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    Skeleton Constitution and Bylaws

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    Widimongar W. Jarque
    This document provides guidance on writing constitutions and bylaws for student organizations. It explains that constitutions establish an organization's structure and principles, while bylaws outline rules and procedures. A constitution should be difficult to amend, while bylaws can be amended more easily. The document includes a sample constitution and bylaws section that covers topics like membership, officers, meetings, finances, and amendments. It aims to help groups effectively govern their operations and activities through written founding documents.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Skeleton Constitution and Bylaws

    Uploaded by

    Widimongar W. Jarque
    28 views5 pages
    This document provides guidance on writing constitutions and bylaws for student organizations. It explains that constitutions establish an organization's structure and principles, while bylaws outline rules and procedures. A constitution should be difficult to amend, while bylaws can be amended more easily. The document includes a sample constitution and bylaws section that covers topics like membership, officers, meetings, finances, and amendments. It aims to help groups effectively govern their operations and activities through written founding documents.

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    This document provides guidance on writing constitutions and bylaws for student organizations. It explains that constitutions establish an organization's structure and principles, while bylaws outline rules and procedures. A constitution should be difficult to amend, while bylaws can be amended more easily. The document includes a sample constitution and bylaws section that covers topics like membership, officers, meetings, finances, and amendments. It aims to help groups effectively govern their operations and activities through written founding documents.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    28 views5 pages

    Skeleton Constitution and Bylaws

    Uploaded by

    Widimongar W. Jarque
    This document provides guidance on writing constitutions and bylaws for student organizations. It explains that constitutions establish an organization's structure and principles, while bylaws outline rules and procedures. A constitution should be difficult to amend, while bylaws can be amended more easily. The document includes a sample constitution and bylaws section that covers topics like membership, officers, meetings, finances, and amendments. It aims to help groups effectively govern their operations and activities through written founding documents.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 5

    Adopted and adapted from the Campus Involvement Center at Ohio University:

    www.ohio.edu/campuslife/sorgs/starting/upload/Sample%20Const%20and%20Bylaws%20051308-2.doc

    A constitution and bylaws are written to govern a student organization in its operations and activities. These
    documents should be clearly worded, intentionally structured, and kept up-to-date to meet the needs of the
    student organization. Additionally, the constitution should be written your student organization – groups
    affiliated with a national/international organization can also attach that constitution during recognition via
    CollegiateLink.

    The constitution:
     Establishes the broad structure and fundamental principles of an organization
     Should be straightforward and comprehensive
     Should be difficult to amend

    The bylaws:
     Outline the rules and procedures of the organization
     Should be consistent with the constitution
     Tend to be easier to amend than the constitution

    The following format has been developed as a guide in the effective creation or revision of a student
    organization constitution. It is not necessary to follow this template exactly, but it is important to include all
    areas that apply to your organization. Statements and areas highlighted in yellow are required.

    Should you have any questions, please contact the Office of Campus Activities (OCA) at askOCA@drexel.edu.

    SAMPLE CONSTITUTION:

    Constitution of ____________________________ (insert name of group)

    Article I: Name

    Section 1: The official name of this organization shall be (Student Volunteering Network), hereafter
    referred to as … (SVN)

    Article II: Purpose

    Section 1: The purpose of this organization are:


    To empower youths who are pursuing their career in a volunteering capacity
    To help the youths give back to their country through voluntary means
    To advance youths in their thinking that they can work without depending on government for Jobs
    To give students advice and guidance on the most relevant training in their field of studies
    To empower youths through voluntary mains
    The function of the organization as a youth’s organization.
    Article III: Affiliations
    Section 1: This organization would like to affiliate with Starz College of Science & Technology as a
    recognized student organization and as such, agrees to abide by the rules, policies, and
    procedures of Starz College of Science & Technology.

    Article IV: Membership

    Section 1: Membership of this organization shall consist of youths from ages 18 to35 years and should be a
    undergraduate or college students who had completed three semesters (sophomore student) and
    graduate students University.

    Section 2: Membership in this organization shall not discriminate against any individuals regardless of race,
    national origin, color, religion, sex, age, veteran status, sexual orientation, and/or ability.

    Section 3: Membership in this group shall be open to all youths who are interested for membership to the
    organization.

    Section 4: Other classifications of students, faculty, staff, alumni, and/or community members may
    participate in the organization, but are not considered members, and may not receive privileges
    of membership, may not vote, nor may they benefit from funding.

    Article V: Officers

    Section 1: Officers of the organization shall consist of … (state all officer titles and duties)
    A. President – The President shall…
    B. Vice President – The Vice President shall…
    C. Secretary – The Secretary shall…
    D. Treasurer – The Treasurer shall…
    E. Etc.

    Section 2: The organization President and Treasurer must be full-time, enrolled undergraduate students.
    For undergraduate-only groups, other classifications should specify based on requirements

    Section 3: The qualifications for each office, interested candidates should be a youth between the ages of 18
    to 35 years and should be willing to delicate his/her time to the office which occupying.

    Section 4: The term of each office shall be two years from the first day of office to the term expires, ensure
    elections are held before the term expires.

    Section 5: Should an officer position become vacant during his/her term, the following will take place, the
    will be an announcement made available on the website (www.studentvolnet.ga ) or a written
    advertisement.
    Article VI: Advisor

    Section 1: The organization advisor must be a full-time member of the faculty, administration, or
    professional staff of a College or University.

    Section 2: The duties and responsibilities of the advisor shall be to:


    A. Have basic knowledge as to the history, structure, and purpose of the organization
    B. Be aware of the group’s finances and budget, as your approval may be needed for financial
    transactions
    C. Provide useful guidance to help the organization identify and attain its goals
    D. Be knowledgeable of University policies and regulations and civic ordinances, as well as
    state laws that affect the activity of the organization
    E. Maintain ongoing contact with club officers
    Section 3: the advisor position should become vacant base upon a written documents from the advirsor
    President or the board members.

    Article VII: Meetings

    Section 1: Regular meetings of the organization shall be held … (consider how often the group will meet,
    when, where, how many, and who calls the meeting, etc.)

    Section 2: Special meetings of the organization shall be held … (consider who has authority to call these
    meetings, how much notice is required, reasons, etc.)

    Section 3: For the transaction of business and voting, a quorum must be obtained. Quorum is defined as the
    minimum percentage of members required to be present. The organization requires XXX (# or
    %) for the transaction of business.

    Article VIII: Finances

    Specify any information to the management of finances including, but not limited to dues, funding process,
    fundraising, voting, budgets, etc.

    Article IX: Hazing Statement

    Membership should be a valuable and beneficial experience for all students. Leadership of this organization
    shall provide its new and current members with an experience that is positive, informative and consistent with f
    state, and local laws, and the policies and procedures of the College or University. Activities which detract
    from the goal of fostering personal and intellectual development have no place in this organization. Hazing will
    not be tolerated by or of any member. It is the responsibility of the organization, its leadership and members to
    report hazing of any kind by members to the proper authority.

    Article X: Amendments

    Section 1: This constitution shall be amended by a vote of (2/3, 3/4, etc.) majority of the membership at any
    regular or special meeting. (the constitution should not be amended easily or frequently)

    Section 2: Provisions for amendments shall be … (explain how amendments can be offered/proposed, how
    eligible voting members will be informed of the proposed, etc.)

    Article XI: Dissolution

    Specify the manner in which such a proposal of voluntary dissolution of the organization must be submitted.
    State the notice required and vote required for adoption (not less than that specified for adoption of an
    amendment). It should be noted also that dissolution of the organization may, for cause, be ordered by the
    Office of Campus Activities.
    Date Ratified (Insert date the constitution is initially ratified and voted into action)

    Date Revised (Insert date the constitution is revised)

    Date Revised (Insert date the constitution is revised)

    SAMPLE BYLAWS

    Bylaws of ____________________________ (Student Volunteering Network)

    Article I: Membership

    Section 1: The procedure for selection of membership …

    Section 2: Dues for this organization shall be (if applicable)… (indicate amount, how often paid, etc.)

    Section 3: Minimum membership responsibilities and duties shall include …

    Section 4: Membership shall be terminated by …

    Article II: Selection or Election of Officers

    Section 1: The selection/election of officers shall be done by … (clearly state selection/election rules and
    voting procedures, eligibility for each office, and when the elections take place)

    Section 2: The provisions for removal of an officer include …

    Article III: Selection or Election of Advisor

    Section 1: The selection/election of the advisor shall be done by …

    Section 2: The provisions for removal of an advisor include …

    Article IV: Committees

    Section 1: All permanent committees shall be formed by … (list each committee, function and specific
    duties of each, how additional can be formed)

    Section 2: All ad-hoc committees shall be formed by … (list how to be formed, duration, etc.)

    Article V: Rules of Order

    Section 1: This organization shall be governed by (if applicable) … (specify any rules of order of
    parliamentary procedure, including the use “Robert’s Rules of Order”)

    Article VI: Amendment


    Section 1: These bylaws may be amended by a vote of … (should be similar to constitution, but tend to be
    easier to amend, i.e., simple majority vote, 2/3, etc.)

    Date Ratified (Insert date the bylaws are initially ratified)

    Date Revised (Insert date the bylaws are revised)

    Last updated on July 9, 2012

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