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    PDI Guide From Toolkit

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    malou_cordero
    This document outlines questions to identify the flow of personal data from collection to disposal as part of a project or system. It asks about the personal data being processed, who collects it and how, the purposes of collection, how consent is obtained, where data is stored, how it is used, how long it is retained and why, who it is disclosed to and why, and how data will be disposed of and who will facilitate destruction. The questions are aimed at understanding the full lifecycle of personal data processing.

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    PDI Guide From Toolkit

    Uploaded by

    malou_cordero
    33 views2 pages
    This document outlines questions to identify the flow of personal data from collection to disposal as part of a project or system. It asks about the personal data being processed, who collects it and how, the purposes of collection, how consent is obtained, where data is stored, how it is used, how long it is retained and why, who it is disclosed to and why, and how data will be disposed of and who will facilitate destruction. The questions are aimed at understanding the full lifecycle of personal data processing.

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    This document outlines questions to identify the flow of personal data from collection to disposal as part of a project or system. It asks about the personal data being processed, who collects it and how, the purposes of collection, how consent is obtained, where data is stored, how it is used, how long it is retained and why, who it is disclosed to and why, and how data will be disposed of and who will facilitate destruction. The questions are aimed at understanding the full lifecycle of personal data processing.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    33 views2 pages

    PDI Guide From Toolkit

    Uploaded by

    malou_cordero
    This document outlines questions to identify the flow of personal data from collection to disposal as part of a project or system. It asks about the personal data being processed, who collects it and how, the purposes of collection, how consent is obtained, where data is stored, how it is used, how long it is retained and why, who it is disclosed to and why, and how data will be disposed of and who will facilitate destruction. The questions are aimed at understanding the full lifecycle of personal data processing.

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    © All Rights Reserved
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    IV.

    Personal Data Flows

    Identify the personal data involved and describe the data flow from collection to disposal
    by answering the following questions below:

    What personal data are being or will be processed by this project/system?


    List all personal data (e.g. Personal Full Name, address, gender, phone number, etc.,) and
    state which is/are the sensitive personal information (e.g. race, ethnicity, marital status,
    health, genetic, government issued numbers).

    All the information stated above will be in accordance to the next section.

    Collection
    1. State who collected or will be collecting the personal information and/or sensitive
    information.

    2. How the personal information/sensitive personal information is collected and from


    whom it was collected?
    »» If personal information is collected from some source other than the individual?

    3. What is/are the purpose(s) of collecting the personal data?


    »» Be clear about the purpose of collecting the information
    »» Are you collecting what you only need?

    4. How was or will the consent be obtained?


    »» Do individuals have the opportunity and/or right to decline to provide data?
    »» What happen if they decline?

    Storage
    1. Where is it currently being stored?
    »» Is it being stored in a physical server or in the cloud?

    2. Is it being stored in other country?


    »» If it is subject to a cross-border transfer, specify what country or countries.
    3. Is the storage of data being outsourced?
    »» Specify if the storing process is being done in-house or is it handled by a service provider

    Usage
    1. How will the data being used or what is the purpose of its processing?
    »» Describe how the collected information is being used or will be used
    »» Specify the processing activities where the personal information is being used.

    Retention
    1. How long are the data being retained? And Why?
    »» State the length of period the data is being retained?
    »» What is the basis of retaining the data that long? Specify the reason(s)

    2. The data is being retained by the organization or is it being outsourced?


    »» Specify if the data retention process is being done in-house or is it handled by a service
    provider

    Disclosure/Sharing
    1. To whom it is being disclosed to?

    2. Is it being disclosed outside the organization? Why is it being disclosed?


    »» Specify if the personal information is being shared outside the organization
    »» What are the reasons for disclosing the personal information

    Disposal/Destruction
    1. How will the data be disposed?
    »» Describe the process of disposing the personal information

    2. Who will facilitate the destruction of the data?


    »» State if the process is being managed in-house or if it is a third party

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