Port State Control Inspection Checklist

Liste préparatoire d’inspection

PSC - Transport Canada

Name of Ship : ……………………………………………………………………………………………

IMO Number : ……………………………………………………………………………………….

Prepared by : (name)…………………… ……………(Position) ……………………………

Conducted on : (date)………/…………/………………..

International Safety Management

Maintenance of the Ship and Equipment

Are housekeeping, cleanliness, and hygiene satisfactory in all areas, especially in the
engine room?

Yes No Not Seen

Are all Life-Saving Appliances (lifeboats, lifejackets, lifebuoys) and Fire Fighting
Equipment in good working condition and ready for immediate use?

Yes No Not Seen

Are records of inspection, maintenance, testing and calibration readily available?

Yes No Not Seen

Are inspection and preventative maintenance of all equipment, machinery, and

structures carried out as required by the Management System?

Yes No Not Seen

Are maintenance and inspection routines carried out by competent officers/personnel

and under supervision of heads of department?

Yes No Not Seen

Are identified defects and deficiencies acted on promptly and their status is controlled,
including the appropriate follow up?

Yes No Not Seen

Have defects and deficiencies been reported to the company, class society, flag
administration, Recognized Organisation and/or port authorities as necessary?

Yes No Not Seen

 Are sufficient spare parts available in accordance with the requirements of the
management system for the safe operation of the vessel?

Yes No Not Seen

Has equipment and technical systems, the sudden operational failure of which may
result in hazardous situations, been identified and the maintenance is carried out as
required and sufficient spare parts are available?

Yes No Not Seen

Emergency Preparedness

Are procedures available for all potential emergency situations?

Yes No Not Seen

Is the Muster List up to date and meets SOLAS requirements?

Yes No Not Seen

The Muster List must include all details required by SOLAS Ch III Reg 37, including
clearly identified responsibilities and duties, defined substitutes for key personnel and
the identification of the officer(s) responsible for maintenance and inspection of Life-
Saving Appliances and Fire Fighting Equipment.

Are all personnel familiar with the alarm signals, their muster station, and their duties in
case of an emergency?

Yes No Not Seen

Some PSC Officers will require crew to carry out abandon ship and fire drills. Crew must
be able to demonstrate familiarity with the equipment and be able to carry out their
duties quickly and competently.
Are Fire Control plans up to date, identical in all locations, and reflect the equipment
onboard?

Yes No Not Seen

Is a program for Drills and Exercises is in place, including all identified potential
emergency situations?

Yes No Not Seen

It’s advisable to use different scenarios when carrying out drills so that the crew is ready
and prepared for different emergency situations. Ensure that details of these drills are
recorded.

Are drills and exercises are held, documented as required, reviewed on completion, and
learning points are identified?

Yes No Not Seen

Photographic records with dates as evidence of drills being held should be used.

Are all emergency equipment (fire pump, generator, lights) well maintained and ready
for use?

Yes No Not Seen

Are emergency escapes free from any obstruction?

Yes No Not Seen

Are emergency contact details for the company and for the port (including Agent, P&I
Club, Port control/Harbour Master, Pollution control and emergency services) readily
available?

Yes No Not Seen

Awareness & Communication

Are newly-joined crew members aware of their duties and were necessary information
given to them prior to sailing?

Yes No Not Seen

Does the number of personnel meet the requirements of the Minimum Safe Manning
Document?

Yes No Not Seen

Are medical fitness certificates and Standards of Training, Certification & Watchkeeping
(STCW) certification (as required) available for all personnel?

Yes No Not Seen

All required certification and seafarer documentation should be available as originals.

Are ship personnel aware of the company safety and environmental protection policy?

Yes No Not Seen

Evidence is to be available to show all seafarers have received the necessary training for
all their duties, including shipboard specific duties. Records of familiarisation when
joining the vessel should also be kept.

Can all personnel communicate effectively in the working language of the ship or
another language readily understood?

Yes No Not Seen

Is the Ship Security Officer (SSO) trained and certified in accordance with STCW
requirements and is familiar with his/her duties?

Yes No Not Seen

 Do all personnel, especially senior officers, identify the Designated Person Ashore (DPA)?

Yes No Not Seen

Do the Captain and senior officers know their responsibility and authority?

Yes No Not Seen

Are the Master’s Reviews carried out as required and relevant identified action items are
addressed?

Yes No Not Seen

Fire Safety

Are procedures for reporting non-conformities, accidents, incidents, and near misses,
analysis and follow-up implemented?

Yes No Not Seen

Are required corrective and preventive actions are carried out and verified for
satisfactory implementation?

Yes No Not Seen

Are all identified risks to its ships, personnel and the environment assessed and
appropriate safeguards established? (Evidence of the risk assessments need to be
available.)

Yes No Not Seen

Are fire doors and weathertight doors in good condition (closing tightly and securing
correctly)?

Yes No Not Seen

 Are fire dampers, quick-closing devised and means of control clearly marked, easy to
operate, and corrosion-free?

Yes No Not Seen

Are fixed fire extinguishing installation correctly serviced and dated and release
mechanisms in place?

Yes No Not Seen

Do fire detectors and alarms work properly?

Yes No Not Seen

Are ventilators, air pipes, and casings clearly marked and in good working condition?

Yes No Not Seen

Are cargo covers in good condition with securing devices adequate and in place?

Yes No Not Seen

Certificate & Documentation

Is the Safety Management Certificate (SMC), International Ship Security Certificate

(ISSC), and trading certificates available, up to date, appropriately completed, and
approved as required?

Yes No Not Seen

Is a copy of the company’s document of compliance (DoC) with the endorsements for
annual verifications valid, carried onboard, and available for review?

Yes No Not Seen

Is the latest issue of the Continuous Synopsis Record (CSR) available, valid, and the file
of previously issued CSR’s complete?

Yes No Not Seen

Is the name, Company ID number and address, and ship type the same on the SMC,
ISSC, DoC, and CSR the same?

Yes No Not Seen

Is the Oil Record Book (ORB) readily available and properly filled out with correct data?

Yes No Not Seen

Is the approved Ship Security Plan (SSP) available, including evidence of the approval
(Approval Letter and Report)?

Yes No Not Seen

Are records of seafarer's daily hours of work and rest accurate and the Seafarer's
Employment Agreement (SEA) available?

Yes No Not Seen

It is recommended that notice boards are kept up to date to highlight safety bulletins,
procedural changes, contact details, work and rest hours and other relevant
information.

Are all nautical publications available, appropriately completed, and approved as

required (all ISM manuals, procedures, and instructions in the latest revisions)?

Yes No Not Seen

 Are the Ship’s library, documentation and manuals valid, complete, and available as
applicable and as required by the procedures and Flag?

Yes No Not Seen

All officers and crew should have access to the relevant procedures and instructions,
including the Life Saving Appliances and Fire Safety training manuals that should be
available in the officers and crew lounges.

Sign Off

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Inspector Name & Signature 

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