approach
Guidelines and Standard Procedure in The Conduct of The Major Testing Programs of NETRC: A Unified Approach
Guidelines and Standard Procedure in The Conduct of The Major Testing Programs of NETRC: A Unified Approach
CONTENTS I. The 2012 NAT and NCAE 1. 2. 3. 4. Reminders before Testing Day ..................................... Responsibilities of the Testing Staff .............................. NETRC Forms, ETREs and CETREs ............................... Converging Areas Where the NAT (3 levels and NCAE are parallel in the Examiners Handbook as indicated in check marks) ...................................... 5. Board Work ........................................................... 6. Pre-test: Entrance and Seating Arrangement and Distribution of TMs ................................................. 7. Information in Answer Sheet ...................................... 8. Test Proper ........................................................... 9. Post Test .............................................................. 10. Storage of Examiners Handbook and Name Grid ............ 11. Filling Out the School Header ................................... 12. Guidelines in the Preparation of Enrolment Data ........... 13. Dealing with the Forwarder ...................................... 14. Evaluation Sheet ................................................... 15. Test Results Dissemination ....................................... 16. Case Analysis ........................................................ 17. Changes in the 2012 NAT Administration ....................... 18. MTB-MLE Guidelines ............................................... 19. Scannable Answer Sheets and School Headers ............... The PEPT 3-6 7-14 15-24 25 26-32 33-34 35-37 38 39-42 43-44 45-47 48-51 52 53-54 56 57-64 65 66-70 71-76 78-118 1 SLIDE/PAGE NO.
II.
TEST
3) 4) 5)
PSS
RE
RE
RE
RE 7
7. 8.
9.
4.
5. 6. 7.
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2.
3.
Attests on the accuracy of enrolment data of each school in the district. Assists in the distribution of test materials in the district (NAT Grades 3 & 6). Monitors the conduct of NAT in the district.
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Form 6
Form 7
Note: Forms 5 and 6 printed in one sheet of paper but to be cut in perforated lines to be inserted separately in the identified boxes.
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LIST OF EXAMINEES
REGION: __________________________________________ SCHOOL: _____________________________________________________ ADDRESS: ____________________________________________________ GRADE LEVEL : _________ YEAR LEVEL: __________ GASTPE EVS ECS GENDER AGE 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
To be accomplished by the Room Examiner. Names listed as they appeared in the Seat Plan. Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System ECS - Education Contracting System
DIVISION: ____________________________________________ SCHOOL ID: _______________________ Number of Male: ______ Number of Female: ______ Total: ______
NAME 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 IMPORTANT
NAME
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Form 2
NETRC Form 2
SEAT PLAN
Testing Program: ________________________________
REGION: ____________________ DIVISION: ___________________ Name Exam. No. TB No. 1 Name Exam. No. TB No. 7 Name Exam. No. TB No. 13 Name Exam. No. TB No. 19 Name Exam. No. TB No. 25 Name Exam. No. TB No. 26 Name Exam. No. TB No. 20 Name Name Exam. No. TB No. 14 Name Name Exam. No. TB No. 8 Name Name Exam. No. TB No. 2 Name Name
SCHOOL NAME/TESTING CENTER: __________________________________ SCHOOL ADDRESS: _______________________________________________ Name Exam. No. TB No. 3 Name Exam. No. TB No. 9 Name Exam. No. TB No. 15 Name Exam. No. TB No. 21 Name Exam. No. TB No. 27 28 22 Name Exam. No. TB No. 29 16 Name Exam. No. TB No. 23 10 Name Exam. No. TB No. 17 4 Name Exam. No. TB No. 11 Name Exam. No. TB No. 5
DATE OF EXAM. _____________ ROOM NO. __________________ Name Exam. No. TB No. 6 Name Exam. No. TB No. 12 Name Exam. No. TB No. 18 Name Exam. No. TB No. 24 Name Exam. No. TB No. 30
Exam. No. - Examinee Number in the Answer Sheet TB No. - Test Booklet Number
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Form 3
NETRC FORM 3 Republic of the Philippines Department of Education NATIONAL EDUCATION TESTING AND RESEARCH CENTER TEST MATERIALS ACCOUNTING FORM Name of School: ___________________ Address of School: ______________________ INSTRUCTIONS: This is to certify that I received _______________ carton(s)/ package(s) which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all intact 1. Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiner. 2. The Chief Examiner fills up the information required in each column. 3. All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms. 4. The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig 5. Notedown under "Remarks" the total number of defective and replaced Test Booklets. Retrieval Phase Signature of Examiner 6 No. of Used TB 7 No. of Unused TB 8 Serial Number(s) of Unused TB 9 Signature of Examiner 10 Remarks 11 Name of Chief Examiner: _____________ Testing Program: _______________
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Form 4
NETRC Form 4
Post Test
Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets 1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ...................................................... 2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees . 3. Examiners arranged the TBs and ASs according to serial numbers 4. Examiners placed the used Answer Sheets in original plastic bags. 5. Examiners sealed the ETRE while still inside the examination room .. E.
Evident
Not Evident
.................... ....................
. . . . .
Directions: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks 1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/registrants of (grade/year) _______ Male ______ Female _____ Total _______ 3. Total number of examinees: AM Session: ______ PM Session: ______ 4. Total number of absences: AM Session: ______ PM Session: ______ 5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________
Specify the problem(s) encountered, solution(s) you gave and recommend measures to improve the conduct of future national test.
B. Pre-test Activities on Examination Day Describe the pre-test activities in terms of the following: 1. Sufficiency of Test Materials: 1.1 Test booklet 1.2 Scannable Answer Sheet 1.3 Accounting Form .. 1.4 CETRE & ETRE 1.5 Seat Plan 1.6 Examiners Handbook. Sufficient Insufficient Number of Needed Additional Copies . . . . . . Yes 2. Was there a problem met on the used school ID in the packing of test materials? If yes, state the problem met _______________________________________ 3. Testing rooms are ready: 3.1 The first and the last rows of seats are close as possible to the walls to allow enough space 3.2 Lists of Examinees at the door of each Testing Room are posted already C. Test Proper Evident . . . Not Evident .................... Evident Room Number with Insufficiency . . . .. . . None . Not Evident ................
Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________
. . . . . .
. . . . . .
Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________
Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________
Rate the examiners based on the following aspects: 1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . . 1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like) 2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet. 2.2 explaining/translating to the examinees certain word/s used in the item... 3. Examiners keep custody on the TBs and ASs Condition of the Test Booklets (TBs) No. of Rooms In good condition Not in good condition -with misprints -with same serial numbers -with blurred serial numbers -without serial numbers Other Problems: ____________________________ ____________________________ Room Numbers with TBs Not in Good Condition
Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________
Prepared by:
Serial Numbers of TBs Not in Good Condition
Attested by: _________________________________ Name of the Monitor (NETRC Rep.) (Signature over Printed Name) __________________________ Designation/Position
_______________________________ Name of the Chief Examiner (Signature over Printed Name) ________________________________ School _________________________ Designation/Position
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Forms 5 and 6
NETRC Form 6 ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ School ID: _________________ PRE-TEST 1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5 If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? ___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________ School NOTE: This form is to be submitted separately to the DTC. Region: _____________ Division: _____________ TEST BOOKLET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST 1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? _________________ ___________________________________________________ Prepared by: _____________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________ School NOTE: This form is to be submitted separately to the DTC.
ETRC Form 5
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Form 7
NETRC Form 7 Room Examiners Test Administration- Evaluation Report
A. Test Proper Rate yourself based on the following aspects: Evident 1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer was followed. 2. Accomplishment of seat plan was well done. 3. Time limit for testing was well adhered to. 4. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam was in progress 1.2 Cheating in any form was strictly prohibited (e.g. talking to classmates, use of dictionary, cell phone, calculator, and the like). 5. Refraining from the following were strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner. Note that any violation has corresponding sanctions stipulated in DECS Order # 85 s. 1999 (found in page ----- in the Examiners Handbook); and 2.2 explaining/translating to the examinees certain word/s used in the item. 6. Kept custody on the TBs and ASs while test was in progress B. Post Test Describe the procedure adopted in the retrieval of test booklets and Answer Evident Sheets 1. Required each examinee to insert first Answer Sheet in the test booklet before submitting to you, the examiner. 2. Checked the number of test booklets and Answer Sheets before the examinees were dismissed. 3. Arranged the TBs and ASs according to serial numbers 4. Placed the used Answer Sheets in original plastic bag 5. Sealed the ETRE while still inside the examination room 6. The ETRE contained the following: used Answer Sheets in plastic bag Forms 1 & 2 and Form 7 and the Time Record copied from the board 7. The Test Booklets were counted and recounted by the: Chief Examiner Room Supervisor 8. Unused Answer Sheets were submitted to the Chief Examiner 9. Retained the Name Grid Replica in the Testing Center 10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner Specify the problem(s) encountered, solution(s) you gave and the recommendations to improve the conduct of future national tests. Problem 1: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________ Problem 2: ____________________________________________________________ Not Evident
Testing Program: __________________________ Date: ________________ Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ Name of the Room Examiner: _______________________ _______________ Printed Name Signature Direction: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks: 1. 2. 3. 4. Number of Registrants in the Exam. Room ____ Actual Examinees ____ Were the following Testing Staff in this testing Center coming from another School? Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No From what School are you teaching? _______________ Specifics of the Test Materials Received: Quantity No. of copies needed if Insufficient
4.1 Test Materials Test Booklets Answer Sheets Examiners Handbook Name Grid Replica Form 1 and 2 Form 7 ETRE
Condition/Remarks
Not Evident
4.2 Condition of the Test Booklets In good condition Not in good condition - With misprints - With same Serial Numbers - With blurred Serial Numbers - Without Serial Number
Quantity
Serial Numbers
5. 6.
Time when Test Materials were received from the Chief Examiner _______ Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice
B. Pre-test Activities. Describe the pre-test activities in terms of the following: Evident Distribution Activities: The Chief Examiner required each Examiner to count the Test Booklet in sealed plastic bags in the distribution room. Testing room was ready. List of examinees posted at the door First and last rows close to the walls Not Evident
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ROOM NUMBER: ______ No. of Registrants: No. of Examinees: Male _____ Female ______ Male _____ Female ______ Total ______ Total ______
1. Arrange the used Answer Sheets consecutively. 2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________ 3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiners Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner 4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room. * DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE. SUBMITTED BY:
_______________________________________ School
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NUMBER OF ROOMS: ______ Total No. of Registrants: Total No. of Examinees: Male _____ Female ______ Male _____ Female ______ Total ______ Total ______
Place in this Envelope the following: 1. 2. 3. 4. NETRC Form 3 Test Materials Accounting Form NETRC Form 4 Chief Examiners Report Form School Header Unused Scannable Answer Sheets Quantity of unused AS: ______ Serial No. ____________ to __________
SUBMITTED BY:
_____________________________________ School
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Converging Areas Where the NAT (3 Levels) and NCAE are Parallel in the Examiners Handbook as Indicated in Checkmarks
Area Responsibilities and Functions: Chief Examiner Room Examiner Pre-Test Boardwork Entrance and Seating Arrangement Seat Plan Orientation of the Examiner Distributing the AS's and TB's Checking the AS's and TB's Filling Information in AS Filling up the Name Grid Filling up latest Grade Signature other information Test Proper Reading the Directions Reading the Boxed Information Dismissing the Examinees G3 NAT G6 Y4 Area Post Test Preparing the Reports Sealing the ETRE Turning over the TM's to the Chief Examiner G3 NAT G6 Y4
_____ _____ _____ Accounting of Materials by the CE Packing of Test Materials _____ Generic Forms: Form 1 Form 2 Form 3 Form 4 Form 5 Form 6 CETRE ETRE Instruction for the Storage: Examiner's Handbooks in the Division Office Replica of the Name Grid (in Testing Center)
_____ _____
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___________
___________
Total time limit: 1 hr & 30 mins * Use same board work for the second session.
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Time Started
General Directions & Sample Items Part I (EDQ) Part II (Test Proper) Filipino Mathematics English Break Science HEKASI 1 15 5 mins 5 mins __________
Time to End
__________
1 40 1 40 1 40 1 40 1 40
___________ __________
15 mins ____________
_________
Total time limit: 3 hrs & 50 mins * Use same board work for the second session.
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1 60 1 60 1 50
1 60 1 60 1 20
______ ______
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2. The recording of time is done by cluster of subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.
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40 min.
______
Reading Comprehension Clerical Ability Mathematical Ability Snacks Manipulative Skills Verbal Ability TOTAL (test proper)
Part II 8:41 9:30 9:31 9:40 9:41 10:30 10:31 10:45 10:46 11:05 11:06 11:45
______ ______
______ ______
Lunch Break
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Board Work :
Parts of the Test Item Time Numbers Limit
NCAE
Time Started Time to End
Time Allocation
Afternoon Session
Scientific Ability Logical Reasoning Non-verbal Ability Entrepreneurial Skills TOTAL (test proper)
40 min. 1:00 1:40 15 min. 1:41 1:55 15 min. 1:56 2:10 20 min. 2:11 2:30 90 min. (1 hr. & 30 min.) 4 hrs. & 20 min.
______
______
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BREAK TIME
NAT Grade 6, 15 min snacks break
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Information in the Answer Sheet: NCAE Examinee Stub, Name Grid (refer to replica) School Code (Region, Division, School ID) Examinees with 1.0 to 5.0 Ratings e.g. Students from science high schools refer to the numerical/percentage equivalents.
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Test Proper
Read verbatim the information in boxed portions of the handbook. Dont translate in local language/dialect. Always record the time started and the time the subject test will end. Dont add nor subtract minutes in the time. Accomplish the Seat Plan while the examinees are answering the EDQ. Accomplish the Form 7 (Room Examiners Evaluation Report) while test is in progress.
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Post test
Give five minutes to inspect and clean the Answer Sheet. For Grade 6 pupils, instruct examinees to tear the examinee stubs before collecting the ASs. The examinee stubs should be turned over by the Room Examiner to the Guidance Counselor of the school/Principal. Count TBs and ASs before allowing examinees to leave the room.
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OF
CHIEF
Unused Answer Sheets NETRC Form 3, Test Materials Accounting Form NETRC Form 4, Chief Examiners Report Form School Header
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GASTPE Grantees (For private schools only) specified by year levels - Take note of the bubbles for EVS and ECS. - Take note if there are GASTPE Grantees in Grade 6. Observe place values in filling out the variables: - Percentage rates of the education indicators - The three place values are for 100% while two place values are below 100%.
0
1
9 0
5 0
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Dropout rate is to be based on previous year of the grade/year level for NAT. Take note of new features or additional information in every set of SH.
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Note: Prepare another enrolment data for Year 4/Year 3 using the same format
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2.
3. 4.
Exact addresses of Division Offices or drop-off points should be provided to NETRC to be turned over to the Forwarder. Forwarder provides NETRC contact persons and numbers as well as the itineraries of delivery and retrieval as ready reference. Each Division should designate at least two authorized staff to receive the TMs other than the DTC. The neighboring Divisions in the Region should establish a network of communication. 4.1 Every receiving Division should take note of Forwarders contact number and the date and time TMs will be retrieved 4.2 The next division to receive the TMs from the Forwarder should be alerted by the Division immediately after receiving its TMs; while informing also the Forwarder that the next division to receive has been alerted already. 4.3 The same procedure will be followed in the retrieval of TMs 4.4 Accomplish the evaluation form on the Performance of Forwarder
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