A Presentation On: Status of Construction Procedures of Nepal & E-Bidding For Contract Documentation

A Presentation on
Status of construction
procedures of Nepal
&
E-bidding for contract

documentation
Identification of project
Project --------------- Program.
History of construction
Banaune Adda/construction office in 1769
Prithivi Narayan shah
Central public works Bureau 1911
Public works madhesh pahad bikash adda
(Niksari) in 1934 For the constructon works
in Terai/hilly region
Sardar Public Niksari Adda for construction
works in Kathmandu
New era of constructions started after
democracy in 1951.
Set up Ministry of works and transport.
Development plan from 1956 as first plan.
History of project
Iron Bridge over bagmati 1950

Public water
supply,KTM,Lalitpur,bhaktapur 1888-95
Pharping Hydropower 1911
Raxual-amlekhgunj railway line
Dhurusing-matatirtha Ropeway
1926/1927
Construction policy
Financial Adminstration Regulation FAR
Public work Directives PWD
Public Procurement Act PPA
Public Procurment Regulation PPR
Public procurement monitoring office
PPMO
Construction Business Act CBA
Consruction Business regulation CBR
Problems in construction
industry
Contractors problems
Poor capacity
Unhealthy competition
Human Resources shortages
Taxation hassles
Excessive regulation
Client/consultant domination
Pleasing attitude
Cartel / family business
Consultant
Inadequate fee/low bid
Pressure from client and contractor
Work on time pressure
Confused types of morale
No liability
Client
Over politicized
Lack of finance
Corruption
Inefficient
No accountability
Change in project personnel
Construction contract
Procurement of tender
Study of tender documents
Construction site inspection
Calculation of prime cost /indirect
cost
Preparation of cash flow
Construction schedule
Final Preparation of tender
Tendering /Bidding process
Tendering is the method of awarding or
getting the construction contracts.
Steps for documentation of tender
Procurement of tender
Study of tender document
Construction site inspection
Preparation of prime cost /indirect cost
Preparation of cash flow
Construction schedule
Method of contract selection
Sealed quotation 1.5 to 10 lakh
Direct purchase /Negotiation 1.5lakh
Competitive bidding
a. National bidding 10lakh less 6 crore
NCB/LCB
b. International competitive Bidding
ICB
c. Limited international Bidding LIB
Amanat 1lakh
Users committee 35- 60lakh
Thank you for your kind attention
Introduction:
It is simply an email bidding.
DOR is the first governmental organization
of GoN to develop and implement the e-
Procurement System in Nepal.
Developed as a part of RSDP (Road Sector
Development Project) funded by World
Bank.
All the 25 divisions and the Projects are
using this DoR e-Proc.
Objective of e-bidding
Reduce the transaction cost.
Improve the process efficiency.
Quick and effective.
To eliminate the collusion.
Save inventory cost.
Accessibility.
Required documents can be easily
uploaded.
Tender methodology
Choosing the medium of data
exchange.
Electronic formats.
a. Word process
b. Spreadsheet
c. Cad
d. Method of exchange
e. Disk/CD/Drive/Email
Security
Highlight of DOR process
e-Procurement System of DoR
Part 1
Preparation and Finalization of Bid
Document by Buyer ( i.e. office of DoR
which wish to adopt e-bidding)
Conversion of prepared and finalized Bid

Document (and parts of the Bid Doc. Need
to be downloaded and filled by the
Bidders) into *.pdf format.
Part 2
Buyer Log in
Post a Tender (Enter Notice, deadline

Dates, Details of each contract in the
notice, Upload Tender Docs of each
contract) and make it ready for
publishing.
Make necessary edit in the posted tender

before actual publishing and finally
publishing.
Part 3
General Public/Interested Bidder view and
download the Tenders Docs.
Interested Bidder download the doc., fill
necessary pages / Forms and Scan, Scan
the necessary documents, Scan firms
docs.
Convert it to *.pdf format and make ready
for upload / e-submission
Part 4
Bidder Log in
register the firm in the procurement

section (of DoRs Web site
http:/www.dor.gov.np)
Upload prepared Bid Docs and submit
Modify, Substitute, Withdraw.

Part 5
Buyer Log in
Open the list of Bids received

electronically.
Download the received bid docs and

Print.
Document to be Submitted
S.N. Document PDF File Name Requirement Remarks
1 Form of Bid Bid form-1 Mandatory

2 Bank Guarantee Bid Security-2 Mandatory
3 Company registration Company reg-3 Mandatory All forms in
case of jv
4 VAT registration VAT reg-4 For National All forms in
firms case of jv
5 Tax Clearance Certificate Tax-5 For National All forms in

firms case of jv
6 Power of Attorney of Bid Power of att-6 Mandatory

signatory
7 Joint venture agreement JV doc-7 Mandatory In case of JV
8 Qualification information Qualifications-8 Mandatory

9 BOQ with Rate, Amount BOQ - 9 Mandatory
and Total Amount
Others
For e-submission purpose the Bidder
shall, at first, register in the
procurement section of DoRs Web site
http:/www.dor.gov.np
After preparing all the required bidding

documents in *.pdf bid files, submit is
complete online through e-procurement
section of DoRs website
http:/www.dor.gov.np within the
specified date and time.
Bid Opening Process
Electronically submitted bid shall be
opened first at the Bid opening time.
The e-procurement system allows the

Employer to download the e-submitted
bid files from the bidders only after the
time for opening the bids.
Unreadable and partially submitted bid

files shall be considered incomplete and
rejected for further bid evaluation
After opening of e-submitted bids files,
all files shall be printed and recorded at
the time of opening.
Qualification Information
In case of e-bidding, the bidder is
required to submit the qualification
information only, and need not
require to submit the detail
supporting documents like work
experience certificates, financial
statements, equipmemt ownership
papers etc.
Qualification Information Contd.
For e-submission, shall fill the following
documents, sign, seal, scan, convert to
*.pdf and upload as part of Qualification
Information.
Annual amounts of works performed.
Nature and Amount similar to works
performed
Equipment proposed
Key personnel
Proposed subcontractor and firms involved
Access to financial resources to meet the
qualification requirements
Information to current litigations
Thank You

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A Presentation on

E-bidding for contract

Iron Bridge over bagmati 1950

Conversion of prepared and finalized Bid

Post a Tender (Enter Notice, deadline

Make necessary edit in the posted tender

register the firm in the procurement

Upload prepared Bid Docs and submit

Modify, Substitute, Withdraw.

Open the list of Bids received

Download the received bid docs and

1 Form of Bid Bid form-1 Mandatory

5 Tax Clearance Certificate Tax-5 For National All forms in

6 Power of Attorney of Bid Power of att-6 Mandatory

8 Qualification information Qualifications-8 Mandatory

After preparing all the required bidding

The e-procurement system allows the

Unreadable and partially submitted bid

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