Annex I: Please Delete Whichever Is Inappropriate
Annex I: Please Delete Whichever Is Inappropriate
Annex I: Please Delete Whichever Is Inappropriate
I. General Information
1. Name of Agency:
3. The premises with an area of *sq. ft. / sq. m. are privately owned / rented / public housing /
others (please specify) .
* I/We would like to confirm that our Centre will *reduce / maintain the existing fee level in 2011/12
School Year as shown in page 2.
* I/We would like to confirm that our Centre will stay in the Child Care Centre Subsidy Scheme in
2011/12 School Year.
* I/We would like to propose fees increase for our Centre in 2011/12 School Year and certify that this
application together with the attached schedules as shown below have been prepared following the
guidelines at Annex III.
aid_e 2011
II. Proposed fees and expected enrolment
1. Existing monthly fees in 2010/11 School Year and proposed monthly fee for 2011/12 School Year
Note
1. The annual per capita rates for those children receiving full-day child care services who are aged below 2 and 2-3 are
$6,608 and $3,304 respectively.
2. M = 12, which is the number of monthly instalment per annum.
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3. Enrolment for the period of April 2010 – March 2011
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Schedule 1
(Page 1 of 5 )
INCOME AND EXPENDITURE ESTIMATES
(Children aged *0 to 2 / 2 to 3)
I. MONTHLY FEE
Actual Estimates Estimates Remarks
as per accounts Estimates 1.9.2011 - 31.3.2012 1.4.2012 - 31.8.2012 Total (Please state
1.4.2010 - 31.3.2011 1.4.2011 - 31.8.2011 (7 months) (5 months) 1.9.2011 - 31.8.2012 computations
(a) (Note 1) (b) (c) (d) (e) = (c) + (d) and assumptions)
$ $ $ $ $
INCOME
Fee Income
Fee Assistance (Note 2)
Sub-total
Subsidy under Child Care Centre
Subsidy Scheme
Net Income from Sundry Sales/Services As shown in Sch. 4
EXPENDITURE
Personal Emoluments
(Excluding the Cook)
Staff Salaries As shown in
Provident Fund Sch. 2
Relief Staff As shown in Sch. 3
Others (Please specify)
Sub-total
Utilities
Electricity
Gas & Fuel
Water & Sewage
Sub-total
Sub-total
Schedule 1
(Page 3 of 5 )
INCOME AND EXPENDITURE ESTIMATES
Sub-total
Sub-total
Insurance
Employees’ Compensation
Insurance for Children
Public Liability Insurance
Others (Please specify)
Sub-total
Schedule 1
(Page 4 of 5 )
INCOME AND EXPENDITURE ESTIMATES
Sub-total
TOTAL EXPENDITURE
(B) = (i) + (ii)
SURPLUS / (DEFICIT)
(C) = (A) - (B)
INCOME
EXPENDITURE
Personal Emoluments
(For the Cook only)
Staff Salaries As shown in
Provident Fund Sch. 2
Relief Staff As shown in Sch. 3
Others (Please specify) (Note 3)
Other Charges
Meal Expenses for Children (iv)
TOTAL EXPENDITURE
(E) = (iii) + (iv)
SURPLUS / (DEFICIT)
(F) = (D) - (E)
Notes
1. For centres commencing operation during the financial year 2010-2011, the accounting period for the column (a) should be from the date of commencement to 31.3.2011.
2. Fee assistance under the Child Care Centre Fee Assistance Scheme/Kindergarten and Child Care Centre Fee Remission Scheme.
3. Justification is required for additional staff for preparation of meals.
Schedule 2
(Page 1 of 3 )
SCHEDULE OF SALARIES AND PROVIDENT FUND CONTRIBUTIONS
(1) for the period of 1 April 2010 - 31 March 2011
Sub-total
(Note 4)
II. Staff List (for the Cook only)
Sub-total
(Note 4)
Total
Sub-total
(Note 4)
II. Staff List (for the Cook only)
Sub-total
(Note 4)
Total
Schedule 2
(Page 3 of 3 )
SCHEDULE OF SALARIES AND PROVIDENT FUND CONTRIBUTIONS
(3) for the period of 1 September 2011 - 31 August 2012
Sub-total
(Note 4)
II. Staff List (for the Cook only)
Sub-total
(Note 4)
Total
Notes
1. “Appointment Date” and “Incremental Date” should be identical.
2. The amounts unrecognised for fee assessment purpose should be shown under this column, if any.
3. For vacant posts, enter “VP-1”, “VP-2” etc. for vacant post 1, vacant post 2 in the “Name” column. Please list all names by seniority in descending order.
4. Sub-totals in this Schedule should tally with respective figures shown in Schedule 1.
Schedule 3
SCHEDULE OF PAYMENTS TO RELIEF STAFF
for the period of 1 April 2010 - 31 March 2011
Amount
Child
Name of Staff Reasons for Relief Daily Period No. of Care Others
Name of Relief Staff/Post Relieved/Post (Note 1) Rate Employed Days Centre (Note 2) Remarks
$ $ $
I. Staff List (excluding the Cook)
Sub-total
(Note 3)
II. Staff List (for the Cook only)
Sub-total
(Note 3)
Total
Notes
1. For maternity leave/any sick leave exceeding 5 working days, please attach a copy of doctor’s certificate for verification.
2. The amounts unrecognised for fee assessment purpose should be shown under this column, if any.
3. Sub-totals in this Schedule should tally with respective figures shown in Schedule 1.
Schedule 4
SCHEDULE OF NET INCOME FROM SUNDRY SALES/SERVICES
for the period of 1 April 2010 - 31 March 2011
Cost of Sales/Services
Add: Purchases
Notes
1. Please quote reference of SWD’s approval in the ‘Remarks’ column.
2. Please state the basis of valuation, such as cost or net realisable value.
3. A description of the nature of the sales/services (including extended hours/occasional child care services) should be given.
Annex II
(1) Income and Expenditure Estimates (Schedule 1), Salaries and Provident Fund Contributions
(Schedule 2), Payments to Relief Staff (Schedule 3), and Net Income from Sundry Sales/
Services (Schedule 4). For Child Care Centres with children of aged 0 to 3, separate Schedules
1 to 4 for children aged 0 to 2 and 2 to 3 should be submitted.
(2) Audited accounts showing the state of affairs and results of operations of the centre for the
period 1.4.2010 - 31.3.2011. If the audit of the accounts has not yet been completed at the time
of submission of this application, draft final accounts for the said period certified by the
Chairman of the agency will also be accepted. A copy of the audited accounts should be
supplemented after the audit is completed. For child care centres with children aged 0 to 3,
separate accounts for children aged 0 to 2 and 2 to 3 should be submitted.
(3) Supporting documentation for material items of expenditure, if any, included in the Income and
Expenditure Estimates at Schedule 1 for the year ended 31 August 2012.
(4) A copy of Annexes 1 and 2, namely, the “Proforma on Enrolment and Child Care Workers
Attainment” and the “Application Form” in respect of the letter of 2.2.2011 issued by the Social
Welfare Department on the Child Care Centre Subsidy Scheme 2011/12 School Year.
Annex III
In the preparation of the Income and Expenditure Estimates (Schedule 1), aided stand-alone child care
centres should refer to the “Guidance Notes on Subventions from Social Welfare Department for
Stand-alone Child Care Centres” and comply with the corresponding requirements for the submission
of annual financial statements and interim reports of income and expenditure, as stated in the “Guide
to Social Welfare Subventions”.
The funds obtained from the Government including fee assistance, subventions for rent and rates,
occasional child care service, extended hours service, and subsidy under Child Care Centre Subsidy
Scheme, etc. should only be used to finance the corresponding service, i.e. to cover the necessary
expenses incurred in providing the services in accordance with the requirements of the Child Care
Services Ordinance and Regulations.
It is necessary for child care centres to identify separately the income and expenditure (and therefore
the surplus or deficit) which are recognised for the purposes of subvention and the operation of child
care centres. In this regard, only the recognised income and expenditure as specified in these
Guidelines should be included in the Income and Expenditure Estimates of the fee application.
Please be reminded that any expenses incurred but not recognised for fee assessment purposes are
deemed to be borne by your agency’s own resources, as a result of which the inclusive monthly fee
approved by this Department may not be the same as that proposed.
(A) Income
The recognised income for determination of fee level of child care centre include the following-
Number of months
Number of months
Where the centre operates more than one type of services, the fee income in Schedule 1
must be supported by a breakdown of calculations for each type of service using the
above formula.
The fee level to be proposed should take into account any accumulated operating
surpluses/deficits of child care centre up to 31.8.2011. It should be noted that from the
financial year 1986/87 onwards, the surpluses/deficits in respect of the subvention for
integrated programme, rent and rates have to be separately identified as social welfare
subvention surpluses, which are subject to recovery, by the Department.
Agency which operates more than one stand-alone child care centre may apply for a
uniform fee for all stand-alone centres under its management in the fee application. In
such cases, any accumulated operating surpluses of stand-alone child care centres up to
31.8.2011 and the total recognised operating expenditure for each stand-alone child care
centre will be pooled together for fee assessment purposes.
(2) Fee assistance under the Child Care Centre Fee Assistance Scheme/Kindergarten and
Child Care Centre Fee Remission Scheme
Any charging or acceptance of money or fee in addition to the inclusive monthly fee must
be approved, in writing, by the Director of Social Welfare. Centres must keep proper
books of accounts detailing all sales and purchases of items sold, as well as the income
and expenditure relating to the provision of services.
Details of income and expenditure relating to the sale of items (e.g. uniforms, aprons,
bags and handbooks) and provision of services (e.g. transport service to children)
should be shown in Schedule 4. It should be noted that expenditure in respect of these
sales and services should not be included in the Income and Expenditure Estimates.
On the sale of books, suitable picture books, story books and reference books should be
provided in sufficient quantity in the book-corners of the centre. Should parents want to
possess these same books for use at home, they are free to purchase these books from the
centre or publishers direct. The centre should make known to parents names and
addresses of publishers.
Most centres use direct dialogue or stenciled sheets as a regular means of communication
with parents. Direct communication is in fact the most effective way to achieve parental
understanding and co-operation. In case a handbook is deemed necessary and a fee is
charged, the price should be kept to a minimum and prior approval in writing from the
Director of Social Welfare should be obtained.
Income and expenditure related to other operations e.g. evening operations, extended
hours/occasional child care services carried out at the centre premises should be kept in
separate books and should not be included in the Income and Expenditure Estimates.
Income such as donations, interest on bank deposits in respect of the Child Care
Centre Subsidy Scheme / Subventions / Lotteries Fund grant should be shown
separately.
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(b) Registration Fee
If a place is offered by the centre to a child, the centre may collect the inclusive
monthly fee, in part or, in full, at most three months in advance before the
commencement of the first month of the service. For example, if a child
commences attendance on 1 September, the centre may collect the September fee on
1 June at the earliest. The fee may be forfeited if the child subsequently fails to
take up the place, but this policy should be clearly communicated to the parents
when the fee is collected. Collection of registration fee, or other charges of similar
nature, is not allowed, unless with prior approval of the Director of Social Welfare,
in writing.
(1) Staff levels are only recognised in accordance with the minimum requirements stipulated
in the Child Care Services Ordinance.
For a child care centre (children aged 0 to 2) with 60 places, the recognised establishment
is as follows-
1 Child Care Supervisor
8 Child Care Workers
2 Child Care Aides
2 Minor Staff (2 Workman IIs)
For a child care centre (children aged 2 to 3) with 100 places, the recognised
establishment is as follows-
1 Child Care Supervisor
7 Child Care Workers
1 Clerical Assistant
3 Minor Staff (1 Cook and 2 Workman IIs; or 3 Workman IIs)
(2) Salaries payable to the staff of child care centre at the recognised staff levels should not
exceed the following scales-
Only one annual increment of salary, subject to the maximum point of the recognised
salary scale not being exceeded, should normally be granted and recognised for inclusion
in the fee application.
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(3) For a child care centre (children aged 2 to 3) with 80 or more places, an assistant
supervisor may be appointed to deputize the supervisor in the administration of the centre.
The person should normally be the most experienced one among the child care workers.
An allowance may be awarded to the assistant supervisor to reflect this responsibility.
The allowance is equivalent to the difference between MPS Pt 7 and Pt 9. This person is
counted as one of the child care workers required under Child Care Services Ordinance.
In addition, for a child care centre (children aged 2 to 3) with 160 or more places, the
assistant supervisor, under the aforesaid pay structure and with the above-stated
allowance, will be recognised as an additional staff, with the result that such centre would
be entitled to recruiting an additional new child care worker to replace the one who will
serve as assistant supervisor.
(4) For the recognised staffing levels, provident fund contributions made in accordance with
the rules contained in the ‘Staff Retirement Schemes in Subvented Organisations’ are
recognised. Where the contributions are made for a non-standard staff retirement
scheme, the expenditure recognised is limited to a maximum of 5% of the recognised staff
salaries.
(5) Backpayment for personal emoluments of all staff, if any, might be separately included in
the estimates.
(6) Relief child care workers may be employed for recognised leaves in order to attain the
child care worker /children ratio as specified in the Child Care Services Ordinance.
(7) Relief minor staff may be employed for recognised leaves at the wage rates notified by
Social Welfare Department.
(9) Other costs of personal emoluments will not be recognised unless with the written
approval of Social Welfare Department.
The estimates of personal emoluments for the coming period 1.4.2011 - 31.8.2012 should be
made in accordance with the above provisions and should, on this basis, represent the fairly
accurate amounts to be paid to the staff of the centre during the period. The basis of estimate
for relief staff, if any, should be given in the ‘Remarks’ column of Income and Expenditure
Estimates under Part (I) of Schedule 1.
Recognised other charges refer to the recurrent expenses which are incurred necessarily and
exclusively for the operation of child care centres. With effect from September 2005, the
expenses for electricity charge, maintenance and repairs cost for the provision of
air-conditioning should be charged against the inclusive monthly fee.
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(2) Expenses related to overseas staff training/conference.
Expenses for topping up Lotteries Fund grants, recurrent consequences of capital items
financed by donations/charitable funding, etc.
Mortgage and interest on loans, overdrafts, penalty on mishandling of bank accounts, etc.
(except auto-pay service for salaries and fees, audit confirmation and stop payment on
cheque.)
(5) Expenses specifically advised by the Social Welfare Department to be borne out of the
agency’s own resources
Recurrent expenses for non-standard equipment, pager, mobile phone (except for service
with service van), etc.
Except for employees’ compensation and public liability, vehicle third party insurance and
insurance cover for children under the care of the centre.
Membership/registration fees for the Hong Kong Council of Social Service, Occupational
Retirement Scheme Ordinance, Company Registry, professional association, renewal of
driving license and traffic fine, etc.
(10) Expenses not related to activities within the scope of child care services
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(11) Deposits
Deposits/bank guarantee charges payable to China Light & Power Co. Ltd., Water
Supplies Department, etc.
The list is not exhaustive. Child care centres should exercise proper control over the use of
funds and ensure that funds are spent on activities/items directly related to operation/delivery of
the child care service.
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Monthly Meal Charge [Part (II) of Schedule 1]
(Applicable to centres with children attending full day classes only)
The monthly meal charge for children receiving full day care should be separately listed out from the
inclusive monthly fee.
Please show calculation in the ‘Remarks’ column of Income and Expenditure Estimates under
Part (II) of Schedule 1 using the formula-
Number of months
Number of months
These include salaries and provident fund of the cook for preparation of meal. Justification
should be given in the ‘Remarks’ column of Income and Expenditure Estimates under Part (II)
of Schedule 1 if additional staff are required for preparation of meal.
Only meal expenses for children should be included in the assessment of monthly meal charge.
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