Project Delivery Matrix

Portfolio Governance

Concept Delivery Operation

Harvest
Implement Benefits
Idea Feasibility Initiate (Multiple Stages) Transition
Concept
(Planning and (Launch and
Business Case) Project
handover)
Design Build Test Closure

Pre-Project

Project / Program Delivery

Support

Establish Project Control.

Responsibility

Idea is identified, Answers the question: Agreement on project:

Project deliverables Project is closed down
defined and concept do we have a viable ƒ Scope & Deliverables
Stage Create deliverables of are implemented Handover to
developed (broad option for the concept ƒ Timetable
Description the project and handed over to Operational Support
scope, benefit and that can become a ƒ Benefits & Costs
Operations finalised
ballpark costs) worthwhile project? ƒ Risks & Issues
ƒ Roles &Responsibilities
• Full Business Case
• Updated Full
• Project Brief (Financials +/-20%) • Project Closure
Business Case
Project Manager

including Outline • Project Initiation Document

(Financials +/-10%)
Business Case Document (PID) (including end • End of Project
• Project Mandate • Updated Project Plan
Project (Financials +/-50%) • Funding project report, Checklist
• Budget tracking
Management • Feasibility Brief • Schedule post project • Post Project
• Work Sizing • Stage plans
Deliverables (Options assessment • Comms plan review plan, Implementation
Checklist • End of stage reports
and recommendation • Resource plan follow-on Review
including financials
• Test strategy / plan
• Risk Mgt plan actions, lessons
+/-50%) • Launch Brief
• Organisation & learnt)
• Implementation Plan
responsibilities
• Business
• High level
• Business Impact Implementation Plan
Business Impact
Assessment • Business Support
Business

Assessment
• Investment Logic • Business Plan
Business (optional) • Business • Harvest Business
Map (ILM) Implementation • Business Continuity
Deliverables • High level Risk Implementation Benefit
• Concept proposal Strategy (BCP) Plans
Assessment
• Communication • Acceptance Criteria
(optional)
Strategy • Training manuals

• Change Management • Change

Change • Communication • Change Management
Joi

Plan Management
nt

Management Key Messages Strategy

• Training Plan Support
• Benefits • Benefits
Strategy • Benefits
• Management Alignment • Benefit Reports
Alignment Management Plan
Validation Report
• High Level Current
Business Analysis

Business Model
• Detailed Target
Business • High Level Target • Target Business
Business Process
Process Business Model Process Summary
Specifications
• Proof of Concept
(Optional)
• High Level • Detailed Business
Requirements Business Requirement • Detailed Functional
Management Requirements Specification (BRS) Specifications
(Overview) • Use Cases
Traceability • Traceability
• Traceability Matrix • Traceability Matrix • Traceability Matrix
Management Matrix
• Area of (EA)
Architect

identified. • Solution Design

• Solution Design
• Architectural High Level Concept - refined Update • Archive Design
Architecture • Enterprise
alignment Solution Overview (includes Technical products.
Architecture Update
opportunities Architecture)
identified.
• RFQ, RFT
• High level • Solution Evaluation
Vendor • Sourcing Strategy • Contract • Contract
Sourcing • Vendor Selection
Management • RFI / EOI management management
opportunities • Contract
negotiations
• Proof of Concept
• Technical
Specifications • Application
• Application Implementation
Information (AIP) Review Report
Application • Disaster
• Proof of Concept • Application (AIP)
Services Recover Plan
(Optional) Implementation Plan • Capacity Mgt
• Production
• Proof of Concept • Consulting. (AIP) • Performance
and/or • Consulting Change Control
(Optional) • Product / • System Support Plan Reports
Plan
Component (AIP) • Service & Fault
Infrastructure • Operational
Inventory • Infrastructure Mgt
Services acceptance
Design/Build • DR & BCP testing
Operations
Operations

• Operations Manual • Decommissioning

• Service level of “old” system(s)
agreements
• Performance Specs
• Detailed Test Plan
• Test Strategy • Test Cases
Testing
• Master Test Plan • Test Summary
Report
• High Level
• Detailed Information
Information
Security
Security
Compliance Classification
Classification. • HSNet Compliance
• Detailed Security
• High Level Checklist (AIP)
Feasibility
Security Feasibility
• Detailed Privacy
• High Level Privacy
Policy
Policy

project-delivery-matrix.doc Page 1 11/03/2009

 Project Delivery Matrix

Portfolio Governance

Concept Delivery Operation

Harvest
Implement Benefits
Idea Feasibility Initiate (Multiple Stages) Transition
Concept
(Planning and (Launch and
Business Case) Project
handover)
Design Build Test Closure

Pre-Project

Project / Program Delivery

Support

• Establish Program / • Functioning Program

Project Steering / Project board
• Establish • Program /
Governance Group (for Business • Gateway Reviews
• Registered feasibility Project board
level case progress (e.g. Design Review, • IM&T Directors &
Concept Proposal governance – (IT • Operational
monitoring) Test Readiness Portfolio Boards
with tbd SMG) Review Board
• Architecture Review)
• PMO •
Governance Board • Architecture Review
• PMO Board
• Project Initiation
• Investment Logic Document (PID)
• Sponsoring • Approved /
Phase entry Map • Approved Business
business / Division Feasibility Brief for
• Approved concept Case
Governance

requirements Executive Business case • Business & IM&T • Products in

/ decisions proposal - for • Funds for
• Concept in development. Launch Approval Operation
feasibility Implementation and
Divisional Business • Funds for Business
• Funds for Launch
Plans case
feasibility phase • Architecture Review
Board approval
• Project Initiation
• Investment Logic Document (PID)
• Business & IM&T
Map (ILM) • Project Brief • Approved Business • Approved closure
Launch Approval
Phase exit • Concept Proposal • Approval for case for • Business & IM&T report
• Approved
requirements • Approval for Business Case implementation Acceptance • Project Closed
implementation plan
/ decisions feasibility/business • Funds for Business • Funds for project (to • Updated • Portfolio updated
• Architecture Review
case dev. case completion) Benefits • Post-Project
Board Approval
• Funds for • Benefits • Architecture Review Statement Review incl.
• Updated Benefits
feasibility/ bus Statement Board Approval benefits review
Statement
case phase • Updated Benefits
Statement

The purpose of this Project Delivery Matrix is to provide an overview of project delivery roles and responsibilities. It brings together the
various methodologies (PM, BA, Architecture, Solution Design, Contract Management, Testing, etc) and groups involved in projects and
outlines the key deliverables for each.

Version: Draft 0.2 (John Cain, 12 Feb 2009)

project-delivery-matrix.doc Page 2 11/03/2009