SAMPLE Notice of Pre Hearing Conference and Script
SAMPLE Notice of Pre Hearing Conference and Script
SAMPLE Notice of Pre Hearing Conference and Script
(HEADING)
Complainant,
09-10-01
Respondent.
x------------------------------------------x
001, this case is hereby set for its pre-hearing conference on _____________
at________
(Date) (time)
Parties are hereby reminded that witness/es not included in the pre-hearing
stipulations shall in no case be allowed to testify.
And finally, the absence of counsel shall not preclude the parties from signing
the certificate of readiness to appear at the scheduled hearing, which shall be strictly
(Date) (Month)
_________________________
___________________________________________________________________
__
(SHO’s Office/venue)
I am _______________________________________________________________
I want to inform both parties that you have the right to be represented by counsel.
Is the complainant represented by counsel/attorney?
We are now conducting this pre-hearing conference for the purpose of the following:
May I also inform both parties that among the matters that we may discus and/or
Now, may we know what are the issues raised by the complainant? (SHO explains
that by issues, this refers to basis of the complaint and complainant’s presentation
What is the admission of the complainant? (SHO explains that by admission, this
refers to information, events, activities and documents which are acceptable to the
Based on the admission of the complainant and the respondent, do you now agree
that these are the stipulated facts? (SHO shall enumerate what has been stipulated.)
How many witnesses and their respective names would the complainant present?
How many witnesses and their respective names would the respondent present?
What are the exhibits that the complainant wish to submit and mark? We shall now
What are the exhibits that the respondent wish to submit and mark? We shall now
Now, before we set the dates of the hearing proper, I wish to inform the complainant
and the respondent that pursuant to Sec 5, Rule 17 of NAPOLCOM Memo Circular
2007-001, you may agree that the summary hearing proper be dispensed with, and
instead you will be required to submit memorandum or position papers within ten (10)
days from this pre-hearing conference. If you both agree and opt to dispense with the
hearing proper, you will be required to sign an Agreement to Dispense the Hearing
Proper and I will resolve the case based on the position papers you will submit and
the sets of evidence you have submitted. Otherwise, we will proceed with the hearing
Now, may I know the decision of both parties? If you agree to dispense the hearing
please sign the agreement and we will then terminate this pre-hearing conference.
May I now ask both parties to sign the Agreement to Dispense the Hearing Proper.
As both parties want to proceed with the hearing proper, may we know and agree as
to what are our hearing dates for the hearing proper? What time would be most
convenient for everybody? I would like to inform both parties that pursuant to Sec 6,
conference.
May we know and agree as to what are our hearing dates for the hearing proper?
What time would be most convenient for everybody? I would like to inform both
parties that pursuant to Sec 6, Rule 17 of NAPOLCOM MC 2007-001, the date of the
hearing proper shall be scheduled within five (5) days from the termination of
I also want to remind both parties that pursuant to Sec 5, Rule 17, both parties shall
sign the certificate of readiness to appear at the scheduled hearings. We have to set
at least three (3) hearing dates over a period of not more than seven (7) days to give
NONTRANSFERABLE in nature and as such, the hearing shall proceed on the said
dates despite the absence of either or both parties/counsels, for any reason
whatsoever.
(After the hearing dates are set, both parties must sign the Certificate of
Readiness)
I would like to further inform the complainant and respondent that pursuant to the
We will no longer send you summons for the hearing proper except for the absent
party, but we will expect you to be present on the set schedule/s.
Both parties shall also attest to the minutes of the pre-hearing conference which shall