Supplier Evaluation & Review Procedure As Per Spec Q1 PDF
Supplier Evaluation & Review Procedure As Per Spec Q1 PDF
Supplier Evaluation & Review Procedure As Per Spec Q1 PDF
Corporate MM
BHARAT HEAVY ELECTRICALS LIMITED
New Delhi
Chapter- III
Supplier Registration
and Assessment Procedure
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INTRODUCTION
The system aims to select reliable and quality conscious suppliers.
The formats for assessment of supplier are based on numerical rating to minimize subjectivity.
2.0
2.1
The suppliers shall fill up the following Supplier Registration forms (SRF) as applicable:
Category of Supplier
(A)
a)
Indigenous
b)
c)
(B)
Annexure
II
Contractor
II
FORM
Page no.
1-10
11-12
13
1-10
III
1-2
VI
1-10
Type
OS
QS
TC
OS
2.2.1
2.2.2
2.2.3
Information Stage
Assessment Stage
Registration Stage
3.0
Information stage:
The information about suppliers is received in Supplier Development Cell. Some of the sources of data are as
follows:
a) Supplier approaches directly.
b) Information received through various disciplines of organisation such as Engg./ MM/ Technology etc.
c) Through Web search/ Newspapers/ Magazine/ Business Catalogue/ Exhibitions/ Seminars/ Electronic
media etc.
d) Suppliers technically qualified in Open Tenders.
e) Customer/ collaborator recommendation.
3.1
3.1.1
For S. N. 3.0 (a), (b) and (c), the documents sent by suppliers will be scrutinized by SDC/SRC and referred to
Convener of the concerned MISCC for review by MISCC. The MISCC may recommend any of the
following:
a) The item is not required.
b) There are sufficient numbers of suppliers and the applicant supplier is not required. The unsuccessful
applicants shall be accordingly communicated within five days of the MISCC recommendation by SDC.
c) In case item is required, supplier may be advised to download the Supplier Registration Forms from
www.bhel.com and submit the same to SDC/SRC.
3.1.2
For S.N. 3.0 (d) and (e), in case of unregistered supplier, the necessary Supplier Registration Form may be
got filled up from the supplier by concerned MM group and submitted to SDC/ SRC for further processing.
4.0
Assessment Process:
The supplier under 2.1 (A) (a) & (b) shall fill the Supplier Registration Forms given in Annexure II for
assessment on the basis of following three criteria:
a) Organisational Soundness
b) Quality System
- Part A
- Part B
Chapter- III
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and Assessment Procedure
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c) Technical Competence
Organisational Soundness will be judged on the basis of information furnished by the supplier on the
following aspects:
General information about organization, which includes:
a)
b)
c)
d)
e)
Ownership information;
Financial information;
Registration particulars
General Manufacturing facilities
Industrial relations
The forms placed at Part-A of Annexure II relate to Organisational Soundness. Supplier must answer all
questions
4.2
The forms placed at Part-B of Annexure II relate to Quality System. Supplier must answer all questions.
4.3
Technical Competence:
For jobs to BHEL design & technology:
The technical competence of supplier will be judged on the basis of his understanding about BHEL product
specification and its criteria, the process capability of the machines available with the supplier and the
experience of the manpower.
For jobs procured on the basis of performance specification (Design & Technology is of supplier):
As design and technology is of supplier, BHEL cannot give the dimensional tolerances but only specify the
performance specifications in following manner:
a) Critical performance specifications
b) Major performance specifications
c) Minor performance specifications
While assessing the supplier for performance specification, following should be examined:
(i)
(ii)
(iii)
(iv)
Design capability for the product to achieve the desired performance specification
Quality Control Plan & verification of its implementation & acceptance criteria
Process capability to produce critical components & major components
Adequacy of final product testing
Part C of Annexure II relates to technical competence assessment. If specific technical competence is not
required, then 15 marks may be distributed on pro-rata basis to Common Technical Competence so as to arrive
total of 25 marks for evaluation.
5.0
Assessment Stage:
5.1
On receipt of filled-up Supplier Registration Forms, SDC will send an acknowledgement to the supplier
within five working days.
Chapter- III
Supplier Registration
and Assessment Procedure
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5.2
MISCC shall scrutinize the registration forms, with the help of TCA. If the supplier, prima facie, is found
suitable/ required, MISCC will send the product specific Technical Competence form (along with
specification, standard, drawing etc, if necessary) directly/ through SDC to the supplier for his response.
Subsequent to receipt of the suppliers response, MISCC/ TCA will assess the reply along with the SRF and
complete the marking as per Score Sheet (Part D) in Annexure II.
5.3
On the basis of suppliers score and other information given by supplier, MISCC will give any of the
following recommendations:
5.3.1
If supplier is not found up to the mark at any stage during process of registration, SDC will be intimated
accordingly for onward communication to the supplier.
5.3.2
5.3.3
Supplier can be considered but visit to suppliers works is required for assessment.
For this purpose, SDC will coordinate formation of Supplier Evaluation Team consisting of members from
concerned purchase, quality and engineering/ technology/ indenting departments. The team shall comprise
minimum two members, one of whom shall be a certified Assessor. The members of the Supplier Evaluation
Team will verify the information given by the supplier in the SRF, Technical Competence form and any other
issues necessary to register the supplier. The team will give marks in the Score Sheet Part D and sign the
same. MISCC will review the assessment report of the Supplier Evaluation Team and give final approval to
SDC.
5.3.4
It is decided to develop the supplier through development indent route for which development code shall be
approved by MISCC.
5.3.5
Based on the details submitted/supplier visit made, if the supplier qualifies for registration, the supplier shall
be approved by MISCC for permanent code/ trial code.
6.0
Registration stage:
Based on the approval of MISCC, registration of the supplier shall be done as per procedure in Chapter-IV.
7.0
Numerical rating is assigned for each parameter. Scoring will be done as per Part-D (Score Sheet) of
Annexure II.
8.0
Assessment Criteria:
Assessment criteria shall be as per the numerical rating assigned to each parameter and scoring will be done
as per Part D (Score sheet) of Annexure II.
9.0
Chapter- IV
SUPPLIER
REGISTRATION
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SUPPLIER REGISTRATION
1.0.
Type of Registration
Considering the total business operations of BHEL involving purchase of raw material/ components/ capital
equipments from different type of business organizations like manufacturer, stockist/ authorized agent etc.,
following categories of registration are recommended to differentiate one time, development, trial or
permanent code supplier.
1.1
1.1.1
One time code, for the purpose of placing purchase order(s) can be allotted to suppliers who have not been
assessed and registered for the following cases:
i.
ii.
Successful bidder who qualifies against the stated PQR in an Open Tender.
Unregistered suppliers with whom Single Tender has been finalized as per Purchase Policy provisions.
Note:
i.
The data of one time codes allotted shall be maintained online separately by SDC, for review by
respective MISCCs, who shall assess and register such suppliers.
ii.
All suppliers who are allotted a one time code shall be considered for registration and their SRF assessed
as per laid down procedure within the time frame specified at clause 9.0 of Chapter-III.
On successful execution of the purchase order, such one time code suppliers may be considered for
updation in the PMD for permanent code, provided the supplier has successfully executed the order and
its satisfactory performance (supplier performance rating) against the order is acceptable to MISCC.
Before registration, the SRF shall be got filled up and processed through MISCC.
However, one time codes allotted for non PMD items purchased through personal enquiry (as per clause 9.4
of Chapter-II), shall be exempted from above provisions (i) and (ii).
1.1.2
For one time code, approval of Unit MM Head or official nominated (not below the rank of AGM) by Unit
Head will be required.
1.1.3
1.2 (i)
Development code:
Development code shall be given to a supplier where an item or product is to be developed by the supplier
with the assistance of BHEL through development indent route only. MISCC shall approve allotment of
development code to the supplier, based on supplier assessment as per respective SRF.
Chapter- IV
SUPPLIER
REGISTRATION
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E. Liquidity damage/ penalty for late delivery clause would be applicable for trial orders.
F.
Maximum three development/ trial orders can be placed for a given material category on a particular
supplier. Second/ Third development/ trial order can be placed only after completion of the previous
order. On completion of one development/ trial order, MISCC will recommend within three months any
of the following:
(a) may approve updation of the development/ trial code to permanent code if the supply is acceptable,
or
(b) may reject the supplier if the supplies are not acceptable, or
(c) shall recommend placement of another development/ trial order in case the supplies are not
satisfactory and the supplier has to be developed/ tried again for recorded reasons.
If three such orders are completed by the supplier, MISCC shall clearly decide either to allot a permanent
code or to reject the supplier within 3 months of execution of third order.
i.
ii.
Note:
The term completion (referred above) will mean inspection clearance before dispatch/ receipt of
supply against previous order/ any milestone after supply of last trial/ development order.
Completion of the milestone shall be pre-decided by MISCC at supplier assessment stage.
Any Trial code supplier who is the successful bidder against the pre-stated PQR in an Open Tender
can be given One Time code for the purpose of placement of Purchase Order and after successful
completion of Purchase order, the supplier may be considered for updation in the PMD for
permanent code, provided the supplier has successfully executed the order and its satisfactory
performance (supplier performance rating) against the order is acceptable to MISCC. Before
registration, the SRF shall be got filled up and processed through MISCC.
1.3
MISCC shall approve allotment of permanent code to the supplier based on supplier assessment as per
respective SRF and inform the same to SDC for updation of records. All suppliers allotted permanent code
shall be placed in the PMD and shall be considered for regular purchasing action.
1.4
One time code, Development code, Trial code and Permanent code may be allotted to suppliers covered under
Chapter V Registration of other categories of suppliers too as per specific approval of MISCC.
2.0
b) Allotment of additional material category/ Deletion of material category already allotted to existing suppliers
in PMD:
In case a supplier is already registered in some material category in PMD and necessity arises to add/ delete
material category, within the same generic type of material, MISCC shall examine suppliers request.
The technical competence of the supplier for the new material category/ item shall be assessed as per norms
and if the supplier is found technically acceptable, MISCC shall send the approval for the relevant code, to
SDC for addition/ deletion of the supplier in the recommended material category/ item.
In case the new item/ material category is not of the same generic type of material for which supplier is
already registered, assessment of technical competence and quality systems by MISCC shall be required.
3.0
Chapter- V
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There may be other categories of suppliers such as sister-unit registered suppliers, foreign suppliers, stockists,
agents, dealers, ancillaries and sub-contractors etc. who may require different treatment. The approach for
registration of such suppliers is as follows:
2.0
3.0
4.0
Sister Units
Sister units/ divisions shall be exempted from detailed registration procedure and directly included in the list
of registered suppliers.
5.0
5.1
The concerned Product Head/Functional Head shall prepare a proposal indicating the description of item,
PMD/ SD material category and other relevant details, name and complete details of the proposed supplier
with justification for seeking registration of the supplier under this provision. However, statutory details like
PAN No., Excise control no. etc. shall be obtained from such suppliers for our records.
5.2
The above proposal, with recorded reasons, shall be concurred by MISCC and got approved from Head of
Unit.
5.3
6.0
Registration of Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal:
All such suppliers shall fill up registration form as per Annexure II (page 1 to 10).
For registration under above category, the registration criterion shall be the assessment of organizational
soundness by MISCC/ TCA and Principals authorisation letter and approval by MISCC. In case of Indian
Agents of foreign principals, the deed of agency agreement between the foreign principal and the agent
should be necessarily ensured.
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7.0
7.1
Foreign suppliers shall fill up registration form as per Annexure III. The assessment of foreign suppliers shall
be on the soundness of organizational and financial parameters & manufacturing and testing facilities. The
details of experience/ performance certificate offered by the supplier should be properly scrutinized. A report
of the supplier shall be solicited by BHEL from a reputed third party business rating agency like Dun &
Bradstreet, Creditreform etc. or third party business rating agency empanelled by BHEL.
If any supplier does not submit this report, same should be obtained by BHEL. This report shall be mandatory
for registration of foreign suppliers. If required, business information of the supplier can also be solicited by
BHEL from Indian Missions/ Local Chamber of Commerce or Industry/ reputed bank and this information
can be used to supplement the report from the third party business rating agency.
A reputed bank is one who is a member of consortium banks of BHEL or has a correspondent relation with
any of BHELs consortium banks having operations in the country where the supplier is existing.
7.2
The visit to supplier for assessment is not a normal feature of the system. However, visit to foreign supplier
for assessment may be recommended by MISCC in exceptional cases based on the following:
MISCC shall clearly record the reasons for which the visit is necessary.
7.3
The forms and the documents submitted by the supplier along with the mandatory Business rating report will
be reviewed and assessed by MISCC/ TCA. Such assessment which is without marking should be duly
approved by MISCC for allotment of permanent/ development/ trial code.
8.0
All suppliers who have been techno-commercially qualified against pre-stated PQR in the open tender, may
also be assessed by MISCC for their registration for allotment of permanent/ trial code. On successful
execution of the purchase order, such suppliers may be considered for updation in the PMD for permanent
code, provided the supplier has successfully executed the order and its satisfactory performance (supplier
performance rating) against the order is acceptable to MISCC. Before registration, the SRF shall be got filled
up and processed through MISCC.
9.0
Enlistment of Sub-Suppliers
9.1
In case of systems/ main packages, the order is placed on main supplier registered with BHEL, for complete
system/ main package covering engineering, BOI, site erection and commissioning. The main supplier in turn
may place order on sub-supplier for certain components/ sub-systems and BOI etc.
9.2
3.
4.
5.
6.
The above enlistment is only a mechanism to ensure that competent sub-suppliers are approved by BHEL.
There shall be no registration of sub-suppliers and orders shall not be placed on sub-suppliers.
Chapter- V
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REGISTRATION MATRIX
The registration matrix is given on the next page for easy understanding of procedure of registration for
various types of suppliers. The abbreviations used are indicated below:
MISCC
SRC
SRF
TCA
MI
Manufacturer (Indigenous)
MF
Manufacturer (Foreign)
MC
SU
Sister Unit
SURS
NA
Not Applicable
UNITS
Chapter- V
REGISTRATION OF OTHER CATEGORIES
OF SUPPLIERS
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Type of Supplier
MI
Authority
for initial
recommen
dation
MISCC/
SRC
1.
MF
-do-
SU
-do-
SURS
-do-
Reputed
Suppliers
(Clause 5.0 of
Chapter V)
MISCC/
SRC
2
3
5.
Assessment
Criteria
SRF,
Technical
Competence
& team visit, if
reqd.
SRF & team
visit, if reqd
Not
Applicable
Same item
(Size/
application)/
same class of
material,
performance
feedback
Justification
for seeking
registration
Authority to
decide
assessment
criteria
MISCC/ SRC
Authority for
assessment
Final
recommendation
for registration
Approving
authority for
registration
Remarks.
MISCC/ SRC,
Supplier
Assessment Team
MISCC/ SRC
Chairman
MISCC/
Constituting
Authority SRC
Permanent code or
Development code or
Trial code
-do-
-do-
-do-
-do-
-do-
Not
Applicable
MISCC/ SRC
Not
Applicable
MISCC/ SRC
-do-
-do-
Permanent Code
-do-
-do-
MISCC/ SRC
MISCC/ SRC
Head of
Unit
Chapter- V
REGISTRATION OF OTHER CATEGORIES
OF SUPPLIERS
Sl.
No.
Type of Supplier
6.
MC
7.
Stockist /
trader/Distributor
Authority
for initial
recommen
dation
MISCC/
SRC
-do-
/Dealer/Authorised
8.
agent / Channel
partner / Indian
sales office or
subsidiary of
foreign principal
Petty Item
Suppliers
Assessment
Criteria
Collaborator
document/
confirmation
Assessment of
Organisation
Soundness and
principal's
authorisation
letter
Document No.
Revision No.
Page No.
Authority to
decide
assessment
criteria
MISCC / SRC
Authority for
assessment of
Supplier
Registration Form
MISCC/ SRC
MISCC / SRC
MISCC / SRC /
TCA
Product
MM Head
No registration
recommended
No formalities
required for
irregular
requirements.
Statutory
requirements to
carry out the
business should be
obtained.
SRC
Product
MM
Head/
MISCC/
SRC
10
Contractors for
PS-Regions
SRC
SRF
SRC
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Final
recommendation
for registration
Approving
authority for
registration
MISCC /SRC
Chairman
MISCC/
Constituting
Authority SRC
MISCC / SRC
-do-
Registration of Agents to
be discouraged and
avoided to the extent
possible.
MM Head/
Nominee of
Unit Head
-do-
MISCC/ SRC
Chairman
SRC
Constituting
Authority
for SRC
Remarks.
Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM
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The Supplier Performance Rating can be used for assessing the performance of a supplier in comparison with
other suppliers with a view to decide whether or not to continue to procure the products from the supplier if
the Supplier Performance Rating is below a certain limit.
2.0
Supplier Performance Rating (SPR): Supplier performance shall be assessed taking into account the
following main factors and calculated for each consignment/ purchase order:
2.1
Rating
Weightage
Quality
60
Delivery
30
Service
10
Total
100
Q
Q1
Q2
Q3
2.2
Quantity inspected
Quantity accepted
Quantity accepted with concession/ deviation/
rectification
Quantity rejected
2.3
Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM
Document
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In case negative feedback (substantiated by documentary evidence) is received from Shop Floor/ Site on
the supplies made, at a later date, demerit factor should be applied again accordingly.
Units shall decide on the mechanism for updation of the Demerit factor.
Supplier Performance Rating (SPR) = QR + DR + SR
2.4
SPR shall be calculated for the period of previous year plus elapsed period of current year or average of
last three executed purchase orders, which ever is more as the case my be.
2.5
In case no PO has been executed by the supplier, SPR will be taken as NOT ASSESSED.
3.0
4.0
Grade
Action
A1
A
B
C
D
5.0
The above SPR procedure is basically applicable for purchases being done by manufacturing Units, PEM,
TBG and ISG. Considering the nature of work/ system purchases being carried out by PS regions, SPR
procedure as detailed in Annexure VIII may be followed.
Chapter- VII
SUSPENSION OF BUSINESS
DEALINGS WITH
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SUPPLIERS/ CONTRACTORS
SUSPENSION OF BUSINESS DEALINGS WITH SUPPLIERS/ CONTRACTORS
Suspension of Business dealing with suppliers/ contractors will be dealt in accordance with the
Guidelines no. AA:MM:SB:01 issued from time to time by the management.
Chapter- VIII
TRANSPARENCY
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TRANSPARENCY
1.
Status of supplier registration applications (as per Annexure IC Part E) shall be displayed online by
each unit on their website to enable the suppliers to see the status of their applications.
3.
The acknowledgement of receipt of application, feed back of registration or rejection, performance rating
and reasons for putting on hold/ delist/ ban (as per guidelines issued for suspension of business dealings
issued from time to time by the management) are to be conveyed to the supplier.
Chapter- X
REGISTRATION OF
CONTRACTORS FOR
PS REGIONS AND
SIMILAR WORKS IN
UNITS/ DIVISIONS
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Annexure IC
Qtr Ending:
Item/
Services
Date of receipt of
application
Status**
Remarks
Annexure-ID
Supplier Code:
Item / Package:
Matl. Category :
The supplier performance rating (SPR) is evaluated by considering the following weightage; 60% for quality
rating (QR) & 30% for delivery rating (DR) and 10% for service rating (SR).
The performance rating is shown below : -
Rating factor
QR
(Max 60)
DR
(Max 30)
SR
(Max 10)
SPR= QR + DR+SR
(Max. 100)
Points Obtained
Note:
In case supplier needs any assistance from BHEL for improvement they can contact the MM
Department.
Signed by SDC
Annexure-II
Revision No.
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1.
Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New Supplier
Required) to know more about the requirement of new suppliers for various items in our units.
2.
3.
Application for registration, with a covering letter detailing where your products can find application (if possible) in
BHEL unit(s), should be sent to:
Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India
4.
In case registration is being sought in multiple units of BHEL, please send the separate application to each unit.
5.
Any clarification with respect to procedure for registration may be obtained from the Supplier Development Cell of
respective BHEL unit.
6.
Organisational Information
Quality System
Technical Competence
Part D
Score Sheet
(to be filled by BHEL)
Supplier Category
Indian Suppliers ( manufacturers )
2.
Formats
- Organisational Information
- Quality System
- Technical Competence
- Organisational Information SRF(I)01- Part A
(page 1 to 10 except Sl. No. 5.1, 5.2, 6.6, 6.7,
7 & 8)
7.
All columns are to be filled up properly in the space provided for. Wherever it is not applicable, please mention Not
Applicable. The form is to be signed by the authorised signatory.
8.
A separate sheet may be attached if the space provided is insufficient or additional information is to be given. Please
put proper identification tag on the separately attached sheet.
9.
Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and all
enclosures are numbered & list of enclosures is given as required.
10.
As multiple copies of the application forms are required for processing at our end, please do not spiral bound the
application forms or its enclosures and instead send them in two hole clip flat file.
11.
12.
Any information / clarification required by BHEL during evaluation must be given expeditiously.
13.
Please note that if you are registered and participate in Tender process and qualify to get order from BHEL, your
performance based on Quality of your product, delivery performance and service rendered will be evaluated inline
with Chapter VI.
14.
Please fill up the check- list given on next page and send along with the Supplier Registration Forms to BHEL.
15.
If you are attaching a document in a language other than Hindi/ English, a self attested Hindi/ English translated
document may please be also attached.
Annexure-II
Check List for Indian Supplier
Registration Form
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Sl.No.
Check-Point
Yes/No
1.
Information against all points under Organizational Information (Part-A) has been
given.
2.
3.
4.
5.
If yes, have you enclosed "Table of Contents of your Quality Manual and copy of
ISO 9001 accreditation certificate?
6.
7.
8.
All the parts of the form & enclosures have been signed by Authorised Signatory.
9.
Have you attached EFT details? (In original, Certified by the bank)
10.
If you are seeking registration for a MSME company (as per MSME Act of
Government of India), have you attached requisite certificate as per Act?
ANNEXURE-II
Page 1 of 17
ORGANISATIONAL INFORMATION
NAME AND CORRESPONDENCE ADDRESS OF THE SUPPLIER
SEEKING REGISTRATION :-
DESCRIPTION
ANNEXURE-II
Page 2 of 17
ORGANISATIONAL INFORMATION
E - Mail
TELEPHONE
: Landline
Mobile
FAX
2.2
DESIGNATION
E - Mail
TELEPHONE
: Landline
Mobile
FAX
ANNEXURE-II
Page 3 of 17
ORGANISATIONAL INFORMATION
3.0 OWNERSHIP INFORMATION :
3.1
MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
PRIVATE COMPANY
MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
CO-OPERATIVE SOCIETY,
PARTNERSHIP DEED
OR
PARTNERSHIP FIRM,
OR
PROPRIETORSHIP,
DOCUMENTS TO BE FURNISHED
NATURE OF BUSINESS
:
(MANUFACTURING UNIT/
ENGG CONSULTANT/ EPC CONTRACTOR)
(AGENTS/ DISTRIBUTORS/STOCKISTS/DEALERS/
TRADERS/ INDIAN SUBSIDIARY/ CHANNEL PARTNER attach authorization
certificate of principal)
3.3
YEAR OF ESTABLISHMENT
ANNEXURE-II
Page 4 of 17
ORGANISATIONAL INFORMATION
4.0 REGISTRATION PARTICULARS
( FURNISH DETAILS AND ENCLOSE COPY OF CERTIFICATE FOR THE FOLLOWING)
REGN NO.
VALID UPTO
:
(Attach Certificate)
5.0 TOTAL ORGANISATIONAL STRENGTH : (ATTACH ORGANISATION CHART)
GRADUATE
ENGINEERING
MANUFACTURING
QUALITY
DIPLOMA
SKILLED
NON-SKILLED
COMMERCIAL /
SERVICE AFTER SALES :
OTHERS
TOTAL
YES/ NO
ANNEXURE-II
Page 5 of 17
ORGANISATIONAL INFORMATION
6.0 OTHER PARTICULARS :
( FURNISH DETAILS AND ENCLOSE DOCUMENTARY EVIDENCE/ COPY OF
CERTIFICATE FOR THE FOLLOWING)
* 6.1 IF THE COMPANY IS ALREADY REGISTERED WITH ANY OF BHEL UNITS,
GIVE :
6.1.1. BHEL UNITS NAME :
6.1.2. SUPPLIER REGN. CODE NO. :
6.1.3. ITEMS FOR WHICH REGISTERED & THEIR SPECIFICATION
( ENCLOSE PROOF OF SUCCESSFUL EXECUTION OF
ONE OR MORE PURCHASE ORDERS ) :
* 6.2
YES / NO
* 6.3
* 6.4
YES / NO
* 6.5
YES / NO
* 6.6
TECHNICAL COLLABORATOR :
(FOREIGN OR INDIGENOUS)
(ENCLOSE DOCUMENTARY EVIDENCE)
* 6.7
R&D SET UP
6.8
YES / NO
ANNEXURE-II
Page 6 of 17
ORGANISATIONAL INFORMATION
6.9
:
:
:
:
:
:
OFFICE
ANNEXURE-II
Page 7 of 17
ORGANISATIONAL INFORMATION
DESCRIPTION OF
MACHINE/EQUIPMENT
PROCESS
OUTSOURCED
NAME OF
THE
COMPANY
DESCRIPTION OF MACHINE
/ EQUIPMENT
REMARKS
ANNEXURE-II
Page 8 of 17
DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY
NOS.
TEST
SOURCE
OF
TESTING
DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY
APPROVAL OF EQUIPMENT/
PROCESS/PERSONNEL
QUALIFICATION
Note:
In case of outsourcing of major testing such as NDT, Electrical & Mechanical Testing,
no marks will be awarded. However, material composition testing by chemical
method from recognized laboratory shall not attract negative marking
ANNEXURE-II
Page 9 of 17
* 9.1
9.2
* 9.3
----------
9.4
b) Account receivable
c) Inventories
Total
9.5*
CURRENT LIABILITY
a) Sundry creditors
b) Interest accrued but not due
2
c) Other liabilities
Total
* QUICK RATIO
CA - INVENT. {9.5(1)-9.5(1)c}
3
Current liability {9.5 (2)}
SALES
* 9.6
* 9.7
* 9.8
----------
----------
YES / NO
ANNEXURE-II
Page 10 of 17
ORGANISATIONAL INFORMATION
10. LIST OF ENCLOSURES (Tags to be put on enclosures) :
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES/ NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
I /WE GIVE THE UNDERTAKING THAT BHEL DRAWINGS & SPECIFICATIONs SHALL NOT BE
USED IN ANY WAY DETRIMENTAL TO THE INTEREST OF BHEL AND/ OR FOR SUPPLY OF ANY
MATERIAL, PRODUCT OR SERVICES DIRECTLY OR INDIRECTLY TO ANY OTHER CUSTOMER.
Maximum Marks = 50
Negative Marks = -13
Minimum Qualifying marks = 30
ANNEXURE-II
Page 11 of 17
PARAMETERS
1*
2*
3*
Manufacturing / Testing
Procedure Qualification
4*
5*
Calibration system
6*
7*
8*
9*
SYSTEM IN EFFECT
(Tick if exists & provide
evidences if ticked in
written procedure)
Written
Practice
Procedure
11
RECORDS
(Tick if
available &
submit
evidences)
REMARKS
Copy of procedure to be
submitted
Two copies of NCR &
CAPA
Submit list of customer
complaints & status for
the last three years
Submit copy of safety
system & Record of
accidents for last three
years
ANNEXURE-II
Page 12 of 17
ANNEXURE-II
Page 13 of 17 amdt.-04
(0-3)
(0-2)
(0-3)
Marking
range, if
product
specific
technical
competency
not required
(0-8)
(0-5)
(0-8)
(0-2)
(0-4)
10
MARKING
RANGE
TECHNICAL COMPETENCE
( where design specification is given by BHEL )
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARK
S BY
BHEL
25
1. Design capability
2. Adequacy of quality assurance plan
3. Process capability for components
4. Adequate of testing
TOTAL MARKS OUT OF POSSIBLE Average of Total
(Total/3) = ---------
(0-3)
(0-2)
(0-3)
(0-2)
10
SYSTEM IN
EFFECT
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL
RECORDS
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL
PROCEDURE
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL
TECHNICAL COMPETENCE
(where performance specification is given by BHEL)
MARKING RANGE
OR
(0-8)
(0-5)
(0-8)
(0-4)
25
ANNEXURE-II
Page 14 of 17
PARAMETER
Whether all relevant information like ownership, PAN no.,
sales tax no., excise duty no., etc. submitted
3.4 YEAR OF COMMENCEMENT OF BUSINESS
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
ACCREDITATION
14.
15.
16.
Maxm.
Marks
CRITERIA
Yes: 2
No: 0
More than 5 years : 2
1-5 years
: 1
Less than 1 year : 0
Yes
:1
No
:0
Yes
:1
No
:0
Yes (same item) : 2
Yes (another item) : 1
No
: 0
Yes
: 2
No
: 0
Yes
: 3
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: -5
No
: 0
Adequate
:3
Substantial
:2
Inadequate
:0
Less than 10%
:2
10 to 30 %
:1
More than 30%
:0
Adequate
:2
Substantial
:1
Inadequate
:0
Yes
: 0
No
: 1
Marks
Awarded
2
2
1
1
2
2
3
1
1
1
1
0
3
1
25
2.
PARAMETER
Whether all relevant information like ownership, PAN no.,
sales tax no., etc. submitted (clause 6.0 of chapter V to be
referred in this regard)
3.4 YEAR OF COMMENCEMENT OF BUSINESS
Yes: 7
No: 0
3.
4.
5.
6.
6.12
PENDING LEGAL ISSUES ON TECHNO
COMMERCIAL ASPECTS WITH CUSTOMER
Maxm.
Marks
7
CRITERIA
2
1
0
2
1
0
2
0
2
0
-5
0
2
2
2
2
0
Marks
Awarded
ANNEXURE-II
Page 15 of 17
PARAMETER
1.
2.
3.
4.
5.
9.7 PROFIT BEFORE TAX
Growth over previous year (%)
6.
7.
Maximum
Marks
CRITERIA
More than 20 %
10 20 %
5 10 %
>0 & < 5%
0 or below
1:1
1.1 upto 1.5 : 1
1.6 upto 2.0 : 1
2.0 & above : 1
1:1
1 : 1 upto 1.5
1 : 1.5 upto 1.75
1 : 1.75 upto 2.5
1 : > 2.5
More than 35%
20 -35 %
10 20 %
5 10 %
>0 & < 5%
0 or negative
More than 20 %
10 20 %
5 10 %
>0 & < 5%
0 or below
Yes:
-5
No :
0
Yes:
-3
No :
0
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
5
4
3
2
0
5
4
3
2
5
4
3
2
0
5
4
3
2
1
0
5
4
3
2
0
Marks
Awarded
0
0
25
Note: If the supplier is new in business and does not have past data, then the evaluation will be
done on the basis of information provided by him and will be decided by MISCC.
2. FINANCIAL INFORMATION (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
S.N.
PARAMETER
1.
2.
Maximum
Marks
CRITERIA
More than 35% :
20 -35 %
:
5 - 20 %
:
>0 - 5 %
:
0 or negative
:
More than 20 % :
5 20 %
:
>0 5 %
:
0 or below
:
5
4
3
2
0
5
4
3
0
Marks
Awarded
ANNEXURE-II
Page 16 of 17
PARAMETER
1.
2.
Process control
3.
4.
Personnel qualification
5.
Calibration system
6.
7.
8.
9.
10.
Safety measures
TOTAL
CRITERIA
System availability : Yes: 1
No : 0
Maxm.
Marks
1
Record of process
Control :
Available : 2
Partial record : 1
Not available: 0
Procedure Qualification Specification :
Adequate : 3
In adequate: 1
Not available : 0
Record of PQR:
Adequate : 3
In adequate: 1
Not available : 0
Adequate : 3
In adequate: 1
Not available : 0
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
Two copies of NCR & CAPA
Available :2
Not available : 0
System available :
Yes: 1
No : 0
Complaints registered & resolved : 2
Complaints registered & partially
resolved
:1
Complaints not registered
or not resolved
:0
System available :
Yes: 1
No : 0
Record available :
Yes: 1
No : 0
1
2
1
1
25
Marks
Awarded
ANNEXURE-II
Page 17 of 17 amdt.-04
Marks obtained
(2)
Parameter
(2)
Scoring criteria
(3)
Maximum Marks
(4)
Sub-Total
15
TOTAL (A+B):
SUMMARY:
25
Sl.
No
1.
2.
3.
Criteria
Organisational Soundness
Financial Information
Quality System
Technical Competence
TOTAL
Maxm
Marks
50
Qualifying
25
25
100
15
15
60
marks *
30
Marks
obtained
Marks obtained
(5)
Recommendation for
registration
Recommended :
Permanent code
/Development code/
Trial code
Not recommended
Score
Recommendation
More than 90
>75
<=90
>=60
<=75
3.
4.
Less than 60
Note: Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal are to be awarded marks on pro-rata basis and
registered accordingly.
2)
3)
4)
5)
6)
Annexure-III
GUIDELINES TO FOREIGN SUPPLIERS
FOR FILLING UP SUPPLIER
REGISTRATION FORM
1.
2.
3.
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
I of II
Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New
Supplier Required) to know more about the requirement of new suppliers for various items in our units.
Registration Form no. SRF(F)01 may be obtained from BHEL website www.bhel.com.
Application for registration, with a covering letter detailing where your products can find application (if
possible) in BHEL unit(s), should be sent to:
Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India
4.
In case registration is being sought in multiple units of BHEL, please send the separate application to
each unit.
5.
Any clarification with respect to procedure for registration may be obtained from the
Supplier Development Cell of respective BHEL unit.
6.
All columns are to be filled up properly in the space provided for. Wherever it is not applicable, mention
it as Not Applicable. The form is to be signed by the authorised signatory and submitted in original.
7.
Please attach separate sheet if the space provided is insufficient. For any other information also, separate
sheet may be attached.
8.
Any information / clarification required by BHEL during processing of registration must be given
expeditiously.
9.
Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and
all enclosures are numbered & list of enclosures is given as required.
10. As multiple copies of the application forms are required for processing at our end, please do not spiral
bound the application forms or its enclosures and instead send them in two hole clip flat file.
11. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to
BHEL.
12. Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service rendered
will be evaluated inline with Chapter VI.
13. If you are attaching a document in a language other than English, a self attested English translated
document may please be also attached.
Annexure-III
CHECK-LIST FOR FOREIGN
SUPPLIERS REGISTRATION FORM
S.N.
Document No.
Revision No.
Page No.
Check-Point
AA:MM:SR:01
01
II of II
Yes/No
1.0
2.0
3.0
4.0
4.1
4.2
5.0
6.0
7.0
All the parts of the form & enclosures have been signed
by Authorised Signatory.
8.0
Page 1 of 2
ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY
SUPPLIER REGISTRATION FORM
1.0 GENERAL INFORMATION :
1.1 NAME OF SUPPLIER :
(TO BE REGISTERED)
1.2 SUPPLIER ADDRESS :
(TO BE REGISTERED)
E - Mail
TELEPHONE
: (Landline)-
WEB SITE
Mobile
E - Mail
TELEPHONE
: (Landline)-
Mobile
E - Mail
TELEPHONE
: (Landline)-
Mobile
E - Mail
TELEPHONE
: (Landline)-
Mobile
Page 2 of 2 amdt.-04
1.15 Report from D&B/ Creditreform etc. (As per Cl. 7.1 of Chapter V) (MANDATORY):
2.0 FINANCIAL INFORMATION : (FOR LAST 3 YEARS)
PARAMETER
ANNUAL TURN OVER
PROFIT AFTER TAX
YEAR -1
YEAR -2
YEAR -3
3.1.1
3.1.2
TELEPHONE : (Landline):
Mobile :
DATE
NAME
DESIGNATION
Annexure VI
Annexure-VI
Guidelines to Contractors
filling up the Registration Form
1.
2.
3.
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
I of II
4.
5.
6.
7.
8.
All columns are to be filled up properly in the space provided for. Wherever it is not
applicable, please mention Not Applicable. The form is to be signed by the authorised
signatory.
A separate sheet may be attached if the space provided is insufficient or additional
information is to be given. Please put proper identification tag on the separately attached
sheet.
Any information / clarification required by BHEL during evaluation must be given
expeditiously.
Please ensure that all required enclosures are attached with the filled up Supplier Registration
Form and list of enclosures is given as required.
Incomplete forms will be rejected.
9.
check- list given below and send along with the Supplier Registration
10.
Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service
rendered will be evaluated inline with Annexure VIII (page 4 of 4).
11.
If you are attaching a document in a language other than English, a self attested English
translated document may please be also attached.
Annexure VI
Annexure-VI
Document No.
Revision No.
Sl.No.
Page No.
AA:MM:SR:01
01
II of II
Check-Point
Yes/No
1.
2.
3.
4.
All the parts of the form & enclosures have been signed by
Authorised Signatory.
Annexure VI
Page 1 of 10
1.1.1a
1.1.2
1.1.3
1.1.4
Tel No :
Fax No :
Email ID:
Web site :
Head Office Address:-
1.1.5
Tel No :
Fax No :
Email ID:
Web site :
Mailing Address:-
1.1.6
Tel No :
Fax No :
Email ID:
Web site :
Officer to be contacted for clarification on CONTRACTOR
Empanelment:Name & Address
Tel No :
Fax No :
Email ID:
Package code to be
given by BHEL
Annexure VI
Page 2 of 10
Branches:Address:-
ii
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Address:-
iii
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Address:-
1.1.8
i
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Sister Concerns if any:Address:-
ii
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Web site
:
Address:
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Web site
:
Annexure VI
Page 3 of 10 amdt.-04
ii
iii
iv
Co-operative Society
vi
Partnership Firm
vii
Proprietorship
viii
1.2.2
Remarks by BHEL,
if any
Remarks by BHEL,
if any
i
ii
iii
iv
1.2.3
1.2.4
:
:
:
:
:
Annexure VI
Page 4 of 10
Documents to
be submitted
Copy of Certificate
All Categories
Copy of Certificate
As applicable
Copy of Certificate
As applicable
All categories
As applicable
As applicable
All categories
Copy of Certificate
1
2.
3.
4.
5.
PF Registration
CPWD/Government Organisation
As applicable
Copy of Certificate
Copy of Certificate
IBR
Copy of Certificate
For Electrical
Works
Copy of Certificate
1.4
MANPOWER
i
ii
iii
iv
v
vi
vii
Remarks by BHEL, if
any
Copy of Certificate
Copy of Certificate
Copy of Certificate
Copy of Certificate
Remarks by
BHEL, if any
No of
persons in
the Company
Qualification
Total work
experience
Remarks by
BHEL, if any
Annexure VI
Page 5 of 10
Registration/ Empanelment
valid upto
Document to
be submitted
BHEL/Northern Region
Documentary
evidence
ii
BHEL/Eastern Region
iii
iv
Documentary
evidence
Documentary
evidence
Documentary
evidence
Electricity Boards
Documentary
evidence
vi
NTPC/other Public
Sector/Private Sector
Documentary
evidence
vii
PWD/Railways
Documentary
evidence
Remarks by
BHEL, if any
NOTE :
CONTRACTORs who have already submitted the above information are requested to
submit a copy of the same
Document to be
submitted
Information of Bank
Account of the Company,
duly endorsed by the Bank
Remarks by
BHEL, if any
Annexure VI
Page 6 of 10
QUALITY SYSTEMS
Certificate Number
and Valid upto
Document to be submitted
Remarks by
BHEL, if any
Financial Information
i
ii
Value in Rupees in
lakhs
Remarks by BHEL, if
any
Average
iii
iv
YES/NO
YES/NO
vi
vii
Legend:
# : Share Capital OR Partnership Capital OR Proprietor Capital as the case may be
Annexure VI
Page 7 of 10
RESOURCES
A) TOOLS & PLANTS, MACHINERY OWNED BY COMPANY
SL NO
Make
Capacity
Year
Quantity
Remarks
Annexure VI
Page 8 of 10
Make
Capacity
Year of make
1. Please indicate all important Inspection, Measuring and Testing Equipments owned by Company
2. Please use additional sheets if required
Quantity
Remarks
Annexure VI
Page 9 of 10
TIEUPS or RATE CONTRACTS ENTERED INTO BY THE COMPANY FOR PROVIDING VARIOUS SERVICES WHICH THE
COMPANY PROPOSES TO INDICATE
SERVICES FOR WHICH TIEUPS / RATE
CONTRACTS ENTERED FOR PROVIDING
SERVICES
1. Please indicate all important Tie Ups enterd by Company for providing various services
2. Please use additional sheets if required
Remarks
Annexure VI
Page 10 of 10
WORK EXPERIENCE (in the last 5 years period ending on the date of submission of Application)
( use additional sheets if required)
GROUP
Sl
no
Full Postal
Address of Client
and Officer in
Charge
(i)
1
PACKAGE
(ii)
CATEGORY
Work Order No
and date
(iii)
Value of
Contract in
Rupees in
Lakhs
(iv)
Time
schedule
(in
months)
(v)
CODE
Contractual Actual
Present
Date of
date of
Status
Completion completion (of
ongoing
job)
(vi)
(vii)
(viii)
Documents
attached in
support of
columns (i)
to viii)
(ix)
Annexure VII
Page 1 of 4
CONTRACTOR EVALUATION
Part A : ORGANISATIONAL SOUNDNESS
Sl.
No.
1
QUALIFICATION
CRITERIA
(MANDATORY)
PARAMETER
NET WORTH:
(from audited figures for the
LATEST FINANCIAL YEAR)
Positive networth
SALES/TURN OVER :
(from Audited Accounts of last
three FINANCIAL YEARS)
Maximum
Marks
30
Criteria
Avg. TO >= 50%
: 60
Avg. TO<50% >= 30% : 50
Avg. TO < 30%
: 00
Marks
awarded
Maximum
Marks
60
Marks
awarded
Criteria
Maximum
Marks
10
Marks
awarded
Current Ratio =
(Current Assets/
Current Liabilitites)
Current Ratio
(=>1.5:1)
:10
(=>1.25 < 1.5:1) :05
(<1.25:1)
:00
OR
OR
OR
Quick Ratio =
{(Current Assets
Inventories)/ Current
Liabilitites}
Quick Ratio
(=>1.25:1)
:10
10
(=>1:1)
:05
(<1:1)
:00
Note: Please take maximum marks obtained out of
the above parameters.
If yes, then not qualified.
If no, marking as per above parameters
Remarks, if any :
QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)
NOT QUALIFIED
Annexure VII
Page 2 of 4
CONTRACTOR EVALUATION
Part B: QUALITY :
Sl.
No.
1
PARAMETER
Ability to deliver Quality
Services in terms of Evidence
of Quality Assuarance within
the Organisation on the basis
of
various
information
available in the application OR
on reports from existing Sites
OR reports from Previous
Works.
QUALIFICATION CRITERIA
1.
2.
3.
4.
5.
EVALUATION BY BHEL
(MARKS)
Criteria
Submission of
Completion
Reports/ certificate
Worked satisfactorily with any
BHEL Units/Power Sector
Regions for similar jobs/works
CONTRACTOR
having
business with 3 or more
Customers
Having continuous business in
the last 3 years
YES :20
No :00
YES :20
No :00
Maximum
Marks
20
Marks
awarded
20
YES :20
No :00
20
YES :20
No :00
20
YES :20
No :00
20
NOTE: If any of the above 3 Qualification Criterias are met, the Contractor
can be treated as Qualified for Part B.
CONTRACTOR evaluation for QUALITY (tick which ever applicable)
QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)
Remarks, if any :
NOT QUALIFIED
Annexure VII
Page 3 of 4
CONTRACTOR EVALUATION
Part C: TECHNICAL:
PARAMETER
BASIC REQUIREMENT
Criteria
QUALIFICATION
CRITERIA (MANDATORY)
Yes
:80
No
:00
Should fulfil the BASIC Code & Category:
REQUIREMENT
for
the i
subject CATEGORY/WORK for
which empanelment is sought
ii
Maximum
Marks
80
Marks awarded
Maximum
Marks
10
Marks awarded
iii
Note:
To be evaluated for every work
for
which
Empanelment
sought and given suitable
code.
iv
v
vi
vii
viii
ix
x
Adequacy
of
T&P,
Machinery (owned by the
Company)
Adequately available OR
Available for the major part
Adequacy of Inspection,
Measuring and Testing
Equipments (owned by
the Company)
Adequately available OR
Available for the major part
Remarks, if any :
QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)
5
Criteria
Yes
No
Yes
No
:10
:00
:10
:00
10
NOT QUALIFIED
Annexure VII
Page 4 of 4
CONTRACTOR EVALUATION
Part D: FINAL RECOMMENDATION
Name of CONTRACTOR
Table-1 CRITERIA for CONTRACTOR EMPANELMENT (for each PACKAGE/CODE)
SUMMARY:
Sl.
No
1.
2.
3.
Criteria
Maxm Marks
Qualifying marks *
100
100
100
300
60
60
60
180
Organisational Soundness
Quality
Technical Capability
TOTAL
Marks obtained
Sl no
Evaluation of
CONTRACTOR for
Empanelment
Organisational
Soundness
Quality
Technical Capability
RECOMMENDED
QUALIFIED
QUALIFIED
QUALIFIED
NOT RECOMMENDED
Table-2
Sl
No
1
2
3
4
5
6
7
8
9
10
PACKAGE
CATEGORY
CODE
Recommendation
of BHEL
EVALUATION OF CONTRACTOR
PERFORMANCE
Annexure VIII
PAGE 1 OF 4
NOTE: This Evaluation Should be done EVERY QUARTER by the respective Regions for all contracts
under executions.
GENERAL
Reporting Period
Name of Site
Name of Sub-Contractor
Contract No./ LOI No. & Date
Name of work
Contract start date
I. As per Contract
II. Actual date of start
Completion Status
I. Physical completion in %age
II. Running Bill amount paid in %age of Contract Value
Scheduled completion time
Actual date of completion
Awarded Contract Value
Final Contract value
EVALUATION OF CONTRACTOR
PERFORMANCE
Annexure VIII
PAGE 2 OF 4
MAX. SCORE
1.0 QUALITY
1.1
1.2
1.3
1.4
1.5
Housekeeping
1.6
2.0 DELIVERY
2.1
2.2
2.3
2.4
3.0
MANPOWER
3.1
3.2
3.3
3.4
4.0
4.1
4.2
4.3
4.4
5.0
5
5
5
5
5.1
5.2
5.3
5.4
Speed of response
5.5
5.6
SCORE OBTAINED
EVALUATION OF CONTRACTOR
PERFORMANCE
Annexure VIII
PAGE 3 OF 4
MAX. SCORE
6.0
SITE FINANCE
6.1
6.2
7.0
HSE (Health Safety & Environment) & SA (Social
Accountability)
7.1
7.2
7.3
7.4
7.5
7.6
8.0 OTHERS
8.1
8.2
8.4
8.5
8.6
8.3
5
5
SCORE OBTAINED
EVALUATION OF CONTRACTOR
PERFORMANCE
Annexure VIII
PAGE 4 OF 4
EVALUATION
Max score
Score obtained
Weightage factor
Quality
30
0.40
Delivery
20
0.75
Manpower
T&Ps, IMTEs &
Consumables
Site Infrastructure &
Service
Site Finance
20
0.60
20
0.75
30
0.40
10
1.10
HSE & SA
40
0.35
Others
30
0.30
Weighted Score
Less
a) Score for accidents attributable to Contractor during the reporting
period (Major @ 3 Minor @ 1)
Major Accidents ----- Fatal , Permanent Disability,
Major Damage to Equipment
Minor Accidents ----- All Others
(-)
Good/Satisfactory/Unsatisfactory
- Good
- Satisfactory
- Unsatisfactory
Dated:
Construction Manager
FOR SUB CONTRACT DEPTT.
Dated:
Head (S/C)
GM/PROJECTS
Note: This summary evaluation sheet is to be sent to Contractor after every evaluation.