RULES AND REGULATIONS

OF
BACHELOR OF TECHNOLOGY (B.TECH) PROGRAM
(With effect from 2018 - 2019)

NATIONAL INSTITUTE OF TECHNOLOGY

Tadepalligudem, Andhra
Pradesh
 Rules and Regulations of B.Tech Programs effective from 2018-19

1. INTRODUCTION: Provision of these regulations shall come into force with effect from
the academic year 2018 - 2019 and shall be applicable to all B. Tech courses (unless
otherwise stated) offered by the Institute
1.1 B.Tech Degree Programs are offered in the following specializations by the respective
engineering departments.
S No Department B. Tech Programme Name
1 Biotechnology Biotechnology

2 Chemical Engineering Chemical Engineering

3 Civil Engineering Civil Engineering
4 Computer Science and Computer Science and Engineering
Engineering
5 Electrical Engineering Electrical and Electronics Engineering

6 Electronics and Electronics and Communication

Communication Engineering Engineering
7 Mechanical Engineering Mechanical Engineering

8 Metallurgical and Materials Metallurgical and Materials Engineering

Engineering
1.2 The provisions of these regulations shall be applicable to any new discipline that may be
introduced from time to time.
1.3 The sanction of stipend will be as per the guidelines prescribed AICTE/MHRD from time
to time
1.4 Prescribed service courses for all the programmes listed in 1.1 are supported by a)
School of Sciences and b) School of Humanities and Management
1.5 The provisions of these regulations shall be applicable to any new discipline that may be
introduced from time to time.

2. ADMISSION:
2.1 Admission to National Institute of Technology Andhra Pradesh will be made in
accordance with the instructions received from the Ministry of Human Resource
Development (MHRD), Government of India from time to time. Seats are reserved for
candidates belonging to Scheduled Castes (SC), Schedules Tribes (ST), Other Backward
Classes (OBC), Persons with Disability (PH/PWD) and other categories as per the
guidelines issued by MHRD from time to time.
2.2 Admission to all courses will be made in the odd semester of each academic year at the
first year level based on the relative performance in the Joint Entrance Examination (JEE
– Mains) as per the guidelines issued by the MHRD, New Delhi from time to time. The
candidates should have successfully passed the 12 th class examination or equivalent
with the combination of subjects prescribed by the Competent Authority.
2.3 A limited number of admissions are offered to Foreign Nationals and Indians living
abroad in accordance with the rules applicable for such admission, from time to time,
issued by MHRD.
2.4 If, any time after admission, it is found that a candidate had not in fact fulfilled all the
requirements stipulated in the offer of admission, in any form what so ever, including
possible misinformation etc., the Dean-Academic shall report the matter to the Senate
recommending for cancelling the admission of the candidate.
2.5 The institute reserves the right to cancel the admission of any student and ask him/her
to discontinue his/her studies at any stage of his/her career on the grounds of
indiscipline or any misconduct.
2.6 The decision of the Senate, regarding sections 2.4 and 2.5 above, is final and binding.
2.7 Candidates must fulfil the medical standards required for admission as prescribed in the
Institute Information Brochure or the Prospectus.
2.8 Every Under Graduate student of the Institute shall be associated with the parent
department offering the degree program that the student undergoes, throughout
his/her study period.

3. COURSE STRUCTURE:
3.1 The total course package for B.Tech Degree Program typically consists of the following
components.
a) Basic Science Core(BSC)
b) Engineering Science Core (ESC)
c) Humanities and Social Science Core (HSC)
d) Program Core Courses (PCC)
e) Departmental Elective Courses (DEC)
f) Open Elective Courses (OPC)
g) Program Major Project(PRC)
h) EAA: Games and Sports (MDC)
Note: (Open Elective Courses can be any of the following areas: Basic Sciences, Engineering
Science Courses, Humanities, Social Sciences and Management)
3.2 Each student should have cleared, with P or better grade, at least 173 credits to be
eligible for the award of the B. Tech. Degree.
3.3 The DAC - UG along with external members will discuss and finalize the exact credits
offered for the program for the components (a) to (h) of 3.1, the semester-wise
distribution among them, as well as the syllabi of all courses offered by the Department
along with course outcomes of each course from time to time and recommend the same
to the Senate for consideration and approval.
3.4 Curriculum in the first two semesters:
3.4.1 In the first two semesters, students of all the B.Tech programs will have the
same curriculum.
3.4.2 Every student admitted in the first year is required to register and complete
satisfactorily in Extra-Academic Activity (E.A.A. = Games & Sports) in the first
two semesters, which is mandatory. However, the EAA does not carry any
credits. Interested students can also enroll in NCC / NSS.
3.5 Major Project: The Major Project is a 6-credit course and is offered in the IV Year First
and Second semesters. The method of evaluation may be as per the guidelines given
under B.Tech Project evaluation. (See Section 10.6)
3.6 Minimum number of credits that a student can register in any given semester is 16.
Maximum number of credits that can be registered in a semester is 30 inclusive of
backlog subjects registered.
4. DEGREE REQUIREMENTS:

The requirements for a student of B.Tech degree program are as follows:

a) Credit Requirements: Minimum Earned Credit Requirements for the award of
Degree is 173 with a CGPA of not less than 5.0.
b) The minimum duration for a student for complying with the Degree requirement
is FOUR academic years from the date of first registration for his/her first
semester.
c) The maximum duration for a student for complying with the Degree requirement
is EIGHT academic years from the date of first registration for his/her first
semester.

5. ACADEMIC CALENDAR:

The academic year is divided into two semesters.

The Senate shall approve the schedule of academic activities for an academic year including
the dates of registration, Mid-semester and End-semester examinations. Each semester will
normally be of 19 weeks, which includes End-semester examinations. It may be ensured that
the number of effective teaching days in a semester is 80.
Academic calendar declared by the Senate in the beginning of each academic year shall also
fix Festival dates during which the co-curricular and extra-curricular programs like Technical
seminars /Institute Fest etc., are to be organized.

6. RESIDENTIAL REQUIREMENT:

The Institute is essentially residential and unless otherwise exempted/permitted, every

student shall be required to reside in and be a boarder of one of the Halls of Residence and
mess to which he/she is assigned. The rules relating to the residential requirements are
given in Appendix I.

7. ATTENDANCE:

Following are the rules relating to attendance requirements:

7.1 Every student is expected to have 100% attendance in each subject in which he/she has
registered at the beginning of the semester. However, condonation for shortage of
attendance up to 20% (i.e., not lower than 80% aggregate attendance in any course)
may be granted by the Head of the concerned Department.
7.2 Students not having the mandatory requirement of minimum 80% attendance in any
course, shall not be permitted to appear for the end semester examination in that
subject and is awarded “R” Grade in that course. Such student has to register for the
course in which he/she has shortage of attendance, as and when the course is offered
next.
7.3 If the period of absence is for a short duration (of not more than two weeks),
application for leave shall have to be submitted to the Head of the Department
concerned stating fully the reasons for the leave requested for along with supporting
document(s). The Head of the Department will grant such leave. During such leave
period, the student will be marked as absent. Even with this leave applied, the student
must satisfy at least 80% attendance requirement to appear for end sem examination.
7.4 If the period of absence exceeds two weeks, a prior application for grant of leave will
have to be submitted through the Head of the Department to the Dean-Academic with
supporting documents. The decision to grant such leave shall be taken by the Dean-
Academic, after considering the recommendation of the Head of the Department, if the
aggregate attendance is at least 80%.
7.5 A resident student must take prior permission from the corresponding warden before
proceeding on leave. Failing to do so will be construed as breach of discipline and will
be dealt with as per provisions.
7.6 A student representing the Institute in approved extracurricular activities such as
Sports, Games, Cultural meets, Seminar, Workshop, Conference and Interview arranged
through Training & Placement Department, NCC/ NSS Camps shall be considered as on-
duty subject to a maximum of five working days in a semester. Prior permission from
competent authority is required for availing on-duty permission. The period of absence
can be counted as present for the computation of percentage of attendance at the end
of semester.
7.7 Attendance for both theory and laboratory courses shall be entered before the end of
each working week by the concerned faculty through faculty portal of the Institute
website. Students are advised to monitor the status of their attendance through student
portal of the Institute website.

8. REGISTRATION:

8.1 Every student is required to be present and register at the commencement of each
semester on the day(s) fixed for and notified in the Academic Calendar.
8.2 Percentage attendance for all students will be counted from the date of commencement
of the semester, irrespective of his/her date of registration. However, in case of I Year I
Semester, attendance will be counted from date of admission into the Institute or date
of commencement of class work, whichever is later.
8.3 Registration for all courses in the first two semesters is organized centrally.
8.4 From the third semester onwards, the registration will be organized at the respective
Department under the supervision of the Head of the Department.
8.5 A student who does not register on the day announced for the purpose may be
permitted, in consideration of any compelling reason, late registration within the next
week on payment of additional late fee as prescribed by the Institute from time to
time. Normally no late registration shall be permitted after one week from the
scheduled date.
8.6 After registration in each semester, each student should collect a registration sheet,
which indicates the courses registered by him/her in that semester, signed by the faculty
advisor. The student should carry this registration sheet for all the examinations in that
semester. This sheet serves the purpose of hall ticket for appearing for the examinations
in that semester.
8.7 If a student finds his/her load heavy in any semester, or for any other valid reason,
he/she can drop some courses within three weeks from the commencement of the class
work in the semester with the written approval of his/her Faculty Advisor and Head of
the Department, with an intimation to Dean-Academic.
8.8 Only those students will be permitted to register who have
i. Cleared all the Institute and Hostel dues of the previous semesters,
 ii. Paid all required fees for the current semester, and
iii. Not been debarred from registering for a specified period on disciplinary or
any other ground.
8.9 A Student can register for a backlog subject whenever it is offered. His/her previous
marks/grades are cancelled and will have to attend all classes and examinations as and
when they are conducted. Major changes in the time table shall not be entertained to
accommodate backlog students. Alternatively, a student can appear for make-up
examination in the backlog subject as and when it is conducted. In such a case, the
student shall be awarded only P grade, if he/she gets 35% or more marks in the makeup
examination.
8.10 A student must register the backlog courses first giving priority to the oldest
backlogs. The students will register by default for backlog courses being offered in a
particular semester. The maximum credits (including backlog subjects) that a student
can register in a semester is 32.
Note: As per resolution passed in II IAC meeting held on January 6 th 2019: A
student who has backlogs of I year courses should be allowed to register for all the
courses of II year I semester of his/her branch and few courses of I year, subject
to a maximum of 32 credits under study mode and 34 credits under Exam mode.
8.11 Promotion Criteria
a) for I Year to II Year: As per resolution passed in II IAC meeting held on
January 6th 2019: To be able to register in the II Year I Semester, a student
should have completed, with P or better grade, at least 50% of the credits
of I Year at the end of first year (in first and second semesters and makeup
examinations put together).
b) for II Year to III Year: For promotion to Third year, a student should have
(i) Cleared all the Course Work requirements of I Year and (ii) passed, with
P or better Grade, at least 30 credits in II Year (I Semester, II semester and
make up examinations put together).
c) for III Year to IV Year: For promotion to Fourth year, a student should have
(i) Cleared all the Course Work requirements of I Year, II Year and (ii)
passed, with P or better Grade, at least 30 credits in III Year (I Semester, II
semester and make up examinations put together).

9. EVALUATION - Grading System:

9.1 As a measure of student’s performance an 8-scale grading system using the following
letter grades and corresponding grade points per credit shall be followed. Grading will
be done based on the total marks obtained by the student in that subject.

Letter Grade EX A B C D P F
Grade Point 10 9 8 7 6 5 0

Relative grading scheme shall be followed for all the UG Programs.

The norms for the award of the letter grade are as follows:
• No student can be awarded P or better grade without securing at least 35%
aggregate marks in any course.
• It is also mandatory that the student should secure at least 35% marks in the End
Semester examination in the course for award of P or better Grade.
• The class average is calculated by excluding the marks obtained by F grade students.
• Further, there shall be four transitional grading symbols, which can be used by the
 examiners to indicate the special position of a student in the subject.
o I: for “Incomplete assessment”, when the student misses the End-semester
examination on Medical grounds (see rule 11.6).
o R: for 'Insufficient attendance’ in the course (see Rule 7.2).
o W: for "Temporary withdrawal' from the Institute (see rule 14).
o X: for "Debarred" on grounds of indiscipline/ malpractices in examinations
(See rule 16).
9.2 A semester Grade Point Average (SGPA) will be computed for each semester. The SGPA
will be calculated as follows:

where Ci is Credits for the course, GPi is the grade point obtained for the course and n
is Number of subjects registered in the Semester.
9.3 Starting from I Year II Semester a Cumulative Grade Point Average (CGPA) will be
computed for every student at the end of every semester. The CGPA would give the
Cumulative performance of the student from the first semester up to the end of the
semester to which it refers and calculated as follows.

where n is the total number of Semesters under consideration, Ci is the total number
of Credits Registered during a particular Semester and Si is the SGPA of the Semester.

9.4 The CGPA, SGPA and the grades obtained in all the subjects in a semester will be
communicated to every student at the end of every semester excepting IV year II
semester. In its place a consolidated grade sheet (with 173 credits) is issued. This
consolidated grade sheet supersedes all the earlier grade sheets.

9.5 Both SGPA and CGPA will be rounded off to the second place of decimal and recorded
as such. Whenever these grade point averages are to be used for the purpose of
determining the inter-se merit ranking of a group of students, only the rounded off
values will be used.

9.6 Transitional Grades:

(a) Grade I: When a student gets “I” Grade for any subject(s) during a semester, the SGPA
of that semester and the CGPA at the end of that semester will be tentatively calculated
ignoring this (these) subjects. After these transitional grades have been converted to
appropriate grades, the SGPA for the semester and CGPA at the end of the semester will be
recalculated after taking into account the new grades.
(b) About grades R, W and X: When a student gets any of these transitional grades in any
subject(s) during a semester, the SGPA of that semester and the CGPA at the end of that
semester will be tentatively calculated by taking ‘zero point’ for these subject(s). After
these transitional grades have been converted to appropriate grades, the SGPA for the
semester and CGPA at the end of the semester will be recalculated after taking into account
the new grades.
 (c) About Grade F: When a student gets the 'F' grade in any subject during a semester, the
SGPA and the CGPA from that semester onwards will be tentatively calculated, taking only
'zero point’ for each such 'F' grade. After the 'F' grade has been substituted by better grades
during a subsequent semester, the SGPA and CGPA of all the semesters starting from the
earliest semester in which the 'F' grade has been updated, will be recomputed and recorded
to take this change of grade into account.

9.7 Students registering for makeup examination shall be awarded only P grade, if they get
35% or more marks in the makeup examination.
10. ASSESSMENT OF ACADEMIC PERFORMANCE:

10.1 There will be continuous assessment of a student's performance through class tests/
quizzes/ Assignments etc throughout the semester and grades will be awarded by the
subject teacher/co-ordination committee formed for this purpose (see Academic
Committees)
10.2 Each theory subject in a semester is evaluated for 100 marks, with the following
weightages.
Sub-component Weightage
Class tests/ Quizzes/ Assignment etc. 20 marks
Mid-semester Examination 30 marks
End-semester Examination 50 marks
10.3 The mid-semester examination will be conducted after 7 or 8 weeks of instruction.
10.4 The mode and nature of the evaluation and the corresponding weightages, for the
subcomponent (a) shall be intimated to the students at the beginning of the semester
along with the lecture schedule.
10.5 Each laboratory course in a semester is evaluated for 100 marks, with the following
weightages:

Sub-component Weightage
Continuous evaluation 60 marks
End Semester examination 40 marks

The marks for continuous evaluation may be distributed among various components
like class work performance, Lab records, Quizzes, skill tests/ assignments/ mini
projects. This is to be informed to students and supervisor before commencement of
the dissertation work by the Faculty Advisor.
10.6 The B.Tech. Project work will be evaluated for 100 marks, with the following
weightages:

Sub-component Weightage
Periodic evaluation by Guide 40 marks
Midterm review 20 marks
End Semester viva-voce examination 40 marks

The midterm review and the end semester viva-voce examination will be conducted by
a committee constituted by the Head of the Department. If the performance of a
student is not satisfactory, he/ she can be awarded ‘F’ grade. Such a student will be
given a maximum time of three months to improve his/her performance. If the
performance of such a student is not satisfactory even after the extended time period,
he/ she will have to repeat the project work in the next academic year.

The Departments have to evolve rubrics for evaluation of Project work . The marks may
be distributed among various components like selection of topic, problem statement,
 literature review, methodology, oral and written presentation of the work done and
performance in viva-voce examination

The project work will commence in IV year I semester and will be for a duration of two
semesters. The final evaluation of the project work will be done at the end of second
semester and the grade for project will be given at the end of second semester.

11 MID-SEMESTER AND END-SEMESTER EXAMS:

11.1 The Mid-Semester and the End-semester examinations in respect of theory courses
will be conducted centrally by the examination section as per the schedule.
11.2 Head of the Department sends the list of courses registered by each student for the
semester along with percentage of attendance.
11.3 Class tests, surprise tests, assignments, quizzes, viva-voce, laboratory assignments
etc. are the constituent components of continuous assessment process, and a student
must undergo the continuous assessment process as prescribed by the teacher/co-
ordination committee of the subject. If due to any compelling reason (such as his/her
illness, calamity in the family etc.) a student fails to meet any of the requirements
within/on the scheduled date and time, the teacher/coordination committee in
consultation with the concerned Head of the Department may take such steps (including
the conduct of compensatory tests/examinations) as are deemed fit.
11.4 If a student fails to appear for the mid semester examination in any subject(s) due to
compelling reason like serious illness of himself/herself which necessitates
hospitalization (with intimation to the medical officer) or a calamity in the family, he /
she shall apply immediately to Dean-Academic, along with relevant certificates and duly
recommended by the respective Head of the Department, within one week after
completion of the examinations. All such cases will be scrutinized by a committee and
approved list of candidates shall be permitted for a re-examination and the period of re-
examination and syllabus shall be notified by the Dean- Academic.
11.5 Appearing in the end-semester examination in the theory and laboratory subjects is
mandatory for a student. Unless exempted as stated below, if a student fails to appear
for the end–semester examination, he/she shall be awarded ‘F’ grade in the subject. He/
She can be permitted to appear for the makeup examinations to be conducted later, as
announced in the academic calendar.
11.6 However, if a student misses the end-semester examinations due to a compelling
reason like serious illness of himself/herself which necessitates hospitalization or a
calamity in the family, he/she may appeal to the Dean-Academic before
commencement of examination through his/her Head of the Department and Institute
Medical Officer for permitting himself/herself to appear in the subsequent
examination(s), when conducted next. A committee consisting of the following members
may, after examining the documents and being convinced about the merit of the case,
recommend permitting him/her to appear in the subsequent re-examination(s), when
conducted next, condoning his / her absence. In such cases, transitory grade ‘I’ is
temporarily awarded to the student in the subject.
 Sub-committee:
Dean-Academic, Chairman.
Dean, Students Welfare
Concerned Head of the Department
The Institute Medical officer
Associate Dean, Examinations (Convener)
11.7 Students will be permitted to appear in the examinations in only those subjects for
which they have registered at the beginning of the semester.
11.8 The final grades awarded to the students in a subject must be submitted by the
teacher/Chairman, Coordination committee, within five working days from the date of
the last examination to the concerned Head of the Department. The Head of the
Department shall place the grades of students in all subjects before the DAC-UG for its
consideration and recommendation. The grades recommended by the DAC-UG shall be
sent to the Examination section.
11.9 Any change of grade of a student in a subject consequent upon detection of any
genuine error of omission and/or commission on part of the concerned teacher must be
recommended by the DAC-UG and shall be forwarded by the teacher/Chairman,
Coordination Committee, through the Head of the concerned Department within 20
(twenty) days from the commencement of the next semester.
11.10 As a process of learning by students and also to ensure transparency, the answer
scripts after correction of class tests, mid-semester examinations, assignments etc., will
be shown to the students within two weeks from the date of test/examination. The
teacher/ Chairman, Coordination Committee must submit the marks obtained in mid-
semester examinations to the Head of the Department two weeks after the end of mid-
semester examinations. The marks obtained in class tests/ minor tests held till that date
also need to be submitted to the Head of the Department. The performance of the
students in these examinations will be discussed in the Class Review Committee.
11.11 In order to ensure transparency in the evaluation of scripts of end-semester
examination, those answer scripts also shall be shown to the students up to one day
before the finalization of grades in the DAC-UG. Once the Grades are finalized by DAC-
UG, the student will no longer have any right to verify his/her answer scripts.
11.12 The student can appeal to DAAC for any arbitration within 20 days from the date of
official publication of results in the Institute Website.
11.13 A student of the B.Tech. degree program must complete the prescribed course work
with a minimum requirement of 173 credits within a maximum period of eight years
starting from registration of I year I Sem.
11.14 A student who has passed all the courses without securing R, X, or F Grades during
the period of study and with a CGPA of 8.5 and above is considered eligible for the
award of First Division with Distinction.
11.15 A student failing to satisfy Rule 11.14, even if he/she gets a CGPA of 8.5 or more will
be eligible for the award of First Division only.
11.16 A student with a CGPA of 6.5 and above but less than 8.5 is considered eligible for
the award of First Division.
11.17 A student with a CGPA of 5.0 and above but less than 6.5 is considered eligible for
the award of Second Division.
11.18 The valued answer scripts shall be preserved for a maximum period of 6 months
after publication of results. The teachers are required to send the valued answer scripts
of both mid semester and end semester examinations to the examination section to
preserve them.
11.19 Examination record of all students shall be maintained in both soft and hard copy
form in the academic section.
12 MAKEUP EXAMINATION:

Students appearing in Makeup examination shall be governed by the following rules:

12.1 Students with “R” Grade in any subject are not eligible for writing the makeup
examination for that subject.
12.2 Students with “F” or “I” Grade only are eligible to write makeup examination. In the
case of a student who has got “I” grade, the marks obtained by the student in
continuous evaluation and mid-semester examination will be added to the marks
obtained in makeup examination and will be graded as per the grading used for his/ her
class. In the case of a student who has obtained “F” grade in regular examination, he/
she will be awarded only “P” grade if he or she get 35% or more in the makeup
examination. A student will be given only one chance to write the makeup examination.
If he/ she gets “F” grade in the makeup examination, he/she has to repeat the course
whenever it is offered.
12.3 Makeup examination is offered only once in an academic year.
12.4 A student who has obtained ‘F’ grade in makeup examination has to register for the
course whenever it is offered.
12.5 The schedule for makeup examination is given in the Academic calendar.
12.6 A student can register for makeup examinations in any number of courses.

13 SUMMER QUARTER:

13.1 Students who have obtained ‘F’ grade in first year courses can register for summer
quarter up to a maximum of 3 courses on payment of registration fees at prescribed
rates. Students with ‘R’ grade are not eligible to register for Summer Quarter. A course
will run during summer provided a faculty member is available for running the course
and a minimum of 5 students are registered for the course. The Summer Quarter
typically runs for 8 weeks, during May-July.

13.2 The total number of contact hours for the courses remains the same as that during
the regular semesters, and therefore the courses run at accelerated pace. The
evaluation and grading patterns also remain the same as during the regular semesters.

14 TEMPORARY WITHDRAWAL FROM THE INSTITUTE:

14.1 A student who has been admitted to an undergraduate degree course of the
institute may be permitted to withdraw temporarily for a period of one semester or
more from the Institute on grounds of prolonged illness or acute problem in the family,
which compelled him/her to stay at home, provided that
 • He/she applies to the Institute within 15 days of the commencement of the
Semester or from the date he/she last attended his/her classes whichever is
later, stating fully the reasons for such withdrawal together with supporting
documents and endorsement of the parent/guardian.
• The Institute is satisfied that, including the period of withdrawal, the student is
likely to complete his/her requirements for the degree within the time limits
specified in clause 11.13.
• There are no outstanding dues against him/her or demands from him/her in the
Institute/Hostel/Department/Library/NCC etc.
14.2 A student, who has been granted temporary withdrawal from the Institute under the
above provisions will be awarded 'W' grade. He will be required to pay the tuition fees
and other essential fees/charges for the intervening period till such time as his/her
name is borne on the Roll list.
14.3 A student will be granted only one such temporary withdrawal during his/her tenure
as a student of the Institute.

15. CONDUCT AND DISCIPLINE:

Students shall conduct themselves within and outside the precincts of the institute in a
manner befitting the students of an Institute of National importance. Detailed rules
regarding conduct and discipline are given in Appendix-II.

16. MALPRACTICES:

Students are not allowed to leave the Examination Hall without submitting the answer
script. They will not be permitted to enter the examination hall after 30 minutes of
commencement of the examination and to leave the examination hall before 30 minutes of
the closure of examination.
The nature of malpractice and the minimum punishment are indicated in the following
table:

Sl. Nature of the Malpractice Punishment

No

1 Taking out, used or unused Fine of Rs. 1000/- per paper. In case of used answer
answer booklets outside the booklets, in addition to the above, the candidate shall
examination room. be awarded an F Grade in that subject.

2 Verbal or oral communication Taking away the answer script and asking the student
with neighbouring students after to leave the hall.
one warning.
3 Possession of any incriminating In case of Mid/Sessional examination, award zero
material inside the examination marks.
hall (whether used or not) For In case of End semester examinations, award F Grade.
Example: written or printed The candidate may be allowed to write make-up
materials, bits, writings on scale, examination.
calculator, hand kerchief, dress,
part of the body and hall ticket
 etc.,
Possession of cell phones,
programmable calculator,
recording apparatus or any
unauthorized electronic
equipment.
Copying from neighbour.
Exchange of question papers and
other materials with some
answers.
4 Possession of answer book of The candidate shall be awarded zero marks in that
another candidate. examination and he/she shall be awarded F Grade in
Giving answer book to another that particular subject.
candidate.

5 Misbehaviour in the examination Cancellation of all theory examinations registered in

hall (unruly conduct, threatening that semester and further debarring from continuing
the invigilator, or any other his/her studies for one year (two subsequent
examination officials). semesters). However such student may be permitted
Repeated involvement in to appear for makeup examinations of the previous
malpractices 2 to 4 above. semesters.

6 Cases of impersonation Handing over the impersonator (outsider) to the

police with a complaint to take appropriate action.
Cancelation of all examinations (all papers
registered) for the bonafide student for whom the
impersonation was done and further the bonafide
student will be debarred from continuing his/her
studies and writing all examinations for two years.
If a student of this institute is found to impersonate a
bonafide student, the impersonating student will be
debarred from continuing his/her studies and writing
all examinations for two years.

7 Physical assault causing injury to Rustication from the Institute.

the invigilator or any examination
officials.

For any other type of malpractices reported, The Malpractice and Disciplinary Action
Committee (Academic) may recommend appropriate punishment.

17. Certificate retention Fee:

Students will be charged with Certificate retention fees as per the details shown below:

All students –
• Who have passed in current and previous academic year - No charge.
 • Who have passed in the last 2 to 10 academic years - Rs. 1,000
• Who have passed in the last 11 to 20 academic years - Rs. 5,000.
• Who have passed more than 20 academic years back - Rs. 10,000

18. STUDENT APPRAISAL:

It is mandatory for every student to submit the feedback on each and every course, he/she
has undergone, at the end of every semester. Results will be withheld for those students
who have not submitted the feedback. All such students have to a) pay a fine of Rs. 500/- ,
b) obtain permission from Dean(Academic) and c) fill the feedback for viewing the withheld
result.

19. CHANGE OF REGULATIONS:

Notwithstanding all that has been stated above, the Senate, has the right to modify any of
the above rules and regulations from time to time. All such modifications shall be
documented and numbered sequentially and shall be made available in the Institute
website.
 APPENDIX-I
RULES RELATING TO RESIDENTIAL REQUIREMENT

1. All the students are normally expected to stay in the hostels and be a boarder of one
of the messes.
2. Under special circumstances, the Director/Dean-Academic may permit a student to
reside with his parent(s) within a reasonable distance from the institute. However,
this permission may be withdrawn at the discretion of the Institute at any time
considered appropriate without assigning any reason.
3. Married accommodation shall not be provided to any student of the undergraduate
courses.
4. No student shall come into or give up the assigned accommodation in any Hall of
residence without prior permission of the Chief Warden.
5. A student shall reside in a room allotted to him/her and may shift to any other only
under the direction/permission of the Chief Warden.
6. Students shall be required to make their rooms available whenever required for
inspection, repairs, maintenance or disinfecting and shall vacate the rooms when
leaving for the vacation/ holidays.
7. Students shall be responsible for the proper care of the furniture; fan and other
fittings in the rooms allotted to them and shall generally assist the Warden in
ensuring proper use, care and security of those provided in the Halls for common use
of all students.
8. Students will be responsible for the safe keeping of their own property. In the event
of loss of any personal properly of a student due to theft, fire or any other cause the
Institute shall accept no responsibility and shall not be liable for payment of any
compensation.
9. Engaging personal attendants, keeping pets and use of appliances like electric
heater, refrigerator, etc. by a student in Halls of Residence are prohibited.
10. All students must abide by the rules and regulations of the Halls of Residence as may
be framed from time to time.
11. It is mandatory for all ICCR students to stay in the Hostels.
 APPENDIX-II
STUDENTS’ CONDUCT AND DISCIPLINARY CODE

It is the responsibility and duty of each and every student of the Institute to become
acquainted with “Students Conduct and Disciplinary Code”. It is presumed that every
student from the date of his/her admission to the Institute has knowledge of this code. All
students are required to strictly adhere to this code as a condition of their admission to the
Institute and these rules would be binding on and enforceable against them or any one
among them.

Section 1: Responsibilities of the Students

It shall be the responsibility of the students
i) To behave and conduct themselves in the Institute campus, hostels and premises in a
dignified and courteous manner and show due respect to the authorities, employees
and elders.
ii) To follow decent and formal dressing manners. Students should avoid clothing depicting
illegal drugs, alcohol, prophane language, racial, sexual and vulgar captions etc.
iii) To access all educational opportunities and benefits available at the Institute and make
good use of them to prosper academically and develop scientific temper.
iv) To respect the laws of the country, human rights and to conduct in a responsible and
dignified manner at all times.
v) To report any violation of this Code to the functionaries under this Code.

Section 2: Behaviour of the Students

i) Groupism of any kind that would distort the harmony is not permitted.
ii) Students are expected to spend their free time in the Library. They shall not loiter
along the verandas or crowd in front of the offices or the campus roads. Students
should refrain from sitting on places such as parapets, stairs, footpaths etc.
iii) Possession or consumption of narcotic drugs and other intoxicating substances are
strictly prohibited in the campus and hostels.
iv) Silence shall be maintained in the premises of the Institute.
v) Students are not permitted to use mobile phones in the class room, library,
computer centre, examination halls, etc.
vi) Students shall refrain from all activities considered as ragging which is a criminal
offence.
vii) Students are prohibited from indulging in anti-institutional, anti-national, antisocial,
communal, immoral or political expressions and activities within the campus and
hostels.
viii) Politically based students’ and other organizations or outfits are not allowed in the
campus. Students are strictly prohibited from organizing, attending or participating
in any activity or agitation sponsored by politically based organizations.
ix) Students shall not deface, disfigure, damage or destroy or cause any loss in any
manner to all the public, private or Institute properties.
x) Without specific permission of the authorities, students shall not bring outsiders to
the Institute or hostels.
xi) No one shall bring, distribute or circulate unauthorized notices, pamphlets, leaflets
etc within the campus or hostels. The possession, distribution or exhibition of any
 item by any means which is per se obscene is prohibited within the campus or on any
property owned/ managed by the Institute.
xii) No student shall collect money either by request or by coercion from others within
the campus or hostels.
xiii) The Institute being a place of learning and an exclusive academic zone, nobody shall
respond to any call for any form of strike, procession or agitation including slogan
shouting, dharna, gherao, burning of effigy or indulge in anything which may harm
the peaceful atmosphere of the Institution and shall eschew from violence in the
campus and hostels and even outside.
xiv) Possession or usage of weapons, explosives or anything that causes injury/ damage
to the life and limb or body of any human being or property is prohibited.
xv) Use of motorized vehicles within the Institute premises is strictly prohibited.
xvi) Students shall only use the waste bins for dispensing waste materials within the
campus including classrooms, hostels, offices, canteen and messes.
xvii) Any conduct which leads to lowering of the esteem of the Institute is prohibited.
xviii) Any unauthorized tour/visit by individual or group of students shall be treated as a
serious conduct violation and all such students will be imposed disciplinary
penalties.

Section 3: Disciplinary Sanctions

Any student exhibiting prohibited behaviour mentioned in this Code shall, depending upon
the gravity of the misconduct or depending on its recurrence, be subjected to any of the
following disciplinary sanctions. Any student who is persistently insubordinate, who is
repeatedly or wilfully mischievous, who is guilty of fraud, in the opinion of the competent
authority, is likely to have an unwholesome influence on his/ her fellow students, will be
removed from the rolls.

I. Minor Sanctions
i. Warning or Reprimand: This is the least sanction envisaged in this Code. The student
engaged in any prohibited behaviour will be issued a warning letter.
ii. Tendering Apology: The student engaged in any prohibited behaviour may be asked
to tender an apology for his/her act and undertaking that he/she shall not indulge in
such or any of the prohibited behaviour in future.
II. Major Sanctions
i. Debarring from Examinations: A student/group of students may be debarred from
writing all/any/some of the examinations, which forms part of the academic
program for which he/she/they has/ have joined.
ii. Suspension: A student may be suspended from the Institute for violation of any of
the provisions of this Code. The period of suspension and conditions, if any, shall be
clearly indicated in the communication addressed to the student. The student shall
lose his/her attendance for the suspended period.
iii. Restitution: Restitution implies reimbursement in terms of money and/or services to
compensate for personal injury or loss, damage/disfiguration to property of the
Institute or any property kept in the premises of the Institute in any manner. The
students/group of students may be asked to compensate for the loss that has been
caused to any person or property of the Institute or any property kept in the
premises of the Institute due to the act of vandalism perpetrated by the students.
 The students/group of students shall also be liable to put in their service to restore
any loss or damage caused to any property and thereby bringing it to its original
form if it is possible.
iv. Forfeiture: Caution deposit of any student engaged in any prohibited behaviour shall
be forfeited.
v. Expulsion: This is the extreme form of disciplinary action and shall be resorted to
only in cases where stringent action is warranted. Expulsion is the permanent
dismissal of a student from the Institute. Such a student will not be eligible for
readmission to any of the courses of this Institute.

Section 4: Functionaries under the Code

i) Heads of the Departments/ Faculty Advisors/Chief Warden/ Wardens of Hostels: As the

persons in charge of the Departments/Hostels, the respective functionaries of all Teaching
Departments and Hostels shall have the power and duty to take immediate action to curb
any prohibited behaviour as envisaged under this code. As these functionaries cannot single
handedly manage all the issues, they can assign part of the work to the teachers and the
teachers of all the departments/wardens have the responsibility to inform any incident of
prohibited behaviour to the Heads of the Departments/ Chief Warden so that any serious
issue can be settled before the same goes out of control. The Head of the Departments/
Chief Warden shall have the power to impose minor sanctions as envisaged under section
3(I) of this Code.
They can also recommend imposition of major sanctions as envisaged under Section 3(II) of
this Code to the Director. The Head of the Departments/ Faculty Advisors/Chief Warden/
Wardens of Hostels while taking any action as envisaged in the code shall do so in an
impartial manner and see to it that the sanction imposed/proposed is commensurate with
the gravity of the prohibited behaviour. Any lapse on the part of a teacher/ Warden to
report any instance of violence and misconduct on the part of the students shall be reported
to the Director by the respective Head of the Departments/Chief Warden. The Wardens of
Hostels shall be responsible for maintaining strict discipline and decorum in the hostel.
He/she shall specifically see to it that the inmates of the hostel do not involve themselves in
violation of any clause under Section 2 of this Code.

ii) Deans: Any authority of the Institute with delegated powers shall have the power to
visit/inspect any premises, buildings or any property of the Institute when there is a genuine
doubt that any act of prohibited behaviour is taking place and can take any lawful actions to
curb such behaviour. The HODs/ Faculty Advisors/Chief Warden/ Wardens of Hostels shall
report to the Dean (Students) any instances of prohibited behaviour, who in turn shall bring
it to the notice of the Director. The Dean (Students) shall forward the recommendations
from the HODs/ Chief Warden to impose a major sanction under Section 3(II) of this Code to
the Director after noting his observations. The Dean (Student Welfare) can also suo moto
recommend action against any student/students indulging in prohibited behaviour which is
brought to his/ her notice.
iii) Director: The Director shall be the ultimate authority in imposing major sanctions as
envisaged under Section 3(II) against the students for acts of prohibited behaviour. The
Director can also entertain any appeal from any student/students aggrieved by the action of
any authority of the Institute under or subordinate to the Director and decide the case on
merit.

Section 5: Right to Appeal

The student/students aggrieved by the action of any authority of the Institute under or
subordinate to the Director can appeal to the Director and any student aggrieved by the
action of the Director can appeal to the Senate. The decision of the Senate shall be final and
binding on the students.

Section 6: Assistance from Law Enforcement Agencies

The Deans/ HoDs/ Chief Warden shall have the power and duty to call the Police
immediately with the concurrence of the Director when there is a threat of Law and Order
situation in the Campus and also when there is a genuine apprehension that any incident of
rioting, vandalism or any other act prohibited by law is likely to take place. The Deans/
HoDs/ Chief Warden shall in such a case give a detailed report to the Director. The Director/
Deans/ HoDs/ Chief Warden can also arrange for video recording of the entire situation and
take requisite actions through police and other concerned authorities.

Section 7: Grievance Redressal Committee

The Institute will also set up “Grievance Redressal Committee” where the students can air
their grievances. The Committee shall consist of the Deans/ HoDs/ Chief Warden and also
members of the Parent-Teacher Association. Till these committees are constituted, ad-hoc
committees shall be formed by the Director.

Section 8: Undertaking by the Students

The students joining any academic program of the Institute will have to give an undertaking
to the effect that he/she will comply with the provisions envisaged in this Code in letter and
spirit and even if it is not given them as well, will be bound by the provisions of this Code.

Section 9: Opportunity for Hearing

No order other than the order suspending or warning a student shall be passed without
giving an opportunity of hearing to the Student/ Students.

Section 10: Ultimate Authority

For all disciplinary matters related to students, the Director shall be the ultimate authority
as provided herein.
Section 11: Amendments to the Code

The Senate of the Institute shall have the power to amend any of the provisions in this Code.
The amendments shall be brought to the notice of the students and faculty of the Institute
through notice put on the Institute web site, notice boards of the Institute or through
emails.
 ACADEMIC COMMITTEES: FUNCTIONS AND RESPONSIBILITIES

S Name of the Constitution guidelines Functions

No Committee
1 DEPARTMENT 1. The Head of the Chairman: Head of the a) To monitor the conduct of all
AL ACADEMIC Department will Department undergraduate courses offered
COMMITTEE – nominate one of Members: All by the Department and course
UG (DAC-UG) the members as professors and work of undergraduate program.
secretary. Associate Professors b) To ensure academic standards
2. There shall be one having Ph.D., and Two and excellence of the courses
DAC-UG for every Assistant professors offered by the department.
department that is having Ph.D on rotation c) Review and Recommend the
involved in the basis for two years. grades to senate for approval.
teaching for the d) To consolidate the registration of
B.Tech program. the students and communicate
3. There shall be one to the course instructor and
DAC-UG for each Dean-Academic.
of the basic e) To consider any matter related
science and to the undergraduate program(s)
Humanities and of the Department.
Social Science f) To take up any responsibility or
Departments. function assigned by the Senate
4. The Chairman may or the Chairman of the Senate or
co-opt and/or Chairman of DAC-UG.
invite more g) To report the cases of
members malpractices to the Malpractices
including external and Disciplinary Action
experts while Committee.
framing the
curriculum/or
revising the
curriculum
2 CLASS REVIEW Every Class (group of Chairman- Head of the a) The Class Committees shall meet
COMMITTEE students registered Department / One at least twice in a semester, once
(CRC) for a course and Senior Faculty of the after four to six weeks after the
taking the course Department concerned, commencement of class work
together in a
preferably not and once after two weeks after
section/class) of the associated with the mid semester examinations.
UG Program shall teaching of the class, to b) The basic responsibilities of the
have a Class Review be nominated by the Class Review Committee are to
Committee, consisting Head of the review periodically the progress
of Faculty andDepartment concerned. of the classes, to discuss
Students. Members: All teachers problems concerning curriculum
of the class, Six and syllabi and the conduct of
Tenue: One Semester students, to be chosen the classes.
by the students of the c) The class review committee will
class from amongst do a mid-semester review of the
 themselves performance of the class work
Convener/Secretary: two weeks after the mid-
Faculty advisor of the semester examinations. The
class. committee will review the
performance of the class in mid
semester and other exams
conducted till that date.
d) Each Class Review Committee
will communicate its
recommendations to the Head of
the Department / DAC-UG of the
parent teaching department.
e) The minutes of each Class
Review. Committee meeting
shall be recorded in a separate
minutes register maintained in
the parent/teaching department.
f) Any appropriate responsibility or
function assigned by the DAC-UG
or the chairman of the DAC-UG.
3 DEPARTMENT • There shall be one Chairman: Head of the a) To receive grievance /complaints
AL ACADEMIC DAAC for every Department in writing from the students
APPEALS department. Members: Three regarding anomaly in award of
COMMITTEE • The Chairman may faculty members of the grades due to bias, victimization,
(DAAC) co-opt and / or Department erratic evaluation, etc. and
invite more Consisting of 1 redress the complaints.
members. Professor, 1 Associate b) To interact with the concerned
• If the concerned Professor and 1 Asst. course instructor and the
instructor is a Professor. student separately before taking
member of DAAC Nominee: One the decision.
then he/she shall Professor from outside c) The decision of the DAAC will be
keep himself out the Department based on simple majority
of the Committee nominated by Dean- d) The recommendations of the
during Academic DAAC shall be communicated to
deliberations. the Dean-Academic for further
• The quorum for appropriate action as required.
each meeting shall
be a minimum of
THREE (Professor
from outside
department is
mandatory).
4 COURSE CCC would be Chairman: Nominated a) To plan the lecture schedule for
COORDINATIO constituted for each by the Head of the the subject
N COMMITTEE subject taught by department from the b) To coordinate instruction and
(CCC) more than one constituted list of progress of teaching in the
teacher of one or members subject and to ensure that the
 more Departments/ Members: All the full syllabus is covered.
Centres. teachers who are c) To set the question papers
Validity : One involved with the jointly.
semester teaching of the Subject d) To review periodically the
Frequency of during the semester. performance of students who
meetings: At least 4 have registered in the subject.
times in semester. e) To forward the results of the
examinations and the final
grades obtained by each
student.
4 DEPARTMENT • All the members Chairman: Head of the a) To develop the curriculum for
AL BOARD OF must possess Ph. department the postgraduate courses
STUDIES (UG) D. Members: All offered by the department and
• The Chairman will professors and recommend the same to the
nominate one of Associate Professors Senate.
the members as having Ph.D., One b) The Board of studies is required
secretary. professor from allied to meet at least once in two
• The Chairman may department, one years.
co-opt and / or external expert each
invite more from Industry and
members Academia
including external
experts while
framing / revising
the curriculum.
5 Academic • The duration of Chairman: Professor a) To review the internal audit
Audit the members of nominated by Director reports submitted by faculty
Committee – the committee Members: One b) To recommend corrective
Department will be two years Department Nominee measures, if any.
(AACD) Convener: Head of the c) To send a consolidated report to
Department Academic Audit Committee –
Institute
6 Academic • The members of Chairman: Director a) To review the recommendations
Audit the duration of Members: of AACD of each department
Committee – the committee is Dean(Academic), Two b) To initiate appropriate measures
Institute TWO years professors nominated (counseling/ training etc.).
(AACI) by Director

7 Mentor • Specific number Faculty Advisors will be a) To help the Students in planning
( Faculty of students will be appointed by the Head their courses and activities
Advisor) assigned of the of the Department and. during study.
concerned b) To guide, advice and counsel the
department students on academic program.
• The students will
have the same
faculty advisor
throughout their
 duration of study
8 MALPRACTICE Chairman: a). To recommend appropriate
AND Dean(Academic) punishment.
DESCIPLINARY Members:
ACTION Dean(Student Welfare),
COMMITTEE Concerned Head of the
Department,
Invigilator(s), Associate
Dean(Examinations)
Convener: Associate
Dean (Examinations)