(June 2003) : Preparation of Papers For IEEE T and J
(June 2003) : Preparation of Papers For IEEE T and J
(June 2003) : Preparation of Papers For IEEE T and J
are sent to the corresponding author only. and Microsoft Photo Editor, an application that is part of
Microsoft Office 97 and Office 2000 (look for C:\Program
C. Figures
Files\Common Files \Microsoft Shared\ PhotoEd\
All tables and figures will be processed as images. PHOTOED.EXE. (You may have to custom-install Photo
However, IEEE cannot extract the tables and figures Editor from your original Office disk.)
embedded in your document. (The figures and tables you Here is a way to make TIFF image files of tables. First,
insert in your document are only to help you gauge the size of create your table in Word. Use horizontal lines but no vertical
your paper, for the convenience of the referees, and to make it lines. Hide gridlines (Table | Hide Gridlines). Spell check the
easy for you to distribute preprints.) Therefore, submit, on table to remove any red underlines that indicate spelling
separate sheets of paper, enlarged versions of the tables errors. Adjust magnification (View | Zoom) such that you can
and figures that appear in your document. These are the view the entire table at maximum area when you select View |
images IEEE will scan and publish with your paper. Full Screen. Move the cursor so that it is out of the way. Press
D. Electronic Image Files (Optional) Print Screen on your keyboard; this copies the screen image
to the Windows clipboard. Open Microsoft Photo Editor and
You will have the greatest control over the appearance of
click Edit | Paste as New Image. Crop the table image (click
your figures if you are able to prepare electronic image files.
Select button; select the part you want, then Image | Crop).
If you do not have the required computer skills, just submit
Adjust the properties of the image (File | Properties) to
paper prints as described above and skip this section.
monochrome (1 bit) and 600 pixels per inch. Resize the
1) Easiest Way: If you have a scanner, the best and quickest
image (Image | Resize) to a width of 3.45 inches. Save the file
way to prepare noncolor figure files is to print your tables and
(File | Save As) in TIFF with no compression (click More
figures on paper exactly as you want them to appear, scan
button).
them, and then save them to a file in PostScript (PS) or
Most graphing programs allow you to save graphs in TIFF;
Encapsulated PostScript (EPS) formats. Use a separate file for
however, you often have no control over compression or
each image. File names should be of the form fig1.ps or
number of bits per pixel. You should open these image files in
fig2.eps.
a program such as Microsoft Photo Editor and re-save them
2) Slightly Harder Way: Using a scanner as above, save the
using no compression, either 1 or 8 bits, and either 600 or
images in TIFF format. High-contrast line figures and tables
220 dpi resolution (File | Properties; Image | Resize). See
should be prepared with 600 dpi resolution and saved with no
Section II-D2 for an explanation of number of bits and
compression, 1 bit per pixel (monochrome), with file names
resolution. If your graphing program cannot export to TIFF,
of the form fig3.tif or table1.tif. To obtain a 3.45-in figure
you can use the same technique described for tables in the
(one-column width) at 600 dpi, the figure requires a
previous paragraph.
horizontal size of 2070 pixels. Typical file sizes will be on the
A way to convert a figure from Windows Metafile (WMF)
order of 0.5 MB.
to TIFF is to paste it into Microsoft PowerPoint, save it in
Photographs and grayscale figures should be prepared with
JPG format, open it with Microsoft Photo Editor or similar
220 dpi resolution and saved with no compression, 8 bits per
converter, and re-save it as TIFF.
pixel (grayscale). To obtain a 3.45-in figure (one-column
Microsoft Excel allows you to save spreadsheet charts in
width) at 220 dpi, the figure should have a horizontal size of
Graphics Interchange Format (GIF). To get good resolution,
759 pixels.
make the Excel charts very large. Then use the Save as
Color figures should be prepared with 400 dpi resolution
and saved with no compression, 8 bits per pixel (palette or
256 color). To obtain a 3.45-in figure (one column width) at
400 dpi, the figure should have a horizontal size of 1380
pixels.
For more information on TIFF files, please go to
http://www.ieee.org/organizations/pubs/transactions/informati
on.htm and click on the link Guidelines for Author Supplied
Electronic Text and Graphics.
3) Somewhat Harder Way: If you do not have a scanner,
you may create noncolor PostScript figures by printing
them to files. First, download a PostScript printer driver from
http://www.adobe.com/support/downloads/pdrvwin.htm (for
Windows) or from http://www.adobe.com/support/downloads/
pdrvmac.htm (for Macintosh) and install the Generic
PostScript Printer definition. In Word, paste your figure into
a new document. Print to a file using the PostScript printer
driver. File names should be of the form fig5.ps. Use Adobe
Type 1 fonts when creating your figures, if possible.
4) Other Ways: Experienced computer users can convert
figures and tables from their original format to TIFF. Some
useful image converters are Adobe Photoshop, Corel Draw,
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TABLE I
UNITS FOR MAGNETIC PROPERTIES
Conversion from Gaussian and
Symbol Quantity
CGS EMU to SI a
magnetic flux 1 Mx 108 Wb = 108 Vs
B magnetic flux density, 1 G 104 T = 104 Wb/m2
magnetic induction
H magnetic field strength 1 Oe 103/(4) A/m
m magnetic moment 1 erg/G = 1 emu
103 Am2 = 103 J/T
M magnetization 1 erg/(Gcm3) = 1 emu/cm3
103 A/m
4M magnetization 1 G 103/(4) A/m
specific magnetization 1 erg/(Gg) = 1 emu/g 1 Am2/kg
j magnetic dipole 1 erg/G = 1 emu
moment 4 1010 Wbm
J magnetic polarization 1 erg/(Gcm3) = 1 emu/cm3
4 104 T
, susceptibility 1 4
mass susceptibility 1 cm3/g 4 103 m3/kg
permeability 1 4 107 H/m
Fig. 1. Magnetization as a function of applied field. Note that Fig. is = 4 107 Wb/(Am)
abbreviated. There is a period after the figure number, followed by two spaces. relative permeability
r r
It is good practice to explain the significance of the figure in the caption.
w, W energy density 1 erg/cm3 101 J/m3
N, D demagnetizing factor 1 1/(4)
HTML feature (see http://support.microsoft.com/support/
No vertical lines in table. Statements that serve as captions for the entire
kb/articles/q158/0/79.asp). You can then convert from GIF to table do not need footnote letters.
TIFF using Microsoft Photo Editor, for example. a
Gaussian units are the same as cgs emu for magnetostatics; Mx = maxwell,
No matter how you convert your images, it is a good idea to G = gauss, Oe = oersted; Wb = weber, V = volt, s = second, T = tesla, m =
meter, A = ampere, J = joule, kg = kilogram, H = henry.
print the TIFF files to make sure nothing was lost in the
conversion.
If you modify this document for use with other IEEE
journals or conferences, you should save it as type Word 97- The SI unit for magnetic field strength H is A/m. However,
2000 & 6.0/95 - RTF (*.doc) so that it can be opened by any if you wish to use units of T, either refer to magnetic flux
version of Word. density B or magnetic field strength symbolized as 0H. Use
E. Copyright Form the center dot to separate compound units, e.g., Am 2.
An IEEE copyright form should accompany your final
submission. You can get a .pdf, .html, or .doc version at
V. HELPFUL HINTS
http://www.ieee.org/copyright or from the first issues in each
volume of the IEEE T RANSACTIONS and JOURNALS. Authors A. Figures and Tables
are responsible for obtaining any security clearances.
Because IEEE will do the final formatting of your paper,
you do not need to position figures and tables at the top and
bottom of each column. In fact, all figures, figure captions,
III. MATH
and tables can be at the end of the paper. Large figures and
If you are using Word, use either the Microsoft Equation tables may span both columns. Place figure captions below
Editor or the MathType add-on (http://www.mathtype.com) the figures; place table titles above the tables. If your figure
for equations in your paper (Insert | Object | Create New | has two parts, include the labels (a) and (b) as part of the
Microsoft Equation or MathType Equation). Float over text artwork. Please verify that the figures and tables you mention
should not be selected. in the text actually exist. Please do not include captions as
part of the figures. Do not put captions in text boxes
linked to the figures. Do not put borders around the
IV. UNITS outside of your figures. Use the abbreviation Fig. even at
Use either SI (MKS) or CGS as primary units. (SI units are the beginning of a sentence. Do not abbreviate Table.
strongly encouraged.) English units may be used as secondary Tables are numbered with Roman numerals.
units (in parentheses). This applies to papers in data Color printing of figures is available, but is billed to the
storage. For example, write 15 Gb/cm 2 (100 Gb/in 2). An authors (approximately $1300, depending on the number of
exception is when English units are used as identifiers in figures and number of pages containing color). Include a note
trade, such as 3 in disk drive. Avoid combining SI and with your final paper indicating that you request color
CGS units, such as current in amperes and magnetic field in printing. Do not use color unless it is necessary for the
oersteds. This often leads to confusion because equations do proper interpretation of your figures. If you want reprints
not balance dimensionally. If you must use mixed units, of your color article, the reprint order should be submitted
clearly state the units for each quantity in an equation. promptly. There is an additional charge of $81 per 100 for
color reprints.
> REPLACE THIS LINE WITH YOUR PAPER IDENTIFICATION NUMBER (DOUBLE-CLICK HERE TO EDIT) < 4
Figure axis labels are often a source of confusion. Use unavoidable (for example, IEEE in the title of this article).
words rather than symbols. As an example, write the quantity
D. Equations
Magnetization, or Magnetization M, not just M. Put
units in parentheses. Do not label axes only with units. As in Number equations consecutively with equation numbers in
Fig. 1, for example, write Magnetization (A/m) or parentheses flush with the right margin, as in (1). First use
Magnetization (A m1), not just A/m. Do not label axes the equation editor to create the equation. Then select the
Equation markup style. Press the tab key and write the
with a ratio of quantities and units. For example, write
equation number in parentheses. To make your equations
Temperature (K), not Temperature/K.
more compact, you may use the solidus ( / ), the exp function,
Multipliers can be especially confusing. Write
or appropriate exponents. Use parentheses to avoid
Magnetization (kA/m) or Magnetization (10 3 A/m). Do
ambiguities in denominators. Punctuate equations when they
not write Magnetization (A/m) 1000 because the reader are part of a sentence, as in
would not know whether the top axis label in Fig. 1 meant
16000 A/m or 0.016 A/m. Figure labels should be legible, r2
approximately 8 to 12 point type. 0
F ( r , ) dr d [ r2 / ( 2 0 )]
B. References exp( | z j zi | ) 1 J 1 ( r2 ) J 0 ( ri ) d .
0
Number citations consecutively in square brackets [1]. The
sentence punctuation follows the brackets [2]. Multiple (1)
references [2], [3] are each numbered with separate brackets
[1][3]. When citing a section in a book, please give the Be sure that the symbols in your equation have been
relevant page numbers [2]. In sentences, refer simply to the defined before the equation appears or immediately following.
reference number, as in [3]. Do not use Ref. [3] or Italicize symbols (T might refer to temperature, but T is the
reference [3] except at the beginning of a sentence: unit tesla). Refer to (1), not Eq. (1) or equation (1),
Reference [3] shows ... . Unfortunately the IEEE document except at the beginning of a sentence: Equation (1) is ... .
translator cannot handle automatic endnotes in Word; E. Other Recommendations
therefore, type the reference list at the end of the paper using Use one space after periods and colons. Hyphenate complex
the References style. modifiers: zero-field-cooled magnetization. Avoid dangling
Number footnotes separately in superscripts (Insert | participles, such as, Using (1), the potential was calculated.
Footnote).1 Place the actual footnote at the bottom of the [It is not clear who or what used (1).] Write instead, The
column in which it is cited; do not put footnotes in the potential was calculated by using (1), or Using (1), we
reference list (endnotes). Use letters for table footnotes (see calculated the potential.
Table I). Use a zero before decimal points: 0.25, not .25. Use
Please note that the references at the end of this document
cm3, not cc. Indicate sample dimensions as 0.1 cm 0.2
are in the preferred referencing style. Give all authors names;
do not use et al. unless there are six authors or more. Use a cm, not 0.1 0.2 cm2. The abbreviation for seconds is
space after authors' initials. Papers that have not been s, not sec. Do not mix complete spellings and
published should be cited as unpublished [4]. Papers that abbreviations of units: use Wb/m 2 or webers per square
have been submitted for publication should be cited as meter, not webers/m 2. When expressing a range of values,
submitted for publication [5]. Papers that have been write 7 to 9 or 7-9, not 7~9.
accepted for publication, but not yet specified for an issue A parenthetical statement at the end of a sentence is
should be cited as to be published [6]. Please give punctuated outside of the closing parenthesis (like this). (A
affiliations and addresses for private communications [7]. parenthetical sentence is punctuated within the parentheses.)
Capitalize only the first word in a paper title, except for In American English, periods and commas are within
proper nouns and element symbols. If you are short of space, quotation marks, like this period. Other punctuation is
you may omit paper titles. However, paper titles are helpful to outside! Avoid contractions; for example, write do not
your readers and are strongly recommended. For papers instead of dont. The serial comma is preferred: A, B, and
published in translation journals, please give the English C instead of A, B and C.
citation first, followed by the original foreign-language If you wish, you may write in the first person singular or
citation [8]. plural and use the active voice (I observed that ... or We
observed that ... instead of It was observed that ...).
C. Abbreviations and Acronyms Remember to check spelling. If your native language is not
Define abbreviations and acronyms the first time they are English, please get a native English-speaking colleague to
used in the text, even after they have already been defined in proofread your paper.
the abstract. Abbreviations such as IEEE, SI, ac, and dc do
not have to be defined. Abbreviations that incorporate periods
should not have spaces: write C.N.R.S., not C. N. R. S. VI. SOME COMMON MISTAKES
Do not use abbreviations in the title unless they are The word data is plural, not singular. The subscript for
1
It is recommended that footnotes be avoided (except for the unnumbered the permeability of vacuum 0 is zero, not a lowercase letter
footnote with the receipt date on the first page). Instead, try to integrate the o. The term for residual magnetization is remanence; the
footnote information into the text.
> REPLACE THIS LINE WITH YOUR PAPER IDENTIFICATION NUMBER (DOUBLE-CLICK HERE TO EDIT) < 5
REFERENCES
[1] G. O. Young, Synthetic structure of industrial plastics (Book style with
paper title and editor), in Plastics, 2nd ed. vol. 3, J. Peters, Ed. New
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[2] W.-K. Chen, Linear Networks and Systems (Book style). Belmont, CA: biographies at the end of regular papers. Biographies are often not included in
Wadsworth, 1993, pp. 123135. conference-related papers. This author became a Member (M) of IEEE in 1976,
[3] H. Poor, An Introduction to Signal Detection and Estimation. New a Senior Member (SM) in 1981, and a Fellow (F) in 1987. The first paragraph
York: Springer-Verlag, 1985, ch. 4. may contain a place and/or date of birth (list place, then date). Next, the authors
[4] B. Smith, An approach to graphs of linear forms (Unpublished work educational background is listed. The degrees should be listed with type of
style), unpublished. degree in what field, which institution, city, state or country, and year degree was
[5] E. H. Miller, A note on reflector arrays (Periodical styleAccepted for earned. The authors major field of study should be lower-cased.
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[6] J. Wang, Fundamentals of erbium-doped fiber amplifiers arrays authors last name. It lists military and work experience, including summer and
(Periodical styleSubmitted for publication), IEEE J. Quantum fellowship jobs. Job titles are capitalized. The current job must have a location;
Electron., submitted for publication. previous positions may be listed without one. Information concerning previous
[7] C. J. Kaufman, Rocky Mountain Research Lab., Boulder, CO, private publications may be included. Try not to list more than three books or published
communication, May 1995. articles. The format for listing publishers of a book within the biography is: title
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301]. societies other than the IEEE. Finally, list any awards and work for IEEE
[9] M. Young, The Techincal Writers Handbook. Mill Valley, CA: University committees and publications. If a photograph is provided, the biography will be
Science, 1989. indented around it. The photograph is placed at the top left of the biography.
[10] J. U. Duncombe, Infrared navigationPart I: An assessment of feasibility Personal hobbies will be deleted from the biography.
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