JP2001229323A - Document processing system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document processing system by which the progress situation of circulating and acknowledging processing can be confirmed always by avoiding copying and deleting stamp seal image data stamped on an electronic document in the middle of the circulating and acknowledging processing. SOLUTION: When a stamping request to an electronic document displayed on the display screen of a client terminal 7 or the transferring request of a prescribed stamped electronic document occurs from the terminal 7 connected to a server 12 through a network 8, the server 1 refers to the stamping information table and the document information table of a control database 4, reads electronic stamp data of a stamping person by each stamping field of the electronic document given the stamping request or the transferring request from an electronic stamp data file 3, composes the stamp seal image data registered in the read electronic stamp data in the prescribed stamping field of the electronic document given the stamping request or the transferring request to generate display data on the stamped electronic document and transfers the display data to the terminal 7 to display it on the display screen of the terminal 7.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method of connecting a server and a plurality of client terminals via a network, and imprinting imprint image data on an imprint field of an electronic document displayed on a display screen of the client terminal. And a document processing system that performs a drafting process and a circulation / approval process.

[0002]

2. Description of the Related Art In recent years, computer network technology has been rapidly developed, and an electronic seal stamp for imprinting imprint image data on an electronic document created using application software such as a word processor and a spreadsheet has been widely known. I have. Under such circumstances, recently, various documents, such as a decision document and a report, have been created by electronic documents, and the imprint image data has been stamped on the electronic documents. A document processing system that circulates and approves various documents and stores the approved electronic documents in a storage unit on a file-by-file basis. Is being built.

[0003] The configuration of the document processing system is to manage electronic seal stamp data obtained by adding user information including a user name and a password of each user to imprint image data of each user, and an approved electronic document. In general, a server is connected to a plurality of client terminals that create an electronic document such as a request for approval and a report and circulate and approve the electronic document.

[0004] An example of a processing procedure from the approval of a document to the management of the document by the document processing system will be described. First, a creator operates at one client terminal on a network.
Using a word processor or spreadsheet application software to create an electronic document of a request for approval as shown in FIG. 13, and using one of the sealing fields provided in the created electronic document (the drafting of FIG. 13) The user's seal image data in the seal field of the user. The sealing is a process of pasting the imprint image data into the sealing field of the electronic document displayed on the display screen of the client terminal, and this process is executed on the client terminal side. For example, when the user clicks on the seal field of the electronic document, a user information input screen (not shown) is displayed on the display screen of the client terminal. The user information input screen (not shown) This is performed by inputting the user name and password in (1).

Next, the drafter sends the stamped electronic document to the first approver by e-mail, and the first approver receives the electronic document at one client terminal on the network. To display it on the display screen and check the contents of the electronic document. Then, in the case of approval, the first approver stamps his / her seal image data in his / her own seal field (the seal field of the section manager in FIG. 13), and after the seal, sends the electronic document to the final approver by e-mail. Send. next,
The final approver receives the electronic document at one client terminal on the network, displays the electronic document on a display screen, and confirms the content of the electronic document. In the case of approval, the final approver stamps his / her own seal image data in his / her own seal field (the seal field of the manager in FIG. 13), and after the seal, sends the electronic document to the originator by e-mail. The drafter receives the approved electronic document and confirms that the approval has been obtained. Then, the drafter stores the received approved electronic document as a file in a storage device of a server on the network, and can thereby manage the approved electronic document. The above is a series of processing procedures of the above-described document processing system.

[0006]

However, in the above-described conventional document processing system, the circulation / approval processing of an electronic document is performed by exchanging the electronic document itself for circulation / approval processing on a network. Therefore, there were the following problems. When an electronic document is exchanged on a network, the location of the electronic document becomes unknown due to a wrong destination for transmission. When an electronic document is exchanged on a network, the electronic document may be stored in each of a plurality of exchanged client terminals, so that there are a plurality of electronic documents of the same content on the network. Electronic documents to be processed cannot be centrally managed. The progress of the circulation / approval process of the electronic document is as follows: after the drafter sends the electronic document, the electronic document reaches the final approver after approval by multiple people, and the final approver creates the approved electronic document The originator has no idea until it is sent to.

In the conventional document processing system, the seal is performed by pasting the imprint image data on the electronic document displayed on the display screen of the client terminal on the client terminal side. Since the circulation and approval processing is performed as it is, the imprint image data pasted on the electronic document is copied by a third party and abused or deleted during the exchange of the electronic document There was also a problem.

Further, in the conventional document processing system, it is common that an electronic seal stamp data of each user is managed by a server, and an application for executing a sealing process is provided at each of a plurality of client terminals on a network. For example, if 100 client terminals are connected to the server via a network,
An application for executing the sealing process must be provided in all zero client terminals, which requires too much labor and cost to introduce the document processing system as described above, and also requires maintenance work for each client terminal. There was also a problem that it had to be performed and it was troublesome.

In view of the above, the present invention solves some of the above-mentioned problems, and enhances security so that imprint image data stamped on an electronic document to be circulated and approved is not copied or deleted. In addition, by enabling unified management of electronic documents to be circulated and approved, it is possible to constantly check the progress of the circulated and approved processes, and to further reduce the labor, time, and cost for system construction, An object of the present invention is to provide a document processing system that can easily perform maintenance work.

[0010]

According to the present invention, in order to solve the above-mentioned problems, a server is connected to a plurality of client terminals via a network, and an imprint field is imprinted on a seal field of an electronic document displayed on a display screen of the client terminal. In a document processing system that seals image data and performs drafting processing and circulation / approval processing of the electronic document, the server includes an electronic seal stamp data file storing electronic seal stamp data of each user whose seal imprint image data is registered, A stamping information table that manages stamping information that specifies the stamped image data stamped during drafting and circulation / approval processing, data entered in each field of the stamped electronic document, and stamping of each stamping field of the electronic document A management database having a document information table for managing the situation is provided, and the client terminal When the server issues a request for a seal to the seal field of the electronic document displayed on the display screen of the terminal or a transfer request for a predetermined sealed electronic document, the server refers to the seal information table and the document information table. The electronic seal stamp data of the sealer for each seal field of the electronic document for which the seal request or transfer request has been made is read from the electronic seal stamp data file, and the imprint image data registered in the read electronic seal stamp data is requested or transferred. This is a document processing system that combines the electronic document with a predetermined seal field of a requested electronic document to generate sealed electronic document display data, and displays the display data on a display screen of the client terminal.

[0011]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of a document processing system according to the present invention will be described below with reference to the drawings. FIG. 1 is a configuration diagram showing an embodiment of the present invention. The system of this embodiment uses a server / client system.
Reference numeral 1 denotes a server, and 7 denotes a plurality of client terminals connected to the server 1 via a network 8. The network 8 is a network system such as a LAN (local area network), the Internet, and an intranet.

The server 1 includes a document template file 2 for storing templates of various electronic documents, such as a request for approval, a travel expense report, and a report, which are drafted, circulated, and approved by the present system. Electronic seal stamp data file 3 storing user's electronic seal stamp data
And the user information of all users of the system, the information of the document template stored in the document template file 2, and the fields of the electronic document stamped at the time of drafting processing, circulation and approval processing in the system. A management database 4 for managing the status of the input data and the sealing status of each sealing field of the electronic document, and who imprint image data was stamped during the drafting process and the circulation / approval process in the present system; An electronic seal stamp data search unit 5 for searching the user for electronic seal stamp data from the file 3 and a sealed document display data generation unit 6 for generating display data of a sealed electronic document are provided. Here, the electronic seal stamp data stored in the electronic seal stamp data file 3 is obtained by adding a user name and a password to the seal imprint image data of each user as shown in FIG. The seal imprint of the seal owned by is captured as image data as it is.

The management database 4 includes a user information table, a document type table, a seal information table, and a document information table. The user information table includes a user ID 101 and a user name 1 as shown in FIG.
02, a password 103, a name 104, an affiliation 105, and a post 106. This table stores data for all users who use this system.
In this embodiment, the user name 102 and the password 103 stored in the user information table are the same as the user name and the password registered in the electronic seal stamp data.

As shown in FIG. 3, the document type table includes a type code 201, a type 202, and a document file name 203. The table includes various electronic document templates stored in the document template file 2. Is stored.

As shown in FIG. 4, the seal information table includes a seal ID 301, a sealer 302, and a seal date and time 303. This table stores electronic documents at the time of drafting processing and circulation / approval processing by this system. Is stored.

As shown in FIG. 5, the document information table includes a document ID 401, a type code 402, a subject 403, a drafting department 404, contents 405, a draft date 406, a decision date 407, a drafter seal ID 408, a first approver seal ID 409, Second
This table is composed of an approver's seal ID 410. In this table, data entered in each field of the electronic document stamped in the drafting process and the circulation / approval process by the present system, and each seal of the electronic document are stored. Data related to the status of field sealing is stored.

The client terminal 7 is a personal computer or a workstation used by each user to perform drafting processing and circulation / approval processing.
Although not shown, the device includes an input device including a keyboard and a mouse for the user to input data and various commands, and a display device for displaying various display data. The client terminal 7 has Netscape Navigator (Netsca navigator) which is application software for browsing various information on the Internet.
A WWW browser typified by "pe Communication" (trade name) or Internet Explorer (Microsoft "trade name") is installed. In the system according to the present embodiment, the work of drafting an electronic document and circulating and approving all the operations described above. It is performed on the WWW browser. Therefore, in the present embodiment, the templates of various electronic documents stored in the document template file 2 are HTMs that can be displayed on a WWW browser.
It is in L format, and the seal image data registered in the electronic seal stamp data file is in JPEG format which can be displayed on a WWW browser. Note that the template stored in the document template file 2 is US Adobe
PDF (Portable D) that enables electronic documents developed by eSystems to be displayed on a WWW browser.
document format), and the imprint image data registered in the electronic seal stamp data file may be a GIF format or a TI format which can be displayed on a WWW browser.
The file format may be an FF format or a bitmap format, and the file format is not particularly limited as long as it can be displayed on a WWW browser.

The document template file 2
Of the various electronic documents stored in the document information table include the subject 403, the drafting department 404, the content 405, the drafting date 406, the decision date 407, and the sealer I of the document information table.
D408, first approver seal ID 409, and second approver seal ID 410, respectively, a subject field, a drafting department field, a content field, a draft date field,
A decision date field, a drafter seal field, a first approver seal field, and a second approver seal field are provided. In the present embodiment, three seal fields are provided in the template of the various electronic documents. However, the number of the seal fields may be any number.
What is necessary is just to provide the item of the seal ID of the document information table according to the number.

Next, the processing procedure of the system according to the present embodiment will be described. The input operation of various commands and data at the client terminal 7 is performed by the client terminal 7.
The operation is performed using a keyboard or a mouse (not shown) of the input device provided in the device.

First, a processing procedure of a drafting process in the present system will be described with reference to a flowchart shown in FIG.
The creator uses one of a plurality of client terminals 7 connected to the server 1 via the network 8 to start a WWW browser mounted on the terminal and transmits a connection request to the system to the server 1 (Step S1). Upon receiving the connection request, the server 1 transfers an authentication screen (not shown) for user authentication to the client terminal 7 of the drafter (step S2), and displays the screen on the display screen of the WWW browser started on the client terminal 7. It is displayed (step S3). The drafter inputs his / her user name and password in the input fields of the displayed authentication screen, and transmits them to the server 1 (step S4).

When the server 1 receives the drafter's user name and password, the server 1 refers to the user information table shown in FIG. 2 in the management database 4 and determines whether the received drafter's user name and password are registered. Is confirmed, and the user of the drafter is authenticated (step S5). Then, when the user of the drafter is authenticated (Yes in step S5), the server 1 causes the user of the client terminal 7 to select between drafting processing and circulation / approval processing (FIG. (Not shown) is transferred to the client terminal 7 of the drafter (step S6), and displayed on the display screen of the WWW browser of the client terminal 7 (step S7). If the authentication is not successful (No in step S5), the server 1 transfers the authentication screen to the client terminal 7 of the drafter again, and the client terminal 7
Is displayed on the display screen of the WWW browser, the drafter inputs the user name and password again in the input fields of the authentication screen, and transmits the same to the server 1. If the authentication is not performed again, the drafter is not an appropriate user of the present system.

Next, the drafter operates the WW of the client terminal 7.
The drafting process is selected from the process selection menu displayed on the display screen of the W browser, and a start request for the drafting process is transmitted to the server 1 (step S8). Upon receiving the drafting process start request, the server 1 transfers a document type selection screen (not shown) for selecting a document type such as an approval request, a request for approval, and a report to the client terminal 7 of the drafter (step). S9), and display on the display screen of the WWW browser of the client terminal 7 (step S10). Here, on the document type selection screen, types 202 in the data stored in the document type table shown in FIG. 3 are displayed in a list format. Then, the drafter selects a desired type from the document type selection screen, and transmits a transfer request for a template of the selected type to the server 1 (step S11).

Upon receiving the transfer request, the server 1 refers to the document type table shown in FIG.
01 and the document file name 203, the template of the document file name is read from the document template file 2 and transferred to the client terminal 7 of the drafter (step S12), and displayed on the display screen of the WWW browser of the client terminal 7. It is displayed (step S13). FIG. 7 shows a template of the displayed document. This template is from the draft of the Decision, and has a subject field 501,
Draft department field 502, content field 503, draft date field 504, decision date field 505, drafter seal field 506, first approver seal field 5
07, a second approver seal field 508. Then, the drafter can display a subject field 501, a drafting department field 502, and a template field shown in FIG. 7 displayed on the display screen of the WWW browser of the client terminal 7.
An electronic document to be drafted is created by inputting data such as characters, numbers, and symbols in the content field 503 and the draft date field 504 (step S14).

Next, when the drafter creates the electronic document to draft, the drafter seal field 5 of the created electronic document is created.
Then, a seal request to the server 06 is transmitted to the server 1 (step S15). In the present embodiment, a seal button 601 is displayed together with the electronic document on the display screen of the WWW browser as shown in FIG.
01 by using the mouse of the input device,
A seal request for the drafter seal field 506 can be transmitted to the server 1.

When the server 1 receives the seal request, the electronic seal stamp data search unit 5 searches the server 1 based on the user name and password of the drafter confirmed during the user authentication of the drafter (step S5). The electronic seal stamp data of the drafter is retrieved from the electronic seal stamp data file 3 (step S16). When the server 1 receives the seal request, the server 1 transfers an authentication screen (not shown) for inputting the same user name and password as in the user authentication to the client terminal and displays the authentication screen on the display screen of the WWW browser. It is displayed, and the creator inputs the user name and password on the screen and sends it to the server 1.
The electronic seal stamp data search unit 5 may search the electronic seal stamp data of the drafter based on the user name and the password.

When the electronic seal stamp data of the drafter is searched, the management database 4 adds the data relating to the current seal to the seal information table shown in FIG. 4 and the current seal is added to the document information table shown in FIG. Data relating to the electronic document to be performed (the electronic document created in step S14) is added (step S17).

As the data to be added to the seal information table, as shown in FIG. 4, an additional number generated every time data is added to the seal information table, for example, If the data is the first data, “6” is input, and the sealer 302 registers the user name registered in the electronic seal stamp data of the drafter searched from the electronic seal data file 3, for example, the draft searched this time. If the electronic seal data of the user is as shown in FIG. 12, “SUZUKI” is input, and the date and time when the data was added to the seal information table, for example,
“00/1/1215: 09: 10” is input. By adding the data as described above to the seal information table, the seal information table manages the seal information such as the sealer and the seal time every time the seal is performed in the present system. At the time of data generation, the imprint image data stamped by the stamper of the stamp information managed by the stamp information table is specified.

As data to be added to the document information table, as shown in FIG. 5, a document ID 401 has a serial number generated every time data is added to the document information table.
For example, if the data to be added this time is the third data, “3” is input, and the type code 402 is the type code of the electronic document confirmed with reference to the document type table of FIG. When the electronic document to be drafted this time is created by using the template of the draft decision document shown in FIG. 7, "1" which is the type code 201 corresponding to "decision draft" of the type 202 of the document type table of FIG. The subject name 403, the drafting department 404, the content 405, and the drafting date 406 are respectively the subject field 501 and the drafting department field 50 in FIG.
2. The data entered in the content field 503 and the draft date field 504 are entered. Note that the subject 403, the drafting department 404, the content 405, the drafting date 406, and the decision date 407 of the document information table in FIG. 5 are fields of the drafted electronic document, that is, the subject field 501 and the drafting department field in the template of FIG. 502, content field 503, draft date field 504, decision date field 5
05 respectively. 4 is added to the drafter's seal ID 408 by this seal.
When the seal ID 301 of the seal information table, for example, the seal ID 301 added by the current seal is “6”, “6” is input, and when the seal ID 301 of the seal information table is input to the drafter seal ID 408. This means that the originator's seal field 506 of the electronic document created using the template of the request for approval shown in FIG. 7 is stamped. Also, the first approver seal ID 409 and the second approver seal I
An initial value “0” indicating that there is no seal is input to D410. By adding the data as described above to the document information table, the document information table stores the document information such as the data entered in each field of the sealed electronic document and the status of the sealing in each of the sealing fields of the electronic document. Be managed.

In addition, when data is added to the document information table in the drafting process, the sealer ID 301 added to the sealer information table is always input to the drafter seal ID 408, and the first approver seal ID 409 and the second approver ID are added. Seal ID4
The initial value “0” is always input to 10, and this processing is automatically performed in the management database 4. Therefore, the seal request in the drafting process is inevitably made by the drafter seal field 5 of the electronic document displayed on the display screen of the WWW browser of the client terminal 7.
The request is a seal request for No. 06, and the drafter does not need to specify the seal field to be sealed when making the seal request.

When the processing in step S17 is completed, the stamped document display data generation unit 6 in the server 1
Generates display data of the sealed electronic document (step S18). The generation process will be described with reference to the flowchart shown in FIG. First, the document ID 40 added this time with reference to the document information table shown in FIG.
It is confirmed that the type code 402 of the row where 1 is "3" is "1" (step S801), and based on the type code, the type code 201 of "1" is referred by referring to the document type table of FIG. The document file name 203 of the line is "Approval letter.HTM
L ”(step S802), and reads out the template of the request for approval document in FIG. 7, which is the template of the document file name, from the document template file 2.
(Step S803)

Next, in the document information table shown in FIG. 5, the data entered in the subject 403, drafting department 404, contents 405, and drafting date 406 of the row where the document ID 401 added this time is “3” is checked. The data of each item is read into the corresponding subject field 501, drafting department field 502, and content field 5 of the read template of the approval request form in FIG.
03, each is copied to the draft date field 504 (step S804).

Next, in the document information table of FIG. 5, the newly added document ID 401 is the drafter's seal ID 4 in the row of “3”.
08, first approver seal ID 409, and second approver seal ID
It is confirmed that 410 is “6”, “0”, and “0”, respectively, and the sealer 30 in the row with the seal ID 301 of “6” is referred to based on the seal IDs in the seal information table of FIG.
2 is “SUZUKI” (step S
805), the electronic seal stamp data of FIG. 12 in which the sealer is registered as a user name
(Step S806). As a result, imprint image data to be stamped on the drafter seal field 506 is specified. The seal information table includes a seal ID 30.
Since there is no data in which 1 is “0”, the electronic seal stamp data is not read.

Finally, the subject field 501, the drafting department field 502, the content field 503, and the draft date field 504 shown in FIG. The imprint image data registered in the read electronic seal stamp data of FIG. 12 is synthesized (step S807). As a result, display data of the sealed electronic document in which the imprint image data of the drafter is displayed in the drafter seal field 506 of FIG. 7 is generated. FIG. 9 shows the display data. Here, the first approver's seal ID 4 in the row of the document ID “3” in the document information table of FIG. 5 referred to when generating the display data of the sealed electronic document shown in FIG.
09 and the second approver seal ID 410 are “0” indicating that there is no seal. Therefore, the first approver seal field 50 of the sealed electronic document display data shown in FIG.
7 and the second approver seal field 508 are left blank. The above is the display data generation processing of the sealed electronic document.

When the display data of the sealed electronic document shown in FIG. 9 is generated, the server 1 transfers the display data of the sealed electronic document shown in FIG. 9 to the client terminal 7 of the drafter (step S19). ), The client terminal 7
Is displayed on the display screen of the WWW browser (step S
20). This completes the seal on the drafter seal field 506. The WWW of the client terminal 7
Since the display data of the sealed electronic document displayed on the display screen of the browser is the display data generated by the display data generation processing of the server 1, the display data is displayed on the display screen of the WWW browser of the client terminal 7. Creator's seal field 50 of display data of the sealed electronic document 9
The imprint image data displayed on 6 cannot be copied or deleted on the client terminal 7 side.

Next, the drafter operates the WW of the client terminal 7.
After confirming that the user's imprint image data is displayed in the drafter seal field 506 of the display data of the sealed electronic document shown in FIG. 9 displayed on the display screen of the W browser,
A request for terminating the drafting process is transmitted to the server 1 (step S21). In the present embodiment, as shown in FIG.
Exit button 6 with the electronic document on the display screen of the WW browser
02 is displayed, and the end button 60
By pressing the button 2 using the mouse of the input device, a request for terminating the drafting process can be transmitted to the server 1.

When the server 1 receives the end request, the drafting process ends (step S22). The above is the processing procedure of the drafting processing. After the drafting process is completed, the process selection menu (not shown) displayed in the step S7 is displayed on the display screen of the WWW browser of the client terminal 7 of the drafting document, so that the drafting process is performed again. In this case, the drafting process is selected and step S8 is performed again.
In order to end the connection to the present system, the end of the process selection menu (not shown) may be selected and the request may be transmitted to the server 1. The above is the processing procedure of the drafting process in the present system.

Next, the processing procedure of the circulation / approval processing in this system will be described with reference to the flowchart shown in FIG. The first approver uses one of a plurality of client terminals 7 connected to the server 1 via a network,
A WWW browser mounted on the terminal is started and a connection request to the system is transmitted to the server 1 (step S1).
01). Upon receiving the connection request, the server 1 transfers an authentication screen (not shown) for user authentication to the first approver's client terminal 7 (step S102), and displays the WWW browser started on the client terminal 7. It is displayed on the screen (step S103). The first approver enters his / her user name and password in the input fields of the displayed authentication screen and sends them to the server 1 (step S104).

Upon receiving the user name and password of the first approver, the server 1 refers to the user information table shown in FIG. 2 in the management database 4 and registers the received user name and password of the first approver. It is confirmed whether or not the user is authenticated as the first approver (Step S105). Then, when the user of the first approver is authenticated (Yes in step S105), the server 1 causes the user of the client terminal 7 to select between the drafting process and the circulation / approval process. (Not shown) to the client terminal 7 of the first approver (step S106), and the WW of the client terminal 7
Display on the display screen of the W browser (step S10
7). If the user is not authenticated (step S105
No), the server 1 transfers the authentication screen to the client terminal 7 of the first approver again and displays it on the display screen of the WWW browser of the client terminal 7, so that the first approver re-enters the input field of the authentication screen. Enter the user name and password and send it to server 1. If the authentication is not performed again, the first approver is not an appropriate user of the present system.

Next, the first approver selects the circulation / approval processing from the processing selection menu displayed on the display screen of the WWW browser of the client terminal 7, and sends a request to start the circulation / approval processing to the server 1. Send (Step S10)
8). Upon receiving the circulation / approval processing start request, the server transfers a document selection screen (not shown) for selecting an electronic document to be circulated / approved to the client terminal 7 of the first approver ( (Step S109), and display on the display screen of the WWW browser of the client terminal 7 (Step S110). In addition, on the document selection screen,
The subject 403, the drafting department 404, and the draft date 406 in the data stored in the document information table shown in FIG. 5 are displayed in a list format. When the first approver performs the circulation / approval process on the electronic document to be subjected to the circulation / approval process from the document selection screen, for example, the electronic document shown in FIG. "Purchase matter" is selected, and the transfer request of the electronic document is transmitted to the server 1 (step S111).

When the server 1 receives the transfer request, the stamped document display data generating unit 6 generates the display data of the electronic document "purchase of company car" selected by the first approver (step). S112). In the display data generation process, referring to the document information table of FIG. 5, each of the lines having the subject 403 "purchase of company car", that is, the lines having the document ID 401 of "3" in the document information table of FIG. Referring to the document type table and the seal information table based on the item data, the display data of the sealed electronic document to which the creator's seal shown in FIG. 9 is applied is generated. The display data generation process of the completed electronic document is the same as the paragraph number 0 as the display data generation process of the sealed electronic document in the drafting process.
The processing is exactly the same as the processing from step S801 to step S807 described with reference to 030 to 0033 (see the flowchart in FIG. 8), and a description thereof will be omitted.

When the display data of the stamped electronic document selected by the first approver is generated as shown in FIG. 9, the server 1 transmits the display data of the stamped electronic document to the client terminal 7 of the first approver. (Step S113), and display it on the display screen of the WWW browser of the client terminal 7 (step S114). Next, the first approver confirms the contents of the sealed electronic document display data shown in FIG. 9 displayed on the display screen of the WWW browser of the client terminal 7, and if approved, the sealed electronic document shown in FIG. First
A seal request for the approver seal field 507 is transmitted to the server 1 (step S115). In the present embodiment, the stamp button 601 is displayed together with the electronic document on the display screen of the WWW browser as shown in FIG. 11 even in the circulation / approval process. By pressing with the mouse, a seal request for the first approver seal field 507 can be transmitted to the server 1.

Upon receiving the seal request, the server 1 retrieves the electronic seal stamp data based on the user name and password of the first approver confirmed during the user authentication of the first approver (step S105). The electronic seal stamp data of the first approver is retrieved from the electronic seal stamp data file 3 by the section 5 (step S116). Then, when the electronic seal stamp data of the first approver is searched, the management database 4 adds the data relating to the current seal to the seal information table shown in FIG. 4 and stores the current seal data stored in the document information table shown in FIG. The first approver seal ID 409 in the data relating to the electronic document to be approved is rewritten. (Step S117).

As data to be added to the seal information table, the seal ID 301 of the seal information table shown in FIG.
, A serial number generated each time data is added, for example, “7” is input to the seal information table if the data to be added this time is the seventh data. The user name registered in the electronic seal stamp data of the first approver retrieved from 3 is input, and the date and time when the data was added to the seal information table is input in the seal date and time 303. This process is the same as the process of adding data to the seal information table at the time of sealing in the drafting process.

Rewriting the first approver's seal ID 409 in the data of the electronic document to be approved this time stored in the document information table of FIG. 5 means that the subject of the electronic document to be approved this time in the document information table is used. A certain "company car purchase" line, that is, "0" of the first approver's seal ID 409 of the line with the document ID 401 of "3" is added to the seal ID 301 of the seal information table of FIG. If the seal ID 301 of the seal information table added by the current seal is “7”, the seal information is rewritten to “7”.
Then, the first approver's seal ID 409 in the document information table
When “0” is rewritten to the seal ID 301 in the seal information table, it means that the first approver seal field of the electronic document to be approved has been sealed.

The management database 4 automatically determines whether the seal request in the circulation / approval process is for the first approver seal field 507 or the second approver seal field 508 in FIG. In the document information table shown in FIG. 5, a line in which data relating to an electronic document to be circulated / approved is stored has a drafter seal ID 408, a first approver seal ID 409, and a second approver seal ID 410. For each item, the creator's seal ID 40
8, first approver seal ID 409, second approver seal ID 4
By referring to the order of 10 and confirming “0” first, if the item that confirms “0” first is the first approver seal ID 409, the seal request is sent to the first approver seal field 507. Is determined to be "0"
If the item for which is confirmed is the second approver seal ID 410, it is determined that the seal request is for the second approver seal field 508. Therefore, at the time of a seal request in the circulation / approval process, the approver does not need to specify the seal field to be sealed.

Accordingly, in the document information table shown in FIG. 5, the drafter's seal ID 408 and the first approver's seal ID 409 in the line of “purchase of company car” which is the subject of the electronic document to be approved this time.
And the respective items of the second approver's seal ID 410, the first item for which “0” is confirmed is the first approver's seal ID 40
9, so the seal request in this circulation and approval process is
Inevitably, this is a seal request to the first approver seal field 507 of the sealed electronic document shown in FIG. 9 displayed on the display screen of the WWW browser of the client terminal.

When the processing in step S117 is completed, the stamped document display data generation unit 6 in the server 1 generates the display data of the stamped electronic document stamped by the drafter and the first approver. (Step S118). The generation process is the paragraph number 0030 as the display data generation process of the sealed electronic document shown in FIG. 9 in the drafting process.
From step S801 to step S807 described in steps (1) to (0033) (see the flowchart in FIG. 8).
Basically the same as the processing for displaying the imprint image data of the drafter in the drafter seal field 506, the processing for displaying the seal image data of the first approver in the first approver seal field 507 In the document information table of FIG. 5, the document ID 401 is replaced with the drafter's seal ID 408 of the row “3”, and the first approver's seal ID 4 is rewritten.
4 and referring to the seal information table shown in FIG. 4, the sealer 302 on the line with the same seal ID 301 as the drafter seal ID 408 and the first approver seal ID 409 is confirmed.
The sealer reads the electronic seal data registered as the user name from the electronic seal data file 3 and drafts the seal imprint image data of the drafter and the first approver registered in the read electronic seal data. The display data of the electronic document with the seal of the drafter and the first approver is generated by combining the sealer field 506 and the first approver seal field 507.

When the display data of the sealed electronic document having the seal of the drafter and the first approver is generated, the server 1 transmits the display data of the sealed electronic document to the client terminal of the first approver. 7 (step S119),
It is displayed on the display screen of the WWW browser of the client terminal 7 (step S120). This completes the stamping of the stamped electronic document with the seal of the drafter in the first approver's seal field 507. It should be noted that the display data of the sealed electronic document on the display screen of the WWW browser of the client terminal 7 with the seal of the drafter and the first approver is generated by the display data generation processing of the server 1 described above. Since the data is display data, the imprint displayed on the drafter seal field 506 and the first approver seal field 507 of the display data of the sealed electronic document displayed on the display screen of the WWW browser of the client terminal 7 of the first approver. Image data cannot be copied or deleted on the client terminal 7 side.

Next, the first approver is the display data of the stamped electronic document that has been stamped by the originator and the first approver displayed on the display screen of the WWW browser of the client terminal 7.
After confirming that the drafter and his / her own seal imprint image data are displayed in the drafter's seal field 506 and the first approver's seal field 507, respectively, a request for ending the circulation / approval process is transmitted to the server 1 (step S121). ).
In the present embodiment, an end button 602 is displayed together with the electronic document on the display screen of the WWW browser as shown in FIG. 11, and by pressing this end button 602 using the mouse of the input device, A request for ending the circulation / approval process can be transmitted to the server 1.

Upon receiving the end request, the server 1 ends the circulation / approval process. After the circulation / approval processing is completed, the W of the client terminal 7 of the first approver is displayed.
Since the process selection menu (not shown) displayed at the step S107 is displayed on the display screen of the WW browser, if the circulation / approval process is to be performed again, the circulation / approval process is selected and the process is repeated from step S108. In order to end the connection to the present system, the end of the process selection menu (not shown) may be selected and the request may be transmitted to the server 1.

Next, FIG. 9 created by the above-mentioned drafting process.
In the case where the second approver performs the circulation / approval process after the first approver performs the circulation / approval process for the electronic document shown in (2), the second approver performs the same process as the first approver (FIG. 10).

That is, the second approver connects to the present system at one of a plurality of client terminals 7 connected to the server 1 via the network 8, and seals the originator and the first approver. The display data of the sealed electronic document is transferred from the server 1 to the client terminal 7 of the second approver,
It is displayed on the display screen of the WWW browser of the client terminal 7. Then, the second approver confirms the contents of the display data of the sealed electronic document on which the drafter and the first approver have been sealed, and then checks the second approver's seal field 508 of the display data of the sealed electronic document. Server 1 sends a seal request to
, The server 1 searches the electronic seal stamp data search unit 5 for the electronic seal stamp data of the second approver from the electronic seal stamp data file 3.

When the electronic seal stamp data of the second approver is retrieved, the management database 4 adds the data relating to the current seal to the seal information table shown in FIG. 4 and stores the data in the document information table shown in FIG. Rewrite the second approver seal ID 410 in the data relating to the electronic document to be approved this time,
Further, the date when the rewriting of the second approver's seal ID 410 is executed is entered in the item of the decision date 407 of the data relating to the electronic document to be approved this time stored in the document information table. The date input process is automatically performed by the management database 4.

When these processes are completed, the sealed document display data generation unit 6 in the server 1 sends the drafter's seal ID 408 of the row with the document ID 401 of “3” in the document information table of FIG. Referring to the seal information table of FIG. 4 based on the second approver seal ID 410 rewritten with the second approver ID 409, the same seal ID 301 as the drafter seal ID 408, the first approver seal ID 409, and the second approver seal ID 410, respectively. , The stamper 302 reads the electronic seal stamp data in which the sealer is registered as the user name from the electronic seal stamp data file 3, and reads the read drafter, first approver, and second approval. The seal imprint image data of the author is respectively shown in the drafter seal field 506, the first approver seal field 507, and the second approver seal field in FIG. It is combined with the 508. As a result, display data of the stamped electronic document on which the drafter, the first approver, and the second approver are stamped is generated, and when the display data is generated, the server 1 transmits the stamped electronic document. The display data is transferred to the client terminal 7 of the second approver and displayed on the display screen of the WWW browser of the client terminal 7. This completes the stamping on the second approver's seal field 508 of the stamped electronic document that has been stamped by the drafter and the first approver.

The W of the client terminal 7 of the second approver is
The display data of the electronic document with the seal of the drafter, the first approver, and the second approver displayed on the display screen of the WW browser is a display generated by the display data generation processing of the server 1 described above. Since the data is data, the originator's seal field 506, the first approver's seal field 507, and the second approver's seal of the display data of the sealed electronic document displayed on the display screen of the WWW browser of the client terminal 7 of the second approver. The imprint image data displayed in the field 508 cannot be copied or deleted on the client terminal 7 side.

The second approver is the client terminal 7
And the first displayed on the display screen of the WWW browser
In the display data of the stamped electronic document with the seal of the approver, the originator, the first approver, and his / her own are stored in the drafter seal field 506, the first approver seal field 507, and the second approver seal field 508, respectively. After confirming that the imprint image data is displayed, a request for ending the circulation / approval process may be transmitted to the server 1. When the server 1 receives the end request, the server 1 ends the circulation / approval process.
After the circulation / approval processing is completed, a processing selection menu (not shown) is displayed on the display screen of the WWW browser of the client terminal 7. Therefore, when the circulation / approval processing is performed again, the circulation / approval processing is performed. When the connection to the present system is to be terminated, the termination of the processing selection menu (not shown) is selected, and the request is transmitted to the server 1.
Send it to The above is the processing procedure of the circulation / approval processing in this system.

When checking the progress of the circulation / approval process of the electronic document shown in FIG. 9 which is drafted by the drafter, the drafter checks the progress of the client terminal 7 among the plurality of client terminals 7 connected to the server 1 and the network 8. One terminal performs the processing from step S101 to step S114 of the circulation / approval processing described above (see the flowchart in FIG. 10), and displays the display data of the sealed electronic document drafted by the client from the server 1 to the client of the drafter. What is necessary is just to transfer the data to the terminal 7 and display it on the display screen of the WWW browser of the client terminal 7. The status of the sealing of the display data of the sealed electronic document displayed on the display screen of the WWW browser of the client terminal 7 Can be checked to check the progress of the circulation / approval process of the drafted electronic document.

[0058]

As described above, in the document processing system of the present invention, a server and a plurality of client terminals are connected via a network, and the server stores the electronic seal stamp data of each user registered with the imprint image data. A seal data file, a seal information table that manages seal information that specifies the seal image data stamped during drafting and circulation / approval processing, data entered in each field of the sealed electronic document, and the data of the electronic document. A management database having a document information table for managing the sealing status of each sealing field is provided, and a sealing request for the electronic document displayed on the display screen of the client terminal and a transfer request of a predetermined sealed electronic document are transmitted from the client terminal to the server. When there is a server, the server sends the seal information table and the document information table of the management database. , Read the sealer's electronic seal stamp data from the electronic seal stamp data file for each seal field of the electronic document for which the seal request or transfer request has been made, and register the imprint image registered in the read electronic seal stamp data. The display data of the sealed electronic document is generated by synthesizing the data into a predetermined sealing field of the electronic document for which the sealing request or the transfer request has been made, and the display data of the sealed electronic document generated in the server is transmitted to the client terminal. The data is transferred and displayed on the display screen of the client terminal.

Therefore, in the document processing system of the present invention,
The stamped electronic document displayed on the display screen of the client terminal is display data generated on the server side, and the imprint image data displayed in the stamp field of the electronic document is converted into the electronic document on the client terminal side as in the conventional case. Since the image data is not pasted, the image data with high security cannot be copied or deleted on the client terminal side.

Further, in the document processing system of the present invention, since all the stamping processing of the imprint image data on the electronic document is performed in the server, the imprint image data is pasted on the electronic document on the client terminal side as in the related art. It is not necessary to provide an application for performing the stamping process on each of multiple client terminals connected to the server, which can reduce the labor, time and cost for system construction, and also perform maintenance work only on the server side. And can be easily performed.

Further, in the document processing system of the present invention, the contents of the drafted electronic document and the electronic document to be circulated / approved, the status of the seal, and the data relating to the sealer are all managed in the server. All data relating to electronic documents to be circulated / approved can be centrally managed on the server side, and the drafting process and the circulated / approved process in the document processing system of the present invention are connected to the server using a client terminal. It is not necessary to exchange the electronic document itself to be circulated / approved on the network as in the past, and this makes the location of the electronic document to be circulated / approved unknown, There are no multiple electronic documents with the same contents.

Further, in the document processing system of the present invention,
If you want to check the progress of the circulation / approval process of a given electronic document, transfer the display data of the stamped electronic document you want to check the progress from the server to the client terminal at the client terminal connected to the server and the network. By displaying the data on the display screen of the client terminal, it is possible to confirm the presence or absence of imprint image data for each seal field of the display data of the sealed electronic document displayed on the display screen. The progress of the approval process can always be checked.

[Brief description of the drawings]

FIG. 1 is a system configuration diagram according to an embodiment of the present invention.

FIG. 2 is a structural diagram of a user information table.

FIG. 3 is a structural diagram of a document type table.

FIG. 4 is a structural diagram of a seal information table.

FIG. 5 is a structural diagram of a document information table.

FIG. 6 is a flowchart showing a processing procedure of a drafting process.

FIG. 7 is a view showing a template of a decision document.

FIG. 8 is a flowchart illustrating a processing procedure of display data generation processing of a sealed electronic document.

FIG. 9 is a view showing display data of a sealed electronic document.

FIG. 10 is a flowchart illustrating a processing procedure of a circulation / approval process;

FIG. 11 is a diagram showing a display screen of a client terminal.

FIG. 12 is a diagram showing electronic seal stamp data.

FIG. 13 is a view showing an example of an electronic document created by a conventional document processing system.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Server 2 Document template file 3 Electronic seal data file 4 Management database 5 Electronic seal data search unit 6 Sealed document display data generation unit 7 Client terminal 8 Network

Claims (1)

[Claims] 1. A server and a plurality of client terminals are connected via a network, and imprint image data is imprinted on an imprint field of an electronic document displayed on a display screen of the client terminal. In the document processing system for performing processing, the server includes an electronic seal stamp data file storing electronic seal stamp data of each user in which the seal imprint image data is registered, and an imprint image data stamped during drafting processing and circulation / approval processing. And a management database having a document information table for managing data entered in each field of the sealed electronic document and a sealing status of each sealing field of the electronic document. An imprint field of an electronic document displayed on a display screen of the terminal from the client terminal When the server receives a seal request to the server or a transfer request for a predetermined sealed electronic document, the server refers to the seal information table and the document information table, and seals each of the electronic documents requested to be sealed or transferred. The electronic seal stamp data of the sealer for each field is read from the electronic seal stamp data file, and the imprint image data registered in the read electronic seal stamp data is synthesized into a predetermined seal field of the electronic document for which the seal request or the transfer request has been made. And generating the stamped electronic document display data and displaying the display data on a display screen of the client terminal.