JP2012150647A - Document data processing apparatus, document data processing system, and computer program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document editing environment in which whether update of a document that a plurality of users share needs to be notified and a notification destination are switched according to change contents of the document.SOLUTION: A document data processing apparatus 5 which performs data processing associated with document data that a plurality of user share includes a determination part 202 which determines a level of instructed update based upon level setting information 210 representing modes of respective levels of update classified into a plurality levels in advance when a current editing person who is a user editing the document data instructs the document data to be updated; and a notification part 203 which refers to notification setting information in which whether notification is necessary and a notification destination when notice is given are determined by the plurality of levels, and notifies a user predetermined as the notification destination of the determined level of alteration contents including alteration places of the document data in the instructed update when the level determined by the determination part is a level for notification.

Description

  The present invention relates to an apparatus, a system, and a computer program for data processing that perform data processing related to editing of document data shared by a plurality of users.

  In an information system in which users of a plurality of information devices share a document using a network, there is a document management technology that automatically notifies other users when a user updates a document. According to this technique, even if the user who made the update does not contact the other user, the other user can recognize the fact that the document has been updated.

  Patent Document 1 describes that a user who accesses (references / updates) a shared document is stored, and update notification is performed only for the user who has accessed the shared document before the update. In the data processing system described in the same document, when a first user makes an update access to a shared document, the first use is given to a second user who has previously accessed the shared document. Notify by e-mail that the update has been made by the user and the details of the update.

  Patent Document 2 proposes a system that supports collaborative work in which a plurality of workers edit a shared document. The collaborative work support system described in the same document is used when the worker B notifies the worker A of the document change when the worker B newly changes the shared document edited by the worker A in the past. The message clearly indicates whether the positional relationship between the editing history by A and the editing history by worker B in the time order is adjacent or separated. According to this prior art, the worker A can easily recognize whether or not the latest editing by the worker B has been performed immediately after the editing by the worker B.

JP-A-7-234810 JP-A-11-306173

  When notification is made every time a document is updated, not only a serious update that changes the meaning of the sentence but also a matter that the content of the update should be corrected, such as correction of spelling mistakes and formatting of the character array Just minor updates are also notified. A situation in which the person receiving the notification feels bothered by a notification that is not so important to him is fully expected. When non-critical notifications are repeated, the notifications are missed, and there is a greater risk of being overlooked even if a significant update is subsequently notified.

  SUMMARY OF THE INVENTION In view of such circumstances, an object of the present invention is to provide a new document editing environment that switches whether or not a document update notification is shared by a plurality of users and a notification destination according to the content of the document change. .

  An apparatus that achieves the above object is a document data processing apparatus that performs data processing related to document data shared by a plurality of users, and the document data is updated by a current editor who is a user who edits the document data. A determination unit that determines a level of the instructed update based on level setting information indicating an aspect of each level of the update that has been classified into a plurality of levels in advance, and a notification for each of the plurality of levels. The notification setting information that determines the necessity and the notification destination for notification is referred to, and when the level determined by the determination unit is a level to be notified, it is determined as the notification destination at the determined level. A notification unit for notifying a specified user of a change content including a change location of the document data in the instructed update.

  According to the present invention, when a plurality of users edit one document at any time, only when a certain user instructs to update a predetermined mode, the contents of the update are notified to other users. The burden on each user to deal with the notification is reduced.

It is a figure which shows an example of the hardware constitutions of the information system which concerns on embodiment of this invention. 2 is a diagram showing a functional configuration of an MFP as a document data processing apparatus. FIG. It is a figure which shows the data structure of a change level table. It is a figure which shows the flow of a process of the basic operation | movement of a document data processing apparatus. It is a figure which shows an example of the edit by which the notification with respect to the present editor is performed. It is a figure which shows an example of the confirmation screen displayed with respect to the present editor. It is a figure which shows an example of the edit by which the notification with respect to a previous editor is performed. It is a figure which shows the example of the mail which notifies update. 2 is a diagram illustrating a hardware configuration of an MFP that functions as a document data processing apparatus. FIG. It is a figure which shows the hardware constitutions of the personal computer which functions as a document editing apparatus.

  An example of the hardware configuration of the information system according to the embodiment of the present invention is shown in FIG. The exemplary information system includes, for example, a LAN (Local Area Network) 7 installed in a company office and a plurality of information devices connected to the LAN 7. The LAN 7 may be any of a wired network, a wireless network, and a network in which wired and wireless are mixed. The plurality of information devices include stationary or portable personal computers (hereinafter also referred to as PCs) 2, 3, 4 and an MFP (Multifunction Peripheral) 5. The PCs 2 to 4 are usually used by individual users determined for each. In the example, there are three PCs on the LAN 7, but the number of PCs may be one or more. The MFP 5 is an image forming apparatus for business use that is also called a multifunction peripheral, and is shared by a plurality of users including users of the PCs 2 to 4. The MFP 5 has a number of functions such as copying, network printing, image input (scanning), facsimile communication, e-mail transmission / reception, and document file storage, and access from the PCs 2 to 4 and the operation panel 50 provided in the MFP 5. Operates according to the operation.

  The MFP 5 has a box 60 used as a shared storage area on the network. A box 60 is a part of the storage area of the storage built in the MFP 5. In this box 60, a document file created in the PCs 2 to 4 or another device is stored as the shared document 9. The shared document 9 is viewed or edited by users of the PCs 2 to 4.

  In the present embodiment, the MFP 5 is provided with software (not shown) that causes the MFP 5 to operate as a document data processing apparatus that supports editing of the shared document 9 by the PCs 2 to 4. This software is updated to a predetermined user as necessary when a document editing application installed on the PCs 2 to 4 requests storage of content changes of the shared document 9 (that is, update of the shared document 9). Notify you automatically. Whether notification is necessary or not depends on which of a plurality of predetermined levels the change content of the document corresponds to. Upon notification, there may be a confirmation request for approval of document change. In this case, the shared document 9 is updated after waiting for an answer to approve the change.

  Hereinafter, the operation of the information device 5 (MFP) as a document data processing apparatus will be described in more detail.

  FIG. 2 shows a functional configuration of the MFP 5 as a document data processing apparatus. The MFP 5 includes a document management unit 201, a determination unit 202, a notification unit 203, a recording unit 204, and a display unit 205. These elements are functional elements realized by a CPU (central processing unit) included in a control circuit that controls the MFP 5 executing a predetermined computer program.

  In response to the change storage request from the document editing unit 301, the document management unit 201 updates the document data (substance data) of the shared document 9. The document editing unit 301 is a functional element realized by an application installed in each of the PCs 2 to 4 and constitutes the document data processing system 1 together with the functional elements of the MFP 5. Before the change storage is requested, the document editing unit 301 requests the document management unit 201 to access the shared document 9, and the document data of the shared document 9 read from the box 60 is transferred to the document editing unit 301. The The content of the shared document 9 is displayed on any of the PCs 2 to 4 (for example, PC2) in which the document editing unit 301 is activated, and a user interface for editing the shared document 9 is displayed by the document editing unit 301 by the user of the PC2. Provided to. The user of the PC 2 performs various edits on the shared document 9 including insertion / deletion / replacement of characters, change of format such as font and line spacing, and insertion / deletion / replacement of figures and tables. The document editing unit 301 is instructed to save (that is, update the shared document 9). Then, the document editing unit 301 informs the document management unit 201 of the edited document data, and requests the storage thereof. The document management unit 201 reflects the change of the document data in the shared document 9 in the box 60 unless another user does not approve the change as described later.

  The determination unit 202 is instructed to update the shared document 9 when the document management unit 201 receives a change and save request, that is, by a user who is currently editing the shared document 9 (hereinafter referred to as “current editor”). The level of the instructed update is determined. The level is determined based on a change level table 210 created to determine whether to notify the update to users other than the current editor. The change level table 210 includes level setting information indicating an update mode of each level obtained by classifying various assumed updates into a plurality of levels, and notification setting information that defines a notification destination in the case of notification. Details will be described later.

  The notification unit 203 refers to the notification setting information included in the change level table 210. When the level determined by the determination unit 202 is a level to be notified, the notification unit 203 is determined as a notification destination at the determined level. Notify users of changes to document data. In the present embodiment, the update notification is performed by electronic mail. The notification unit 203 refers to the destination information 230 indicating the mail address of the user registered in advance, and transmits an e-mail addressed to the predetermined user to the mail server 401. The mail server 401 can be provided in another device on the MFP 5 or the LAN 7. A mail service provided by a communication carrier may be used as the mail server 401.

  Each time the shared document 9 is updated by the document management unit 201, the recording unit 204 records the latest change history information 221 in the form of addition to the history table 220 in order to enable a backtrace of the editing process. . The added change history information 221 includes “editor”, “change contents”, and “related part” as items to be recorded. The item “editor” stores data indicating the current editor who has instructed updating. In the item “change content”, data specifying the change location in the document data of the shared document 9, for example, in units of paragraphs, and data indicating the details of the change including the state of the changed document are stored. In the item “related part”, a part related to the changed part is stored. For example, when the change to be recorded is a change by copying data from another part to the change part in the document data (so-called copy and paste), the other part as the copy source corresponds to the related part. In addition, the location where the editor opened and displayed a window that is different from the window that displays the changed location (reference source), the location where the data cut and pasted by cut and paste (the cut source) is the related location As recorded.

  Then, the display unit 205, which is the remaining one element, indicates that when the update change point designated by the current editor overlaps with the related point indicated by the change history information 221 previously recorded, The document editing unit 301 is requested to display to inform the editor. In response to the request from the display unit 205, the document editing unit 301 displays a predetermined screen on the display. For example, a confirmation screen is displayed asking whether or not there is a need to change related parts.

FIG. 3 shows the data structure of the change level table 210. The change level table 210 is
It comprises level setting information 211, notification setting information 212, and setting information 213 for reflecting changes. In the example, the update is divided into four levels. The level having the lowest importance in determining whether to notify the update is the level “1”, and the highest level is the level “4”.

  The update corresponding to the level “1” is a partial change of the document data that does not change the meaning of the sentence, such as correction of obvious mistakes, correction of style and format. Editing that corrects problems such as word fluctuation and inconsistent notation extracted by the document proofreading function of a typical word processing application that has been commercialized also falls under level “1”. For level “1”, notification is not required. Whether or not the change of the document data at the level “1” by the editing on the PCs 2 to 4 is reflected in the shared document 9 in the box 60 is defined as “to be reflected”.

  In the update corresponding to the level “2”, the ratio of the edited portion of the shared document 9 in the previously edited portion is smaller than a threshold (for example, 50%) and the meaning of the sentence is hardly changed. This is a partial change of document data. Editing that replaces a word with a synonym or similar word corresponds to level “2”. Here, the previous editing includes a new creation for storing the shared document 9 in the box 60 for the first time. In the case of new creation, when the change history information 221 is recorded, the changed part is the entire document data, and the current editor is the user who instructs the storage (referred to as the creator for convenience).

  For level “2”, it is determined that notification is required, and “the person who last edited the portion including the current editing portion” is determined as the notification destination. When the edited part is the first edited part after the new creation, the creator corresponds to the person who last edited the previous part. Regarding the contents of the notification, “changed person (current editor)” and “changed contents” are defined as items. Whether or not the change is reflected is determined to be “reflect”.

  The update corresponding to the level “3” is a part of the document data in which the ratio of the edited part of the part edited previously is larger than a threshold value (for example, 50%) or the meaning of the sentence changes greatly. Change. Editing that interchanges negation and affirmation, such as addition or deletion of a negative word, corresponds to level “3”.

  For level “3”, it is determined that notification is necessary, and “the person who last edited the part including the current editing portion” is determined as the notification destination, similarly to level “2”. Regarding the contents of the notification, “changed person (current editor)”, “changed contents”, and “change confirmation request” are defined as items. Whether or not the change is reflected is defined as “reflect, but if there is an answer to reject the change in response to the change confirmation request, the reflection is canceled”.

  The update corresponding to the level “4” is a partial change of the document data such as the insertion / deletion / replacement of a paragraph or a diagram that changes the document structure. A level (4) also corresponds to a case where a part including the edited part (paragraph in this example) has been edited twice or more by a plurality of users in the past.

  For level “4”, it is determined that notification is necessary, and “person who has previously performed editing related to the current editing” is determined as a notification destination. As for the contents of the notification, items “document data has been changed”, “change contents”, and “change confirmation request” are defined as items as in level “3”. Whether or not the change is reflected is defined as “If all the editors who have notified are approved, the change is reflected”.

  FIG. 4 shows the flow of the basic operation of the document data processing apparatus.

  When the current editor (editor A) instructs to update the document data, a change storage request is input to the document management unit 201 (S11). The document management unit 201 notifies the determination unit 202 of the edited document data accompanying the change storage request. First, the determination unit 202 refers to the change history table 220, and the content of the changed portion in the editing performed by the current editor (referred to as editing this time) is one or more other editors (editor B) before. ) To check whether it has been changed (S12). If there is no editor other than the current editor A who has changed the data at the current change location (NO in S12), the process proceeds to step S15 without notifying anyone of the update. In step S <b> 15, the document management unit 201 executes data processing (update) for reflecting the change of the document data by the current editing in the shared document 9 in the box 60.

  On the other hand, when the content of the changed part in the current editing has been changed by the editor B before (YES in S12), the determination unit 202 determines the state of the document data when the final editing is performed by the editor B. The difference from the current edited state is checked (S13), and the update level determined by the content of the current editing is determined (S14). When making a determination, the determination unit 202 refers to a dictionary database (not shown) when it is necessary to analyze whether the replacement is negative and affirmation or whether the replaced word is a synonym or a similar word of the original word.

  When the update level is level “1”, it is determined that the notification is unnecessary as described above. Therefore, the flow of processing immediately proceeds to step S15, and the document management unit 201 that has received the determination result shares the information in the box 60. Document 9 is updated.

  When the update level is level “2”, the notification unit 203 notifies the name of the current editor A and the content of the change to the user who last edited the changed portion of the editor B. (S16). Then, the document management unit 201 updates the shared document 9 in the box 60 (S15).

  When the update level is level “3”, the notifying unit 203 notifies the user corresponding to the notification destination similar to the level “2” about the name, change contents, and change contents of the current editor A. A message for requesting confirmation is notified (S17). For the notification, a means for allowing the user who has received the notification to simply reply to the confirmation request is applied. For example, a tag that leads to a web page with a check box for answering is placed in the notification mail, or a button that automatically responds to a click operation in HTML (Hyper Text Markup Language) mail is denied (updated) May not be approved).

  For level “3”, it is determined in the level setting table 210 that the change is reflected without waiting for an answer, so that the document management unit 201 changes the shared document 9 in the box 60 after the notification or in parallel with the notification. Update (S15). However, when an answer for rejecting the change is received after the update, the update is canceled and the document data of the shared document 9 is returned to the state before the update. The current editor is notified that the update has been cancelled.

  When the update level is level “4”, “Relationship” is the generic name of the previous editor who was involved in the changed part of the current editing and the previous editor who was related to the related part associated with the changed part. A notification is sent to all the “editors” (S18). The notification content includes the name of the current editor A, the change content, and a message requesting confirmation of the change content. As in the case of level “3”, a means for making it easy to reply to a confirmation request is applied to the notification. For the level “4”, the level setting table 210 determines that the reply from the previous editor who has given the notification is waited, so the document management unit 201 suspends the update of the shared document 9 in the box 60 ( S15).

  The pending update is executed when there is an approval response from all the notification destinations thereafter. The editor of the notification destination answers the confirmation request using, for example, the mailer 402 (see FIG. 2). The document management unit 201 waits for responses from all the editors who have requested confirmation, and completes the pending update if all of the editors approve. If there is a rejection reply indicating that the reply is not approved, the document management unit 201 cancels the update. The cancellation is notified to the current editor A and all previous editors who requested confirmation.

  Note that in the period when the update is suspended, the changed part is locked, and editing of the changed part is temporarily prohibited.

  According to the present embodiment, when the update level is level “3” or “4” and the previous editor who received the notification rejects the update, the update is canceled or canceled by another edit. Will be notified. This notification triggers the adjustment of how the shared document 9 should be edited. The editor who has received the notification can know with whom and what part should be adjusted. Thereby, the user of the document data processing system can smoothly communicate with other users when editing the shared document 9.

  FIG. 5 shows an example of editing in which notification is given to the current editor. The document data of the shared document 9 exemplified here is data mainly composed of text having three or more chapters.

  As shown in FIG. 5 (A), editor X copies and pastes the character string “First in this chapter” of Chapter 2 into Chapter 3 at a certain point, and the change in Chapter 3 is a shared document. 9 is reflected. That is, it is assumed that the shared document 9 has been updated. In the change history information 221 recorded at this time, data indicating the corresponding part of Chapter 3 (for example, the number of a paragraph separated by a line feed) is stored in the item “changed part” and copied to the item “related part” Stores data indicating the relevant part of Chapter 2 as the copy source of & paste. In addition, when managing a change location by a unit (for example, line) finer than a paragraph, the data which show an applicable location are stored by the unit.

  At the time point after the editing as shown in FIG. 5A, the editor Y changes the character string that was originally “first in this chapter” as shown in FIG. First, in this chapter, it is changed to “,” and it is instructed to save this change. Then, since the related location is associated with the previously recorded change history information 221 to the changed location this time, a display of a confirmation screen informing the current editor Y of the fact is displayed from the display unit 205 to the document. Requested to the editing unit 301.

  When the document editing unit 301 in the PC used by the current editor Y receives a request from the display unit 205, the document editing unit 301 pops up a confirmation screen W1 illustrated in FIG. The confirmation screen W1 is displayed so as to overlap the editing operation screen that has been displayed. The current editor Y knows the related situation from the confirmation screen W1 and can determine whether or not the second chapter that is the related part needs to be changed.

  FIG. 7 shows an example of editing in which a previous editor is notified. FIG. 7 (A) shows the same situation as FIG. 5 (A) described above.

  At the point after the copy and paste by editor X as shown in FIG. 7 (A), editor Z is the first in this chapter as shown in FIG. 7 (B). Suppose you change the string to “in this chapter” and instruct it to save this change. In this case, since the part changed this time is a related part in the change history information 221 recorded previously, the editor X recorded in the change history information 221 is an editor related to the current editing. It corresponds to. Here, it is assumed that the change by the current editor Z corresponds to the level “4”. For example, when the current change location has been changed a plurality of times before, the update level is level “4”. As a result, this change point (paragraph in Chapter 2) is one of the related editors compared to the previous editor X who only changed the contents but did not change the contents. Will be notified of changes.

  FIG. 8 shows an example of a mail for notifying update. The exemplary notification mail M1 is an HTML mail having a message 92 for requesting confirmation, a notification item 93 for the editor X in the situation of FIG. 7B, and a pair of buttons 95 and 96 for reply.

  The buttons 95 and 96 have a function of automatically sending an answer corresponding to each of the buttons 95 and 96 to the document management unit 201 when pressed while the text of the notification mail M1 is displayed. The button 95 is a means for notifying the document management unit 201 that the contents of the change have been confirmed, and the button 96 is a means for notifying the document management unit 201 that the notified change is not approved. When the editor X presses the button 95, it means that the notified change has been approved.

  As described above, by automatically notifying a predetermined user of the update of the shared document 9 accessed by a plurality of users, the trouble of the user who edits the shared document 9 notifying other users of the document update is reduced. Is done.

  An example of the hardware configuration of the MFP 5 that functions as a document data processing apparatus is shown in FIG.

  An operation panel 50 for directly operating the MFP has a touch panel 501. The touch panel 501 includes a display 502 that displays an operation screen and document data, and a translucent touch input device 503 that is in close contact with the display surface. The front surface of the touch panel 501 serves as both a display surface and a touch operation surface. In addition to the touch panel 501, a fixed key including a numeric keypad (not shown) is arranged on the operation panel 50. A sensor for biometric authentication can be arranged on the operation panel 50.

  A control circuit 51 responsible for overall control of the MFP includes a ROM (Read Only Memory) 512 that stores a control program, a CPU (central processing unit) 513 as a computer that executes a control program and a document data processing application, and program execution A random access memory (RAM) 515 serving as a work area.

  An ADF (Auto Document Feeder) 52 has a document table, and conveys a document sheet set on the document table to a reading position of the image scanner 53 in copying, image input, or facsimile transmission. The image scanner 53 optically reads image information recorded on a document sheet set at a reading position. The printer controller 54 is responsible for various control processes for printing. A RIP (Raster Image Processor) circuit (not shown) provided in the printer controller 54 analyzes PDL (Page Description Language) data received from an external device, and develops print target data on a bitmap memory. The printer engine 55 prints a monochrome or color image on one or both sides of the paper supplied from the multi-stage paper stocker 56. The finisher 57 is used for a finishing process in which the printed sheet is folded in two or stapled. A network interface 58 connects the MFP 5 to the LAN 7 and enables communication between the MFP and the outside. The storage 59 is a mass storage device such as a hard disk drive (HDD). The storage 59 is provided with a memory area (box) 60 for storing the dictionary database 20 and various document files.

  The PCs 2 to 4 functioning as document editing apparatuses that cooperate with the MFP 5 may have a hardware configuration similar to that of a general personal computer shown in FIG. The personal computer includes a CPU 41 that executes various programs, a ROM 42 that stores control programs, a RAM 43 that is used as a work area for executing programs, and a hard disk drive 44 that serves as storage. The removable media drive 25 for accessing the removable media and the communication interface 46 for connecting to the network are also components of the personal computer. The personal computer also includes a display 47, a keyboard 48, and a mouse 49 as human interface devices.

  According to the above embodiment, not only the changed part but also the copy source of copy and paste and the part referred in the editing are recorded as the related part, and the update is notified to the editor related to the related part. Thus, each user can know when there is a problem in the consistency of the entire document due to a change in a part different from the part edited by the user.

  With respect to a serious change, the previous editor can object to the change, so that it is possible to prevent an error in the content of the shared document 9 due to an unintended change of the previous editor.

  In the above-described embodiment, the number of levels in the change level table 210 and the settings for each level can be changed as appropriate. For example, for level “3”, instead of updating immediately when a change is requested, wait for a certain period of time after requesting a change in response to the request, and update if there is no response You may make it do.

5 MFP (document data processing device)
9 Shared documents (document data)
210 Change Level Table 211 Level Setting Information 202 Determination Unit 212 Notification Setting Information 203 Notification Unit 201 Document Management Unit 204 Recording Unit 221 Change History Information 205 Display Unit

Claims (12)

A document data processing apparatus for processing data related to document data shared by a plurality of users,
When the current editor who is the user who edits the document data is instructed to update the document data, the instruction is made based on the level setting information indicating the mode of each level of update classified in advance into a plurality of levels. A determination unit for determining the level of the updated data;
Refer to notification setting information that determines the necessity of notification for each of the plurality of levels and a notification destination in the case of notification, and the determination is performed when the level determined by the determination unit is a level to be notified A document data processing apparatus comprising: a notification unit configured to notify a user defined as a notification destination at a specified level of a change content including a change portion of the document data in the instructed update. The document data processing apparatus according to claim 1, wherein the notification unit notifies information indicating the current editor together with a change content of the document data. The document data processing apparatus according to claim 2, wherein the notification unit notifies the change contents of the document data and information indicating the current editor by e-mail. A document management unit that changes the document data in accordance with an instruction to update the document data;
Each time the document data is updated by the document management unit, a recording unit that records the change contents of the document data and change history information indicating an editor at the time when the update is instructed, and
The notification unit, when the notification destination determined for the level determined by the determination unit is a previous editor who has instructed an update in which the current editor has instructed an update and a changed part overlap, The document data processing apparatus according to any one of claims 1 to 3, wherein a notice corresponding to the previous editor is notified with reference to the recorded change history information. When the change to be recorded is a change by copying data from another part to the change part in the document data, the recording unit records the other part as a related part of the change part,
In the case where the notification unit is a previous editor who has instructed the update determined by the current editor and the update in which the changed part or the related part overlaps with the notification destination determined for the level determined by the determination unit 5. The document data processing apparatus according to claim 4, wherein notification is made to a user who corresponds to the previous editor with reference to previously recorded change history information. When an update change point designated by the current editor overlaps with a related point indicated by previously recorded change history information, a display process is performed to notify the current editor to that effect. The document data processing apparatus according to claim 5, further comprising a display unit. The notification setting information determines the necessity of notification for each of the plurality of levels and the necessity of a reply to the notification when notification is made,
If the level determined by the determination unit is a level that requires a response to the notification, the notification unit requests a response when notifying a user defined as a notification destination at the determined level. Item 7. The document data processing device according to any one of Items 1 to 6. The notification setting information determines the necessity of notification for each of the plurality of levels and the necessity of a reply to the notification when notification is made,
The notification unit, when the level determined by the determination unit is a level that requires a response to the notification, requests a response when notifying the user defined as a notification destination in the determined level,
The document data according to any one of claims 4 to 6, wherein, when an answer is requested by the notifying unit, the document management unit changes the document data after receiving a reply approving the change from all of the requested users. Processing equipment. A document data processing system for processing data related to editing of document data shared by a plurality of users,
A document editing unit that accepts an instruction input by a current editor who is a user who edits the document data;
When an update of the document data is instructed by the current editor via the document editing unit, the instruction is instructed based on level setting information indicating an aspect of each level of update classified in advance into a plurality of levels. A determination unit for determining the level of update,
Refer to notification setting information that determines the necessity of notification for each of the plurality of levels and a notification destination in the case of notification, and the determination is performed when the level determined by the determination unit is a level to be notified A document data processing system comprising: a notification unit configured to notify a user defined as a notification destination at a specified level of a change content including a change portion of the document data in the instructed update. A document management unit that changes the document data in accordance with an instruction to update the document data;
Each time the document data is updated by the document management unit, a recording unit that records the change contents of the document data and change history information indicating an editor at the time when the update is instructed, and
The notification unit, when the notification destination determined for the level determined by the determination unit is a previous editor who has instructed an update in which the current editor has instructed an update and a changed part overlap, The document data processing system according to claim 9, wherein a notice corresponding to the previous editor is notified with reference to the recorded change history information. When the update change point designated by the current editor overlaps with a related point indicated by previously recorded change history information, a display of a screen informing the current editor to that effect is displayed on the document. The document data processing system according to claim 10, further comprising a display unit that requests the editing unit. A computer program executed in a document data processing apparatus that performs data processing related to document data shared by a plurality of users,
A computer included in the document data processing apparatus;
When the current editor who is the user who edits the document data is instructed to update the document data, the instruction is made based on the level setting information indicating the mode of each level of update classified in advance into a plurality of levels. A determination unit for determining the level of the updated data;
Refer to notification setting information that determines the necessity of notification for each of the plurality of levels and a notification destination in the case of notification, and the determination is performed when the level determined by the determination unit is a level to be notified A computer program that operates as a notification unit that notifies a user defined as a notification destination at a specified level of a change content including a change location of document data in the instructed update.

Images