Procurement Procedure
Procurement Procedure
Procurement Procedure
Date: QAF-02-01
The procedure is a controlled document. For identification of amendments each page contains an issue
number and a page number. Changes will only be issued as complete replacement. Recipients should remove
superseded revision from circulation. This document is authorised for release once all signatures have been
obtained.
2- PROCEDURE OWNER:
1. Procurement Manager
3- UPDATE HISTORY:
Issue Rev. No. Date Clause No. Amendment Summary Requester
0 Initial Release According to ISO 9001:2015
01/01/2017 All Consultant
and OHSAS 18001:2007
1
1 2
3
4
2 0
Approved By :
Authorized By:
Stamp
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5-INTRODUCTION:
5-1 Purpose The main purpose of this process is to establish a system for the
process of procurement and purchasing designated to ensure that
procured goods/ services/processes conform to specified
requirements.
5-2 Scope
This procedure is applicable to all procurement and purchasing
activities starting from receiving purchasing request/tender
documents till the supply of the products/provision of the service by
the external provider. This procedure includes the following
processes:
6-1 Purchasing process
6-2 procurement process
6-3 selection, evaluation and re-evaluation of external
providers
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6-1 PROCESS FLOW CHART: (Selection, evaluation and revaluation of external providers process)
Step Flowchart Responsible / Details
The Procurement Department is responsible for the
selection, evaluation and re-evaluation of any external
Start provider who is expected to deal with the company based
on their ability to supply purchased products/services in
accordance with Solid Constructions Co. requirements.
1 Evaluation and Selection of Selection Criteria:
external providers PUF-01-01 Commercial Registration and Tax Card.
Previous experience and Location of the provider.
Quality, prices, payment and delivery terms.
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Document Controller
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QC Engineer
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Procured items are The warehouse keeper receives the purchased products
delivered to the site and compares it with purchase order, and then keeps the
products in receiving area till its inspection. The
warehouse keeper notifies procurement manager, and
Keeping items in receiving responsible managers about the delivered products in
area till QC inspection
order to be inspected and then received in the company
5 stores (After the inspection process takes place, the
procurement manager receives a copy of the goods
QC receiving note from the warehouse keeper for records).
Accept Inspection Reject
Warehouse Keeper/Reception Employee
A B
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End
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7-LIST OF FORMS:
Form Code Rev. No.
Supplier and subcontractor registration form PUF-01-01 0
Active sub-contractor data base PUF-01-02A 0
Active supplier database PUF-01-02B 0
Purchase request PUF-01-03 0
Cost comparison sheet PUF-01-04 0
Purchase order PUF-01-05 0
Subcontractor agreement PUF-01-06 0
Purchase order circulation sheet PUF-01-07A 0
Contract circulation sheet PUF-01-07B 0
Supplier evaluation sheet PUF-01-08 0
Subcontractor evaluation form PUF-01-09 0
Sub-contractor evaluation sheet PUF-01-10 0
Purchase request log (for project) PUF-01-11 0
8-DISTRIBUTION LIST:
Copy Serial Title Area / Dept.
1 Chairman Top Management
2 General Manager Top Management
Procurement Manager Procurement
9-NOTES:
1- In case of deficiency/need of any item or material in any department, the requesting department issues a "Goods
Issue Note" specifying the description of the required goods. In case of the availability of those items/materials
in any of the company stores: the goods are withdrawn directly from the concerned store or transferred from
other stores where appropriate.
2- In case of use of the ERP system: if the requested items were not existing at the ERP system, the details of the
new items such as products description and code are added to the system through the procurement department.
3- All purchasing requests received in each the project are recorded in the purchase request log (PUF-01-11), to
better tracking of the request till the goods are delivered to the site.
4- The reports of the evaluation of the external providers are analyzed and discussed in management reviews.
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