JPH10269230A - Document management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To improve the operability, maneuverability, and usability by constructing the continuity and relativity of information between the digital world of a computer, etc., and a paper document, embedding the paper document in a document information management system of the digital world, and actualizing a hypertext using the paper document, and making it possible to confirm file information of a relative information file corresponding to entry information. SOLUTION: A medium form 102 has a file information output request entry field 102a and a read means 103 reads the file information output request entry field 102a. A retrieval means 104 retrieves the file information of the relative information file corresponding to all entry information according to connection information and generates file information list information when there is an output request in the file information output request entry field 102a. An output means 105 outputs the generated file list information.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a human-computer environment (HCI: Human-Computer-Interacti) using paper (medium paper) on which a document is recorded as a medium.
More specifically, the present invention relates to a document information management system that improves convenience when extracting information from the digital world using a medium sheet.

[0002]

2. Description of the Related Art In recent years, the digitization of documents has been promoted due to the development of computer-related technologies and man-machine interfaces, and the development of network environments, thereby promoting paperless offices.

Specifically, various documents and documents are created (digitized) on the screen of a personal computer / workstation, and editing, copying, transferring, sharing, filing, proofreading, searching, and the like of the digitized documents are performed by a computer. In the digital world or virtual reality. Especially,
Due to the development of networks, digitized documents can be distributed (transferred) to individuals without being output by a printer or the like. Therefore, paperless offices have been further developed.

[0004] In addition, since a digitized document can be automatically and systematically managed by a document information management system built in a computer, classification of stored documents and retrieval of a document to be referred to can be performed. Work becomes easier,
Further, there is an advantage that sharing of documents can reduce the total amount of documents, improve security of confidential documents by setting passwords, and associate information between documents.

[0005] Although electronic documents have many advantages, they are easier to read and carry when compared to documents printed on actual paper (hereinafter referred to as paper documents). There are various restrictions on the operability, ease of use, available environmental conditions, continuity with actual work, and so on. After output, it is often more efficient to use it as a paper document. Therefore, in a future office environment, paper documents and digitized documents will coexist depending on the purpose of the work.

[0006]

However, according to the above-mentioned conventional technology, there is no continuity and relevance of information as digital information between a digital world such as a computer and a paper document. There were the following problems.

First, even if a document information management system constructed in the digital world manages a digitized document, once the digitized document is output as a paper document, the digitized document is output. Related documents, such as address information in the document information management system, security information such as passwords, and information linked to other documents, are lost, so paper documents are simply output from the document information management system. There is a problem that it only has the value as.

Second, since it is not possible to directly access the digital world using a paper document as a medium, it is necessary for the user to operate the keyboard or the like to access the digital world, which is inconvenient. was there.
As a conventional technique, there is a method of directly accessing the digital world by using paper as a medium, such as a mark sheet. However, since a special mark sheet that is standardized in advance is used, there are various restrictions, and a general document is used. Was not as usable.

Third, in the digital world, there is a hypertext document as an advanced concept of an electronic document. When this hypertext document is output as a paper document, planar information (visualization) is obtained. (I.e., obtained two-dimensional information) is output, and the original information as the hypertext is lost, which causes a problem of information loss and reduced convenience.

More specifically, a hypertext is a collection of linked (associated) texts (digitized documents), and the hierarchically and plurally associated texts are arranged in an arbitrary order through a link structure. This is the basic concept of the multimedia software that can be referred to in. Therefore, this hypertext document includes information for forming a link structure (that is, information as a hypertext) in addition to information visually provided to the user. However, once a hypertext document is output as a paper document, the information as the hypertext is lost, and the output paper document is no longer a hypertext document.

In the prior art, since a hypertext document can exist only as an electronic document, the concept of the hypertext itself exists only in the digital world (virtual reality) that handles the electronic document. It was used in. Therefore, the concept of treating a paper document as a hypertext document and realizing the hypertext using the paper document in the real world (this concept is defined as paper hypertext, hereinafter referred to as paper hypertext) is It did not exist before.

Therefore, the present applicant has filed Japanese Patent Application No. 7-2427.
In No. 47, the continuity and relevance of information are established between the digital world such as a computer and paper documents, the paper documents are incorporated into the digital world document information management system, and the paper documents are also incorporated. We have proposed a document information management system and a document information management method for realizing hypertext (paper hypertext) using paper documents by making it possible to directly access the digital world through the use of.

This document information management system includes a file means for storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file, and at least one of words, sentences, symbols and graphics. The description information, a medium sheet on which is recorded link information for linking the description information and the related information file of the file means and selection information for selecting specific description information from the description information, and selection information and connection information. Reading means for reading the relevant information file from the medium sheet, searching means for searching the relevant information file from the file means based on the selection information and the link information read by the reading means, and outputting the related information file searched by the searching means Means for selecting information from a medium sheet by the reading means. And related information files, searching for the relevant information files from the related information files stored in the file means based on the read selection information and the linked information, and retrieving the searched related information files on a recording paper or a display screen. And so on.

In other words, the related information file (digitized document) stored in the file means can be searched and output from the description information recorded at an arbitrary position on the medium paper. is there.

However, in the document information management system of Japanese Patent Application No. 7-242747, a mark (selection information) is added to desired description information on a medium sheet by using, for example, a marker.
The related information file corresponding to the description information to which the mark (selection information) has been added can be retrieved by reading the related information file with the reading means, but the document of the related information file is retrieved until the related information file is retrieved and confirmed. Since the name, the number of pages of the related information file, and the number of related information files corresponding to the described information are not known, unnecessary related information files are output or the number of pages is output more than expected. This causes a problem that time and resources are wasted.

SUMMARY OF THE INVENTION The present invention has been made in view of the above circumstances, and establishes the continuity and relevance of information between a digital world, such as a computer, and a paper document. In addition to incorporating it into the world document information management system, making it possible to directly access the digital world using paper documents as media, and realizing hypertext using paper documents (paper hypertext) System information and the related information file corresponding to the
The purpose is to improve workability and convenience.

[0017]

In order to achieve the above object, a document information management system according to claim 1 stores information relating to a specific word, sentence, symbol or graphic in advance as a related information file. A file means, at least one piece of description information consisting of a word, a sentence, a symbol, or a graphic; a link information for linking the description information with a related information file of the file means; A medium sheet on which selection information for selecting the description information is recorded;
Reading means for reading the selection information and connection information from the medium sheet; search means for searching the file means for a corresponding related information file based on the selection information and connection information read by the reading means; And output means for outputting the related information file retrieved by the method. In the document information management system, the medium sheet further includes a file information output request entry field for describing a file information output request of the related information file. Wherein the reading means reads the file information output request column together with the selection information and the connection information from the medium paper, and the search means describes the file information output request column in the file information output request column. In the case, the file is recorded in the medium sheet from the file means based on the connection information. Search the file information of the related information file corresponding to all the described information to create file information list information, and when the output means includes an output request in the file information output request The file information list information created by the search means is output.

The document information management system according to a second aspect of the present invention includes a file means for storing information related to a specific word, sentence, symbol, or graphic in advance as a related information file; At least one piece of the described information, connection information for connecting the described information and the related information file of the file means, and selection information for selecting specific written information from the written information are recorded. A medium sheet, reading means for reading the selection information and connection information from the medium sheet, and a search means for searching the file means for a relevant information file based on the selection information and connection information read by the reading means. ,
An output unit for outputting a related information file searched by the search unit, wherein the medium sheet further includes a medium sheet number for specifying the medium sheet and file information of the related information file. A file information output request entry column for describing an output request, wherein the reading means reads the medium sheet number and the file information output request entry column from the medium sheet together with the selection information and the connection information; When an output request is described in the file information output request entry field, the search means, based on the connection information, associates all of the description information recorded on the medium sheet from the file means. The file information of the information file is searched to create file information list information, and the output unit outputs the file information list information. If the output request to the information output request description column is described, and it outputs the file information list information created in medium form number and said search means read by the reading means.

The document information management system according to a third aspect of the present invention includes a file unit in which information relating to a specific word, sentence, symbol, or graphic is stored in advance as a related information file, At least one piece of the described information, connection information for connecting the described information and the related information file of the file means, and selection information for selecting specific written information from the written information are recorded. A medium sheet, reading means for reading the selection information and connection information from the medium sheet, and a search means for searching the file means for a relevant information file based on the selection information and connection information read by the reading means. ,
An output means for outputting the related information file searched by the search means, further comprising an output request input means for inputting a file information output request of the related information file; When an output request is input via the output request inputting means, a search means, based on the connection information, associates all the description information recorded on the medium sheet from the file means. File information of the information file is searched to create file information list information, and the output means outputs the file information list information created by the search means when an output request is input through the output request input means. Is output.

The document information management system according to a fourth aspect of the present invention provides a document information management system in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file. At least one piece of the described information, connection information for connecting the described information and the related information file of the file means, and selection information for selecting specific written information from the written information are recorded. A medium sheet, reading means for reading the selection information and connection information from the medium sheet, and a search means for searching the file means for a relevant information file based on the selection information and connection information read by the reading means. ,
An output means for outputting the related information file searched by the search means, further comprising an output request input means for inputting a file information output request of the related information file; The medium sheet further has a medium sheet number for specifying the medium sheet, the reading means reads the medium sheet number from the medium sheet together with the selection information and the connection information, and the searching means outputs the output When an output request is input through the request input unit, the file information is output from the file unit to the file information of the related information file corresponding to all the description information recorded in the medium sheet based on the connection information. Search to create file information list information,
The output means outputs a medium sheet number read by the reading means and file information list information created by the search means when an output request is input via the output request input means.

According to a fifth aspect of the present invention, there is provided a document information management system comprising: file means for storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file; At least one piece of the described information, connection information for connecting the described information and the related information file of the file means, and selection information for selecting specific written information from the written information are recorded. A medium sheet, reading means for reading the selection information and connection information from the medium sheet, and a search means for searching the file means for a relevant information file based on the selection information and connection information read by the reading means. ,
An output unit for outputting the related information file searched by the search unit, wherein the medium sheet further includes a file information output request for describing a file information output request of the related information file. A reading section for reading the file information output request section from the medium paper together with the selection information and the connection information; and a search section for writing the output request in the file information output request section. If so, based on the selection information and the connection information, search the file information of the related information file corresponding to the description information selected by the selection information from the file means, and create file information list information; The output means includes:
When an output request is described in the file information output request entry column, the file information list information created by the search means is output.

Further, the document information management system according to claim 6 includes a file means for storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file; At least one piece of the described information, connection information for connecting the described information and the related information file of the file means, and selection information for selecting specific written information from the written information are recorded. A medium sheet, reading means for reading the selection information and connection information from the medium sheet, and a search means for searching the file means for a relevant information file based on the selection information and connection information read by the reading means. ,
An output unit for outputting a related information file searched by the search unit, wherein the medium sheet further includes a medium sheet number for specifying the medium sheet and file information of the related information file. A file information output request entry column for describing an output request, wherein the reading means reads the medium sheet number and the file information output request entry column from the medium sheet together with the selection information and the connection information; When an output request is described in the file information output request entry field, the search means, based on the selection information and the link information, relates to the relevant information corresponding to the description information selected by the selection information from the file means. The file information of the file is searched to create file information list information, and the output means If the output request in the file information output request description column is described, and outputs the file information list information created in medium form number and said search means read by the reading means.

According to a seventh aspect of the present invention, there is provided a document information management system comprising: a file means for storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file; At least one piece of the described information, connection information for connecting the described information and the related information file of the file means, and selection information for selecting specific written information from the written information are recorded. A medium sheet, reading means for reading the selection information and connection information from the medium sheet, and a search means for searching the file means for a relevant information file based on the selection information and connection information read by the reading means. ,
An output means for outputting the related information file searched by the search means, further comprising an output request input means for inputting a file information output request of the related information file; When an output request is input via the output request inputting means, the search means, based on the selection information and the connection information, relevant information corresponding to the description information selected by the selection information from the file means. The file information of the file is searched to create file information list information. When the output request is input via the output request input means, the output means outputs the file information list information generated by the search means. Output.

The document information management system according to claim 8 is a file information storage device in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file. At least one piece of the described information, connection information for connecting the described information and the related information file of the file means, and selection information for selecting specific written information from the written information are recorded. A medium sheet, reading means for reading the selection information and connection information from the medium sheet, and a search means for searching the file means for a relevant information file based on the selection information and connection information read by the reading means. ,
An output means for outputting the related information file searched by the search means, further comprising an output request input means for inputting a file information output request of the related information file; The medium sheet further has a medium sheet number for specifying the medium sheet, the reading means reads the medium sheet number from the medium sheet together with the selection information and the connection information, and the searching means outputs the output When an output request has been input through the request input means, the file means is searched for the file information of the related information file corresponding to the description information selected by the selection information based on the selection information and the connection information. File information list information, and the output means receives an output request through the output request input means. If they are, and outputs the file information list information created in medium form number and said search means read by the reading means.

According to a ninth aspect of the present invention, in the document information management system according to any one of the first to eighth aspects, the reading means and the output means have a scanner and a printer integrated. It is a copying apparatus.

According to a tenth aspect of the present invention, in the document information management system according to any one of the first to ninth aspects, the file information includes at least the number of pages of the related information file.

The document information management system according to claim 11 is the document information management system according to any one of claims 1 to 9, wherein the file information includes at least a document name of the related information file.

According to a twelfth aspect of the present invention, in the document information management system according to any one of the first to ninth aspects, the file information list information created by the search means includes at least a related information file. The output means includes the document name description information defining the document name as the description information and the link information for linking the document name description information and the corresponding related information file. It prints and outputs it as the medium paper on which the selection information is not recorded.

A document information management system according to a thirteenth aspect of the present invention is the document information management system according to any one of the first to ninth aspects, wherein the output means outputs the related information file or the file to a recording paper or a display screen. Outputs information list information.

[0030]

BEST MODE FOR CARRYING OUT THE INVENTION The document information management system of the present invention will be described below.
Embodiment 5 will be described in detail with reference to the drawings.

[Outline of the Present Invention] First, the outline of the present invention will be described in the following order. Outline of the present invention (claim correspondence diagram of the present invention) Proposal of concept of PUI Basic configuration of Inper (medium paper) Role of Dicon (description information) Specific example of selection information Configuration of connection information Relationship between related information file and Inper and Inpe
Link between r

FIG. 1A shows a document information management system according to the present invention (a document information management system according to claim 1, claim 2, claim 5 and claim 6). ), And file means 10 in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file.
1 and at least one piece of description information composed of any of a word, a sentence, a symbol, and a graphic, and specific description information from link information and description information for linking the description information and the related information file of the file means 101. A medium sheet 102 on which selection information for selection is recorded, reading means 103 for reading the selection information and connection information from the medium sheet 102, and a file means 101 based on the selection information and connection information read by the reading means 103. The search unit 104 includes a search unit 104 for searching for a relevant information file, and an output unit 105 for outputting the relevant information file searched by the search unit 104.

The related information file stored in the file means 101 is information related to a specific word, sentence, symbol, or graphic. Word, sentence, symbol or graphic that can be used as the description information of In other words, media sheet 1
02, a word, a sentence, a symbol, or a graphic that can be used as the described information
Is stored as a related information file.

Further, the medium sheet 102 is further provided with a file information output request entry field 102a for writing a file information output request of the related information file and a medium sheet number 102b for specifying the medium sheet. .

The reading means 103 sends the file information output request entry field 102a together with the selection information and the connection information.
And the medium sheet number 102b is read from the medium sheet 102.

When the output request is described in the file information output request entry field 102a, the search means 104 retrieves all the descriptions recorded in the medium sheet 102 from the file means 101 based on the connection information. The file information of the related information file corresponding to the information is searched to create file information list information.

When the output request is described in the file information output request entry field 102a, the output unit 105 outputs the medium sheet number 102b read by the reading unit 103.
And file information list information created by the search means 104.

The schematic operation of the above configuration will be described.

First, information relating to a specific word, sentence, symbol or graphic is stored in the file means 101 in advance as a related information file.

Next, selection information, link information, and file information output request entry column 1
02a and the medium paper number 102b are read.

Subsequently, the search means 104 is connected to the reading means 10
Based on the file information output request entry column 102a read in step 3, it is determined whether an output request is recorded in the file information output request entry column 102a, and the output request is entered in the file information output request entry column 102a. If there is no related information file, the corresponding related information file is searched from the related information files stored in the file means 101 based on the selection information and the connection information read by the reading means 103.

On the other hand, the file information output request entry field 102
When the output request is described in a, the related information corresponding to all the description information (or the description information selected by the selection information) recorded in the medium paper 102 from the file means 101 based on the connection information. Search the file information of the information file and create file information list information.

Finally, the output means 105 is connected to the search means 10
Related information file or media form number 1 searched in 4
02b and the file information list information are output on recording paper or a display screen. In other words, when the output request is not described in the file information output request description column 102a, the related information file searched by the search unit 104 is output, and the output request is described in the file information output request description column 102a. If it is, the medium paper number 102b read by the reading unit 103 and the file information list information created by the searching unit 104 are output.

FIG. 1B shows a claim correspondence diagram of the document information management system of the present invention (document information management system of claim 3, claim 5, claim 7, and claim 8). 3), output request input means 106 for inputting a file information output request of a related information file is provided in place of the file information output request entry field 102a provided on the medium paper 102. The other configuration is common to FIG.

In this configuration, a medium sheet number 10 for specifying the medium sheet 102 is provided on the medium sheet 102.
2b is provided.

The reading means 103 also stores the medium sheet number 102b together with the selection information and the connection information in the medium sheet 10
Read from 2.

The search means 104 determines whether or not an output request has been input through the output request input means 106. If no output request has been input, the selection information read by the reading means 103 Based on the link information and the related information, the relevant related information file stored in the file unit 101 is searched for the relevant related information file.

On the other hand, when an output request has been input via the output request input means 106,
The file information of the related information file corresponding to all the description information (or the description information selected by the selection information) recorded on the medium sheet 102 is retrieved from the file means 101 to create file information list information.

Finally, the output means 105 is connected to the search means 10
Related information file or media form number 1 searched in 4
02b and the file information list information are output on recording paper or a display screen. In other words, when the output request is not input through the output request input unit 106, the related information file searched by the search unit 104 is output, and the output request is input through the output request input unit 106. If it is, the medium paper number 102b read by the reading unit 103 and the file information list information created by the searching unit 104 are output.

As described above, in the document information management system of the present invention, when there is no request to output the file information of the related information file, the description information recorded at an arbitrary position on the medium paper 102 is stored in the file means 101. Search and output related information files
Digital world such as computer (file means 10
1 and a paper document (medium paper 10).
2), the continuity and relevance of information can be established, and the media paper 102 can be incorporated in the document information management system in the digital world.

When there is a request to output file information of a related information file, file information list information is created and output, so that operability, workability, and convenience of the system can be improved. it can.

Further, it is possible to directly access the digital world using the medium paper 102 as a medium without using a display device, a mouse, a keyboard, and the like, and furthermore, a hypertext (paper hyper paper) using a paper document (medium paper 102). Text) can be realized.

Here, the paper hypertext is defined as a concept of treating a paper document as a hypertext document and realizing the hypertext using the paper document in the real world.

Proposal of Concept of PUI As described above, the document information management system of the present invention operates between a digital world (a related information file in the file means 101) such as a computer and a paper document (medium paper 102). The continuity and relevance of information can be built, the media paper 102 can be incorporated into the document information management system in the digital world, and the media paper 102 can be directly accessed to the digital world through the media. Further, paper hypertext using the medium paper 102 can be realized.

Therefore, Paper (paper: medium paper 1)
02) and the connection between User and computer
The document information management system of the present invention is described below as a PUI (Paper User).
(Interaction).

Further, in the PUI, the medium paper 102 is defined as an Inper (Interact Paper), and the description information recorded in the
n (Document icon).

Further, as described above, the concept of treating a paper document as a hypertext document and realizing the hypertext using the paper document in the real world is defined as paper hypertext. Therefore, the PUI Inper is the hypertext document itself in the paper hypertext concept, and the Di in the Inper.
con is a switch (corresponding to a general hypertext button or icon) printed on paper.

Next, the basic structure of the PUI Inper (medium paper 102) will be specifically described. Inper is Dicon, which is at least one piece of description information consisting of a word, a sentence, a symbol, or a graphic, connection information for connecting Dicon to a related information file of the file means 101, and a specific Dicon
Is paper (paper) on which selection information for selecting. However, while the Dicon and the connection information are recorded in the Inper in advance, the selection information can be arbitrarily written (marked) by the user, so that the Inper can be used.
Shall be recorded above.

The Inper has a file information output request entry field 102a for describing a file information output request of the related information file shown in FIG. 1A and a medium sheet number 102b for specifying a medium sheet. Shall be provided.

FIGS. 2 and 3 show specific examples of Inper. FIG. 2 shows a document-type Inper 201 in which Dicon is arranged in a document as a component of a normal document. FIG. 3 shows a list using Dicon as a title. -Indicates the directory type Inper 301.

As shown in FIG. 2, the document format Inper
In 201, words and sentences are text Dicon20.
2, an icon (symbol) indicating a document is recorded as a symbol Dicon 203, and the computer graphic is a graphic Dicon 20.
4 and a word and a short sentence are recorded as a title Dicon 205. The connection information is recorded in the code area 206 in an optically readable format such as a two-dimensional barcode. Reference numeral 102a denotes a file information output request entry field for writing a file information output request of the related information file.
02b is a medium paper number (Inper No.) for specifying the Inper (medium paper), and 208 is an Owner ID shown in characters so that the user can confirm the owner (Owner) of the Inper 201.

As described above, the document-format Inper 201
Is the same as a normal document output on recording paper. Therefore, it goes without saying that the Inper 201 can be used as a normal document.

As shown in FIG. 3, words and sentences are recorded as titles Dicon 205 in the list directory format Inper 301. The connection information is recorded in the code area 206 in an optically readable format such as a two-dimensional barcode. Reference numeral 102a denotes a file information output request entry field for describing a file information output request of the related information file, 102b denotes a medium sheet number (Inper No.) for specifying Inper (medium sheet), and 208 denotes a user The Owner ID is shown in characters so that the owner (Owner) of the Inper 201 can be confirmed.

As will be described in detail later, such an Inper 301 in the form of a list directory can be used as an index card in which information of a necessary minimum (here, title Dicon) is described. It can be used as a card for accessing the related information file of the corresponding file means 101.

Therefore, as is clear from Inper 201 and 301, Inper (medium paper 10 of the present invention)
2) can be defined as a special paper document that can be read by both humans (users) and computers (digital world).

Role of Dicon (Described Information) Here, the Dic recorded in Impers 201 and 301
The role of on will be described in detail.

As shown in FIG.
Dicon (202-205) recorded in 01
Is linked (connected) to the related information file of the file means 101 via the connection information in the code area 206. Therefore, a desired Dicon is selected from a plurality of Dicons recorded on the Impers 201 and 301.
By selecting, the related information file linked to the selected Dicon can be specified.

That is, Dicon is an Inper 20
In addition to the role as the visual information recorded on 1,301, it also functions as a switch for selecting a related information file. In other words, it can be conceptually defined as one that plays a role of a switch like a button or an icon on the hypertext.

Next, the type of Dicon will be described. Dicon uses the text Dic as shown in FIG.
on 202, a symbol Dicon 203, a graphic Dicon 204, and a title Dicon 205, each of which is defined as follows.

Text Dicon: Di in a form of a word or a short sentence in a sentence in a hypertext form
con. Symbol Dicon: added to the end of long sentences,
Icon-type Dicon added to the entire contents of Inper. Graphic Dicon: A rough illustration / photo format Dicon linked to a detailed illustration / photo / drawing (related information file). Title Dicon: A Dicon in which the title of a related information file linked to the corresponding Dicon is written in a format such as a table of contents or a list.

Next, with reference to FIG.
The relationship between the display content of n and the data content of the corresponding related information file will be described. These Dicons are
As shown, the data format of the text Dicon 202 and the title Dicon 205 is a text format, and the symbol Dicon 203 and the graphic Dicon 2
04 is a graphic / image format.

If the display content of these Dicons is a title, the data content of the related information file is a document, a document is a reference, an entire text is an abstract, a personal report is a personal report, and a monochrome is a personal name. , Full-color, dither, gray scale, reduced-size layouts, and symbol marks, such as documents.

However, this is only a guide and is not particularly limited. For example, when the display content of Dicon is a title, the data content of the related information file is composed of a document and a full-color graphic. Is also good.

Further, in a configuration in which a display device or a speech synthesizer is provided as an output means for outputting the data content of the related information file, when the display content of the Dicon is a person name or a symbol mark, the data of the corresponding related information file is output. It is also possible to store moving images, voices, and the like as contents, and output them using a display device / voice synthesizer.

FIG. 6 is an explanatory diagram showing a method of marking Dicon. In order for users to reliably and easily recognize Dicon on Inper, Dicon and Dicon
It must be visually distinguishable from other information. Therefore, in the present invention, Dicon is defined as Inp as follows.
Words, sentences, etc. other than Dicon recorded on er
Characteristic typeface different from symbol or graphic,
Visualize by decorating with color, background or surrounding symbols.

As shown in the figure, the decoration of the text Dicon 202 is provided by a method of adding a background color, a method of changing a font (for example, Mincho to Gothic), and a method of changing a font (for example, italic, bolt). , Underlining, etc.), a method of changing the color of the character (for example, black → blue), and a method of surrounding with a frame can be applied.

As the decoration of the title Dicon 205 and the graphic Dicon 204, a method of enclosing with a frame and a method of adding a background color can be applied as shown in the figure.

The symbol Dicon 203 itself is clearly a Dicon, and thus does not need decoration. However, it is needless to say that decorations may be provided.

Specific Example of Selection Information Selection information is information for selecting a specific Dicon from Dicons described in Inper. For example, a rewritten (marked) mark can be used as selection information. Any tool that can be optically read by the reading means 103 may be used for rewriting (marking), and a marker such as a felt-tip pen is generally used.

At this time, if the color of the marker is specified in advance and a color scanner is used as the reading means 103, a high recognition rate can be obtained.

FIGS. 7A and 7B show examples of rewriting (marking) of selection information. In the case of the Inper 201 in a document format, rewriting as shown in FIG. 7A is suitable.
In addition, list directory format Inper301
In the case of (1), retouching as shown in FIG.

Structure of Connection Information The connection information is described as a two-dimensional barcode in the code area 206 as described above, and is information for connecting Dicon to the related information file of the file means 101.

The link information may be composed of, for example, described position information of each Dicon on Inper, and address information for associating the described position information with the related information file, or may include Inpe.
r, the description position information of each Dicon,
And description recognition information for recognizing the description information described at the position of the description position information.

Here, the description position information which is a part of the connection information will be described with reference to FIG. The described position information is information for specifying the position of each Dicon on the Inper.
Using a map corresponding to the coordinates of er, the position and range of Dicons on the map and Dicon numbers assigned in the order in which each Dicon appears on the map can be configured.

FIG. 9 shows an example in which link information (link information table) is configured by the described position information and address information. As is clear from the link information table, when the description position information is specified, the address of the corresponding related information file is specified. That is, when Dicon is selected by the selection information as shown in FIG. 7, the coordinate position on the map of FIG. 8 is specified from the coordinate position of the selection information, and the position information (Dicon number) described in the specified coordinate position is specified. ,
It is possible to search for a related information file corresponding to Dicon. Therefore, the connection between Dicon and the related information file can be performed using the connection information.

FIG. 10A shows an example in which the connection information (connection information table) is constituted by the writing position information and the writing recognition information. Here, the description recognition information is information for recognizing the Dicon described at the position of each description position information.
For example, for each Dicon,
, The Dicon ID can be used. As is clear from the connection information table, when the description position information is specified, the corresponding description position information (Dico
n ID) is specified. That is, when Dicon is selected by the selection information as shown in FIG. 7, the coordinate position on the map of FIG. 8 is specified from the coordinate position of the selection information, and the position information (Dicon number) described in the specified coordinate position is specified. , The corresponding Dicon ID can be specified.

In this case, the search means 104 sends the information shown in FIG.
By providing an address conversion table as shown in (b), the corresponding related information file can be searched from the Dicon ID. In other words, the connection information can be used to connect Dicon and the related information file.

As is clear from the connection information tables shown in FIGS. 9 and 10, the connection information (connection information table) shown in FIG. 9 includes the written position information (in other words, Dicon) and the address information (in other words, the related information). Information file)
Since the link information table itself plays the role of the address translation table, it is suitable for creating a related information file after creating a Dicon on Inper. However, in this case, Inper
Since it is difficult to change the address of the related information file after the file has been created, it is desirable to adopt it for a small-scale system.

On the other hand, the link information (link information table) shown in FIG. 10 is only one-to-one linked between the written position information (in other words, Dicon) and the written recognition information (Dicon ID). The link between the information and the related information file is performed by the address conversion table provided on the search means 104 side. For example, if the description recognition information is defined as universal (common) information in the entire system, the search is performed. Only by setting one address conversion table on the means 104 side, it is possible to connect Dicon and the related information file. Therefore, the expandability and manageability of the system are high, and it is suitable for constructing a large-scale system.

Also, for example, the described position information is stored in each Inpe
If the information is defined as unique information for each r, the search means 1
By setting an address conversion table for each Inper on the 04 side, Dicon can be linked to the related information file.

If necessary, as shown in FIG.
By specifying the Dicon-settable area on the Inper, the data amount of the connection information in the code area 206 can be reduced. This is particularly effective when the arrangement of Dicons on the Inper is offset.

Note that the connection information described above (FIGS. 9 and 1)
0), finally, Dicon and the related information file are 1
The case where the correspondence is one-to-one (1: 1) is shown, but the present invention is not limited to this. For example, the correspondence between Dicon and the related information file is one-to-many (1: n) or many-to-one. Of course, 1 (n: 1) exists.

Relationship between related information file and Inper and link between Inper Next, the relationship between related information file and Inper and Inper
The link between the pers will be described. The related information file is information related to Dicon described on the Inper, and is stored in the file means 101 after the creation of the Inper or before the creation of the Inper.

Specifically, the creation of the Inper and the related information file uses a dedicated Inper creation application program on a personal computer as shown in FIG. Here, an outline operation will be described for simplicity of description.

First, as shown in FIG. 11A, an Inper creation dialog is opened on a personal computer, and a template (a sheet with a header) is selected.

Next, items such as title and creator are written in the header portion (upper space) of the template, and the
A document is created in a template in the same manner as in P.

Subsequently, a word, a short sentence, an illustration, a photograph, and the like to be made into a Dicon are selected from the document, and FIG.
As shown in (b), a related information file dialog can be opened.

Next, when linking the selected Dicon to the related information file registered in the file means 101, the file means is selected based on the selected Dicon (ie, word, short text, illustration, photograph, etc.). 10
Search for 1 and select an appropriate one on the related information file dialog when it is found. On the other hand, the selected Dic
To create a new related information file corresponding to “on”, select the New button on the related information file dialog to open the new creation dialog (same as the Inper creation dialog), and open a sheet with a header (Inp.
er creation dialog) and create the related information file in the same way as the creation of Inper.

Thereafter, when the related information file dialog is closed, the selected Dicon and the corresponding related information file (the related information file selected from the file means 101 or the newly created related information file) are linked.

Lastly, when the dialog for creating an Inper is closed, information (connection information) in the code area 206 is automatically generated, and a new Inper in a computerized state is registered. By outputting the new computerized Inper by the output unit 105, a desired Inper is created.

The selection of the Dicon and the related information file and the new creation of the related information file can be performed at any time during or after the creation of the new computerized Inper. Addition of
It is also possible to make changes and the like.

[Embodiment 1] FIG. 12 shows Embodiment 1 of the present invention.
1 shows a system configuration diagram of a document information management system of the present invention. A file server 1201 as a file means 101, a copying apparatus 1202 serving as a part of a reading means 103, an output means 105 and a search means 104, and a dedicated server as a search means 104 (PUI server) 1203, and each unit is connected via a network Net such as a LAN.

Note that, for simplicity, the medium sheet 102 of the first embodiment has a document
nper (medium paper) 1301 is used. I
The nper 1301 includes a normal sentence 1302 and a sentence 1
A text Dicon2 that describes and describes the words on 302
02, a code area 206 including connection information, a file information output request entry field 102a for writing a file information output request of a related information file,
A medium sheet number 102b for specifying (medium sheet) is recorded. In the figure, M is Dicon
Indicates a mark which is selection information for selecting 202,
The user can select a desired Dicon 202 using a marker or the like.
Shall be given.

In the first embodiment, as shown, the file means 101 and the search means 104 are connected to the file server 12.
01 and the PUI server 1203 are separated as independent devices, so that the number and arrangement can be freely determined. For example, one PUI server 1203 is provided for each department, one file server is provided for each business office, and one PUI server is provided for the entire company. By arranging them in a hierarchical manner in this manner, they can be distributed and arranged according to the quality of information in the related information file. At this time,
The PUI server 1203 can access all the file servers 1201 connected via the network Net.

Further, by providing the PUI server 1203 with a function of managing security information such as a user ID and a password, an Inpe created in accordance with regulations is provided.
r1301, PU from anywhere in the network
I (document information management system according to the first embodiment).

In the above configuration, a characteristic operation of the document information management system according to the first embodiment will be described. The other basic operations are the same as the operations described in [Summary of the present invention], and thus description thereof is omitted.

FIG. 14 is a schematic flowchart showing a process of outputting related information and a process of outputting file information in the document information management system according to the first embodiment. First, the Inper 1301 (see FIG. 13) in which the user has previously entered necessary information is placed on the copying apparatus 1202, and the copying apparatus 1202 reads predetermined information from the Inper 1301 (S1401).

Here, the necessary items to be filled in by the user include, for example, a desired D
When the related information file of the icon 202 is taken out, a mark M (selection information) is added to a desired Dicon 202, and when the file information of the related information file is taken out, it is output in the square of the file information output request entry field 102a. Checks indicating requests (for example, arbitrary marks such as ，, ，, ×, etc.) are described. The copying apparatus 1202 reads the file information output request entry field 102a and the medium sheet number 102b from the Imper 1301 as well as the mark M (selection information) and the code area 206 (connection information) as predetermined information.

Next, the copying apparatus 1202 (here, functioning as the search means 104) determines whether or not an output request is described in the file information output request entry field 102a (S1402).

If it is determined in step S1402 that the output request is not described, the read mark M, code area 206 (ie, selection information and connection information) and medium sheet number 102b are transferred to PUI server 1203. (S1403). The PUI server 1203 searches the file server 1201 for a relevant information file based on the selection information and the connection information, and copies the searched relevant information file to the copying apparatus 120.
2 (S1404).

In this case, the related information file is temporarily transferred from the file server 1201 to the PUI server 1203, edited by the PUI server 1203 into the output format of the related information 1501 in FIG. Transferred to 1202. Also,
In the related information 1501, as shown in FIG.
er1301 medium paper number 102b is Inper N
o. Is output as This is the information related to the user 15
This is to make it easy to understand the correspondence between the information related to the Inper 1301 when the 01 is received. For the second and subsequent rows, the mark selected earlier (selection information)
The content of the related information output based on M is shown.

Next, the copying apparatus 1202 executes step S1.
When the related information file searched in 404 is received, the related information 1501 (see FIG. 15) is output to the recording paper via an image forming unit (corresponding to the output unit 105) (not shown) (S1405), and the process ends.

If it is determined in step S1402 that an output request is described, the copying apparatus 120
2 is a file information output request of the related information file,
Code area 206 (consolidated information) and medium paper number 1
02b to the PUI server 1203 (S140
6).

When the PUI server 1203 receives the file information output request, the code area (connection information) 2
06, the file server 1201 sends Inp
The file information of the related information files corresponding to all the Dicons recorded in the ER 1301 is searched to create file information list information, and the created file server 1201 is transferred to the copying apparatus 1202 (S140).
7).

Next, the copying apparatus 1202 executes step S1.
When the file information list information created in step 407 is received,
File information list information (see FIG. 16) is output to a recording sheet via an image forming unit (corresponding to the output unit 105) (not shown) (S1408), and the process ends.

FIG. 16 shows the output format of the file information list information of the first embodiment. After the PUI server 1203 creates the file information list information in the output format of FIG. The data is transferred and output on recording paper. Here, in the file information list information 1601 in FIG. 16, a title “file information list” is output at the top to indicate that the file information is list information, and the medium sheet number 102b of the Imper 1301 is displayed in the second row. No. Is output as This is to make it easy for the user to associate the file information associated with which Imper 1301 when the file information list information 1601 is received. From the third row, all the Dicon names recorded in the Inper 1301, the file names (document names) of the related information files corresponding to each Dicon name, and the
The page number (file information) of the related information file corresponding to the on name is output. If the file information does not fit on one page, the file information list information 1601 is similarly output over a plurality of pages. In this case, the medium sheet number 102b and the page number are output to each page.

As described above, according to the first embodiment, I
By simply attaching the mark M to the Dicon 202 of the nper 1301 and causing the copying machine 1202 to read it, a related information file corresponding to the Dicon (description information) 202 to which the mark M is added is searched and output. Continuity and relevance of information can be established between the world of the Internet and Inper (media paper).
In addition, the Inper (media paper) is incorporated into the document information management system in the digital world, and the digital world can be directly accessed using the Inper (media paper) as a medium to realize hypertext (paper hypertext) using Inper. can do.

Also, in the first embodiment, the file information output request entry field 102
is provided, and when an output request is entered in the file information output request entry field 102a, the file information of the related information file is output as file information list information. Information) and the file information of the related information file corresponding to the information. Therefore, it is possible to avoid output of unnecessary related information files and output of a number of pages larger than expected.
The time required for output and the occurrence of waste of resources can be reduced.
In other words, the operability, workability, and convenience of the system can be improved.

More specifically, since the number of pages of the related information file corresponding to Dicon can be known, too much related information can be omitted in advance. In addition, since the file name of the related information file can be known, materials (related information) already available and related information considered to be unnecessary can be omitted in advance.

In the first embodiment, the output means 105
Although the copying apparatus 1202 is used as an example, the file information list information 1601 is output on a recording sheet, but the file information list information 1601 may be displayed on a screen using a display screen of a personal computer or the like as the output unit 105. It is possible. In this case, when the file name and the number of pages of the related information file need only be confirmed on the screen and there is no need to output the information on paper, paper is not wasted. Further, the file information list information 1601 displayed on the screen can be corrected on a personal computer or the like, added, edited, and output on paper, thereby improving the convenience.

[Embodiment 2] The document information management system according to the second embodiment has a configuration similar to that of the document information management system according to the first embodiment shown in FIG.
Reference numeral 2 also serves as an output request input unit 106 for inputting a file information output request of the related information file. Specifically, an operation panel (not shown) of the copying apparatus 1202 can be used as the output request input unit 106.

Also, in this case, Inper (medium paper)
Since the file information output request entry column is not required above,
Assume that the Imper 1701 shown in FIG. 17 is used.

With the above configuration, a characteristic operation of the document information management system according to the second embodiment will be described. The other basic operations are the same as the operations described in [Summary of the present invention], and thus description thereof is omitted.

FIG. 18 is a schematic flowchart showing a process of outputting related information and a process of outputting file information in the document information management system according to the second embodiment. Note that the same reference numerals as in the first embodiment shown in FIG. 14 denote the same processes, and thus the description will be simplified.

First, the user performs input processing of an output request via the operation panel of the copying apparatus 1202, and inputs whether or not to output file information of the target Imper 1701 (S1801). If output of file information is specified here, an output request is input. In addition, it is assumed that “do not output” is set as a default value for the input of whether to output the file information. Therefore, it is also possible to skip step S1801 and proceed to step S1802.

Next, the Inper 1701 (see FIG. 17) in which the user has previously filled in the necessary items is placed on the copying machine 1202, and
Predetermined information is read from 701 (S1802).

Here, the necessary items to be filled out by the user are as follows.
When extracting the related information file 202, the desired D
A mark M (selection information) is given to the icon 202. It should be noted that the copying apparatus 1202 uses the Inper
From 1701, the medium sheet number 102b is read together with the mark M (selection information) and the code area 206 (connection information).

Next, the copying apparatus 1202 (here, functioning as the search means 104) determines whether or not a file information output request has been input (S1803).

If an output request has not been input in step S1803, the flow advances to steps S1403 to S1405 to store the related information file corresponding to the selected Dicon 202 in the related information 1501 (FIG. 15).
Output).

On the other hand, if it is determined in step S1803 that an output request has been input, the process proceeds to steps S1406 to S1406.
The process advances to step S1408 to create file information list information and output the file information list information (see FIG. 16) to recording paper.

As described above, according to the second embodiment, in addition to the same effects as those of the first embodiment, the copying apparatus 1202
Since the output request of the file information can be input through the (output request input unit 106), the input of the output request can be easily performed. Also, when compared with the first embodiment,
Since the output request is not written on the Inper (medium paper), there is no need to delete the output request after use.
More convenient.

[Third Embodiment] The document information management system according to the third embodiment has a configuration similar to that of the document information management system according to the first embodiment shown in FIG.
When the PUI server 1203 creates file information list information, the PUI server 1203 searches the file information of the related information file corresponding to the description information selected by the selection information from the file server 1201 based on the selection information and the connection information. Then, file information list information is created.

In the above configuration, a characteristic operation of the document information management system according to the third embodiment will be described. The other basic operations are the same as the operations described in [Summary of the present invention], and thus description thereof is omitted.

FIG. 19 is a schematic flowchart showing a process of outputting related information and a process of outputting file information in the document information management system according to the third embodiment. Note that the same reference numerals as in the first embodiment shown in FIG. 14 denote the same processes, and thus the description will be simplified.

First, the Inper 1301 (see FIG. 13) in which the user has previously entered necessary information is placed on the copying machine 1202, and
Predetermined information is read from 301 (S1401), and it is determined whether an output request is described in the file information output request entry field 102a (S1402).

If it is determined in step S1402 that the output request is not described, step S1
403-Proceed to step S1405 to select the selected Dic
related information file corresponding to on 202
01 (see FIG. 15).

On the other hand, if it is determined in step S1402 that the output request is described, the copying apparatus 1202 outputs the file information output request of the related information file, the mark M (selection information), and the code area 206. The (connection information) and the medium sheet number 102b are transferred to the PUI server 1203 (S1901).

When the PUI server 1203 receives the file information output request, the PUI server 1203 sends the file selected by the mark M from the file server 1201 based on the mark M (selection information) and the code area (connection information) 206.
n, search the file information of the related information file corresponding to n, create file information list information, and transfer the created file server 1201 to the copying apparatus 1202 (S19).
02).

Next, the copying apparatus 1202 executes step S1.
When the file information list information created in step 902 is received,
The file information list information (see FIG. 20) is output to the recording paper via an image forming unit (corresponding to the output unit 105) (not shown) (S1903), and the process ends.

FIGS. 20A and 20B are explanatory diagrams showing the relationship between the Dicon 202 selected by the mark M and the output file information list information. For example, as shown in FIG.
When the mark M is added to “Inper” and “button”, the file information list information includes the Dicon selected by the mark M as shown in FIG.
Only the file information 202 (“Inper” and “button”) is output.

According to the third embodiment, in addition to the effect of the first embodiment, when outputting the file information list information, the Dicon (description information) output as the file information is used by using the mark M (selection information). To save unnecessary related information file information.
Further, convenience is improved.

In other words, Dic for which file information is desired
Since on (description information) can be individually selected, the output file information list information is at a necessary minimum, and there is no useless information, so that it is easy to see. Further, compared to a case where file information of all Dicons (description information) recorded on Inper (medium paper) is output, useless printing can be saved.

[Fourth Embodiment] The document information management system according to the fourth embodiment has a configuration similar to that of the document information management system according to the second embodiment, except that the PUI server 1203 serving as the search means 104 stores the file information list information. Upon creation, the file information of the related information file corresponding to the description information selected by the selection information is searched from the file server 1201 based on the selection information and the connection information, and file information list information is created. .

In the above configuration, a characteristic operation of the document information management system according to the fourth embodiment will be described. The other basic operations are the same as the operations described in [Summary of the present invention], and thus description thereof is omitted.

FIG. 21 is a schematic flowchart showing a process of outputting related information and a process of outputting file information in the document information management system according to the fourth embodiment. Note that the same reference numerals as those in the second embodiment shown in FIG. 18 denote the same processes, and thus the description will be simplified.

First, the user performs an input process of an output request via the operation panel of the copying machine 1202 (S18).
01).
When predetermined information is read from the MFP (S1802), the copier 1202 (here, functions as the search unit 104).
Determines whether a file information output request has been input (S1803).

If no output request has been input in step S1803, the flow advances to steps S1403 to S1405 to store the related information file corresponding to the selected Dicon 202 in the related information 1501 (FIG. 15).
Output).

On the other hand, if it is determined in step S1803 that the output request has been input, the copying apparatus 1202 outputs the file information output request of the related information file, the mark M (selection information), and the code area 206. The (connection information) and the medium sheet number 102b are transferred to the PUI server 1203 (S2101).

When the PUI server 1203 receives the output request for the file information, the PUI server 1203 sends the file selected by the mark M from the file server 1201 based on the mark M (selection information) and the code area (connection information) 206.
n, the file information of the related information file corresponding to n is searched to create file information list information, and the created file server 1201 is transferred to the copying apparatus 1202 (S21).
02).

Next, the copying apparatus 1202 executes step S2
When the file information list information created in step 102 is received,
The file information list information (see FIG. 20) is output to the recording paper via an image forming unit (corresponding to the output unit 105) (not shown) (S2103), and the process ends.

As described above, according to the fourth embodiment, in addition to the same effects as in the third embodiment, the copying apparatus 1202
Since the output request of the file information can be input through the (output request input unit 106), the input of the output request can be easily performed. Also, when compared with the first embodiment,
Since the output request is not written on the Inper (medium paper), there is no need to delete the output request after use.
More convenient.

[Fifth Embodiment] The document information management system according to the fifth embodiment differs from the first to fourth embodiments in that the PUI server 1203 serving as the search means 104 is
File information list information including at least a document name Dicon (document name description information) in which the document name of the related information file is defined as Dicon (description information) and link information for linking the document name Dicon and the corresponding related information file And the copying apparatus 1 serving as the output unit 105
At 202, the file information list information is printed on a recording sheet, and the Inpe without the mark M (selection information) is recorded.
r (medium paper) is output.

In other words, the PUI server 1203
The file information list information is stored in a list directory format I using Dicon shown in FIG. 3 as a title.
This is created as an nper 301 and output to recording paper by the copying apparatus 1202.

FIG. 22 is an explanatory diagram showing an output example in which the file information list information is output as Inper (medium paper) in the fifth embodiment. At the top of the file information list information 2201, a medium sheet number 2203 (same as the medium sheet number 102b) indicating that the file information list information 2201 is Inper (medium sheet) is output.
The title “File Information List” is output in the second row to indicate that it is file information list information, and the original I
nper (the original I with the file information output request specified)
nper) media paper number 102b is Inper N
o. Is output as This is to make it easy for the user to recognize the file information associated with which Inper when the file information list information 2201 is received. From the fourth row, all Dicon names (or mark M) recorded in the original Inper
And the number of pages (file information) of the related information file corresponding to each Dicon name and the file name (document name) of the related information file corresponding to each Dicon name are output. I have. Also, the file information list information 2201 is
(Medium paper), the code area 2
06 is described.

Using the file information list information 2201 output as described above as an Inper (medium sheet), a mark M (selection information) is added to a desired document name Dicon 2202.
And the related information file corresponding to the document name Dicon 2202 can be extracted as the related information 1501 (see FIG. 15) by the method described in the first to fourth embodiments.

According to the fifth embodiment, since the file information list information created and output in response to the file information output request is an Inper (medium sheet), the file information list information is used to generate the file information list information. Can be confirmed, and necessary related information files can be immediately taken out, further improving the convenience.

[0157]

As described above, the document information management system (Claim 1) of the present invention has a file information output request entry column for writing an output request for file information of a related information file on a medium sheet. The reading means reads the file information output request entry field from the medium paper, and the searching means
When an output request is described in the file information output request entry column, the file means is searched for the file information of the related information file corresponding to all the description information recorded on the medium sheet based on the concatenation information. The file information list information is created, and when the output request is described in the file information output request entry column, the output means outputs the file information list information created by the search means. By establishing continuity and relevance of information with paper documents, paper documents can be incorporated into the document information management system in the digital world, and paper documents can be directly accessed in the digital world through media. In addition to realizing hypertext (paper hypertext) using paper documents, the related information And be able to see the file information of the information file, it is possible to improve the operability and workability and convenience of the system.

A document information management system according to a second aspect of the present invention provides a file information output system for recording a medium sheet number for specifying a medium sheet and a request for outputting file information of a related information file. A request entry field, and the reading means, together with the selection information and the connection information,
The media sheet number and the file information output request entry field are read from the media sheet, and when the output request is entered in the file information output request entry field, the search means enters the file information into the media sheet based on the concatenation information. File information list information is created by retrieving the file information of the related information file corresponding to all the recorded information, and when the output means is described in the file information output request entry field, In order to output the media paper number read by the reading means and the file information list information created by the searching means, by establishing the continuity and relevance of information between the digital world such as a computer and paper documents, Incorporate paper documents into the digital world document information management system and directly access the digital world via paper documents. In addition to the realization of hypertext (paper hypertext) using paper documents, the system also enables the user to confirm the information described and the file information of the related information file corresponding to the system. It is possible to improve the performance and convenience.

Further, the document information management system according to the present invention (claim 3) is provided with output request input means for inputting a file information output request of the related information file, and the search means is provided via the output request input means. When an output request is input, the file information is searched for the file information of the related information file corresponding to all the described information recorded on the medium sheet from the file means, and the file information list information is retrieved. When the output request is input through the output request input means, the output means outputs the file information list information created by the search means, so that the digital world of a computer or the like and the paper document are output. By building continuity and relevance of information in between, paper documents can be incorporated into the document information management system in the digital world, and paper documents can be used as a medium. System that enables direct access to the digital world and realizes hypertext using paper documents (paper hypertext), as well as checking the file information of the related information file corresponding to the described information. Operability, workability, and convenience can be improved.

Further, the document information management system of the present invention (claim 4) is provided with an output request input means for inputting a request for outputting file information of the related information file, and the medium sheet further specifies the medium sheet. The reading means reads the medium sheet number together with the selection information and the connection information from the medium sheet, and the search means reads the output request through the output request input means.
Based on the concatenated information, the file means retrieves the file information of the related information file corresponding to all the described information recorded on the medium sheet, creates file information list information, and the output means outputs the output request input means When an output request is input via the PC, the media paper number read by the reading unit and the file information list information created by the searching unit are output. By building continuity and relevance of information, paper documents can be incorporated into the document information management system in the digital world, and paper documents can be used as a medium to directly access the digital world. In addition to realizing the existing hypertext (paper hypertext), the description information and the corresponding information file And be able to see the broadcast, it is possible to improve the operability and workability and convenience of the system.

In the document information management system according to the present invention, the medium sheet may further include a file information output request entry field for entering a file information output request of a related information file. Reads the file information output request entry field from the medium sheet together with the selection information and the connection information, and, when the output request is entered in the file information output request entry field, retrieves based on the selection information and the connection information. File information of the related information file corresponding to the description information selected by the selection information is created from the file means to generate file information list information, and the output means is described in the file information output request entry field. To output the file information list information created by the search means, the digital world such as a computer and paper documents By building the continuity and relevance of information between documents, paper documents can be embedded in the document information management system in the digital world, and paper documents can be directly accessed in the digital world through media. Hypertext using documents (paper hypertext)
In addition to the above, it is possible to further check the file information of the related information file corresponding to the described information, thereby improving the operability, workability, and convenience of the system.

The document information management system according to the present invention is further characterized in that the medium sheet is a file for describing a medium sheet number for specifying the medium sheet and a request for outputting file information of a related information file. An information output request entry field is provided, and the reading means reads the medium sheet number and the file information output request entry field from the medium sheet together with the selection information and the connection information, and the search means sends an output request to the file information output request entry field. If it is described, based on the selection information and the concatenation information, the file means is searched for the file information of the related information file corresponding to the description information selected by the selection information, and file information list information is created. If the output request is described in the file information output request entry field, the media sheet number and the In order to output the file information list information created by the search means, the continuity and relevance of information between the digital world, such as a computer, and the paper document is established, and the paper document is converted into the digital world document. In addition to being embedded in the information management system, it is possible to directly access the digital world using paper documents as media, and in addition to realizing hypertext (paper hypertext) using paper documents, it also supports written information Make it possible to check the file information of the related information file.
The operability, workability, and convenience of the system can be improved.

Further, the document information management system according to the present invention (claim 7) includes output request input means for inputting a file information output request of the related information file, and the search means receives the request via the output request input means. When a file output request is input, the file information list information is created by searching the file information of the related information file corresponding to the description information selected by the selection information from the file means based on the selection information and the connection information. The output means outputs the file information list information created by the search means when an output request is input through the output request input means. By building continuity and relevance of information into documents, paper documents can be incorporated into document information management systems in the digital world, and paper documents can be used as media. In addition to providing direct access to the digital world as well as realizing hypertext (paper hypertext) using paper documents, it is also possible to check the file information of the related information file corresponding to the described information, System operability and workability
Convenience can be improved.

Further, the document information management system according to the present invention (claim 8) is provided with output request input means for inputting a request for outputting file information of the related information file, and the medium sheet further specifies the medium sheet. The reading means reads the medium sheet number together with the selection information and the connection information from the medium sheet, and the search means reads the output request through the output request input means.
Based on the selection information and the connection information, the file means is searched for the file information of the related information file corresponding to the description information selected by the selection information, and file information list information is created. When an output request is input via the media, the media paper number read by the reading unit and the file information list information created by the searching unit are output, so that information is output between the digital world such as a computer and the paper document. Incorporating paper documents into the digital world document information management system by building the continuity and relevance of documents, enabling direct access to the digital world using paper documents as a medium, and using paper documents Hypertext (paper hypertext)
In addition to the above, it is possible to further check the file information of the related information file corresponding to the described information, thereby improving the operability, workability, and convenience of the system.

A document information management system according to a ninth aspect of the present invention is the document information management system according to any one of the first to eighth aspects, wherein the reading means and the output means comprise:
Since the scanner and printer are a single unit, the system can be constructed simply or at low cost.

According to a tenth aspect of the present invention, in the document information management system according to any one of the first to ninth aspects, the file information includes at least the number of pages of the related information file. , The number of pages of the related information file can be easily confirmed, and it can be determined whether or not to output.

In the document information management system according to the present invention, the file information includes at least the document name of the related information file. The user can confirm the document name of the related information file, and the convenience is improved.

According to a twelfth aspect of the present invention, there is provided a document information management system according to any one of the first to ninth aspects, wherein the file information list information created by the search means includes at least related information. The output unit prints file information list information on recording paper, including document name description information defining the document name of the file as the description information, and linking information for linking the document name description information to the corresponding information file. Then, since the selection information is output as a medium sheet on which no selection information is recorded, it is easy to select whether or not to take out the related information file and to take out the related information file, thereby improving the convenience.

According to the document information management system of the present invention (claim 13), in the document information management system of any one of claims 1 to 9, the output means may include a related information file or a related information file on a recording paper or a display screen. Since the file information list information is output, convenience is improved.

[Brief description of the drawings]

FIG. 1A is a claim correspondence diagram of a document information management system of the present invention (document information management system of claim 1, claim 2, claim 5 and claim 6), and FIG. ) Is a claim correspondence diagram of the document information management system of the present invention (the document information management system of claim 3, claim 5, claim 7, and claim 8).

FIG. 2 is an explanatory diagram showing an Inper (medium sheet) in a document format.

FIG. 3 is an explanatory diagram showing an Inper (medium sheet) in a list directory format.

FIG. 4 is an explanatory diagram showing a link relationship between Dicon and a related information file of file means.

FIG. 5 is an explanatory diagram showing an example of the relationship between the display content of Dicon and the data content of a related information file corresponding thereto.

FIG. 6 is an explanatory diagram showing a method of marking Dicon.

FIG. 7 is an explanatory diagram showing an example of rewriting (marking) of selection information.

FIG. 8 is an explanatory diagram showing description position information that is a part of the connection information.

FIG. 9 is an explanatory diagram showing an example in which link information (link information table) is configured by written position information and address information.

FIG. 10 is an explanatory diagram illustrating an example in which connection information (connection information table) is configured by description position information and description recognition information.

FIG. 11 is an explanatory diagram showing a method of creating an Inper and a related information file.

FIG. 12 is a system configuration diagram of the document information management system according to the first embodiment.

FIG. 13 is an explanatory diagram illustrating a configuration of an Inper (medium sheet) according to the first embodiment.

FIG. 14 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the first embodiment;

FIG. 15 is an explanatory diagram showing an output format of related information according to the first embodiment.

FIG. 16 is an explanatory diagram showing an output format of file information list information according to the first embodiment.

FIG. 17 is an explanatory diagram illustrating a configuration of an Inper (medium sheet) according to the second embodiment.

FIG. 18 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the second embodiment.

FIG. 19 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the third embodiment.

FIG. 20 is an explanatory diagram showing a relationship between Dicon (description information) selected by a mark (selection information) and output file information list information in the third embodiment.

FIG. 21 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the fourth embodiment.

FIG. 22 is an explanatory diagram showing an output example in which file information list information is output as Inper (medium paper) in the fifth embodiment.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 101 File means 102 Medium paper 102a File information output request entry field 102b Medium paper number 103 Reading means 104 Search means 105 Output means 106 Output request input means 1301 Inper 1601 File information list information 1701 Inper 2202 Document name Dicon

──────────────────────────────────────────────────の Continued on the front page (51) Int.Cl. ⁶ Identification code FIG06F 15/20 570D

Claims (13)

[Claims] 1. A file means for storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file, and at least one piece of information consisting of any of words, sentences, symbols and graphics, A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; A document information management system comprising: The body sheet further has a file information output request entry field for describing a file information output request of the related information file, and the reading means includes the file information output request entry field together with the selection information and the connection information. Is read from the medium sheet, and when the output request is described in the file information output request entry column, the search means records the file information in the medium sheet based on the connection information. The file information of the related information file corresponding to all the described information is searched to create file information list information, and the output unit performs the search when the output request is described in the file information output request entry field. A document information management system for outputting the file information list information created by the means. 2. A file means for storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file, and at least one piece of information consisting of any of words, sentences, symbols or graphics, A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; A document information management system comprising: The body sheet further has a medium sheet number for specifying the medium sheet and a file information output request entry field for writing a file information output request for the related information file. The medium sheet number and the file information output request entry column are read from the medium sheet together with the connection information, and the search means, when the output request is described in the file information output request entry column, includes the connection information in the file. The file means retrieves the file information of the related information file corresponding to all the description information recorded on the medium sheet from the file means to create file information list information, and the output means outputs the file information output information. When an output request is described in the request description column, the medium sheet number read by the reading means and the search Document information management system, characterized in that the output file information list information form. 3. A file means in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one piece of information comprising any one of a word, a sentence, a symbol and a graphic. A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; Output means for outputting the document information management system, Output request input means for inputting an output request for file information of the related information file, wherein the search means, when an output request is input via the output request input means, to the connection information On the basis of the file information, the file information of the related information file corresponding to all the description information recorded in the medium paper is searched from the file means to create file information list information,
The document information management system according to claim 1, wherein said output means outputs file information list information created by said search means when an output request is input via said output request input means. 4. A file means in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one piece of information comprising any one of a word, a sentence, a symbol and a graphic. A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; Output means for outputting the document information management system, Output request input means for inputting an output request for file information of the related information file, wherein the medium sheet further has a medium sheet number for specifying the medium sheet, and the reading means includes The medium sheet number is read from the medium sheet together with the information and the connection information. When the output request is input through the output request input means, the search means reads the file means based on the connection information. From the related information file corresponding to all the description information recorded in the medium sheet to generate file information list information, and the output unit outputs an output request through the output request input unit. When the information is input, it is necessary to output the medium sheet number read by the reading means and the file information list information created by the searching means. Document information management system for the butterflies. 5. A file means in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one piece of information comprising any one of a word, a sentence, a symbol and a graphic. A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; A document information management system comprising: The body sheet further has a file information output request entry field for describing a file information output request of the related information file, and the reading means includes the file information output request entry field together with the selection information and the connection information. Is read from the medium paper, and when the output request is described in the file information output request entry field, the search means selects the file information based on the selection information and the connection information based on the selection information. The file information of the related information file corresponding to the described information is searched to create file information list information. When the output request is described in the file information output request entry column, the output means A document information management system for outputting the file information list information created in step 1. 6. A file means in which information relating to a specific word, sentence, symbol or graphic is stored as a related information file in advance, and at least one piece of information comprising any one of a word, a sentence, a symbol and a graphic. A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; A document information management system comprising: The body sheet further has a medium sheet number for specifying the medium sheet and a file information output request entry field for writing a file information output request for the related information file. The medium sheet number and the file information output request entry column are read from the medium sheet together with the connection information, and the search means reads the selection information and the file information output request when the output request is entered in the file information output request entry column. Based on the concatenation information, file information of a related information file corresponding to the description information selected by the selection information is searched from the file means to create file information list information, and the output means outputs the file information output request. When the output request is described in the description field, the medium sheet number read by the reading means and the detection Document information management system, characterized in that the output file information list information created by the means. 7. A file means in which information relating to a specific word, sentence, symbol or graphic is stored as a related information file in advance, and at least one piece of information consisting of any of words, sentences, symbols and graphics, A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; Output means for outputting the document information management system, Output request input means for inputting an output request for file information of the related information file, wherein the search means, when an output request is input via the output request input means, outputs the selection information and Based on the concatenation information, file information of the related information file corresponding to the description information selected by the selection information is searched from the file means to generate file information list information, and the output means includes the output request input means A document information management system that outputs file information list information created by the search means when an output request is input via the PC. 8. A file means in which information relating to a specific word, sentence, symbol or graphic is stored as a related information file in advance, and at least one piece of information comprising any one of a word, a sentence, a symbol and a graphic; A medium sheet on which connection information for linking information and a related information file of the file means and selection information for selecting specific writing information from the writing information are recorded; Reading means for reading from the medium sheet; searching means for searching the file means for a relevant information file based on the selection information and the link information read by the reading means; Output means for outputting the document information management system, Output request input means for inputting an output request for file information of the related information file, wherein the medium sheet further has a medium sheet number for specifying the medium sheet, and the reading means includes The medium sheet number is read from the medium sheet together with the information and the connection information. When the output request is input through the output request input means, the search means based on the selection information and the connection information, File information of a related information file corresponding to the description information selected by the selection information is searched from the file means to generate file information list information, and the output means receives an output request through the output request input means. If it has been input, the medium paper number read by the reading means and the file information list information created by the searching means are output. Document information management system characterized by. 9. The document information management system according to claim 1, wherein said reading means and output means are a copying apparatus in which a scanner and a printer are integrated. 10. The document information management system according to claim 1, wherein the file information includes at least the number of pages of the related information file. 11. The document information management system according to claim 1, wherein the file information includes at least a document name of the related information file. 12. The file information list information created by the search means links at least the document name description information defining the document name of the related information file as the description information and the related information file corresponding to the document name description information. 10. The output unit outputs the file information list information on a recording sheet, and outputs the file information list information as the medium sheet on which the selection information is not recorded. Document information management system according to any one of the above. 13. The document information management system according to claim 1, wherein said output means outputs said related information file or file information list information on a recording paper or a display screen.