Venue Risk Assessment Form v5
Venue Risk Assessment Form v5
Venue Risk Assessment Form v5
(Please complete this form with the cooperation of the Venue coordinator)
EVENT INFORMATION
Event Title:
Event Date: Date of Risk Assessment:
(DD/MM/YYYY) (DD/MM/YYYY)
VENUE INFORMATION
Venue Name:
Name of Contact at Contact Telephone Number:
Venue:
Name of ‘out of hours’ Contact Telephone
Contact: Number for ‘out of hours’:
(if applicable) (if applicable)
LECTURE AREA
Check that the area and surroundings are safe and free from obstacles
Is the area fit and appropriate for this activity?
(e.g. check floor, roof leaks, lighting, heating, security and welfare arrangements) Yes No
If no, please outline below the hazard, who may be at risk (i.e. employees, visitors, contractors, public, etc) and action taken, if any (i.e.
elimination, substitution, PPE- personal protective equipment, etc):
EXHIBITION AREA
Check that the area and surroundings are safe and free from obstacles
Is the area fit and appropriate for this activity?
(e.g. check floor, roof leaks, lighting, heating, security and welfare arrangements) Yes No
If no, please outline below the hazard, who may be at risk (i.e. employees, visitors, contractors, public, etc) and action taken, if any (i.e.
elimination, substitution, PPE- personal protective equipment, etc):
PARTICIPANTS
Check that the delegate list is up-to-date
Are there any special requirements to meet the needs of participants? Yes No
If yes, please outline below any adjustments required and action taken, if any:
Are any attendees likely to be under the age of 18, or adults at risk? Yes No
If yes, please identify the person at the event who will deal with any issues:
Please also identify the IET member who will notify the IET safeguarding lead of any issues:
If yes, please outline the likelihood and potential type of injury, who is likely to be affected, actions necessary to control the risk and who
is responsible:
EMERGENCY SERVICES
Check that emergency vehicles can access facilities, and that a working telephone is available with access to emergency numbers