Chapter 1&2 (Final)

Student Portal with Virtual Class
TEAM MEMBERS:
Aguirre, Ray Alexis
Arcino, Daisy
Barcelon, Dan Angelo
Camaong, Sandro
Cedra, Ana Mae
Gojar, Gener
Magana, Hero Jan
Ornido, Jam Princess
Pedimonte, Melvie
Victoria, Kristel Jane
TEAM LEADER:
Coper, Whilson
Advisor: Ms. Julie Anne Astor
Submitted in partial fulfillment

Of the requirements of a
Software Engineering course project
August 27, 2014
Table of Contents
i
ii
I
Title
Table of Contents
Introduction
1 Background of Study
2 Statement of the Problem
3 Objective of the Study
1.3.1 General Objective
1.3.2 Specific Objective
4 Significance of the Study
5 Scope and Limitation
II
Methodology of the Study (Software Engineer Paradigm)
CHAPTER I
INTRODUCTION
Nowadays, many schools have their online systems enabling their

processes to be automated. This has been proven to give more comfort for
both the schools and students than doing all the operations manually. In
addition to this, wherever people go the Student Portal Virtual Class System
will be a great help in adding comfort and portability to STI College-Naga
staffs and students. Just like in a real classroom, a student in a virtual class
participates in synchronize instruction, which means that the teacher and
students are logged in to the virtual learning environment at the same time.
From the past years, students and teachers do their jobs in a manual
form. Getting grades, schedules, quizzes, exams and activities for students
are few of the factors to be considered by their parents to enroll their
students in such school or university. Parents only want the best for their
children and they want fast and accurate response from their teachers. The
faculty members of STI College-Naga Campus do their jobs in a slow process
such as writing down the schedules and announcements of the school then
posting it in the bulletin board, students submitting their requirements in
hard copy, and the work of every faculty members and students is doubled.
Thats why the proponents presented the Student Portal with Virtual
Class.
The Student Portal Virtual Class System is a database-backed Web
service for the purposes of teaching and learning. It creates online
communities of people and provides the appropriate tools for them to
perform their roles, whether they are professors, students, teaching
assistants, course administrators, or class secretaries. As a result, the
Student Portal Virtual Class System's will be a customized adaptation for the
STI College-Naga that includes a personalized portal page, a searchable file
archive, and a system for managing and administrating classes. The system
creates online communities of faculty, students, and staffs at STI CollegeNaga and it will provide mechanisms for interaction and collaboration among
members of these communities. The designed system is user-friendly,
interactive and has a feedback mechanism to ensure control and quality
learning.
1.1 BACKGROUND OF THE STUDY
Student Portal with Virtual Class is an effective way of sharing subject
related files, posting announcement to the students, testing the progress
of the student in the class such as quizzes, activity/exercises, assignment,
and examinations. It is important to always keep the students updated to
their subjects inside or outside of the school.
In some school, the process of giving a handout to the students is done
manually in such a way that the professor will print out the handout and
the students can only copy it by means of Xerox machine or writing of it
on a paper. Same with posting an announcement the professor will simply
write it down to the bulletin board of the school. And especially in giving
quizzes, activity/exercises, and examinations, the test questions are
written in a paper; on this cases some of the students are cheating and
the checking of the exams are taking a lot of time. The same case applies
in STI College-Naga. The checking and counting of the score of the
student becomes prone to human error and would be more time
consuming which will lead to an inaccurate record of the student.
In STI College-Naga, there is a corresponding web forms serve as the
basis of comparison when checking and recording the scores. All the files
(handouts and activity/exercises) will then be kept for future references.
The announcements will be stored even though it is deleted by the
professor. In addition to the difficulty of the process, the professor of each
subject is responsible on this task. Especially the records should be
checked accurately so that the administrator can save it accurately.
1.2 STATEMENT OF THE PROBLEM

Based in our survey, majority of the students said that they
encountered difficulties in terms of checking the results after every exams,
lack of awareness to the number of absences in every subject, not being
informed in some announcement/s of the department, difficulty on finding
the rooms to go when attending to a subjects or different faculty offices,
difficulty of passing assignments, projects, and take home exam and quizzes
when the professor wasnt able to attend the subject due to other concerns.
Some of the students are always breaking the school policies due to lack of
knowledge, and for the reason that they lost their student handbook. The
disabled people dont know if the school can provide for their disabilities.
1.3 OBJECTIVE OF THE STUDY
1.3.1 General Objective
The general objective of this study is to have an effective way
of providing information to the students about their absences,
result of their exams, activities or other announcement/s, quizzes,
assignments, and other school works anytime inside or outside of
the school through online communication. Also to make the
students obey the rules and regulations of the school accordingly.
It will also help the people with disabilities to pursue their dreams
without the fear that their disabilities will be a major problem for
them and for the school. And last but not the least, is to avoid
cheating.
1.3.2 Specific Objective
Announcements
- To make the students updated via online for the
announcements, and be informed for the events
that will happen and for the activities that will be

conducted.
Attendance
-
Students can be aware of their absences because

they can monitor their attendance via online. It
will help them avoid getting failing grades in their
specific subjects.
School Policies
- To prevent this problem and to teach the student
to follow the school policies we will be posting the
school vision and mission statements, school rules
and regulations, and other information that can be
found in the student handbook so the students
can never make the reasons that they dont know
or they dont have handbooks.
Students with disabilities

- To help the students with disabilities we will be
making a section in the new student portal to
contact the administrator, to specify what is
his/hers disabilities. If his/her disability is
supported by the school learning techniques.
New Students
- To solve the difficulty in locating the school rooms
by posting a uploaded school map/directory with
labels and captions so they can find the room they
are looking for.
Exam/Quizzes/Assignment
- To provide shuffled exam questions and choices to
avoid cheating during exams/quizzes/assignment.
4 SIGNIFICANCE OF THE STUDY
5 SCOPE
-To update the students/user when they check about their grades and
schedule or any announcement.
-Using this system, it will help the students/users to know whether theres a
quiz or assignment.
-This system is only applicable to old students; freshmen will be able to
access this when he or she is enrolled.
-This web base system is accessible anywhere as long as you have Internet
connection. -The system has a secured log-in for the user.
-The system is real time, so if you worry about being outdated, then you
dont have to it is always up to date. It helps the people with disabilities.
-All records and files about the systems are properly stored in the database.
1
Scope of the User

The main users of this system are students, instructors, and the
administrator. The students are only accessible in the student
information section, but the only information the student can only
see is the information according to his/her account. Other accounts
are inaccessible unless the owner of the other accounts shares
his/her log in information. The instructor is also like the students, the
instructor will never be able to access the students or even other
instructor information, unless they were given the permission to
access other accounts on some other reasons like sick colleague and
fail to announce it to his/her students. The last one is administrator,
this user have all the access in all of the data inside the system, to
clear dump files, debug unnecessary errors, and to maintain the
system reusable. The policy for the administrator if data were
deleted it will cause suspension, if it happen twice then relieve of

duty. If data were stolen then it will be automatically fired, and if
possible we will file charges. The administrator has the full access of
the whole system, but the admin is not allowed to debug errors in
the system.
2
Scope of the System

The system is focusing in three main parts such as, the
registration part where all freshmen will create their own personal
accounts, and also the instructors. The next part is the log in part
where they will see all the information they need according to the
description of this system, and the last part is updating which
includes, updating of school events, school announcements,
department announcements, instructor announcements, posting of
grades, uploading useful data for the students. The maintenance
phase for the maintenance staff is included in the update part.
CHAPTER II
METHODOLOGY OF THE STUDY

The paradigm used by the team is Fourth Generation Technique.
The 4GT is composed of different phases; those are Requirements
Gathering, Design Strategy, Implementation using Fourth Generation
Language (4GL), and Testing
1
Requirements Gathering
Data Gathering
The team conducts a survey to know the problems
encountered of the students during their schooling period. It falls
many concerns and also their suggestions and opinions.
Survey
The team conducted a survey to the students to know the
problems they encountered.
Observation
After the survey, the team conducted an observation to the
data gathered from the students using the survey questions. The
team observed that the students have a problem in terms of
checking the results after every exams, lack of awareness to the
number of absences in every subject, not being informed in some

announcement/s of the department, difficulty on finding the
rooms to go when attending to a subjects or different faculty
offices, difficulty of passing assignments, projects, and take
home exam and quizzes when the professor wasnt able to
attend the subject due to other concerns.
Planning
The project manager planned to divide the team into three
groups with different task to do and make a solution to
resolve the specific problem.
2.0.2 Design Strategy
Analysis
The team analyzes the result of the specific problem base
on the survey to make a step by step conclusion, during this
phase the current system is investigated and improvement
opportunities are identified base on the information that
gathered from the planning phase. The user requirement are
gathered, analyze and reviewed. Then a requirement definition is
developed and serves as system specification. Deliverables for
this phase will be used for the design phase.
Design
In this phase, the team starts to design the logical process
and physical design of the webpage. And construct the data flow
to define the process and functionality.
Implementation using Fourth Generation Language(4GL)
Programming
This will includes the coding of the functions of the GUI and
creating the database for the administration. The webpage will be
officially registered to the World Wide Web.
Testing
System Installation
In this phase, the system will be installed in the server or in
the World Wide Web. The tutorials for the users (Student, Faculty,
and Administrator) will be made on this phase.
Maintenance
In this phase, the debugging of the errors occurred in the
system. Adding/editing data will be made depends on the
server or administrator.

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Chapter 1&2 (Final)

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Student Portal with Virtual Class

Advisor: Ms. Julie Anne Astor

Submitted in partial fulfillment

Methodology of the Study (Software Engineer Paradigm)

Nowadays, many schools have their online systems enabling their

1.2 STATEMENT OF THE PROBLEM

that will happen and for the activities that will be

Students can be aware of their absences because

Students with disabilities

4 SIGNIFICANCE OF THE STUDY

Scope of the User

deleted it will cause suspension, if it happen twice then relieve of

Scope of the System

METHODOLOGY OF THE STUDY

number of absences in every subject, not being informed in some

2.0.2 Design Strategy

Implementation using Fourth Generation Language(4GL)

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