Nothing Special   »   [go: up one dir, main page]
Scribd Logo
Upload

Welcome to Scribd!

  • 31 views

    Notice Agenda and Minutes by AB Sir

    Uploaded by

    Rajani Shrestha
    This document provides information about notices, agendas, and minutes for meetings. It explains that a notice includes details about the meeting such as date, time, location, and is issued in advance. An agenda lists the items of business to be discussed in the meeting in a structured order. Minutes provide an official record of what was discussed in the meeting, including attendees, decisions made, and actions agreed upon. The document then provides a sample notice, agenda, and minutes to demonstrate how they are structured and written.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Notice Agenda and Minutes by AB Sir

    Uploaded by

    Rajani Shrestha
    31 views20 pages
    This document provides information about notices, agendas, and minutes for meetings. It explains that a notice includes details about the meeting such as date, time, location, and is issued in advance. An agenda lists the items of business to be discussed in the meeting in a structured order. Minutes provide an official record of what was discussed in the meeting, including attendees, decisions made, and actions agreed upon. The document then provides a sample notice, agenda, and minutes to demonstrate how they are structured and written.

    Original Description:

    Copyright

    © © All Rights Reserved

    Available Formats

    PPTX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    This document provides information about notices, agendas, and minutes for meetings. It explains that a notice includes details about the meeting such as date, time, location, and is issued in advance. An agenda lists the items of business to be discussed in the meeting in a structured order. Minutes provide an official record of what was discussed in the meeting, including attendees, decisions made, and actions agreed upon. The document then provides a sample notice, agenda, and minutes to demonstrate how they are structured and written.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    31 views20 pages

    Notice Agenda and Minutes by AB Sir

    Uploaded by

    Rajani Shrestha
    This document provides information about notices, agendas, and minutes for meetings. It explains that a notice includes details about the meeting such as date, time, location, and is issued in advance. An agenda lists the items of business to be discussed in the meeting in a structured order. Minutes provide an official record of what was discussed in the meeting, including attendees, decisions made, and actions agreed upon. The document then provides a sample notice, agenda, and minutes to demonstrate how they are structured and written.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 20

    NOTICE, AGENDA AND MINUTES

    Every meeting you are asked to


    hold a meeting,
    you will have to issue a notice, draft
    of agenda,
     and after a meeting is over, write its
    minutes.
    Cont.

    Notice
     When you are required to call a meeting, you
    have to send a written notice mentioning day,
    date, venue and time to every member of an
    organization/committee.
     A notice should mention the name and address
    of the organization.
    Cont.
    A notice is issued by the authorized
    person and given to the person who
    has right to attend the meeting.
    Generally, a notice is issued one
    week earlier but it can be issued in
    the gap of short period in emergency
    case.
    Cont.
     The business going to be transacted
    to be mentioned in notice if number
    of items are small
     or it can be written in a separate
    page and issued attaching with
    notice.
    Cont.
    Agenda
     Agenda is a small official list of items of
    business to be transacted at a special meeting.
    It helps to conduct meeting in proper order
    and minimizes unnecessary discussion.
     It is given to members with notice so that
    they can make up their mind before coming
    to the discussion.
    Cont.
     The chairman keeps the members on the
    track of discussion if they go away from the
    topic.
     Time can be managed for every agenda.
     The items of agenda are arranged in
    increasing order of importance and each
    item bears a number.
    Cont.
     Almost every agenda has conformation of the
    minutes of the previous meeting as the first
    item and any other items taking permission
    from the chairman or miscellaneous becomes
    the last item.
     If there is any matter left over from the
    preceding meeting for inquiry and report is
    usually appears as the second items of the
    agenda.
    Cont.
    Minutes
     Minutes are an official and authentic record of a
    meeting.
     Generally, minutes is written after the meeting is
    over and signed in the coming meeting.
     The discussion of agenda is written in short as a
    memory to bring the planning into action.
    Cont.
     It is written in impersonal and objective
    style.
     No emotion, strong feeling and anger is
    mentioned in minute
     but cool, concise, and accurate main
    points are written after arriving in a
    agreed decision.
    Cont.
    Minutes are self-sufficient record so it is
    customary to give the following details;
     Name of the Organization/Unit.
     Day, date, time and venue of the meeting.
     Number of meeting if it is in series.
     Names of the chairman and the secretary.
     Names of the members present.
     Names of the members absent.
    Cont.
    Names of the persons who
    attended the meeting as special
    guest getting invitation, if any.
    Signature of president and
    secretary.
    Cont.
    Sample

    Gorkaha Saving and Credit Co-operative Ltd.


    Dharan-12, Chatara Line
     
    05 September 2019

    Notice
    Cont.
    Notice is hereby given for the Fifteen
    Annual General Meeting of the
    company to be held at 11 A.M.,
    Wednesday 20 September 2019, at Hotel
    Dreamland, Dharan. The agenda is given
    below.

    Agenda
    Cont.
    15.01 The minutes of the last meeting.
    15.02 Annual Accounts
    15.03 Election of Company Director.
    15.04 Appointment of auditor.
    15.05 Any other matters taking permission from the chairman
     
    Sd.
    Mrs. Rekha Limbu
    (Secretary)
    To: All Shareholders Members
    Cont.
    Minutes
    Gorkaha Saving and Credit Co-operative Ltd.
    Dharan-12, Chatara Line

    Minutes of the Fifteen Annual General Meeting


    of the shareholders to be held at 11 A.M.,
    Wednesday 20 September 2019, at Hotel
    Dreamland, Dharan.
    Cont.
    Presented Members Designation Signature
    Mr. Amar Thapa Chairman Sd.
    Mr. Binod Limbu Member Sd.
    Mr. Dipendra Yadav Member Sd.
    Mr. Hasta Pandit Member Sd.
    Mrs. Laxmi Karki Member Sd.
    Miss Rekha Limbu Member- Secretary Sd.
    Absent Member:
    Mr. Gopal Shrestha
    Cont.
    15.01 The minutes of the last meeting: The
    minutes of the last Annual General Meeting
    held on 20 September 2018 were taken as read,
    adopted and signed by the chairman.

    15.02 Annual Accounts: The annual Account


    as audited by Mr. Sheshu Gurai were
    circulated as read, approved and adopted.
    Cont.
    15.03 Election of the company director: Mr.
    Hasta Pandit is nominated and elected as a new
    director of the company for coming two years.

    15.04 Appointing Auditor: to audit the company


    annual account, Mr. Dinesh Rai is appointed as
    the company's auditor for the coming fiscal year.
     
    Cont.
    15.05 As no other matter was raised so the meeting
    ended with the vote of thanks to the chair.
     
    …………………… ………………….
    Mr. Amar Thapa Miss Rekha Limbu
    (Chairman) (Secretary)
    Cont.

    THANK YOU

    You might also like