Ph.D. Ordinance: Punjabi University, Patiala
Ph.D. Ordinance: Punjabi University, Patiala
Ph.D. Ordinance: Punjabi University, Patiala
ORDINANCE
ORDINANCES FOR ENROLMENT, REGISTRATION AND AWARD OF THE
DEGREE OF DOCTOR OF PHILOSOPHY IN VARIOUS FACULTIES OF PUNJABI
UNIVERSITY, PATIALA
December, 2015
Price Rs. /-
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1. CANDIDATES
2. ELIGIBILITY
The candidates shall be admitted to Ph.D. Programme either directly or through
M.Phil programme.
i) Masters degree* in the concerned/allied subject (as determined by the
Departmental Research Board) with 55% marks at Masters Degree (without
rounding off). The Scheduled Cast/Schedule Tribe/Backward Class/Physically
Handicapped (Provided that they have 40% Physical disability) category
candidates will get 5% relaxation in post graduation Marks).
OR
ii) First Class Master Degree in Business Management/ Computer Applications
(MCA)/Master in Pharmacy/Engineering and Technology (M.Tech.)
OR
iii) M.Phil./M.Litt. Degree with B+ or equivalent.**
OR
iv) In case of Defense Personnel who have obtained Masters Degree on the basis of
staff-college, registration will be allowed if the candidate has obtained at least 60%
marks in the Master’s Degree.
OR
v) Candidates who have passed C.A./I.C.W.A./Company Secretary Examinations are
eligible for getting registered for Ph.D. Degree.
________________
*For doing Ph.D. in the Science Departments the candidate should have passed regular M. Sc. degree from U.G.C.
recognised University.Candidates with M.Sc. through Distance Education will not be eligible for admission to Ph.D.
degree in the Science Departments.
**Equivalence is established as:
If a candidate is not awarded grade in M.Phil. but percentage of marks, then 55% or more marks will be treated
equivalent to B+ Grade.
OR
If a candidate is awarded grade in M.Phil. but the grading pattern of the M.Phil. awarding University is different from
that applicable in Punjabi University, then the CGPA of the candidate will be converted into percentage of marks,
and if the percentage so obtained is 55% or more, then the candidate's grade will be considered as B+ grade for the
purpose of admission to Ph.D. programme.
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OR
vi) Regular teacher either of recognized private colleges or of Govt. Colleges who are
serving within the jurisdiction of Punjabi University, Patiala with five years
teaching experience are eligible for getting registered for Ph.D. Degree.
3. ADMISSION PROCEDURE
I) Direct Admission
Every candidate interested in admission to Ph.D. Programme has to appear
and qualify the Entrance Test to be held every year by Punjabi University, Patiala.
The following category of candidates may be exempted from taking entrance
test for Ph.D. programme.
i) Candidates who have qualified UGC-CSIR NET (JRF)/ NET/SLET (Punjab
State)/GATE/GPAT examinations.
ii) The Holders of teacher fellowships.
iii) Direct Awardees of Fellowships from Govt. Agencies like DBT/DST/ICMR/
ICAR/INSPIRE/RGNF/MANF .
(Students appointed in the project sponsored by above agencies are not
exempted from Entrance Test)
iv) Foreign students sponsored by Government of India agencies like ICCR,
Ministry of HRD, etc. and foreign students sponsored by their respective
Governments/Embassies.
v) Other Foreign students residing outside India (Foreign Pass Port holders) who
wish to seek admission directly (without any sponsorship) to Ph.D.
Programme.
Note: The candidates who qualify the entrance test and also attended the interview will be included
in the pool of candidates for Ph.D. Their candidature will remain valid for two year i.e. up to
the date of Ph.D. entrance test to be held after two years. If a candidate having passed Ph.D.
entrance test is unable to take admission to Ph.D. Course Work because of non-availability of
supervisor but finds a supervisor after the last date of admission to Ph.D. Course Work,
he/she is allowed to enroll in Ph.D. Programme, however, he/she will have to take admission
to Ph.D. Course work in the next year.
The entrance test for Ph.D. Programme is an eligibility test for short listing the
applicant for purpose of consideration by the Board of Studies and admission to Ph.D.
Programme is not based on merit/score in the entrance test. Merely qualifying the Ph.D.
eligibility test will not entitle the student secure admission to Ph.D programme.
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Foreign Students:
(i) Foreign students sponsored by the Government of India agencies like ICCR,
Ministry of HRD, etc., and foreign students sponsored by their respective
Governments/ Embassies, are exempted from entrance test.
(ii) Self financing foreign students shall be exempted from the entrance test for
admission to Ph.D. Programme.
(iii) All foreign students shall have to pass Punjabi test (Elementary Course in
Punjabi -2) as prescribed by the University before their Ph.D. viva-voce
examination.
(iv) All foreign students shall have to pass TOEFL/IELTS or a test in English
Language for foreign Ph.D. Candidates, designed by Punjabi University, to
prove their competence in English Language.
All foreign students will have to fulfill all requirements regarding
eligibility and pay the requisite fees as applicable from time to time. It will be
their responsibility to select a supervisor from the University and take written
approval of the supervisor on the enrolment/admission form for doing Ph.D.
Course Work.
(A) In case of M.Phil pass candidates following conditions will be applicable for
course work
(i) Candidates who have passed M.Phil. degree with minimum B+ grade as
regular student or through Distance Education from Punjabi University,
Patiala and have studied paper on Research Methodology are exempted
for doing Ph.D. course work for getting registered to Ph.D. Programme.
(ii) A candidate who has done M.Phil. from another University as regular
student and has studied Research Methodology is also exempted for
doing Ph.D. Course Work.
(iii) The candidates who have done M.Phil. as regular students but have not
studied and passed the paper on Research Methodology are required to
pass the paper of Research Methodology after taking admission to Ph.D.
Course Work. They have to pay fee and other charges as applicable to
other students taking admission to Ph.D. course work.
(iv) The candidates who have obtained M.Phil. degree through Distance
Education from another University are required to pass the Course Work
for Ph.D. programme.
(B) A candidate who has passed first semester of M.Phil. programme of Punjabi
University with minimum B+ Grade and studied and passed four papers
including the paper on Research Methodology and whose admission to M.Phil.
programme was done through joint entrance test, provided the marks secured
by the candidate in M.Phil./Ph.D. entrance test were not less than the
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(D) If a candidate has done Ph.D. Course work from sister department or from
another University, then he/she can be exempted from Ph.D. Course Work on
the recommendation of the following Committee:
1) Dean, Academic Affairs
2) Dean, Research
3) Dean of Concerned Faculty
4) Head of the Department, if holding Ph.D. Degree
5) Senior most teacher of the Department holding Ph.D. Degree
Candidates who have done M.Phil/Ph.D course work from a private university
are not exempted from Ph.D course work. However, Ph.D course work from a
university having MOU with Punjabi University, Patiala shall be put before
above committee.
The eligible candidates can enroll themselves for Ph. D. degree by filling up
the Enrolment-cum-Admission Form. The candidates who are required to do the
Ph.D. Course Work as per rules will fill up the forms by the stipulated date in order to
join the course work. The candidates who are exempted from doing the Ph.D. course
work as per rules can enroll themselves for Ph.D. degree all the year round by filling
up the Enrolment-cum-Admission Form. The candidates who are UGC-CSIR
(JRF)/NET/SLET/SET/GATE/GPAT/Teacher Fellowship holders can also enroll
themselves for Ph.D. degree round the year but they will have to join the Ph.D. course
work if the deadline for admission is not yet over, otherwise they will have to take
admission to the Ph.D. course work within a year from the date of enrolment. If such
candidates fail to take admission to Ph.D. Course Work within a year, then their
enrolment will be cancelled.
week. The Dean, Research will accord the permission for enrolment on the
recommendations of the Head of the Department.
The verification of the eligibility of candidates for Ph.D. Course Work will be
done at two stages. At the first stage, the eligibility of a Ph.D. candidate, seeking
admission to Course Work, will be done by the Admission Committee of the
Department during interview. Once a candidate is found eligible by the Department
he/she will have to get eligibility certificate from the Registration branch of the
University before being admitted to Ph.D. Course Work.
The Ph.D. Course Work comprises of four papers of one semester duration.
There will be at least three compulsory papers including the paper of "Research
Methodology". The structure and contents of the Ph.D. Course Work will be prepared
by Departmental Ph.D./M.Phil. Course Committees.
5.4 Attendance:
A candidate admitted to Ph.D. Course Work must fulfill the following
requirements:
(i) Has been on the rolls of the Department throughout the semester preceding
the examination.
(ii) Every candidate has attended a minimum of 75% of the delivered number
of lectures in each paper.
(iii) The shortage in the attendance of lectures by the candidate will be
condoned as per rules made by the University from time to time.
5.5 Curriculum:
There will be four papers. Three papers will be core papers and are
compulsory to all candidates. The fourth paper will be elective. Every student will
have to take one elective paper out of a list of elective papers being offered by the
Department. The elective papers will normally be offered to students by the
department depending on the areas of interest of the candidates. The composition of
the Course is given as under:
The minimum number of lectures will be 50 per paper. Each lecture will be of
one hour duration. Each paper will carry 4 credits.
The result of Course Work (separately for internal assessment and final
University examination) shall be compiled in letter grades.
(i) Point Value of Grades: The letter grades shall have the following point
values:
C1G1+C2G2+C3G3+...
GPA =
C1+C2+C3+...
Where C1, C2, C3 etc. are credit points of the papers and G1, G2, G3 etc. are the
respective grade points obtained by the students.
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The GPA will be converted into overall grade obtained by a student for
passing Ph.D. Course Work, using the following table:
(iv) Conversion of GPA into Percentage of Marks: The GPA shall be converted
into percentage of marks by multiplying the GPA by 10. For example, if a
candidate gets GPA of 7.245, then the percentage of marks shall be 72.45%.
Provided that if a candidate gets D grade in any individual paper he/she will
have to reappear in that course or offer a new course if it is not a part of core course.
A candidate getting D grade in more than two papers will be declared "failed".
teachers will be the members who hold Ph.D. and are associated with Post
Graduate Teaching & Research).
5. If the strength of the faculty members is small and there are no Professors in
the Department, the two Professors will be nominated by the Dean, Academic
Affairs from the allied subjects.
6. REGISTRATION
(a) The candidate will submit his application for registration on the prescribed
form within six months of enrolment if the candidate is exempted from doing
Ph.D. Course Work or within six months from the date of declaration of the
result of Ph.D. Course Work, if the candidate has taken admission to Ph.D.
Course Work.
Copies of the Synopsis for registration for Ph.D. Degree will be provided to
the members of Department Research Board at least one week in advance to
the date of presentation of seminar. It is understood that all the deficiencies/
improvements to be made in the synopsis will be settled in the meeting of
Departmental Research Board.
The candidate shall also submit along with the application for registration a
fee of Rs. 2000/- and seven copies of the synopsis giving brief outlines
indicating the purpose/objective of the research, review of literature, general
approach and/or research methodology to be used, tentative plan of
work/chapter scheme, bibliography, etc.
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The date of registration for Ph.D. degree will be considered either the date of
presenting the synopsis before the DRB or the date of passing of Ph.D. Course
Work, whichever is later.
Note: The process of presentation of Synopsis for Ph.D. registration can be done
during the period of Ph.D. Course Work. The department will forward the
case of the registration of the student to office of Dean, Research, only after
the student passes the Ph.D. Course Work. In this case the date of registration
for Ph.D. degree will be the date of passing of Ph.D. Course Work.
(ii) Those candidates who are exempted from Ph.D. Course Work are
deemed to be registered for Ph.D. Degree from the date of presentation
of seminar before the Departmental Research Board.
The note shall include the names of the members of faculty present at the
meeting, the duration of the discussion and its final outcome. The Research
Supervisor would be required to give specific comments on the synopsis
submitted by the candidate. In case the departmental board does not approve the
topic, the case will be referred to BPSAR giving detailed report with reasons
thereof for its final decision. After the date of BPSAR is fixed and a cutoff date is
circulated by the Dean Research to the Heads of the Departments, no cases of
registration will be entertained in that scheduled meeting of BPSAR.
(e) All the formalities for Ph.D registration including the presentation of
Registration Seminar of the enrolled candidates should be completed by the
Departmental Research Board and communicated to the Research Branch for
processing the case for registration within a maximum period of two years
(Enrolement plus re-enrolment period) of the enrolment of the candidate.
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7. APPOINTMENT OF SUPERVISOR*
______________
*Note: Teachers having done Ph.D. from U.G.C. recognized Private Universities/Deemed Universities
and willing to enrol students with them as supervisors/joint-supervisors will have to furnish details
about their Ph.D. (Specific Questionaire available with the Research Branch) to the Research Branch,
which will be examined by the select committee consisting of Dean Academic Affairs, Dean Research,
Additional Dean Research, Dean of the concerned Faculty and Head of the Department for taking
decision in this regard.
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Lecturer/Assistant Professor - 5
Reader/Associate Professor - 7
Professor - 8
Three additional slots over and above the quota fixed above will be
permitted to all the teachers working in different Departments of Punjabi
University Campus, Regional Centres and Neighbourhood Campuses only.
This has been done so as to accommodate the direct awardee Research
Fellows by the central funding agencies (JRF) and those appointed under
research projects sponsored by different state and central funding agencies
(UGC, CSIR, DBT, DST, ICSSR, DRDO, ICMR ,ICAR, MOEF, BSI,
PSCST, etc.).
(b) Any one who is registered for Ph.D. degree shall not be eligible for
appointment as Supervisor/ Joint-Supervisor. Provided that if he is already
holding a Ph.D. degree he can be appointed Supervisor/ Joint-supervisor in
that field/area.
(c) Provided further that no relative of the candidate such as wife, husband, son,
daughter, sister, brother, wife's or husband's brother and sister, brother's son
and daughter, sister's son and daughter, first cousin, nephew, grand-son,
grand-daughter, or such other person as might be deemed a close relation by
the Vice-Chancellor, shall not be appointed as Supervisor/Joint-Supervisor. A
certificate to this effect will be given by the Supervisor/ Joint-supervisor along
with the application for enrolment.
(i) In case the Supervisor has left the service of the University or by
mutual consent of both the Supervisor and the candidate.
(iii) The change of Supervisor shall be allowed during the first two years
after registration. Normally, no change will be allowed after this.
(iv) If a candidate wishes to change the supervisor before the expiry of two
years after registration, he/she would submit an application to the Head
of the Department giving reasons thereof for such a change. This will
be examined by a committee consisting of the following:
8. TOPIC MODIFICATION
A candidate may within one year of his/her registration modify the scheme of
his/her subject with the approval of the BPSAR. Provided that the BPSAR may allow
modification to be made in the title of subject even after one year if in the considered
opinion of the board, the modification proposed did not involve any drastic change in
the original scheme and scope of the subject.
(a) The candidate registered for Ph. D. Degree shall be required to pass subject of
Punjabi of matriculation or an equivalent examination, anytime before the
viva-voce examination, except those who have already passed examination in
Punjabi of that level. The foreign candidates shall have to pass the 'Elementary
Course in Punjabi'.
(b) A candidate registered for Ph.D. degree shall be required to submit an annual
progress report and give one annual seminar each year. This report shall be
submitted to the Office of the Dean, Research through the Head of the
Department each year for the work done during the year or fraction of the
year. The report will include all the teaching engagements, surveys, tours,
publications, research work etc. The supervisor of the candidate will give an
assessment about the progress of the candidate.
(c) Students registered between 1st January to 30th June shall present their annual
seminars and annual reports between 15th April and beginning of summer
vacations.
Students registered between 1st July to 31st December shall present their
annual seminars and annual reports between 15th November and beginning of
winter break.
(d) The candidate has to pay annual fee and laboratory fee regularly within
financial year ending 31st March every year.
(e) The candidates are to ensure that their annual progress report as well as
seminar presentation report reaches the office of Dean Research before
30the June or 31st December failing which late fee will be charged. In
case of non-receipt of a progress report or irregular reports the matter shall
be put before BPSAR for cancellation of registration
(f) If a candidate wants to submit his/her thesis, he/she will give a pre-submission
seminar before submission of Thesis. If pre-submission seminar is presented
by a candidate he/she is not required to give annual seminar of that year. It is
mandatory to screen the Ph.D. Thesis through plagiarism detection software
before submission to Punjabi University i.e. before presenting the pre-
submission seminar. Guidelines in this regard are available with the respective
Heads of the Departments, the University Computer Centre and the Research
Branch. These are also appended at the end of this document for consultation
and further necessary action (See Annexure - I).
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(g) The presentations shall be organized by the Head of the Department. To these
presentations members of the Departmental Research Board, the Supervisor of
the candidate, other research students of the department and the teachers of the
Department/Faculty shall be invited. At least five faculty members of the
Department/Faculty must be present during the presentation. In Departments
where the Faculty strength is inadequate, the Dean Research will nominate
two or more faculty members from the same or allied Faculty to complete the
required quorum. A report of the presentation along with the write up
shall be sent to the Dean Research. In case presentation is not held, the
matter shall be reported to BPSAR through the Dean Research.
10. FEE *
(A) Indian Students
All candidates will have to pay fees as prescribed by the University for various
purposes for Ph.D. degree. The following fee structure is effective after
December,2016:
_____________________
*The Ph.D. Candidates who have gone to foreign countries or residing in foreign countries can avail of the facility or
video-conferencing for presenting Annual seminar/Ph.D. Viva-Voce Examination. For each seminar/examination
separate fees shall be charged.
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The fine for late submission of annual report and annual seminar will become
applicable one month after the date of issue of registration letter by the Research
Branch Office.
The annual fees will include all charges other than hostel charges, mess
charges, medical charges if treatment is done from outside University Health Centre.
The Hostel accommodation will be provided on the availability of hostel
accommodation.
The contingency amount charged from the student will be transferred to the
"Contingency" of the concerned Department.
(e) The candidate may incorporate in his/her thesis the contents of any work
which he/she may have published on the subject and shall inform the
examiners, if he/she has done so; but he/she shall not submit his/her thesis on
any work for which a degree has already been conferred on him/her by this or
any other University. The candidate may, however, incorporate in his/her
Ph.D. thesis any work from his/her M.Phil./M.Litt. dissertation with due
reference to the thesis and acknowledgement to the Supervisor provided the
work has been carried out at this University.
Provided that in case the work was done through collaboration, a
certificate duly signed by all collaborators and countersigned by the
Supervisor concerned, to the effect that none of the collaborators has made or
will make use of the joint work (published/unpublished) incorporated in this
thesis for the award of any degree/diploma of any University/Institution, shall
be furnished along with the thesis.
(f) For more details, candidates are also advised to consult "Guidelines for
preparation of Ph.D./M.Phil. Format of Ph.D. thesis is provided as annexure
for reference.
(g) Abstract of the Thesis :
Along with the thesis each candidate is required to submit an abstract
of thesis in Punjabi (300-400 words in 12 pt Unicode font in single space).
Abstract should have title of Thesis, name of student, name of supervisor,
name of joint-supervisor (if any), department, faculty and Registration No.,
etc. English version of the abstract shall also be submitted.
(h) At the time of submission of Ph.D. thesis by the candidate, he will have to
produce evidence of having at least one research paper published or accepted
for publication in referred Journals related to his topic on which he has been
registered for Ph.D. Degree and out of academic work included in the thesis.
At the time of submission of Ph.D. thesis by the candidate, a certificate
will be submitted by the candidate that the thesis is a bonafide work of the
candidate, no portion of the thesis is taken from any book or research work
without quoting the references to the book or research paper and no portion is
copied from any book or research work without proper reference. (see Ph.D.
Thesis format Annexure - II)
(i) The candidate shall submit three copies of the thesis to the Thesis
evaluation cell.
(ii) The candidate shall submit the fourth copy of thesis meant for Library
(Library Copy) after the viva-voce examination.
(iii) Library Copy of the thesis must be complete in all respects and must
incorporate the suggestions of the examiners regarding typographical/
grammatical errors, if any.
(iv) In case there are amendments in the Library Copy (as per suggestions
of the examiners) then a certificate duly signed by candidate,
supervisor, head of department and examiner for viva-voce, must be
incorporated in the Library copy of the thesis.
(a) The candidate shall submit his/her thesis within four years from the date of
approval of the subject of the thesis by the Departmental Research Board for
Ph.D. Degree.
(b) The minimum period required for submission of thesis is three years after
registration. If a candidate wishes to submit thesis before three years but not
earlier than two years, the case will be examined by a committee consisting of
the following:
(1) Dean Academic Affairs (Chairperson)
(2) Dean Research
(3) Dean of the Faculty
(4) Head of the Department
(5) Supervisor
(6) Two outside (subject experts) appointed by the Vice-Chancellor
One of the outside subject experts must be present in the meeting. The
Candidate shall have to pay Rs. 20,000/- as Early Thesis Submission Fee.
He/She will also have to submit four draft copies of the thesis duly signed by
him/her and the supervisor.
The University will decide the matter within two months from the date of the
submission of draft of the thesis.
(c) The Registration of candidates who fail to submit their thesis within the
stipulated period as above or who fail to apply for grant of extension would
automatically stand cancelled.
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(d) Heads of the Departments while forwarding a Ph.D. Thesis to the office of the
Dean Research for evaluation will ensure that the candidate submits a copy of
"No Dues Certificate" complete in all respects including that of Department,
Research Branch, Library, Hostel/Dean Students Welfare and Accounts
Section. A Ph.D. Thesis not followed by the "No Dues Certificate" will not be
accepted in the thesis section (except for teachers and employees who are on
the pay-rolls of Punjabi University).
Extension in Period
At least three months before the expiry of four years, a candidate will submit a
Comprehensive Progress Report of the work done by him after paying a fee of Rs.
1000/- to the Head of the Department through the Supervisor and will appear before
the Comprehensive Report Review Committee (CRRC) chaired by the Dean of the
Faculty which will review the Comprehensive Progress Report and will
recommend/reject extension for a period of one year. These cases will be forwarded
to Vice-Chancellor for approval.
After five years, a candidate can seek extension for sixth year by paying a fee
of Rs. 10,000/- and Rs. 15,000/- for the seventh year with the approval of Vice-
Chancellor. Candidate seeking extension for sixth year and seventh year must attend
the meeting to be held by Dean of the faculty. No extension or Re-registration is
allowed after this.
In addition to the above fee of Rs. 1000/- for fifth year, Rs. 10,000/- for sixth
year and Rs. 15,000/- for seventh year, a candidate shall have to pay Rs. 500/- per
month as late fees, if the candidate does not apply for extension within a month from
the date of expiry of time period. The late fee shall be chargeable after one month
after the expiry of four years for the extension of fifth year, after the expiry of five
years for the extension of sixth year and after the expiry of six years for the extension
of seven years. If a candidate seeks extension for two time periods simultaneously,
then Rs. 500/- per month late fee will be charged, even for the overlapping period
required for extension.
14. PUBLICATION
The thesis approved shall only be published with the permission of Vice-
Chancellor and on the recommendation of the Thesis Publication Committee.
Provided that a request is made by the candidate within three years from the award of
Ph.D. Degree. Applications received after three years will not be entertained.
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In case the panel of examiners is not received from the Head of the
Department within one month from the date of request, the Dean Research may
convene a meeting of the committee and submit the panel.
Provided that in the subject where the thesis is written in Punjabi medium and
Punjabi knowing examiners of Professor's rank are not available from outside the
region, all the examiners could be taken from within the region.
The Examiners Panel Committee (EPC) will record a certificate to this effect,
that sufficient Punjabi knowing examiners of Professor's rank are not available from
outside the region.
The examiner will be free to seek clarification on any matter from candidate's
supervisor or the joint-supervisor through the Dean Research. The Dean Research
will ensure the secrecy of examiner's identity.
In case of early thesis submission i.e. before three years from date of
registration, two subject experts who have evaluated the draft thesis should not be
included in the panel of experts for Ph.D. thesis evaluation.
(a) Whether he/she recommends the award of the degree to the candidate after
holding viva-voce examination.
(b) Whether he/she recommends resubmission of the thesis after revision. In
case an examiner recommends revision of the thesis he/she will also
indicate the nature of changes.
(c) Whether he/she recommends rejection of thesis.
(d) A list of questions that he/she would like the candidate to answer in the
viva-voce examination be supplied in a separate cover.
(e) Whether he/she recommends that the thesis is fit for publication or not. If
fit for publication then with or without changes.
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The candidate who is required to resubmit the thesis, must do so within one
year from the date of supply of comments of the examiner to him/her by the
University irrespective of his/her submission of defense unless extension is specially
given by the Vice-Chancellor. A resubmitted thesis will be examined by the examiner
who has recommended re-submission unless he/she himself/herself is unable to do so
or declines to do so.
In the event of one of the examiners recommending the award of the degree
and the second examiner recommending rejection of the thesis; on the
recommendation of the Vice-Chancellor, the thesis shall be referred to a third
examiner to be appointed by the Vice-Chancellor from out of the original panel of
examiners. The third examiner shall not be informed of the recommendations of the
two examiners. The recommendations of those two examiners who submit similar
recommendations shall be final. This procedure shall also be followed if the examiner
who has suggested modification rejects the revised thesis.
Each examiner shall be given one month's time for the evaluation of thesis. In
case report from him/her is not received, he/she may be reminded telephonically.
After the expiry of a period of three months if no report is received, the next examiner
may be appointed. The first examiner will be requested to send the thesis back. If in
due course, the report is received from the first examiner, the report will not be
considered.
The Screening Committee will point out the strengths and weaknesses, if any,
in the reports. A copy of the report of Screening Committee without disclosing the
names of the examiners will be provided to the candidate for carrying out necessary
modifications including those of typing, references and factual errors etc. before the
viva-voce examination. The Supervisor will give a certificate that all the points
mentioned regarding the revision of thesis have been dealt with and incorporated in
the thesis. He will also certify that thesis is ready for resubmission after incorporating
all suggestions of the examiner. This certificate will be attached with the revised
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thesis which will be countersigned by the Head of the Department. After approval by
Dean Research this will be placed before the external examiner who will be
conducting the viva-voce examination.
After the presentation by the candidate, questions will be put to the candidate.
In case of delay in the conduct of viva-voce, the candidate or supervisor can approach
the Dean Research for the needful.
In case report(s) of the examiner(s) of the thesis are not favourable, the viva-
voce examination of the candidate shall not be conducted.
After viva-voce examination each candidate shall submit the following to the
thesis evaluation cell.
1. Library Copy of the Thesis.
2. Two CDs of the Thesis
NOTE :Number of chapter and their titles may vary depending upon the
subject requirement.
(b) In case the examiner, who conducts viva-voce examination, does not
recommend the award of the degree, the thesis shall be rejected and the
registration of the candidate will be cancelled.
(c) If there is no Professor other than Head of the Department or the Head
of the Department is a Reader/Associate Professor, a Professor from an
allied Subject/Department to be nominated by Dean, Academic
Affairs.
(d) Supervisor of the Candidate
(e) Where the quorum is incomplete, Vice-Chancellor may nominate one
or two Professors from allied subject/department.
1. Vice-Chancellor (Chairperson)
2. Dean, Academic Affairs
3. Dean Research
4. Dean of the Faculty
5. All Heads of the Departments in the Faculty and one Professor from
each department in the Faculty by rotation according to seniority for a
term of two years.
6. Concerned supervisor of the candidate.
(IX) QUORUM
The quorum for all the committees and the Board provided herein shall be one
third of the total strength with at least three persons including chairman/convener. In
such cases where Supervisor/Head of the Department/Dean of Faculty is the same
person, one or two persons may be nominated by the Vice-Chancellor.
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Annuxure - I
Policy on Plagiarism
Context
Punjabi University, Patiala aims to foster and maintain an ethos of honesty
and academic integrity. All staff and students have an obligation to act in an
ethical manner, consistent with the requirements of academic integrity.
Punjabi university, Patiala has a well defined policy on plagiarism in place in
order to avoid acts of academic dishonesty.
Plagiarism is a serious academic offence that may be easy to commit
unintentionally, it is defined by the act not the intention. It is the
responsibility of all students to familiarize themselves with the University's
policy on plagiarism. The students are advised to seek guidance from their
teachers/ staff member.
Purpose
The aim of the policy document is to provide a definition of plagiarism and
the procedures adopted by the University for detection of plagiarism.
Scope
This policy applies to Synopsis for Ph.D./dissertations/thesis/project
reports submitted by students of Ph.D., M.Phil., M.Tech., master
programmes .
DEFINITION OF PLAGIARISM
General Guidelines
These guidelines are provided to assist the student and the faculty in
ensuring a plagiarism free dissertation.
Important:
It is the responsibility of the student to ensure that the dissertation/thesis
is free of plagiarism which means that no part of the dissertation has been
copied from other sources and all sources used for the dissertation have
been properly cited.
Requirement:
All students are required to check their theses, project reports, etc. through
plagiarism detection software. The supervisors are required to sit with their
students and run the thesis or project report through plagiarism detection
software in order to provide guidance on any revisions that may be required
as a result of this process.
Compliance Statements:
All students are required to submit a signed statement that they are
aware of the plagiarism policy of the University and no part of their work be
it assignment, term paper, project report, thesis or dissertation etc is not
copied in any form and it is their own creation.
Candidate shall submit the report generated on the plagiarism
checking software of his draft thesis along with a soft copy of the draft thesis
for the consideration of Departmental Research Committee.
Supervisors must sign the relevant forms indicating that the student
has indeed run their work through a plagiarism detection software.
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Software Settings
While performing the plagiarism check using a software the following
optional settings may invariably be set to reduce the percentage of
matching.
Exclude Quotations, methodology, legal quotes, bibliography, phrases.
Exclude Small Matches up to 10 word counts. (This is to exclude the
matching of common phrases and established facts related to the
topic which may come across the documents)
Exclude Small similarity less than 1%.
Exclude Mathematical, statistical and scientific Formula
Exclude the title of the paper, name of the institute, department,
author name etc. from screening to reduce the percentage of
matching.
Exclude one's own published work
Practical Orientation
Practical orientation on the use of the software will be provided by the
Computer Centre. The interested staff/students may contact Director,
Computer Centre for Plagiarism Detection Service.
Materials to be screened
It is mandatory to screen through plagiarism detection software the
Ph.D. / M.Phil. theses, postgraduate dissertations, project reports before
submission to Punjabi University, Patiala i.e. before presenting the pre-
submission seminar.
The faculty, staff and students are also encouraged to screen all the
research papers they prepare to communicate to national and international
journals and research proposals/ reports to different agencies.
Examples of Fabrication:
In the social sciences, a researcher/interviewer completing a
questionnaire for a fictitious subject that was never interviewed.
In the biological sciences, the creation of a data set for an
experiment that was never actually conducted. The practice of
adding fictitious data to a real data set collected during an
actual experiment for the purpose of providing additional
statistical validity.
In clinical research the insertion of a clinical note into the
research record to indicate compliance with an element of the
protocol.
Examples of Falsification
Falsification is manipulating research materials, equipment, or
processes, or changing or omitting/suppressing data or results
such that the research is not accurately represented in the
research record.
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Guidelines on Do’s:
Only one’s original work to be submitted,
Precise and accurate citation of others’ work,
Any downloaded information from internet to be appropriately
created/referenced,
Submitted material should not contain any artwork, pictures,
and graphics from someone else’s work and such materials
should be authentic with no use of others’ electronic storage
media.
Guidelines on Don’ts:
The following must be avoided unless source of material/information
is credited appropriately:
Direct or indirect copying,
Any act of translation without proper accreditation ,
Paraphrasing others’ work,
Tweaking and piecing together work of others,
Resubmission of one’s own or someone else’s work,
Claim of a collaborative work without consent from the
concerned collaborator(s) (includes unauthorized collaboration
and claiming a collaborative work as an independent one or vice
versa),
Ghost writing – i.e. writing a document(s) on someone’s behalf.
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Annexure - II
The Researcher would be required to adhere to the following standards for submission
of Ph.D. thesis:
Thesis text: 12 pt, For Gurmukhi: Unicode, for English: Times New Roman /
Arial; line 1.5 spacing
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Headings:
Chapter title: 18 – 24 pt size, bold
Main Section Headings: 14 pt size, bold.
Second Headings: 12 pt size, bold, cap
Sub headings: 12 pt size, bold, sentence case.
Foot note: The footnote (if any) shall be typed 1.5 spaced with Font Size 10
Margins: Odd page: Left- 4 cm; top, bottom and right- 2.5 cm.
Even page: Right- 4 cm; top, bottom and left-2.5 cm. These are
necessary to allow for binding and trimming.
Page Numbering: All pages of the thesis shall be on the right bottom of the
page in format (Page 1 of 100) except the preliminary pages which shall
be numbered in lower case Roman Numerical (ii, iii, iv ….).
Supervisor’s CERTIFICATE
CANDIDATE’S DECLARATION
This is to certify that the above statement made by the candidate is correct to
the best of my/our knowledge.