Manual For PSC Officers PDF
Manual For PSC Officers PDF
Manual For PSC Officers PDF
SECRETARY
IOMOU PSC MANUAL
TABLE OF CONTENTS
Page
1 Main Text
1.1 Introduction 1
Purpose 1
Authority 1
Control provisions in the Conventions. 2
1.2 Process of Inspection
Scheduling 2
Targeting (10%) 2
Composition of the Inspection team 3
Pre-boarding preparations 3
Approaching the ship 3
Boarding the ship 4
1.3 Types of Inspection 4
1.4 Initial Inspection 4
1.5 More Detailed Inspection 8
1.6 Suspension of Inspection 18
1.7 Follow-up of Inspections 18
1.8 Procedures for rectification of deficiencies and release 20
1.9 Detention procedures 20
2 Legal Requirements
2.1 Text of the IOMOU and annexes 22
2.2 References to Conventions IMO and ILO 36
3 Procedural Guidelines
3.1 References to IMO/ILO Resolutions 37
3.2 Guidance for Port State Control Officers in respect of
Certificates of Competency issued under the provisions
of the STCW Convention 37
4 Reporting Page
4.1 Format 39
4.2 Forms 41
4.3 Codes 44
5 Inspection Folder 45
6 Annexe I 54
Annexe II 55
Annexe III 58
Annexe IV 74
Annexe V 75
Annexe VI 78
Annexe VII 79
Annexe VIII 80
Annexe IX 81
Annexe X 84
Annexe XI 88
Annexe XII 90
Annexe XIII 94
Annexe XIV 144
Annexe XV 147
9 Attachment-1 92
(GMDSS Inspection Checklist)
10 Amendment List 93
1.1 INTRODUCTION
Port State Control is the process by which a nation exercises its authority over foreign vessels when
those vessels are in waters subject to its jurisdiction. According to the provisions of the Indian
Ocean MOU, each maritime authority shall maintain an effective system of PSC ensuring that
foreign merchant ships calling at a port of its State or at an off-shore installation or anchored off
this port comply with the standards laid down in the relevant instruments.
PURPOSE
The port State control system aims to verify whether foreign flagged vessels operating in waters of
the State comply with applicable international conventions. When vessels that are not in
substantial compliance with applicable laws or regulations are identified, the PSC system imposes
actions to ensure they are brought into compliance.
Inspections are focused on those vessels most likely to be substandard, based on identified risk
factors.
The ultimate goal is to identify and eliminate substandard ships from regional waters.
AUTHORITY
PSC activity must be based on the control authority provided under National laws or
International conventions. Compliance with standards other than those provided by relevant
instruments in force in the Port State cannot be mandated. It is incumbent upon the PSC officer
(PSCO) that they thoroughly research requirements to ensure that any action taken is authorised
under an applicable law, regulation or convention. In particular, be careful to ensure the
applicability of requirements on older vessels that are often "grandfathered" or exempted from
standards established since they were built. On the other hand PSCOs should ensure that no more
favourable treatment is given to ships of non-parties or to ships below convention size.
The following international instruments provide the authority for port States to exercise control
procedures to secure compliance with applicable convention provisions:
The International Convention for the Safety of Life at Sea, 1974, as amended (SOLAS 74),
Protocol 1988, the International Convention on Load Lines, 1966 (Load Lines 66), the Protocol of
1988 relating to the International Convention on Load Lines, 1966, the International Convention
for Prevention of Pollution from Ships, 1973, as modified by the Protocol of 1978 relating thereto,
as amended (MARPOL 73/78), the International Convention on Standards of Training,
Certification and Watchkeeping for Seafarers, 1978, as amended (STCW 78), and the International
Convention on Tonnage Measurement of Ships, 1969 (Tonnage 69), hereafter referred to as the
applicable conventions.
If a Port State exercises port State control based on International Labour Organisation (ILO) No.
147, Merchant Shipping (Minimum Standards) Convention, 1976, guidance on the conduct of
such control inspections is given in ILO publication Inspection of Labour Conditions On Board
Ship: Guidelines for Procedure.
In cases of an alleged contravention of the discharge provisions of Annex I and II to Marpol 73/78,
the PSC system may be asked by another Authority to visit the ship suspected of the violation in
order to obtain information and where appropriate to take samples of any alleged pollutant.
SCHEDULING
The advance notice of arrival can anticipate the arrival of most vessels. Arrivals of other vessels
may be discovered from information provided by Vessel Traffic Services, local pilots, or local
agencies such as the Maritime Administration or Port Authority. High priority vessels entering the
PSCOs zones can be identified by means of the targeting procedures. After identifying those
vessels to be boarded, the inspections will be scheduled and a boarding team will be assigned.
These inspections may also be undertaken on the basis, as mentioned in Section 2.1.2 of IMO Res.
A. 787(19) i.e.
TARGETING
Each Authority will achieve, within a period of 3 years, from the coming into effect of the
Memorandum, an annual total inspections corresponding to at least 10% of the estimated number
of individual foreign merchant ships, which entered the ports of its State during the calendar year.
(See Section 1(1.3) of MOU)
The goal of port State control is to identify and eliminate substandard foreign merchant ships from
regional waters and to encourage those committed to trading with the regional states to adopt
management philosophies that ensure compliance with accepted standards. In part, focusing
inspection efforts on those vessels most likely to be substandard pursues this goal. This targeting
allows PSC resources to be used more efficiently while rewarding well-managed vessels with less
frequent controls. A targeting regime is used to identify those vessels most at risk of being
substandard. Targeting can be on the basis of overriding priority for inspection. It means that
specific information or other identifiable criteria indicate a high likelihood that the vessel is
substandard.
Inspections must be carried out by properly qualified person/s, authorised for that purpose. The
minimum criteria for PSCOs can be found in Annex 4 of the IOMOU. If at any point of time the
PSCO feels that he needs the assistance of a person with required expertise in certain field, he may
take the services of another person, provided that, he has no commercial interest either in the port
of inspection or in the ship inspected, and must be acceptable to the Port State.
PRE-BOARDING PREPARATIONS
Prior to the arrival of the vessel, the PSCOs must review the available data to determine the
activities required for the inspection. Basic information (including: name, flag, call sign, tonnage,
date/port of last boarding, recent spills, outstanding discrepancies, status of certificates and
documents, etc.) gathered from local sources (agency, classification society, existing historical file
of the vessel) or from IOCIS when operational, may be essential to decide which kind of inspection
has to be carried out or to indicate specific areas upon which they should focus the inspection.
Some of the guidelines included in the sections of this manual can be helpful for the activity
on board. Alternatively, he may carry a consolidated SOLAS 74/78 to get the guidance. Preparing
for the inspection, the PSCO could also copy and insert in the special sub division of his inspection
checklist (Annex III) those procedural guidelines that should be carried on board.
As the PSCO approaches the vessel, he shall look for the following, starting from the second step
of the Flow Diagram (Annex 1):
The PSCO, depending upon the situation, will proceed to the ship for carrying out the Port State
Inspection (PSI). He must ensure that he carries his identity card with him. The flow diagram
given in Annex 1 may be used to carry out the PSI.
Upon boarding the vessel, the inspector identifies himself as a port State control officer as
appropriate, and asks to see the master or chief mate (or the senior deck officer on duty). He
introduces himself and advises that the purpose of his visit is to conduct an initial PSC inspection.
When conducting an initial inspection, he should advise the master that the inspection would
consist of a document check, a general examination of the overall condition of the ship including
engine room and accommodation. If applicable, it may also include a follow-up on any
outstanding deficiencies.
The PSCO should ensure that the master understands that he reserves the right to extend the
inspection if clear grounds are established to question the validity of the vessel's certificates.
When conducting the examination it is advisable to make adequate notes and comments so that all
discrepancies noted are easily understood by reviewing officials and vessel personnel.
It shall normally consist of an examination of the vessel's certificates, licenses and documents and a
general examination of the entire vessel in order to check the condition of the ship, its equipment
and crew, as well as the living and working conditions of the crew.
verification that all seafarers serving on board, who are required to be certified, hold an
appropriate certificate or a valid dispensation, or provide documentary proof that an application
for an endorsement has been submitted to the Administration.
verification that the numbers and certificates of the seafarers serving on board are in conformity
with the applicable safe manning requirements of the Administration; and
assessment of the ability of the seafarers of the ship to maintain watch-keeping standards as
required by the Convention if there are clear grounds for believing that such standards are not
being maintained because any of the following have occurred:
the ship has been involved in a collision, grounding or stranding, or
there has been a discharge of substances from the ship when under way, at anchor, at berth
which is illegal under any international convention, or
the ship has been manoeuvred in an erratic or unsafe manner whereby routing measures
adopted by the Organisation or safe navigation practices and procedures have not been
followed, or
the ship is otherwise being operated in such a manner as to pose a danger to persons, property
or the environment.
The examination should include a check for the presence and validity of certificates, licenses
and documents as listed under code 0100 of check list at Annex III. In particular:
Safe Manning. SOLAS Chapter V, Regulation 13, requires all ships of 500 gross tons and over
on international voyages to be issued with a safe manning document. This document is to state
what the flag state administration considers to be the minimum complement necessary to
ensure the vessel is sufficiently and efficiently manned from the safety point of view. There is
no standard format for a safe manning document, though some guidance on the elements to be
included in the document can be found in IMO resolution A.481(XII) Annex 1 and guidance to
be taken into account in determining safe manning can be found in Annex 2 of that IMO
resolution A.481(XII). However, there are no specific manning scales, which can be
considered as an international standard for assessing the adequacy of the crew complement on a
seagoing ship. Therefore, the PSCO must use his good judgement in questioning a flag state's
determination for the adequacy of a vessel's manning level.
If the actual number or composition of the crew does not conform to the manning
document, the port State will request the flag State for advice as to whether or not the ship should
be allowed to sail.
If the actual number or composition of the crew is not brought into accordance with the safe
manning document or the flag State does not advise that the ship could sail, the ship may be
considered for detention.
If the ship does not carry a safe manning document or an equivalent, the port State will
request the flag State to specify the required number of crew and its composition and to issue a
document as quickly as possible.
If the flag State does not respond to the request, this will be considered as clear grounds for
a more detailed inspection to ensure that the number and composition of the crew is in accordance
with the principles laid down in the international relevant instruments.
The ship will only be allowed to proceed to sea if it is safe to do so. In any such case the
minimum standards to be applied will be no more stringent than those applied to ships flying
the flag of the Port State.
In the event of a safe manning document being available, the information in the document
is complete, and the required crew complement is consistent with normal expectations for a ship of
its size and service, no further action is required with respect to the manning document itself.
Attention may then be directed to determining that the crew is appropriately certified as required
by STCW 78/95. With respect to the certificates of competency under STCW 78 as amended, see
Guidance for Port State Control Officers in respect of certificates of competency issued under the
provisions of the STCW Convention.
ISM Code. Examine Document (DOC) and Safety Management Certificate (SMC) bearing in
mind that the latter is not valid unless the operating company holds a valid Document of
Compliance for that type of ship. Check required audits and endorsement [See Guidelines for
Port State Control related to ISM Code]. In the case of interim certificates check whether
the issuance meets the requirements of IMO Res.A 788(19) {See the text of Res.A.788(19)
Guidelines on implementation of ISM Code}
This portion of the initial inspection should integrate the assessment stemming from the
approaching moment with a walk through conducted on board the vessel with the following
purposes in mind:
a. Structure: The PSCO should develop an impression of the maintenance and the general
state of the deck and side shell of the vessel to determine its seaworthiness.
The condition of items as ladder-ways, guardrails, piping, hatch covers, watertight and
weathertight closures and deck plating should be observed.
When practical, the internal structural members visible from deck in open cargo bays or
upper wing tanks should be observed. The PSCO should look for improper temporary
repairs, soft patches, recent welding or other hot work, and seepage from fuel, cargo or
ballast tanks and side shell plating.
Particular attention should be paid to closing appliances, the means of freeing water
from the deck, and the arrangements for the protection of the crew. Items such as
defective hatch closing arrangements, multiple missing dogs, corroded vents and wasted
coamings may warrant a further examination.
b. Machinery Spaces: During examination of the machinery spaces, the PSCO will form an
impression of the standard of maintenance. Frayed or disconnected wires, disconnected or
inoperative reach rods, quick closing valves or machinery trip mechanisms, missing valve hand
wheels, evidence of chronic steam, water and oil leaks, dirty tank tops and bilges, or extensive
corrosion of machinery foundations are indicative of poor maintenance. A large number of
temporary repairs, including pipe clips or cement boxes, indicate a reluctance to make permanent
repairs.
d. Fire Safety Equipment: For vessels in general, the poor condition of fire mains and
hydrants and the possible absence of fire hoses and extinguishers in machinery or accommodation
spaces points to a need for close inspection of the fire safety equipment. In addition the PSCO
should look for evidence of a higher than normal fire risk. This might be caused by a lack of
cleanliness in the machinery space.
e. Navigation Safety: During the initial inspection the navigating officers should be asked
if all the equipment was working properly during the last voyage. The inspection may also include
an examination of the vessel's logs for required entries, charts and publications.
f. Living and Working Conditions: The PSCO should form a general impression of the
overall standards maintained, whilst focusing his attention on the documents and records, on the
condition of the food and the potable water supply, as well as the general arrangement and
cleanliness of food stores, galleys, pantries, refrigerated chambers and mess-rooms. Toilet and
shower accommodation should also be inspected. The standards of operation and the physical
maintenance of ventilation, heating, lighting and water system should also be investigated.
If all the certificates, required to be carried by the ship, are valid and the PSCOs general
impression and visual observations on board confirm a good standard of maintenance, the PSCO
should generally confine the inspection to reported or observed deficiencies, if any.
If, however, during this inspection the PSCO has clear grounds [See Section 2.3 of IMO Res.
A.787(19) as Amended] for carrying out a more detailed inspection, the Master should be
immediately informed of these grounds and advised that, if so desire, the Master may contact the
Administration or the recognised Organisation responsible for issuing the certificate, as
appropriate, and invite their presence on board. Alternatively, the PSCO may directly inform the
representative of the recognised Organisation, if available in the port of inspection, to look into the
deficiencies.
When exercising control, all possible efforts should be made to avoid a ship being unduly
If a ship after suffering accidental damage enters port for examination and repairs, the PSCO
should carry out a proper PSI but no detention order should be issued. The PSCO should ascertain
that remedial action has been taken to render the vessel safe to proceed to sea, prior departure of
the vessel from the port.
When the PSCO allows the ship to proceed to another port, subject to any appropriate conditions
determined, the PSCO should ensure that the competent authority of the next port of call and the
flag State are notified.
The detention report to the flag State should be in sufficient detail for an assessment to be made of
the severity of the deficiencies giving rise to the detention. (The PSCO may note that, depending
upon the severity of the deficiency, even for a single defect, the ship may be detained, hence it is
essential to elaborate the deficiency).
The PSCO whenever in doubt, must consult Procedures for PSC, (IMO Res A.787(19)). It will
be advisable that the carried the same while carrying out PSI.
This is conducted when the initial inspection reveals clear grounds for believing that the
condition of a vessel, its equipment or crew do not correspond substantially with the particulars of
the certificates and the PSCOs want to further explore the scope and depth of these indications as
mentioned earlier.
Examples of clear grounds to extend an initial inspection are:
Relating to documentation:
- inaccuracies of certificates and documents
- books and plans not properly kept
- failure of the master of an oil tanker to produce the record of the oil discharge monitoring
and control system for the last ballast voyage.
A more detailed inspection should focus on those areas where clear grounds have been
established and should include a further checking of compliance with on-board operational
requirements. In order to get a general impression on the conditions of the vessel the more detailed
inspection can include other areas or systems.
To assist the inspector a rough pattern of a more detailed inspection has been developed. The
PSCO may refer to the listed items under different codes in Annex III for the particular area, where
deficiencies are detected.
1.5.1 General (Items listed under Code 0900 in Annex III may be considered)
The PSCO from general impressions or observations on board, has clear grounds for
undertaking a more detailed inspection, it may be carried out as detailed below:
1.5.2 Structure:
On the basis of the impression of hull maintenance and the general state on deck i.e.
condition of ladder ways, guard rails, pipe coverings, corrosion or pitting, the PSCO should decide
as to whether it is necessary to make the fullest possible examination of the structure with the ship
afloat. Significant areas of damage or corrosion or pitting of plating and associated stiffening in
deck and hull, affecting sea-worthiness or strength to take local loads, may justify detention.
Considering the sea-worthiness and not the age of the ship, and depending upon the nature of
defect, it may be necessary for the under water portion of the ship to be checked. In determining
the condition, the PSCO may use the method of ultra sonic thickness gauging. It must be borne in
mind, that a damage not affecting the sea-worthiness of the ship, will not constitute grounds
for detention. If a damage has been temporarily but effectively repaired for taking the ship to
another port for permanent repair, may also be accepted as not a ground for detention. If, however,
the damage substantially affects the habitability of the crew accommodation, and no alternatives
are made, the same may be insisted upon, prior allowing the vessel to sail.
The PSCOs should pay particular attention to the structural integrity and sea-worthiness
of bulk carriers and oil tankers. For this purpose, the PSCOs should inspect, for the bulk carriers,
the holds main structure for any obvious unauthorized repairs.
The assessment of the safety of the structure should be based on the survey report file
carried on board according to the IMO Res.A 744 (18). This file should contain all the information
regarding structural survey, condition evaluation, thickness measurement and survey planning.
If such information are not available on board, the PSCO should concentrate as
appropriate, to hull structure, piping systems in way of cargo tanks or holds, pump-rooms
cofferdams, pipe tunnels, void spaces within the cargo area and ballast tanks for corrosion, wastage
etc.
1.5.3 Machinery Spaces: (Items listed under Code 1400 in Annex III may be considered)
The standard of maintenance may be ascertained from the general condition of machinery spaces.
Damaged or loosely hanging electrical cables
Temporary electrical connections
Frayed or disconnected quick-closing valve wires
Disconnected or inoperative extended control rods or machinery trip mechanism
Extensive corrosion of machinery foundations particularly sea water pumps,
Condition of the associated indicators of the equipment, like boiler gauge glasses,
pressure gauges for different purposes, relief valves including crankcase relief valves, leakage
and accumulation of oil at the base of crankcase doors, evidence of scavenge fire and
machinery failure, alarms and trips, are to be scrutinized, including that of the engine log
book.
Once the PSCO is convinced by the evidence of neglect, he should go for further
investigation by way of tests and trials like:
Main & Auxiliary steering gear arrangements
Overspeed trips
Flame failure trips for boilers
Circuit breakers etc.
It is once again emphasised that the professional judgement of the PSCO must be
exercised for detection of deficiencies and guidance to a substandard condition.
1.5.4 Conditions of Assignments of Load Lines: (Items listed under Code 1200 in
Annex 2 may be considered)
Depending upon the conclusion drawn by the PSCO on the basis of hull inspection, if
it is felt necessary, he should examine closely the conditions of assignment of load lines,
paying particular attention to the closing of appliances, means of freeing water from the deck,
arrangement concerned with the protection of crew. He should very carefully examine the
condition of the hatch coamings with particular concentration on the corners and the base
welding.
1.5.5 Life Saving Appliances: (Items listed under Code 0600 in Annex III may be
considered)
The PSCO, while inspecting the life saving appliances, has ground to believe that the
Life Saving Appliances, have not been maintained properly or there are signs of disuse of, or
obstructions to, survival craft launching equipment like accumulation of paint, ceasing of pivot
points, absence of greasing, deteriorated condition of blocks and falls, improper latching or
stowing of deck cargo, he should carry out a detailed inspection of all Life Savings
Appliances. This examination should include, lowering of survival craft, a check on servicing
of life rafts etc., as per the checklist, including condition of hull, lifting hooks attachments to
the hull.
1.5.6 Fire Safety: (Items listed under Code 0700 in Annex III may be considered)
Poor condition of Fire & Deck washlines and hydrants and the possible absence of fire
hoses and extinguishers in accommodation spaces, may be used as a guide for closer scrutiny
of all Fire Safety equipment. In addition to the compliance with the conventions/rule
requirements, the PSCO should look for evidence of higher than normal fire risk. The
cleanliness of machinery space is of utmost importance. The condition of the fire doors,
dampers and smoke flaps including their operations should be critically inspected.
The most importantly, the effectiveness of escape routes for their marking, the vital
doors are not locked, must be confirmed. It should also be ensured, that the lockers for fire
fighting equipment are not kept locked at sea. To this effect, the PSCO may advise the Master
to post a permanent notice on all these doors, that they should not be kept locked at sea.
1.5.7 Others:
In general the PSCO should check the condition of the equipment related to prevention of
collisions at sea. Similarly, for cargo ship safety construction, the bilge pumping arrangement
including emergency bilge suction may be tried out. With respect to any other equipment which is
in addition to the requirement of appropriate convention and/or the flag State, should be checked
for its operational capability and if found inoperative and is in excess, should be repaired, removed
or if impracticable of either of these two, should be clearly marked as Inoperative.
1.5.8 MARPOL 73/78: (Items listed under Code 1700, 1900, 2100, 2200 & 2300 in Annex
III may be considered)
The PSCO if not satisfied by scrutinizing the oil or cargo record book or the Port State has
received any information about possible violation of the discharge provision, should check the
effectiveness of all the equipment related with prevention of pollution by means of test, checking
of alarms and the records which are required to be maintained by the ship. The details of the
desired evidence, indicated in Appendix II & III of the "Procedures for port State control [IMO
Res. A 787(19) as amended] may be referred.
The PSCO should scrutinize the oil record book thoroughly to determine if reception
facilities have been used and note any alleged inadequacy of such facilities.
He should determine whether the responsible officer is familiar with the handling of sludge
and bilge water. If required, the PSCO may determine if the ullage of the sludge tank is sufficient
for the expected generated sludge during the next intended voyage. Wherever the Administration
has granted any exemption from the requirement of regulation with respect to the discharge of oily
bilge water under Annex I of MARPOL 73/78, it must be ascertained that all the oily bilge water is
retained on board for subsequent discharge to a reception facility.
When reception facilities in other Ports have not been used, because of inadequacy, the
Master should be advised to report inadequacy to the ships flag State in conformity with
MEPC/Circular 215 of 25th April, 1989.
For Annex II of MARPOL 73/78, similar check should be carried out and when a vessel is
permitted to proceed to the next Port with residue of noxious liquid substances on board in excess
of those permitted to be discharged into the sea during the ships passage, it should be ascertained
that, the residues can be received by that Port. At the same time, that Port Authority should be
informed about the same, if practicable.
For Annex III of MARPOL 73/78, the PSCO should confirm that:
the Approved Document of Compliance is on board and the ship's personnel are
familiar with this document.
Additionally, he may confirm if in doubt, about the compliance that the dangerous
goods have been stored on board in conformity with DOC by using dangerous goods
manifest or stowage plan, required by SOLAS 74, Chapter VIII.
He should further confirm that inadvertent pumping of leaking flammable or toxic
liquids carried in under-deck cargo spaces is not possible and whether the ship's
personnel are familiar with the provisions Medical First Aid Guide and Emergency
Procedures.
With respect to Annex V of MARPOL 73/78, the PSCO should confirm that the ships
personnel are aware of the guidelines and also familiar with disposal and discharge
requirements under Annex V.
1.5.9 Guidelines for Control of Operational Requirements: (Items listed under Code 2000
in Annex 2 may be considered)
In exercising the controls indicated in this manual, the PSCO should ensure that during the
Process, the safety of the ship, crew, passengers, duty officers or cargo is not jeopardized. He
should further ensure that these requirements should not interfere with normal ship board
operations and unnecessarily delay the ship.
The PSCOs should ensure that the muster lists are exhibited in conspicuous places
throughout the ship including navigational bridge, the engine room and the crew
accommodation spaces. The muster list should contain the following information:
The muster list should be up-to-date for which the PSCO should ask for the up-to-date
Crew list. Alternatively, the use of safe manning document may be used for this purpose.
The PSCO should determine whether the crew members are familiar with the duties
assigned to them in the muster list and are aware of the locations where they should perform their
duties.
The PSCO should take into cognizance of any exemption or permission issued by the
Administration, while carrying out this inspection.
The PSCO may carry out, after consultation with the Master, a simulated fire drill to
ascertain the awareness and promptness of the crew member during emergency. During this drill,
since actual operations of many equipment may not be possible, the PSCO should ask the crew
members to explain their duties including the procedure for the same. For example, if a person is
assigned to operate the fixed fire fighting equipment, which cannot be operated during the
simulated drill, the PSCO should ascertain that the person required to operate the system can
As explained above, a simulated abandon ship drill may also be carried out which will
include lowering of at least one life boat after the necessary preparations for launching.
Depending upon the situation, the life boat may be tried out by actual operation on water.
Alternatively, the starting and operation of the life boat engine may be tried out separately.
The complete operation as explained above i.e. preparation for embarkation and
launching should be carried out by two crew members in less than five minutes.
On passenger ships, the life boats and davit launched life rafts must be capable of being
launched within a period of 30 minutes.
On cargo ships, the life boats and davit launched life rafts must be capable of being
launched within a period of 10 minutes.
Damage Control and Ship Board Oil Pollution Emergency Plan (SOPEP):
The PSCO should determine, the availability of a damage control plan on a passenger ship
and whether the crew members are familiar with their duties and proper use of the ships
installations and equipment for damage control. The same applies with regard to SOPEP on all
ships.
The awareness of the contents of the damage control booklet/damage control plan by the
Officers of the ship must be ensured. For this purpose, the PSCO may ask the Officers to explain
the action to be taken in various damage conditions.
The Officers knowledge about the boundaries of the water tight compartments, the
openings therein with the means of closure and position of any controls thereof and also the
arrangements for the correction of any least due to flooding, maybe checked.
The Officers should have a sound knowledge of the effects of trim and stability of their ship
in the event of damage to and consequent flooding of a compartment and counter measures to be
taken.
The PSCO if required should confirm that the Officers in charge of navigational watch are
familiar with:
1.5.12 Navigation Safety: (Items listed under Code 1500 in Annex III may be considered)
The PSCO can ask the officer in charge to have the electronic equipment energised.
However, note that this procedure could pose a safety hazard during cargo operations. Check
the complete list of navigation safety items. Check or test the equipment paying particular
attention to the position fixing device, ARPA, Echo depth sounder and recorder, marine radar,
magnetic steering compass, gyrocompass, rudder angle indicator, charts, publications, relative
motion plotting equipment. The steering gear can also be tested.
1.5.13 Living and working conditions: (Items listed under Code 0300 in Annex III may be
considered)
Examine the results of weekly inspections which should be carried out by the ship's
personnel. This can help you to form a general impression of the overall standards. You can also
make a visual inspection of the accommodation spaces paying special attention to heating,
ventilation, lighting systems, communal washing facilities and toilets. Verify whether the supply
of food and potable water is appropriate, as well as the procedures for waste disposal and measures
to prevent contamination of food and water. In doing so take into account that the inspection of
crew accommodation spaces requires a certain degree of discreteness. Cultural differences may
pose particular difficulties. Conditions, which the crew themselves consider acceptable or normal
may seem totally unacceptable to you. Your role is to detect unhealthy conditions. i.e. conditions
that are clearly hazardous to safety or health.
1.5.14 Radio/GMDSS Operation: (Items listed under Code 1600 in Annex III & Annex X
may be considered)
The radio log can be examined to confirm that mandatory safety radio watches are being
maintained. Test the emergency power source and the radio equipment. Follow the inspection
procedure of GMDSS, given at Annex X
1.5.15 Garbage:
Ensure that crude oil washing is performed by all crude carriers either required to have a
crude oil washing system or whether the owner/operator chooses to install a crude oil washing
system in order to comply with Regulation 13 of Annex I to MARPOL 73/78. Bear in mind that
the nature of some crude oils are not suitable for COW. In addition, compliance will be ensured
with the operational requirements set out in the revised Specifications for the Design, Operation
and Control of Crude Oil Washing Systems (IMO Resolution A.446(XI), as amended by IMO
Resolution A.497(XII). This can be best done in the ports where the cargo is unloaded.
1.5.17 Cargo Operation: (Items listed under Code 1100 in Annex III may be considered)
The PSCO when required, should determine if ships personnel assigned specific duties
Related to the cargo and cargo equipment, are familiar with those duties and also any dangers
posed by the cargo, and with the measures to be taken in such a context, is known to them.
With respect to the carriage of solid bulk cargoes, the knowledge of the Officers concerned
regarding cargo loading and unloading plan, to be checked. This should also include, the
familiarity of the responsible crew members with the relevant provisions of the Code of Safe
Practice for Solid Bulk Cargoes (B C Code) particularly, those concerning moisture limits and
trimming of the cargo. For ships carrying Timber Deck Cargoes, the Code of Safe Practice for the
same, as well as, the Code of Safe Practice for Cargo Stowage and Securing, should be familiar to
the concerned persons.
The PSCO may determine, whether all precautions are met with special attention for the
stability of the vessels engaged in transport of cargoes, subject to liquefaction and solid
hazardous waste in bulk.
For oil tankers, chemical tankers and liquefied gas carriers, the relevant section of IBC &
IGC Codes, are familiar to the Officers and the responsible crew members. Similar conformations
should be made for the carriage of grain in bulk with respect to part C, chapter IV of SOLAS 74
and International Code for the Safe Carriage of Grain in Bulk [ Res. MSC.23(59)].
1.5.18 Operation of Machinery: (Items listed under Code 1400 in Annex III may be
considered)
When required, the PSCO should determine if responsible personnel of the ship are familiar
with their duties of operating essential machinery such as:
The PSCO may verify whether the ship's responsible personnel are familiar with:
Starting and maintenance of life boats and/or rescue boat engine
Local control procedure
Use of emergency and fully independent sources of electrical power of radio
installations.
Maintenance procedure of batteries, emergency stops, fire detection and alarm
system, operation of watertight and fire doors.
Change of control, from automatic to manual, for cooling water and lube oil system
for main and auxiliary engines.
The PSCO should confirm that the information given in different manuals and instructions
are in a language or languages understood by the crew. The same may be ascertained if required
by questioning the crew members.
The PSCO should confirm that the manning of a foreign ship is in conformity with:
The flag State safe manning requirements. If in doubt, the flag State should be
consulted.
International provisions as laid down in SOLAS 74, STCW 78 as amended and Res
A.481 (XII)
If the ship does not carry a safe manning document or equivalent, the PSCO should request
the flag State to specify the same and to issue a document, as quickly as possible.
If the PSCO finds, that the actual crew number or composition does not conform to the
manning document, he should request the flag state for advice, as to whether or not the ship should
be allowed to sail with the actual number of crew. If the actual crew number, is not brought into
accordance with the Safe Manning Document or the Flag State does not advise that the ship could
sail, ship maybe considered for detention.
The PSCO should limit his inspection with respect to the provisions of STCW 78 as
amended, to the following:
Verification that the numbers and certificates of the seafarers serving on board are in
conformity with the Safe Manning Certificate issued by the Administration
If the PSCO has clear grounds for believing that the watch-keeping standards as
required by the conventions are not being maintained, due to any of the following
occurrences:
a) ship has been involved in a collision, grounding or stranding, or
b) there has been a discharge of substances from the ship when underway, at anchor or
at berth which is illegal under any International Convention, or has violated safe
navigation practices and procedures, or
c) the ship is otherwise being operated in such a manner as to pose a danger to persons,
The PSCO should assess the ability of the seafarers. (See Guidance for PSCO in
respect of Certificates of Competency issued under the Provisions of the STCW
Convention)
1.5.21 ISM Related Deficiencies (Items listed under Code 2500 in Annex III may be
considered)
The PSCO should confirm that Document (DOC) & Safety Management Certificate (SMC)
are valid. All statutory obligations related to the validity of the certificates have been
observed. There is clear evidence on board the vessel of following the laid down
procedures of the manuals.
1.6.1 In exceptional circumstances where, as a result of a more detailed inspection, the overall
condition of a ship and its equipment, also taking into account the crew conditions, are
found to be obviously substandard, the PSCO may suspend an inspection.
1.6.2 Prior to suspending an inspection, the PSCO should have recorded detainable deficiencies
in the areas set out in Appendix 1 of procedures for Port State Control, as appropriate.
1.6.3 The suspension of the inspection may continue until the responsible parties have taken the
steps necessary to ensure that the ship complies with the requirements of the relevant
instruments.
1.6.4 In cases where the ship is detained and an inspection is suspended, the port State Authority
should notify the responsible parties without delay. The notification should include
information about the detention and state that the inspection is suspended until that
authority has been informed that the ship complies with all relevant requirements.
When during the inspection, deficiencies are discovered, the PSCO must determine the
appropriate actions that should be imposed on the vessel in order to ensure the safety of the ship,
the port and the environment. The degree of the actions imposed must be consistent with the
nature and the seriousness of the deficiencies. These actions may include requesting appropriate
information, requiring the immediate or future rectification of deficiencies, detaining the vessel or
Inform the master to rectify the deficiency before departure, rectify at next port, rectify within 14
days and rectify deficiency within 3 months.
The choice is left to the discretion of the PSCO. When making his choice he should consider the
nature and severity of the deficiency; the amount of time normally needed to repair such a
deficiency; the availability of repair facilities, dry-docks or service facilities and the vessel's
itinerary.
In the case of master being informed to rectify the deficiency before departure it is up to the PSCO
to decide whether he has to return to the ship to check if the deficiency has been rectified.
In the case of rectification delayed to the next port, the master must be asked for the next call and
that this harbour must be accordingly informed.
Upon expiry of the delay or if the deficiency has to be rectified at the next port or in case of
deficiencies that had to be rectified before departure and whose rectification has not been checked,
the vessel will automatically be classified as having an outstanding deficiency and identified for a
priority more detailed inspection.
When deficiencies related to cargo handling and pollution prevention adversely affect the
safety of cargo operations, but do not make the vessel unfit to proceed to sea, cargo transfer
operations may be prohibited or terminated until corrective measures have been carried out.
Provided the vessel is not restricted from departing the port or required to take corrective measures
prior to its departure, this is not to be considered a detention. Examples of deficiencies that might
require termination or delay of cargo operations include, but are not limited to, the following:
1.8.1 The PSCO should endeavour to secure the rectification of all deficiencies detected.
1.8.2 In the case of deficiencies which are clearly hazardous to safety or the environment, the
PSCO should, except as provided in 1.8.3, ensure that the hazard is removed before the ship is
allowed to proceed to sea. For this purpose appropriate action should be taken, which may include
detention or a formal prohibition of a ship to continue an operation due to established deficiencies
which, individually or together, would render the continued operation hazardous.
1.8.3 Where deficiencies which caused a detention as referred to in paragraph 1.8.2 cannot be
remedied in the port of inspection, the port State authority may allow the ship concerned to proceed
to the nearest appropriate repair yard available, as chosen by the master and agreed to by that
authority, provided that the conditions agreed between the port State authority and the flag State
are complied with. Such conditions will ensure that the ship shall not sail until it can proceed
without risk to the safety of the passengers or crew, or risk to other ships, or without being an
unreasonable threat of harm to the marine environment. Such conditions may include confirmation
from the flag States that remedial action has been taken on the ship in question. In such
circumstances the port State authority will notify the authority of the ship's next port of call, and
any other authority as appropriate. Notification to authorities should be made in the formats shown
in appendix 6 under Section 3.3. The authority receiving such notification should inform the
notifying authority of action taken and may use the format shown in appendix 7 under Section 3.3.
1.8.4 On the condition that all possible efforts have been made to rectify all other deficiencies,
except those referred to in 1.8.2 and 1.8.3, the ship may be allowed to proceed to a port where any
such deficiencies can be rectified.
1.8.5 If a ship referred to in paragraph 1.8.3 proceeds to sea without complying with the
conditions agreed to by the Authority of the port of inspection that port State Authority should
immediately alert the next port, if known, the flag State and all other authorities it considers
appropriate.
1.8.6 If a ship referred to in paragraph 1.8.3 does not call at the nominated repair port, the port
State Authority of the repair port should immediately alert the flag State and detaining port State,
which may take appropriate action, and notify any other authority it considers appropriate.
When deficiencies are discovered which render a vessel unfit to proceed to sea or that
pose an unreasonable risk to the environment, the vessel should be detained at the first inspection.
Detention means an action, which restricts a vessel's right of free movement. The imposition of a
restriction on the movement of a vessel constitutes a detention regardless of whether or not a
delay on a vessel's normal or expected itinerary occurs.
The PSC officer must inform the master that the ship's owner/operator has the right of
appeal against the detention decision. Vessels should not normally be subjected to detention when
the ground for detention is the result of casualty or weather damage within or enroute to ports
provided that, prior to entering the port, the ship duly reported the accident to the flag state, the
recognised authority issuing the certificates and the PSC authority and the owner has demonstrated
his intent corrective measures voluntarily while in port.
However, should evidence indicate an intent to depart port without satisfactory repairs, a
restriction on the free movement should be imposed.
When deciding whether the deficiencies found are sufficient to merit detention, the PSC
officer should assess the following elements:
If the result of any of these assessments is negative, taking into account the deficiencies
found, the vessel should be strongly considered for detention. A combination of deficiencies of
a less serious nature may also warrant the detention of the ship.
When deficiencies which caused a detention cannot be remedied in the port of inspection,
the ship concerned may be authorised to proceed to the nearest appropriate repair yard available, as
chosen by the master and the Port State Authority, provided that the conditions determined by the
competent authority of the flag State and agreed by the Authority of the Port State are complied
with. Such conditions will ensure that the ship can proceed without risk to the safety and health of
the passengers or crew, or risk to other ships, or without being an unreasonable threat of harm to
the marine environment. The flag State or the recognised organisation acting on its behalf should
issue single voyage certificates or preferably endorse existing certificates (to proceed to a repair
yard, normally in ballast). The terms of release should be acceptable for the port State.
Amendment No.001/02
IOMOU PSC Manual 22
Australia
Bangladesh
Djibouti
Eritrea
Ethiopia ----- Observer
India
Iran
Kenya
Maldives
Mauritius
Mozambique
Myanmar
Oman
Seychelles
South Africa
Sri Lanka
Sudan
Tanzania
Yemen
Recognizing the need to increase maritime safety and the protection of the marine
environment and the importance of improving living and working conditions on board ships;
Noting with appreciation the progress achieved in these fields, in particular by the
International Maritime Organisation (IMO) and the International Labour Organisation (ILO) and
mindful especially of IMO Resolution A682(17), concerning Regional Co-operation in the Control
of Ships and discharges.
Mindful that the principal responsibility for the effective application of standards laid down
in international instruments rests upon the authorities of the State whose flag a ship is entitled to
fly;
Recognizing nevertheless that effective action by port States is required to prevent the
operation of substandard ships;
-------------------------------------------
* Maritime Authorities are the national maritime administrations designated for the implementation of this
Memorandum (see Annex 1)
Amendment No. 000
IOMOU PSC Manual 23
Convinced of the necessity, for these purposes, of an improved and harmonized system of
port State and of strengthening co-operation and the exchange of information;
Section 1 Commitments
1.1 Each Authority will give effect to the provisions of the present Memorandum and the
Annexes thereto, which constitute an integral part of the Memorandum, and take all
necessary steps to ratify/accede instruments relevant to the purposes of this Memorandum.
1.2 Each Authority will establish and maintain an effective system of port State control with a
view to ensuring that, without discrimination as to flag, foreign merchant ships visiting the
ports of its State comply with the standards laid down in the relevant instruments defined in
section 2.
1.3 Each Authority will achieve, within a period of 3 years from the coming into effect of the
Memorandum an annual total inspections corresponding to at least 10% of the estimated
number of individual foreign merchant ships, hereinafter referred to as ships, which
entered the ports of its State during a recent representative period of 12 months. The
Committee established pursuant to Section 7.1 will monitor the overall inspection activity
and its effectiveness throughout the region. The Committee will also adjust the target
inspection rate based on experience gained and progress made in the implementation of the
Memorandum of Understanding.
1.4 Each Authority will consult, co-operate and exchange information with the other
Authorities in order to further the aims of the Memorandum.
2.1 For the purposes of the Memorandum relevant instruments are the following instruments:
- The International Convention for the Safety of Life at Sea, 1974 (SOLAS 74);
- The Protocol of 1978 relating to the International Convention for the Safety of Life
at Sea, 1974;
- The International Convention for the Prevention of Pollution from Ships, 1973, as
modified by the Protocol of 1978 relating thereto (MARPOL 73/78);
together with the Protocols and amendments to these conventions and related codes of mandatory
status as and when they enter into force.
2.2 With respect to the Merchant Shipping (Minimum Standards) Convention, 1976 (ILO
Convention 147). Each Authority will apply the instructions in Annex 2 for the application of ILO
publication Inspection of Labour Conditions on board Ship: Guidelines for procedure.
2.3 Each Authority will apply those relevant instruments which are in force and to which its State
is a Party. In the case of amendments to a relevant instrument, each Authority will apply those
amendments which are in force and which its State has accepted. An instrument so amended will
then be deemed to be the relevant instrument for that Authority.
2.4 When inspecting a ship flying the flag of a State not party to a Convention or to a relevant
instrument as amended for the purposes of port State control, the Authorities which are party to
such Convention or relevant instrument, as amended, shall ensure that the treatment given to
such ship and its crew is not more favourable than that given to ships flying the flag of a State
which is party to that Convention or relevant instrument.
2.5 In the case of non-convention sized ships, the Authorities will apply those requirements of the
relevant instruments which are applicable and will to the extent that a relevant instrument does not
apply take such action as may be necessary to ensure that those ships are not clearly hazardous to
safety, health or the environment, having regard, in particular to Section 5 of Annex 2.
3.1 In implementing this Memorandum, the Authorities will carry out inspections which will
consist of at least a visit on board a ship in order to check the validity of the certificates and
documents and furthermore satisfy themselves that the crew and the overall condition of the ship,
its equipment, machinery spaces and accommodation and hygienic conditions on board, meet the
provisions of the relevant instruments.
3.2.1 Whenever there are clear grounds for believing that the condition of a ship or its equipment
or crew does not substantially meet the requirements of a relevant instrument a more detailed
inspection shall be carried out, including further checking of compliance with on-board operational
requirements.
--------------------------------------
* Reference is made to IMO Assembly Resolution A787(19) on Procedures for port State
control as amended by IMO.
3.2.2 Clear grounds exist when the Port State Control Officer (PSCO) finds evidence, which in
his professional judgement warrants a more detailed inspection of the ship, its equipment and or its
crew. The Authorities will regard as clear ground, inter alia; those set out in Annex 3.
3.2.3 Nothing in these procedures should be construed as restricting the powers of the Authority to
take measures within its jurisdiction in respect of any matter to which the relevant instruments
relate.
3.2.4 The relevant procedures and guidelines for the inspection of ships specified in Annex 2
shall also be applied.
3.3 In selecting ships for inspection, the Authorities shall give priority to the following ships:
- Ships which have been permitted to leave the port of a State, the Authority of which is a
signatory to the Memorandum, on the condition that the deficiencies noted must be rectified
within a specified period, upon expiry of such period;
- Ships which have been reported by pilots or port authorities as having deficiencies which
may prejudice their safe navigation;
- Ships whose statutory certificates on the ship's construction and equipment, have not been
issued in accordance with the relevant instruments;
- Ships carrying dangerous or polluting goods, which have failed to report all relevant
information concerning the ship's particulars, the ship's movements and concerning the
dangerous or polluting goods being carried to the competent authority of the port and
coastal State;
- Ships which have been suspended from their class for safety reasons in the course of the
preceding six months.
3.4 The Authorities will seek to avoid inspecting ships, which have been inspected within the
previous 6 months by other Authorities unless there are clear grounds for inspection. These
procedures are not applicable to ships listed under clause 3.3, which may be inspected whenever
the Authority deems appropriate.
3.5.1 Inspections will be carried out only by a person, duly authorised by its Authority to carry
out port State inspections and responsible to that Authority, who fulfils the requirements of
paragraph 3.5.3 and the qualification criteria specified in Annex 4.
3.5.2 The PSCO carrying out port State control may be assisted by a person with the required
expertise when such expertise cannot be provided by his Authority.
3.5.3 The PSCO carrying out Port Control and the person assisting him shall have no personal or
commercial interest either in the port of inspection or in the ships inspected, nor shall the PSCO be
employed or undertake work on behalf of non-governmental organisations which issue statutory
and classification certificates or which carry out the surveys necessary for the issue of those
certificates to ships.
3.5.4 Each PSCO shall carry a personal document in the form of an identity card issued by his
authority indicating that the PSCO is authorised to carry out inspections. Reference is made to
Annex 5.
3.6.1 On completion of an inspection the master of the ship shall be provided by the PSCO with
a document in the form specified in Annex 6 to this Memorandum, giving the results of the
inspection and details of any decision taken by the PSCO and of the corrective action to be taken
by the master, owner or operator.
3.6.2 Each Authority will endeavour to ensure the rectification of all deficiencies detected. On
the condition that all possible efforts have been made to rectify all deficiencies, other than those
referred to in 3.6.3, the ship may be allowed to proceed to a port where any such deficiencies can
be rectified. The provisions of 3.8.1 apply accordingly.
In exceptional circumstances where, as a result of the initial control and a more detailed
inspection, the overall condition of a ship and its equipment, also taking the crew and its living and
working conditions into account, are found to be substandard, the Authority may suspend an
inspection.
The suspension of an inspection may continue until the responsible parties have taken the steps
necessary to ensure that the ship complies with the requirements of the relevant instruments.
Prior to suspending an inspection, the authority will have recorded detainable deficiencies in the
areas set out in Appendix 1 of IMO Resolution A.787(19) and ILO Convention deficiencies as
appropriate.
In cases where the ship is detained and an inspection is suspended, the Authority will, as soon as
possible, notify all responsible parties. The notification will include information about the
detention. Furthermore, it shall state the inspection is suspended until the Authority has been
informed that the ship complies with all relevant requirements.
3.6.3 In the case of deficiencies which are clearly hazardous to safety, health or the environment
the Authority will detain the ship or will stop the operation in relation to which the deficiencies
have been revealed. The detention order or the stoppage of the operation shall not be lifted until
the hazard is removed, except under the conditions provided for in 3.8.1 below.
3.6.4 When exercising his professional judgement as to whether or not a ship should be detained,
the PSCO shall be guided by the criteria set out in Annex 2.
3.7 In the event that a ship is detained, the Authority shall immediately notify the flag State
concerned and its Consul or, in his absence, its nearest diplomatic representative of the action
taken. Where relevant, the organisation responsible for the issue of the certificates(s) shall also be
informed.
3.8.1 Where deficiencies which caused a detention as referred to in paragraph 3.6.3 cannot
be remedied in the port of inspection, the Authority may allow the ship concerned to proceed to the
nearest appropriate repair yard available, as chosen by the master and agreed to by the Authority,
provided that the conditions determined by the Authority and agreed by the competent Authority of
the flag State are complied with. Such conditions will ensure that the ship can proceed without risk
to the safety and health of the passengers and crew, or risk to other ships, or without being an
unreasonable threat of harm to the marine environment. In such circumstances the Authority will
notify the Authority of the ship's next port of call, the parties mentioned in paragraph 3.7 and any
other authority as appropriate. The authority receiving such notification will inform the notifying
Authority of action taken.
3.8.2 If a ship referred to in paragraph 3.8.1 proceeds to sea without complying with the
conditions agreed to by the authority of the port of inspection:
.1 that Authority will immediately alert all other Authorities; and
.2 the ship will be detained at any port of the Authorities which have accepted the
Memorandum, until the master has provided evidence to the satisfaction of the
Authority of the port State, that the ship fully complies with all reasonable
requirements of the relevant instruments.
If a ship referred to in paragraph 3.8.1 does not proceed to the nominated repair port, the Authority
of the repair port will immediately alert port of inspection and it will inform IOMOU Secretariat to
announce the other MOU's Secretariats
3.9 The provisions of Section 3.7 and 3.8 are without prejudice to the requirements of relevant
instruments or procedures established by international organisations concerning notification and
reporting procedures relating to Port State control.
3.10 When exercising control under the Memorandum, the Authorities will make all possible
efforts to avoid unduly detaining or delaying a ship. Nothing in the Memorandum affects rights
created by provisions of relevant instruments relating to compensation for undue detention or
delay.
3.11 In case the master, owner or agent of the ship notifies the port State control Authorities
prior to, upon arrival or whilst the vessel is in the port, of any damage, breakdown or deficiency to
the ship, its machinery and equipment, which is intended to be repaired or rectified before the ship
sails from that port, the detention should be issued only if deficiencies justifying detention are
found after the master has given notification that the ship was ready for inspections. The same
procedure applies when the port State control Authorities are notified that the ship is scheduled to
be surveyed at the port with respect to flag, statutory or class requirements.
3.12 In exceptional circumstances, when a ship on its way to a specified repair yard needs to call
at a port for temporary repairs for safety reasons, it may be allowed into that port. All commercial
operations are forbidden, except the unloading of its cargo or bunkers if required for safety reasons.
The ship may be allowed to proceed to the specified repair yard only if the flag State of the ship
has issued statutory certificates to the ship restricting their validity to that specific voyage, and the
Port State is satisfied that such ship shall not pose undue risk to safety of ship, or to the
environment or cause undue hardship to the crew.
3.13 The owner or the operator of a ship will have the right of appeal against a detention to
higher administrative Authority or to the Court of competent jurisdiction, according to the law in
each country. However, an appeal shall not cause the detention to be suspended.
3.14 Should an inspection reveal deficiencies warranting detention of a ship, all costs relating to
inspections subsequent to the first shall be covered by the ship owner or the operator. The
detention shall not be lifted until full payment has been made or a sufficient guarantee has been
given for the reimbursement of the costs.
4.1 Each Authority will report on its inspections under the Memorandum and their results, in
accordance with the procedures specified in Annex 8.
4.2 The Authorities will supply the following information to the Secretariat:
b) Number of individual ships entering their ports during the calendar year.
4.3 Arrangements will be made for the exchange of inspection information with other regional
organisations working under similar Memorandum of Understanding.
The Authorities will upon the request of another Authority endeavour to secure evidence
relating to suspected violations of the requirements on operation matters of Rule 10 of the
International Regulations for Preventing Collisions at Sea, 1972 and the International Convention
for the Prevention of Pollution from Ships, 1973, as modified by the Protocol of 1978, relating
thereto. In case of suspected violations involving the discharge of harmful substances, an
Authority will, upon the request of another Authority, visit in port the ship suspected of such a
violation in order to obtain information and, where appropriate, to take a sample of any alleged
pollutant. In the cases referred to in this article, the requesting Authority should state that the Flag
State of the ship has already been notified of the alleged violation.
The Authorities will endeavour to establish appropriate training programmes and seminars.
Section 7 Organisation
7.1 A Committee composed of a representative of each of the Authorities that are party to the
Memorandum will be established. A representative of the International Maritime Organisation and
of the International Labour Organisation will be invited to participate without vote in the work of
the Committee. Representatives of the maritime Authorities of other States of the Region and,
subject to the provisions of Section 10, any other Organisation or Authority which the Committee
may deem appropriate, may be accorded the status of observer without vote.
7.2 The Committee will meet once a year and at such other times as it may decide.
- develop and review guidelines for carrying out inspections under the Memorandum;
- keep under review other matters relating to the operation and the effectiveness of
the Memorandum;
- adopt the budget and work out the contributions of every Party to the Memorandum.
7.4 Except where provided otherwise (in section 9), the Committee will take its decisions
acting on simple majority.
7.4A To assist the Chairman and the Secretariat in the Inter-Sessional period, an Inter-Sessional
Management Group will be established having as its terms of reference, functions and procedures
for electing members, those as specified in Annex 11
d) the Secretariat will have a bank account into which all dues and contributions are
made;
e) the Secretariat will operate from the established bank account in accordance with
the budget determined by the Committee;
7.6 The Secretariat, acting under the direction of the Committee and within the limits of the
resources made available to it, will :
- prepare meetings, circulate papers and provide such assistance as may be required to
enable the Committee to carry out its functions;
- facilitate the exchange of information, carry out the procedures outlined in Annex
10 and prepare reports as may be necessary for the purposes of the Memorandum;
- carry out such other work as may be necessary to ensure the effective operation of
the Memorandum.
7.7 An Indian Ocean Computerised Information System (IOCIS) is established for the purpose
of exchanging information on port State inspections, in order to:
.1 make available to Authorities information on inspection of ships in other regional
ports to assist them in their selection of foreign flag ships to be inspected and
their exercise of port State control on selected ships: and
.2 provide effective information exchange facilities regarding port State
control in the region.
.3 make worldwide coverage database with other MOU's
7.8 The function and operational procedures of the IOCIS are specified in Annex 8.
The costs of running the Secretariat and the Information Centre will be financed by :
Each Party to the Memorandum undertakes to settle its financial contribution to the costs
for running the Secretariat and the Information Centre, in conformity with the decisions and
procedures adopted by the Committee.
Section 9 Amendments
9.1 Any Authority, which has accepted the Memorandum, may propose amendments to the
Memorandum.
9.2 In the case of proposed amendments to sections of the Memorandum, the following
procedure will apply:
a) The proposed amendment will be submitted to the Secretariat at least eight weeks
before the Committee meets.
The Secretariat will circulate the proposed amendment to all the Authorities
participating in the Memorandum at least six weeks before the Committee meets.
c) An amendment so adopted will be deemed to have been accepted either at the end of
a period of six months after adoption by the representatives of the Authorities in the
Committee or at the end of any different period determined unanimously by the
representatives of the Authorities in the Committee at the time of adoption.
d) An amendments will take effect 60 days after it has been accepted or at the end of
any different period determined unanimously be the representatives of the
Authorities in the Committee.
9.3 In the case of proposed amendments to Annexes of the Memorandum the following
procedure will apply :
a) the proposed amendment will be submitted through the Secretariat for consideration
by the Authorities;
b) the amendment will be deemed to have been accepted at the end of a period of three
months form the date on which it has been communicated by the Secretariat unless
an Authority requests in writing that the amendment should be considered by the
Committee. In the latter case the procedure specified in 9.2 will apply;
c) the amendment will take effect 60 days after it has been accepted or at the end of
any period determined unanimously by the Authorities.
10.1 The Memorandum is without prejudice to the rights and obligations under any
international Instrument.
10.2 A maritime authority of a State of the Region may accede to the Memorandum provided it
complies with the criteria specified in Annex 9.
10.3 Authorities meeting the requirements specified in Annex 9 may become parties of the
Memorandum by:
a) signature without any reservations as to acceptance, or
b) signature subject to acceptance, followed by acceptance.
The Memorandum remains open for signature, at the Headquarters of the Secretariat from 5
June 1998 to 22 January 1999.
10.5 The Secretariat will inform the Maritime Authorities who have signed the Memorandum of
any signature or written communication, or of acceptance or accession and of the date on which
such an event has taken place.
10.6 This Memorandum will enter into force for each Authority 90 days from the date of
acceptance or accession.
10.7 Any maritime authority or organisation wishing to participate as an observer will submit
in writing an application to the Committee and will be accepted as an observer subject to the
unanimous consent of the representatives of the Authorities present and voting at the Committee
meeting.
10.8 Any Authority may withdraw from the Memorandum by providing the Committee with 60
days notice in writing.
ANNEX 4
1. In pursuance of the provisions of 3.5 of the Memorandum, the port State control Officers
must be properly qualified and authorised by the Authority to carry out Port State control
inspections.
2. A properly qualified PSCO must have completed a minimum of one year's service as a flag
State surveyor dealing with surveys and certification in accordance with the relevant
instruments and be in possession of:
The PSCOs mentioned under 1 and 2 above must have served for a period of not less than
five years at sea as officer in the deck or engine department.
.2 has been trained and qualified at a school for ship safety inspectors, and
.3 has served at least 2 years as a flag State surveyor dealing with surveys and
certification in accordance with the relevant instruments.
4. A properly qualified PSCO must be able to communicate orally and in writing with
seafarers in the English language.
5. A properly qualified PSCO must have appropriate knowledge of the provisions of the
relevant instruments and of the relevant procedures on Port State control.
6. PSCOs not fulfilling the above criteria are also accepted if they are employed for Port State
control by the Authority prior to the Memorandum coming into force for that Authority.
ANNEX 5
e) a statement to the effect that the holder of the identity card is authorised to carry out
inspections in accordance with national legislation.
If the main language used on the identity card is not English, it must include a translation
into that language.
The format of the identity card is left to the discretion of the competent Authorities.
ANNEX 6
**************
ANNEX 7
**************
Regulation 19 of chapter I, regulation 6.2 of Chapter IX and regulation 4 of chapter XI* of SOLAS
74; article 21 of Load Lines 66; articles 5 and 6, regulation 8A of Annex I, regulation 15 of
Annex II, regulation 8 of Annex III and regulation 8 of Annex V of MARPOL 73/78; article X of
STCW 78; and article 12 of Tonnage 69 provide for control procedures to be followed by a Party to
a relevant convention with regard to foreign ships visiting their ports. The authorities of port States
should make effective use of these provisions for the purposes of identifying deficiencies, if any, in
such ships which may render them substandard, and ensuring that remedial measures are taken.
If a port State exercises port State control based on International Labour Organisation (ILO) No.
147, Merchant Shipping (Minimum Standards) Convention, 1976, guidance on the conduct of
such control inspections is given in ILO publication Inspection of Labour Conditions on Board
Ship: Guidelines for Procedure.
Guidelines to be observed :
a) Procedures for port State control (IMO Resolution A.787 (19)); as amended by Res.
A.882(21)
b) Principles of Safe Manning (IMO resolution A.481(XII) and Annexes which are Contents
of Minimum Safe Manning Document (Annex 1) and guidelines for the Application of
Principles of Safe Manning (Annex 2).
ILO publication Inspection of labour conditions on board Ship: Guidelines for Procedure
1. The Maritime Safety Committee, at its seventy-first session (19 to 28 May 1999),
noted that certain clarifications were necessary for the guidance of port State control officers
concerning the transitional provisions of the International Convention on Standards of
Training, Certification and Watchkeeping for Seafarers (STCW), 1978.
2. Member Governments are invited to inform their Port State control officers that:
.2 until 1 February 2002, seafarers holding valid certificates issued in accordance with
the relevant provisions of the STCW Convention which are in force immediately
prior to 1 February 1997 by the Party which found them qualified are not required
by the STCW Convention to hold, in addition, certificates or endorsements issued
by the Government of the flag which they are serving is entitled to fly;
.4 seafarers are not required to hold certificates as evidence of basic training in order to
comply with regulation VI/1 because the evidence required by section A-VI/1 is not
considered to be a certificate.
3 Member Governments are reminded of the guidance issued under STCW.7/Cir.1 and
invited to bring the contents of this circular to the attention of all concerned, especially port
State control officers.
REPORT OF DEFICIENCIES
NOT FULLY RECTIFIED OR ONLY PROVISIONALLY REPAIRED
In accordance with the provision of paragraph 4.7.3 of IMO Port State Control Procedures (Res.A.787(19)) as amended
byRes.A.882(21))
(Copy to Maritime Authority of next port of call, flag administration, or other certifying authority as appropriate)
..
..
..
..
..
..
Signature: .. Date: ..
In accordance with the provision of paragraph 4.7.3 of IMO Port State Control Procedures
(Res.A.787(19))as amended by(Res.A.882(21))
1. To: (Name).
(Position)..
(Authority)...
Telephone..Facsimile.
Date:
2. From: (Name).
(Position)..
(Authority)...
Telephone:..Facsimile:...
3. Name of ship:
4. Call sign:5. IMO number: ..
6. Port of inspection:..
7. Date of inspection:.
8. Action taken:
(a) Deficiencies (b) Action taken
.. ..
.. ..
.. ..
.. ..
.. ..
. ..
. ..
. ..
. ..
.. ...
.. ...
Signature
FORM A
(authority name) Copy to: master
(address) head Office
(telephone) PSCO
(facsimile)
(email)
If ship is detained, copy to:
flag State
IMO
recognized organisation,if applicable
1. .. .
2. .. .
3. .. .
4. .. .
5. .. .
6. .. .
7. ..
8. ..
9. ..
10 ..
11 ..
12 .. .
1. ..
2. ..
3. ..
4. ..
5. .. ...
6. .. ...
7. .. ...
8. ..
9. ..
10. ..
11. ..
12. .. .. ...
issuing officename .
(duly authorized PSCO of reporting authority)
telephone
facsimile ... signature .
This report must be retained on board for period of two years and must be available for consultation by Port
State Control Officers at all times
_________________________________
* This inspection report has been issued solely for the purposes of informing the master and the port States that an inspection by the port
State, mentioned in the heading, has taken place. This inspection report cannot be construed as a seaworthiness certificate in excess of the
certificate the ship is required to carry.
** To be completed in the event of a detention.
*** Masters, shipowners and/or operators are advised that detailed information on a detention may be subject to future publication.
*******
FORM B
.. . ..
..
..
..
..
..
..
.
..
..
..
..
..
..
..
..
..
..
..
..
..
..
..
..
..
..
name.
(duly authorised PSCO of reporting authority)
signature
_______________________________
1
This inspection was not a full survey and deficiencies listed may not be exhaustive. In the event of a detention, it is recommended that full survey is
carried out and all deficiencies are rectified before an application for re-inspection is made
2
To be completed in the event of a detention
3
Actions taken include i.e.: ship detained/released, flag state informed, classification society informed, next port informed, competent security
informed, ship expelled on security grounds, investigation of contravention of discharge provisions. For codes see Annex VI.
Flag State/Consulate
Classification society
Fax no.
E-mail
Dear Sirs,
The Maritime Authority have on (insert date) carried out an inspection of the above ship at
(insert port, country).
The ship is detained at (time of detention) hours due to the following detainable deficiencies:
1. ..
2. ..
3. ..
4. ..
Enclosed please find a copy of Report of inspection and Notice of detention of ship*.
Yours faithfully,
***
----------------------------
* To be used when national legislation provides for such document to be issued.
Flag State/Consulate
Classification society
Fax no.
E-mail
Dear Sirs,
The Maritime Authority have on (insert date) carried out a re-inspection of the above ship at
(insert port, country).
Yours faithfully,
-----------------
INSPECTION FOLDER
TABLE OF CONTENTS
Page
In inspecting the ship's certificates and associated mandatory documents verify if some item:
is missing or expired;
not translated or not posted up if required
is not valid for discrepancies in the form or in the contents
EXTERNAL HULL
Amendment No.000
IOMOU PSC Manual 46
SAFE NAVIGATION
RADIO EQUIPMENT
LIFESAVING APPLIANCES
ENGINE ROOM
ELECTRIC EQUIPMENT
POLLUTION PREVENTION
HULL STRUCTURE
Assess through a closer observation, the structural integrity and the effectiveness of:
Shell plating, frames and end brackets
Transverse bulkheads and associated structure
Cargo hatchway corners, hatch covers and coamings, topside tanks
Double bottoms including hopper
Cargo spaces
Fore & aft peak structure
Valves & electric conduits
Access doors
Means of closures
Gaskets & tightening devices
Scuppers, inlets and discharges
Supporting documents for the inspection: Survey report file, main structural plans of cargo holds
and ballast tanks.
SAFE NAVIGATION
RADIO EQUIPMENT
Assess the proper functioning and the compliance of the radio installation with the requirements
through a check of:
Service documents and minimum number of qualified operators
Expiry date and capacity of the batteries of the reserve source of energy
Position, marking and hydrostatic release of the EPIRB
Expiry date of Start and portable VHF batteries
Amendment No.000
IOMOU PSC Manual 48
LIFESAVING APPLIANCES
ENGINE ROOM
Assess the condition and the proper functioning of the machinery spaces through:
A closer verification of the housekeeping of engine room (plates, gratings, stairs, handrails, lighting,
movable parts, hot surfaces, bilges, emergency routes)
A check of the main components of the main and auxiliary engines (temperature/pressure
indicators, fuel & lubricating oil systems, cooling water system, exhaust gas system, boilers &
associated systems)
A check of the means of communication between bridge & engine room and of the alarms
Amendment No.000
IOMOU PSC Manual 49
POLLUTION PREVENTION
A more detailed assessment of living and working condition is provided by a closer examination
of:
OPERATIONAL REQUIREMENTS
Determine whether crew members are aware of their duty as indicated by:
Amendment No.000
IOMOU PSC Manual 50
Determine if personnel assigned specific duties related to the cargo is familiar with those duties
Determine if appropriate crew members understand the information given in manuals and
instructions.
Amendment No.000
IOMOU PSC Manual 51
Refer to Annex V
Amendment No.000
IOMOU PSC Manual 52
Selection
Select ship
Inspection
Reporting
If detained:
Re-inspect
Amendment No.000
ANNEXES
IOMOU PSC Manual 54
ANNEX I
IF NOT IF YES
Proceed to a more detailed Report Accordingly.
inspection on clear grounds.
Amendment No.000
IOMOU PSC Manual 55
ANNEX II
2. DATE OF INSPECTION :
3. PLACE OF INSPECTION :
5. YEAR OF BUILD :
6. PLACE OF BUILD :
8. LENGTH :
9. BREADTH :
10. DEPTH :
11. GT. :
12. NRT. :
13. CLASSIFICATION :
15. POWER :
Name of Certificate Date of Issue Place of Issue Date of Expiry Remark Last date of Dry docking,
Reasons for short term certificate,
deficiencies on *RSE/etc
International Tonnage
Certificate (1969)
Passenger Ship Safety
Certificate
Cargo Ship Safety Construction
Certificate
Cargo Ship Safety Equipment
Certificate
Cargo Ship Safety Radio
Certificate
Exemption Certificate
Cargo Ship Safety Certificate
Document of Compliance
(SOLAS 74, Regulation II-2/54
Dangerous Goods Special List
or Manifest, or Detailed
Stowage Plan
International Oil Pollution
Prevention Certificate
Continued
Continued
Amendment No.000
IOMOU PSC Manual 57
18. MANNING:
19. Are the Ships Officers holding Certificate of Competency valid Relevant Dangerous Cargo Endorsement as per STCW
Convention
Hull
Machinery
Equipment
L.S.A.
F.F.A.
21. Breakdowns:
Signature PSCO
Amendment No.000
IOMOU PSC Manual 58
ANNEX III
CHECKLIST FOR PORT STATE INSPECTION
CERTIFICATION AND DOCUMENTATION CODE 0100
Are the following certificates and documents where applicable, on Date of last endorsement On Board
board, valid, approved where necessary, and appropriately endorsed? (if applicable) (Yes/No)
Certificate of Registry
International Tonnage Certificate(1969)
Cargo Ship Safety Construction Certificate and Exemption Certificate if
any
Cargo Ship Safety Equipment Certificate and Exemption Certificate if any
Record of Equipment(Form R)
Amendment No.000
IOMOU PSC Manual 59
Amendment No.000
IOMOU PSC Manual 60
(Yes/No)
Register of Ships Lifting Appliances and Cargo Handling Gear or
equivalent National Authority Form complete with the following as
applicable:
Certificate of Test and Thorough Examination of Lifting Appliances
Certificate of Test and Thorough Examination of Derricks used in Union
Purchase
Certificate of Test and Thorough Examination of Loose Gear before being
taken into use, and of such gear after it has been altered or repaired
Passenger Ship Safety Certificate
Exemption Certificate
Special Trade Passenger Ship Safety Certificate
Certificate of Test and Thorough Examination of Wire Rope, before being
taken into use
Certificate of Test and Thorough Examination of Fibre Rope, before being
taken into use
Certificate of Classification/Dock Labour Board, of Lifting Appliances
and Associated Gear
Certificate of Fitness of Cargo Gear
Certificate for Personnel Lifts
Survey and Control of Personnel Lifts
LOG BOOK ENTRIES
The following log book entries may be subject to Port State control verification: Last Date
On board training and instruction:
Records regarding on-board training and instruction of new crew members in the use of the ships life
saving appliances including survival craft equipment, and in the use of the ships fire-extinguishing
appliances, not later than two weeks after joining the ship. On board training in the use of davit-
launched liferafts at intervals of not more than four months on every ship fitted with such appliances.
Within 12 hours before departure from port:
Steering gear test
Communication system bridge to steering gear compartment
Full movement of rudder
Visual inspection of steering linkage
Within 24 hours of leaving port:
Crew musters for abandon ship and fire drills, if more than 25% of the crew have not participated in
abandon ship and fire drills on board the ship in the previous month.
Weekly:
Visual inspection of all survival craft, rescue boats and launching appliances.
All engines in lifeboats and rescue boats run ahead and astern for a total period of not less than 3 min
provided the ambient temperature is above the minimum temperature for starting the engine, unless
waived by flag State (for ships constructed before 1-July-86).
Reference to the lifeboat operation manual should be made to ensure that in the case of lifeboats fitted
with water lubricated sterntube bearings that these are not damaged by dry running. In such cases, it is
recommended that during the 3 minute total engine running time that the gearbox be engaged ahead and
astern briefly to ensure correct operation of the gearbox/clutch.
General Alarm system test
Monthly:
Life saving appliances including lifeboat equipment checks
Crew musters for abandon ship and fire drills
Emergency lighting for mustering and abandonment tested at each abandon ship drill
Rescue boats other than life boats which are also rescue boats launched and manoeuvred in the water
Three Monthly:
Emergency steering drills
Lifeboats launched and manoeuvred in the water
Rescue boats other than life boats which are also rescue boats, launched and manoeuvred in the water.
(Maximum permissible interval)
Amendment No.000
IOMOU PSC Manual 61
Amendment No.000
IOMOU PSC Manual 62
Amendment No.000
IOMOU PSC Manual 63
Remarks Yes/No
Rudder , tiller and steering arrangements checked for condition
Buoyant grab lines becketed around the outside of boat, checked for condition
Amendment No.000
IOMOU PSC Manual 64
Amendment No.000
IOMOU PSC Manual 65
Amendment No.000
IOMOU PSC Manual 66
Amendment No.000
IOMOU PSC Manual 67
Structure:
No known cracks, buckling or defects in the decks, bulkheads, cargo holds, shell
plating, top side tanks, ballast tanks, tanktop plating
Forepeaks and chain lockers checked for wastage
Hatch cover mechanism checked for hydraulic leaks
Hold access ladders checked for damage and wastage
PILOT BOARDING ARRANGEMENTS
Pilot ladders; steps and spreaders checked for condition including non-slip surface;
ropes checked for condition. Eyes on deck not corroded and wasted
Accommodation ladder where fitted, checked for condition
Pilot hoist in good working condition
Adequate overside lighting
Lifebuoy with light and heaving line provided close by
Gates in bulwarks or guard rails checked together with handholds and any bulwark
ladder or platform and handhold stanchions, and found satisfactory
Electrical:
Conduit for electric cabling on deck checked for condition
Electric cabling throughout accommodation, machinery spaces and on deck on be
checked for protection, insulation, support of cable runs and junction boxes, no
broken fittings, no naked lights, and no cables with bare ends, and found in
satisfactory condition. Megger readings available
Paint locker lighting and electrical installation in way of storage facilities for
acetylene and oxygen cylinders verified to be of certified safe type, and checked for
condition and found satisfactory
Main generators capable of being synchronised
Sides and rear, and where necessary the front, adequately guarded
Amendment No.000
IOMOU PSC Manual 69
Amendment No.000
IOMOU PSC Manual 70
Amendment No.000
IOMOU PSC Manual 71
Amendment No.000
IOMOU PSC Manual 72
Muster list
Communication
Fire Drills
Abandon ship drills
Damage control plan
Fire control plan
Bridge operation
Garbage
Other Marpol related operational deficiencies
MARINE POLLUTION ANNEX III CODE 2200
Packaging
Marking & labeling
Documentation
Stowage
Other (packaging related to marine pollution Annex III)
MARPOL - ANNEX V CODE 2300
Placards
Garbage management plan
Garbage record book
Other (MARPOL/Annex V)
ISM RELATED DEFICIENCIES CODE 2500
The following documents and records relevant to the ISM Code are available and up-
to-date
Copy of Document of Compliance relevant to the operating company and the ship
type and Safety Management Certificate
Safety and environmental policy
Company responsibility and authority
Designated person(s)
Masters responsibility and authority
Resources and personnel
Development of plans for shipboard operations
Amendment No.000
IOMOU PSC Manual 73
Emergency preparedness
ISM RELATED DEFICIENCIES Continued
Remarks Yes/No
Records to demonstrate compliance with the SMS, such as records of:
Amendment No.000
IOMOU PSC Manual 74
ANNEX IV
ANNEX V
CODES FOR NATURE OF DEFICIENCIES
0100 SHIP'S CERTIFICATES 0260 Rest Period 0543 Steam pipes and pressure pipes
0110 Cargo Ship Safety Equipment 0261 Records of test 0550 Danger Areas
(including exemption) 0270 Endorsement by flag states 0551 Gas instruments
0111 Cargo Ship Safety Construction 0270 Application for endorsement 0552 Emergency cleaning devices
(including exemption) 0299 Other (STCW) 0599 Other (working space)
0112 Passenger Ship Safety (including
exemption)
0113 Cargo Ship Safety Radio (including 0300 CREW AND 0600 LIFE SAVING APPLIANCES
exemption) ACCOMMODATION (ILO 147) 0610 Lifeboats
0114 Cargo Ship Safety (including 0301 Minimum age 0611 Lifeboat inventory
exemption) 0310 Dirty Parasites 0613 Stowage of Lifeboats
0116 Document of Compliance (DoC/ISM 0320 Ventilation, Heating 0615 Rescue boats
Code) 0321 Heating 0616 Rescue boat inventory
0117 Safety Management Certificate 0322 Noise 0617 Fast rescue boat
(SMC/ISM Code) 0330 Sanitary facilities 0618 Stowage of rescue boats
0120 Load Lines 0340 Drainage 0620 Inflatable liferafts
0130 Liquefied Gases in Bulk (CoF/GC 0350 Lighting 0625 Rigid liferafts
Code) 0360 Pipes, wires, (insulation) 0628 Stowage of liferafts
0131 Liquefied gases in bulk (CoF /IGC 0361 Electrical devices 0629 Marine evacuation system
Code) 0370 Sick bay 0630 Launching arrangements for survival
0135 Minimum Safe Manning Document 0371 Medical equipment craft
0140 Dangerous Chemicals in Bulk (CoF 0380 Access / Structure 0635 Launching arrangements for rescue
/BC code) 0382 Sleeping room boats
0141 Dangerous Chemicals in Bulk (CoF 0383 No direct openings into sleeping rooms 0636 Helicopter landing/pick-up area
/IBC code from cargo/ Machinery areas 0637 Means of rescue
0150 Prevention of Pollution by Oil (IOPP) 0384 Furnishings 0640 Distress flares
0155 Prevention of Pollution NLS in Bulk 0385 Berth dimensions, etc. 0650 Lifebuoys
(NLS) 0386 Clear head 0660 Lifejackets
0157 International Sewage Pollution 0387 Messroom location 0663 Immersion suits
Prevention Certificate 0388 Oil skin locker 0664 Anti-exposure suit
0158 International Ship Security Certificate 0389 Laundry 0666 Thermal protective aids
0159 Statement of Compliances (CAS) 0390 Record of inspection 0669 Radio life saving appliances
0164 Interim Statement of Compliances 0399 Other (accommodation) 0674 Emergency equipment for 2-way
(CAS) Communication
0171 Special Purpose Ship Safety 0676 Public address system
0172 High Speed Craft Safety and Permit to 0400 FOOD AND CATERING 0680 Embarkation arrangements - survival
Operate (ILO 147 ) craft
0173 Mobile Offshore Drilling Unit Safety 0410 Galley, handling rooms 0683 Embarkation arrangements - rescue
0174 INF Certificate of Fitness 0411 Ventilation boats
0180 Tonnage 0412 Lighting 0684 Means of recovery of life saving
0190 Logbooks/ compulsory entries 0413 Cleanliness appliances
0199 Other (ship's certificates) 0420 Provisions (quantity) 0686 Buoyant apparatus
0421 Provisions (quality) 0690 Line-throwing appliances
0430 Water, pipes and tanks 0692 Operational readiness of lifesaving
0200 CERTIIFCATE AND 0440 Cold rooms appliances
WATCHKEEPING FOR 0441 Cold room temperature 0694 Evaluation, testing and approval
SEAFERERS 0442 Cold room cleanliness 0695 On board training and instructions
0221 Certificates for master and officers 0450 Food personal hygiene 0696 Maintenance and inspection
0222 Certificate for ratings for 0451 Food temperature 0697 Decision support system for Masters on
watchkeeping 0452 Food segregation Passenger Ships
0223 Certificates for radio personnel 0460 Records of inspection 0699 Other (life saving)
0224 Certificate for personnel on tankers 0499 Other (food
0226 Certificate for personnel on fast rescue
boats 0700 FIRE SAFETY MEASURES
0227 Certificate for advance fire-fighting 0500 WORKING SPACES 0710 Fire prevention
0228 Documentary evidence for personnel 0510 Ventilation 0711 Inert gas system
on passenger ships 0515 Heating 0712 Division main zones
0229 Documentary evidence for personnel 0520 Lighting 0713 Main vertical zone
on ro-ro passenger ships 0530 Safe means of access 0714 Doors within Main vertical zone
0230 Manning specified by the minimum 0531 Safe means of access Shore Ship 0715 Fire detection
safe manning document 0532 Safe means of access Deck Hold 0716 Fire patrol
0241 Certificate for medical care /Tank, etc. 0720 Ready availability of fire fighting
0250 Certificate for personnel on survival 0533 Obstruction/slipping, etc. equipment
craft an d rescue boats. 0540 Protection machinery 0725 Fixed fire extinguishing installation
0251 Certificate for medical care 0541 Electrical 0730 Fir Fighting equipment and appliances
0252 Evidence of basic training 0542 Machinery 0735 Personal equipment
0253 Schedules for watchkeeping personnel
0736 Emergency Escape Breathing device 1011 General emergency alarm 1470 Insulation wetted through (oil)
0739 Emergency fire pump 1012 Crew alarm 1499 Other (machinery)
0740 Fire pumps 1020 Fire alarm
0741 Means of control (opening, closure of 1030 Steering-gear alarm
skylights, pumps, etc. machinery spaces 1040 Engineer's alarm 1500 SAFETY OF NAVIGATION
0743 Fire-dampers 1050 Inert gas alarm 1510 Type approval equipment
0745 Ventillation 1060 Machinery controls alarm 1512 Operational limitations for passenger
0746 Jacketed piping system for high 1070 UMS - alarm ships
pressure fuel lines 1080 Boiler alarm 1514 SAR Coordination plan for passenger
0750 International shore connection 1090 Opening/closing watertight doors alarm ships trading on fixed routes
0755 Fire control plan all ships 1099 Other (alarm ) 1530 Radar
0760 Unattended Machinery spaces (UMS) 1540 Gyro compass
Evidence 1541 Magnetic compass
0770 Doc of Compliances Dangerous Goods. 1100 CARRIAGE OF CARGO AND 1542 Emergency steering position
0799 Other (fire safety) DANGEROUS GOODS communications/compass reading
1110 Stowage of cargo 1543 Compass correction log
1115 Cargo Securing Manual 1544 Automatic radar plotting aid (ARPA)
0800 ACCIDENT PREVENTION 1120 Grain 1546 Direction finder
(ILO 147) 1125 Authorization for grain carriage 1550 Lights, shapes, sounds-signals
0810 Personal equipment 1130 Stowage/Package dangerous goods 1551 Signaling lamp
0815 Warning notices 1131 Documents of Compliances on 1560 Charts
0820 Protection machines/parts Dangerous goods 1561 Electronics charts (ECDIS)
0830 Pipes, wires (insulation) 1132 Booklet for bulk cargo loading/unloading 1565 Automatic Identification System (AIS)
0850 Structural features (ship) /stowage 1566 Voyage Data Recorder (VDR)
0860 Entry dangerous spaces( instructions, 1140 Other Cargo 1567 GNSS receiver
Warnings 1150 Loading & unloading equipment 1570 Nautical publications
0870 Cargo Gear Record Book 1160 Holds & Tanks 1575 Echo-sounding device
0899 Other (accident prevention) 1170 Dangerous goods codes 1580 Speed and distance indicator
1190 Lashing material 1581 Rudder angle indicator
1199 Other (cargo) 1582 Revolution counter
0900 STABILITY, STRUCTURE 1583 Variable pitch indicator
AND RELATED EQUIPMENT 1585 Rate-of-turn indicator
0910 Hydraulic & other closing devices/ 1200 LOAD LINES 1590 International code of signals
watertight doors 1210 Overloading 1591 Life saving signals
0915 Signs and indicators (WT doors, fire 1220 Freeboard marks 1592 Use of the automatic pilot
detectors, fire dampers, ventilation) 1230 Railing, cat walks 1593 Record of testing and drill of steering gear
0920 Damage control plan 1240 Cargo & other hatchways 1594 Voyage or passage plan
0930 Stability/strength/loading information 1250 Covers (hatchway,portable,tarpaulins, 1595 Navigation bridge visibility
and instruments etc) 1596 Navigation records
0931 Information on A/a-max ratio( ro-ro 1260 Windows, side scuttles 1597 Distress messages: obligations and
passenger ships) 1270 Doors Procedures
0936 Steering gear 1275 Ventilators, air pipes, casings 1599 Other (navigation)
0938 Damage to hull due to weather or ship 1280 Machinery space openings
operation 1282 Manholes/Flush scuttles
0940 Ballast, fuel and other tanks 1284 Cargo ports and other similar opening 1600 RADIOCOMMUNICATIONS
0945 Emergency lighting, batteries & switches 1286 Scuppers, inlets and discharges 1611 Functional requirements
0950 Electric equipment in general 1288 Freeing ports 1620 Main installation
0951 Low level lighting in corridors 1290 Lashings (timber) 1621 MF radio installation
0955 Pilot ladders 1299 Other (Load Lines) 1623 MF/HF radio installation
0956 Gangway, accommodation ladder 1625 INMARSAT ship earth station
0960 Means of escape 1635 Maintenance/duplication of equipment
0970 Location of emergency installations 1300 MOORING 1645 Performance standards for radio
0972 Permanent means of access ARRANGEMENTS (ILO 147) Equipment
0981Beams, frames, floors-operational damage 1310 Ropes, wires 1651 VHF radio installation
0982 Beams, frames, floor-corrosion 1320 Anchoring devices 1655 Facilities for reception of marine safety
0983 Hull - corrosion 1330 Winches & Capstans information
0984 Hull cracking 1340 Adequate lighting 1671 Satellite EPIRB 406 MHz/1 6 GHz
0985 Bulkheads corrosion 1399 Other (mooring) 1673 VHF EPIRB
0986 Bulkheads - operational damage 1675 Radar transponder
0987 Bulkheads - cracking 1677 Reserve source of energy
0988 Decks - corrosion 1680 Radio log (diary)
1400 PROPULSION AND
0989 Deck - cracking 1685 Operation/maintenance
AUXILIARY MACHINERY 1686 Homing device
0990 Enhanced programme of inspection 1410 Propulsion main engine
0991 Survey Report File 1699 Other (radio)
1420 Cleanliness of engine room
0992 Thickness measurement report 1430 Auxiliary engine
0999 Other (stability/structure) 1435 Gauges, thermometers, etc
1700 MARPOL ANNEX I
1440 Bilge pumping arrangements
1705 Shipboard oil pollution emergency plan
1450 UMS - Ship
1000 ALARM SIGNALS (SOPEP)
1460 Guards/Fencing around dangerous
1010 General alarm 1710 Oil record book
Machinery parts
Amendment No002/04
IOMOU PSC Manual 77
1720 Control of discharge of oil 2041 Operation of GMDSS equipment 2620 Endorsement of cargo booklet
1721 Retention of oil on board 2042 HSC operation 2630 Triangle mark
1725 Segregation of oil & water ballast 2043 Monitoring of voyage or passage plan 2640 Cargo density declaration
1730 Oil filtering equipment 2045 Cargo operation 2650 Loading instrument
1735 Pumping, piping & discharge 2050 Operation of machinery 2660 Water level indicator
arrangements of oil tankers 2055 Manuals, instructions etc. 2699 Other (bulk carriers)
1740 Oil discharge monitoring & control 2056 Establishment of working language on
system board 2700 ADDITIONAL MEASURES
1745 15 PPM alarm arrangements 2060 Dangerous goods & harmful TO ENHANCE MARITIME
1750 Oil/Water interface detector substances in packaged form SECURITY
1760 Standard discharge connection 2070 Operation of fire protection system 2705 Ship security defects
1770 SBT, CBT, COW 2071 Maintenance of fire protection system 2715 Ship security alert system
1771 COW Operations and Equipment 2080 Operation of life saving appliances 2720 Ship security plan
Manual 2081 Maintenance of life saving appliances 2725 Ship security officer
1772 Double hull construction 2090 Evaluation of crew performance 2730 Access control ship
1773 Hydrostatically balanced loading 2099 Other (SOLAS/operational) 2735 Security drills
1775 Condition assessment scheme 2799 Other (Maritime security)
1780 Pollution report
1790 Ship type designation 2100 MARPOL RELATED 2800 ADDITIONAL MEASURES
1795 Suspected discharge violation OPERATIONAL DEFICIENCIES
1799 Other (MARPOL/Annex 1) TO ENHANCE MARITIME
2110 Oil & oily mixture from machinery
SAFETY
spaces
2815 Marking of IMO number
2115 Loading, unloading & cleaning
1800 OIL, CHEMICAL TANKERS 2820 Continuous synopsis record
procedures for cargo spaces of tankers
2899 Other (Additional maritime safety)
AND GAS CARRIERS 2120 Garbage
1810 Cargo area segregation 2130 Shipboard marine pollution emergency
1815 Air intakes/openings to operation
accommodation, Machinery & control 2199 Other (MARPOL/operational) 2900 MARPOL ANNEX IV
station spaces 2910 Sewage treatment plan
1816 Wheelhouse door,- window 2920 Sewage comminuting system
1820 Cargo pumproom, handling space 2930 Sewage discharge connection
2200 MARPOL ANNEX III
1825 Spaces in cargo areas 2999 Other (Marpol Annex IV)
2210 Packaging
1830 Cargo transfer 2220 Marking & labelling
1835 Cargo vent system 2230 Documentation
1836 Temperature control 2240 Stowage 9900 ALL OTHER DEFICIENCIES
1840 Instrumentation 2299 Other (MARPOL/Annex III) 9901 Deficiencies clearly hazardous to safety,
1850 Fire protection cargo deck area health or environment, specified in
1860 Personnel protection clear text
1870 Special requirements 9902 Deficiencies not clearly hazardous to
2300 MARPOL - ANNEX V
1880 Cargo information Safety, health or environment, specified
2310 Placards
1885 Tank entry in clear text.
2320 Garbage management plan
1886 Emergency towing arrangements 2330 Garbage record book
1887 Safe access to tankers bows 2399 Other (MARPOL/Annex V)
1899 Other (Oil tankers)
Amendment No002/04
IOMOU PSC Manual 78
ANNEX VI
10 deficiency rectified
15 rectify deficiency at next port
16 rectify deficiency within 14 days
17 rectify deficiency before departure
18 rectify deficiency within 3 months
30 detainable deficiency
99 other (specify)
Note: For ISM deficiencies, only code 10, 18 and 30 can be used.
Amendment No002/04
IOMOU PSC Manual 79
Annex VII
Detention of a ship
As Unseaworthy and/or Substandard
Pursuant to section (quote section of National Legislation or Convention), I hereby order the above mentioned ship to be provisionally detained.
NameSignature
Delegate of the Authority
_______________________________________________________________________________________________________________________
To the Master
_______________________________________________________________________________________________
Take notice that by virtue of the foregoing order the abovementioned ship is provisionally detained.
The grounds of the detention are that the ship appears to me to be *unseaworthy and/or substandard in the following respects:
NameSignature
Delegate of the Authority
_______________________________________________________________________________________________________________________
I served this document on the Master by delivering the original thereof to the Master personally,
Name. Signature..
Delegate of the Authority
Amendment No.000
IOMOU PSC Manual 80
Annex VIII
Pursuant to section (quote section of National Legislation or Convention), I hereby order the release of the abovementioned ship, which was
(a) That the costs of, and incidental to, the detention of the ship must be paid to
(b)
(c)
Dated thisday of
Name . Signature
Delegate of the Authority
_______________________________________________________________________________________________________________________
To the Master
_______________________________________________________________________________________________
Take notice that by virtue of the foregoing order the abovementioned ship is released from detention *unconditionally/ on the abovementioned
conditions.
Dated..day of
Name.Signature
Delegate of the Authority
_______________________________________________________________________________________________________________________
I served this document on the Master by delivering the original thereof to the Master personally,
at in the *State/Territory of
Name Signature
Delegate of the Authority
OR
I served this document on the ship's agents for forwarding to the Master of the ship mentioned in the Order,
at in the *State/Territory of
Name. Signature
Delegate of the Authority
_______________________________________________________________________________________________________________________
Delete as appropriate
Amendment No.000
IOMOU PSC Manual 81
Annex IX
The purpose of this information is to formalise existing good practice on those occasions when surveyors
enter into confined spaces. To ensure that our current procedures are sufficient to ensure safe entry and exit
in confined spaces it is important that it is clearly understood what is meant by a confined space.
(c) may have restricted means for entry and exit; and
(d) may have an atmosphere, which contains potentially harmful levels of contaminant, or not have a
safe oxygen level, or cause engulfment.
Although a dry cargo hold does not come under the definition of a confined space, these spaces can be
hazardous depending on the type of cargo contained e.g.woodchips can deplete the air of oxygen, coal can
emit methane and deplete oxygen. Surveyors should assess the risks of these spaces depending on the cargo
they contain.
Typical confined spaces that can be classified into medium to high risk include cargo tanks, oil or ballast
tanks, pump rooms, duct keels, double bottoms, double hull spaces, cofferdams, void spaces and CO2 rooms
below deck level.
Confined spaces that can be classified as low risk include paint storage rooms, CO2 rooms at deck level,
battery storage rooms and emergency fire pump engines located in the steering compartment.
Note: Surveyors Must Complete The Risk Assessment Form and Entry Permit for all entry into
Medium to High Risk confined spaces. This is a legal requirement aimed at protecting your health and
safety.
Note: Under some circumstances low risk confined spaces can turn into a dangerous space. For example,
due to changing circumstances such as faulty ventilation leading to a build up of solvents in a paint locker, an
increase in hydrogen levels in a battery room or carbon monoxide in an emergency fire pump space.
With entry into any confine space, surveyors must rely on their training and judgement when assessing risks
and hazards. You must consider first and foremost the question Do I need to enter this confined space to
get the job done? For example you may not need to enter a well in the steering compartment to check
whether the emergency fire pump is working, as there are other methods.
If a confined space cannot be made safe for entry then Do Not Enter.
Amendment No.000
IOMOU PSC Manual 82
RISK ASSESMENT
Examples of confined spaces where a Risk Assessment must be undertaken could include: cargo tanks, duct keel, all
ballast tanks and emergency fire pump spaces located well below deck level.
Undertaken by
Job description
Location
Nature of work
1.
2.
3.
4.
5.
6.
7.
8.
9.
10
11
NOTE: You must not enter a confined space if hazards cannot be controlled.
On completion of this Risk Assessment an Entry Permit must be completed (See next page).
Amendment No.000
IOMOU PSC Manual 83
_______________________________________________________________________________
! Pipelines (water, steam, IG, etc) Is all equipment suitable for use in
! Mechanical/electrical drives space to be entered? !Yes !
No
! Harmful substances
! Electrical services
! Warning notices/tags fitted
! Other (specify). 5. HOT AND COLD WORK
Annex X
1. The PSCO should check that the vessel carries a valid radio certificate which certifies that
the vessel is GMDSS compliant. The certificate should specify the sea areas for which the
ship is equipped to operate. As the vessel is operating in the waters of the inspecting
Authority, the certificate must be endorsed for the relevant sea areas. If an exemption has
been issued, the PSCO should verify that the conditions of the exemption are being
complied with.
2. The PSCO should check the qualifications of the crew to ensure that the vessel carries on
board sufficient number of qualified GMDSS operators in accordance with the radio
certificate and the minimum safe manning certificate.
3. The PSCO should ask for marine safety information(MSI) received by the ship to be
produced for checking.
4. The PSCO should check that the GMDSS equipment provided on board is in accordance
with the Record of Equipment attached to the ship's radio certificate.
5. An assessment is to be made of the ship's radio installation and its operation. This can be
done by having the ship's operator(s) conduct the following operational tests on ship's radio
communication equipment and/or provide documentary evidence of its usage. Such
evidence could be in the form of print-out, faxes or other records of messages sent and
received.
a. INMARSAT C
Run a Performance Verification Test (PVT or link test) for the INMARSAT C unit.
The PSCO should be able to check from the screen display the result of the test.
The PSCO may ask for a print-out of the result as displayed.
Make a test call using MF/HF radio installation to a distant coast station on one of
the radiotelephony distress channels, with the equipment operating from the radio
batteries, for combined MF/HF and DSC. If a PSCO carries out a DSC test, the
MF/HF is effectively tested. The PSCO should request voice calls where DSC test
was unsuccessful to determine if the fault lies with the transreceiver or DSC unit.
Make a similar test call using the HF DSC system to a distant coast station.
Make a test call using VHF radio installation to a nearby radio station on one of the
radiotelephony channels.
Make a test call using the VHF DSC system. Ships normally carry two VHF radio
systems. The DSC test call can be made from one system to another, at low power
only.
6. The PSCO should check that the 406MHz EPIRB is suitably secured and that the float-free
capability of the EPIRB is not affected. The operation switch of the EPIRB should be set to
the ARMED position. Self test protocol to be run.
7. The PSCO should check that the correct number of radar transponders is carried on board
and that the expiry dates of the batteries have not passed. Self test as a minimum but radar
test where PSCO has doubts.
8. The PSCO should inspect the general condition of antenna and radio batteries. If doubt
exists, the PSCO should request shore based testing, or load testing using MF/HF keying on
emergency.
Attachment 1 is a checklist for recording the results of the GMDSS inspection. The PSCO should
answer the questions in the checklist as applicable. The PSCO need only test/inspect sufficient
items to enable an assessment to be made of the ship's compliance with GMDSS and the
competence of the crew in its operation. Where doubt exists it may be necessary to check all items.
The following is an indication of serious deficiencies in a radio installation and can be used as
guidance on determining whether the deficiency or deficiencies noted are of such a nature that a
detention is warranted.
Sole MF DSC watch-keeping receiver defective (NB: this includes a second MF/HF
installation which is used to fulfil the DSC watch-keeping receiver/transmitter
function).
MF/HF DSC watch-keeping receiver scanning function defective (for ships fitted in
accordance with SOLAS IV/10.2).
Note 1
SOLAS IV/3 allows exemptions from the compulsory fitting of full GMDSS equipment under certain
conditions.
However, SOLAS IV/3.1.1 prescribes that any exemption is conditional upon the ship meeting the
functional GMDSS requirements as defined at SOLAS IV/4. The provisions of SOLAS IV/4 are
given below, along with the minimum equipment to meet each operational requirement for vessels
sailing to or through a GMDSS A3 area.
* receiving shore-ship distress alerts (Inmarsat C - may be the same unit used to fulfil
above requirement);
* transmitting and receiving ship-ship distress alerts (VHF ch.16 and MF or VHF -
DSC);
* transmitting and receiving signals for locating (x band radar and a SART);
In practical terms, this means that GMDSS ships trading to A3 area ports that have an exemption
from full GMDSS compliance (i.e.: they have a written exemption from their flag State) will be
required to be fitted with the following equipment as an absolute minimum:
* 1 406 EPIRB
* 1 Inmarsat C system
Note 2
STCW IV/2 states that every person in charge of or performing radio duties on a ship required to
participate in the GMDSS shall hold an appropriate certificate related to the GMDSS.
For purpose of port State control, it is considered acceptable if the ship's radio personnel
complement meets the requirement as specified on ship's radio certification and minimum manning
certificate
Annex XI
Annex XII
52 Vehicle carrier
53 Container ship (to be applied only to ships specifically
constructed or adapted to carry containers)
55 Ro-Ro cargo ship (not to be used for ships constructed under the
DSC or HSC code)
60 General cargo/multi-purpose ship (to be used for other cargo ships when no other
ship type code is applicable)
70 Ro-Ro passenger ship (not to be used for ships constructed under the
DSC or HSC Code)
73 Factory ship
75 Heavy load carrier
76 Offshore service vessel (includes such types as offshore supply
vessels, anchor handling vessels, rescue/
standby vessels)
82 Special purpose ship (to be used only when the SPS Code is
applicable)
83 High speed passenger craft (includes all vessels constructed under the
DSC or HSC Code)
84 High speed cargo craft (includes all vessels constructed under the
DSC or HSC Code)
85 Tugboat
95 Fishing vessel
99 Other types of ship (not otherwise specified)
ATTACHMENT 1
Item Yes No
Radio certification valid and GMDSS compliant?
Equipment fitted in accordance with attachment to certificate?
No. of GMDSS operators on board meets certificates' requirement
MSI messages received by ship?
INMARSAT C operation test satisfactory?
MF/HF radio installation operation test satisfactory?
VHF radio installation operation test satisfactory?
GMDSS operator on board able to satisfactorily perform test
operation?
EPIRB installation satisfactory?
Radar transponder installation satisfactory?
Antenna condition satisfactory?
Radio batteries condition satisfactory?
Ship detained for GMDSS related deficiencies?
AMENDMENT LIST
Annex XIII
Introduction
This 'Index is compiled to assist port State control officers with cross-references of the
Articles, Numbers and Regulations of the 'Relevant Instruments'.
It may be of use to port State control officers when filling out the column 'references' in the
'Report of Inspection in accordance with the Memorandum of Understanding on Port State
Control'.
Port State control officers will apply those relevant instruments which are in force and to
which his Authority is a Party. In the case of amendments to a relevant instrument port State
control officers will apply those amendments which are in force and which his Authority has
accepted.
Port State control officers shall bear in mind that most instruments contain provision for
'new' ships, and in particular, provide that 'existing' ships may continue to comply with the
provisions of the Convention in force at the date of the building contract, the date the keel
was laid or nay other date mentioned in the relevant instruments.
Port State control offices shall exercise his own professional judgement when carrying out an
inspection.
In no way is this 'Index' meant as a checklist, nor has it been draw up on the assumption that
it would be exhaustive in every detail.
Explanatory note
The references to the Convention regulations used in this 'Index' are abbreviated. They have
been given code numbers which may be of use when filling out the column 'references' in the
'Report of inspection in accordance with the MOU on PSC'.
Conventions/codes abbreviations
SOLAS 48 S48
SOLAS 60 S60
SOLAS 74 S74
Protocol 78 (SOLAS 74) S74P78
Protocol 88 (SOLAS 74) S74P88
Load Lines 66 LL66
Protocol 88 (Load Lines 66) LL66P88
MARPOL 73/78 M73/78
STCW 1978 STCW
COLREG 72 C72
Tonnage 1969 T69
ILO No. 7 ILO7
ILO No. 53 ILO53
ILO No. 58 ILO58
ILO No. 68 ILO68
ILO No. 73 ILO73
ILO No. 92 ILO92
ILO No. 134 ILO134
ILO No. 138 ILO138
ILO No. 147 ILO147
ILO No. 180 ILO 180
1996 Protocol ILO 147 ILO147P96
Bulk Chemical Code BCC
International Bulk Chemical Code IBCC
Gas Carrier Code (existing) GEX
Gas Carrier Code GCC
International Gas Carrier Code IGCC
International Grain Code IGrC
International Code of Safety for High-Speed Craft HSCC
International Code of Safety for High-Speed Fraft, 2000 HSCC2000
International Life-Saving Appliance Code LSAC
subdivisions abbreviations
Example 2
Nature of deficiency: Oil discharge monitoring and control system - code: 1740
paragraph: paragraph 3
subparagraph: subparagraph (a)
Example 3
Example 4
Issue BCC-10/CI/N1.6.3
Issue or endorsement BCC-12/CI/N1.6.4
Issue (other government) BCC-10/CI/N1.6.4
Issue or endorsement (other government) BCC-12/CI/N1.6.5
Duration BCC-10/CI/N1.6.5
Duration and validity BCC-12/CI/N1.6.6
Initial survey BCC-10/CI/N1.6.1.1
Periodical survey BCC-10/CI/N1.6.1.2
Intermediate survey BCC-10/CI/N1.6.1.3
Annual survey BCC-10/CI/N1.6.1.4
Additional survey BCC-10/CI/N1.6.1.5
0141 Dangerous Chemicals in Bulk (CoF/IBC Code)
Issue IBCC/CI/N1.5.4
Issue or endorsement IBCC/CI/N1.5.4 (S74-9)
Issue (other government) IBCC/CI/N1.5.5
Issue or endorsement (other government) IBCC/CI/N1.5.5 (S74-9)
Duration IBCC/CI/N1.5.6
Duration and validity IBCC/CI/N1.5.6 (S74-9)
Initial survey IBCC/CI/N1.5.2.1.1
IBCC/CI/N1.5.2.1.1 (S74-9)
Periodical survey IBCC/CI/N1.5.2.1.2
Renewal survey IBCC/CI/N1.5.2.1.2 (S74-9)
Intermediate survey IBCC/CI/N1.5.2.1.3
IBCC/CI/N1.5.2.1.3 (S74-9)
Annual survey IBCC/CI/N1.5.2.1.4
IBCC/CI/N1.5.2.1.4 (S74-9)
Additional survey IBCC/CI/N1.5.2.1.5
IBCC/CI/N1.5.2.1.5 (S74-9)
0150 Prevention of Pollution by Oil (IOPP)
Issue M73/78/ANI/R5
Endorsement M73/78/ANI/R4.1, 4.3(b)
Issue (other government) M73/78/ANI/R6
Duration M73/78/ANI/R8
Initial survey M73/78/ANI/R4.1(a)
Periodical survey M73/78/ANI/R4.1(b)
Intermediate survey M73/78/ANI/R4.1(c)
Annual survey M73/78/ANI/R4.3(b)
0155 Prevention of Pollution by NLS in Bulk (NLS)
Issue M73/78/ANII/R11.1.2
Endorsement M73/78/ANII/R10.1(b), (c), (d)
Issue (other government) M73/78/ANII/R11.3
Duration M73/78/ANII/R12
Initial survey M73/78/ANII/R10.1(a)
Periodical survey M73/78/ANII/R10.1(b)
Intermediate survey M73/78/ANII/R10.1(c)
Annual survey M73/78/ANII/R10.1(d)
0157 International Sewage Pollution Prevention
Certificate
Issue or endorsement M73/78/ANIV/R5
Issue or endorsement (other government) M73/78/ANIV/R6
Duration and validity M73/78/ANIV/R8
Surveys M73/78/ANIV/R4
0158 Statement of Compliance (CAS) M73/78/ANI/R13G
0159 Interim Statement of Compliance (CAS) M73/78/ANI/R13G
102
*)
Regarding safe manning, reference is made to IMO Resolution A.890(21) - Principles of Safe Manning (see Section 6-9 of of this
Manual).
(maintenance)
0411 Ventilation ILO68/A5.2(b)
0412 Lighting ILO68/A5.2(b)
S74-2/CIII/R13.1, .2, .3
S74-16/CIII/R13.1, .2, .3
0615 Rescue boats
General requirements
Construction S74-2/CIII/R41.1
LSAC/N5.1.1 (S74-16)
Carrying capacity S74-2/CIII/R41
LSAC/N5.1.1.3 (S74-16)
Marking S74-2/CIII/R41.9
S74-2/CIII/R47.3.4
LSAC/N4.4.9 (S74-16)
Fittings S74-2/CIII/R41.7.6, .7, .9, .12
S74-5/CIII/R41.7.8
LSAC/N4.4.7.1, .2, .3, .4, .6, .7, .9, .10
(S74-16)
Number Passenger ship S74-2/CIII/R20.2
S74-16/CIII/R21.2
Number Cargo ship S74-2/CIII/R26.2
S74-15/CIII/R31.2
Propulsion S74-2/CIII/R41.6
S74-2/CIII/R47.1.7
LSAC/N5.5.1.8 (S74-16)
Inflated rescue boats S74-2/CIII/R47.3
LSAC/N5.1.3 (S74-16)
LSAC/N5.1.3 (S74-25)
0616 Rescue boat inventory
Equipment S74-2/CIII/R47.2
LSAC/N5.1.2 (S74-16)
Security S74-2/CIII/R47.2.1
LSAC/N5.1.2.1 (S74-16)
0617 Fast rescue boat S74-16/CIII/R26.3
0618 Stowage of rescue boats S74-2/CIII/R14
S74-16/CIII/R14
0620 Inflatable liferafts
Construction S74/CIII/R15
S74-2/CIII/R38.1
S74-2/CIII/R39.2
LSAC/N4.2.2 (S74-16)
Carrying capacity S74-2/CIII/R38.2
S74-2/CIII/R40.3
LSAC/N4.2.3 (S74-16)
Marking S74/CIII/R20.c, e
S74-2/CIII/R38.5.2, .3
S74-2/CIII/R39.8
LSAC/N4.1.5.2, 4.1.5.3, 4.2.7 (S74-16)
Marking container S74/CIII/R20.c
S74-2/CIII/39.7.3
LSAC/N4.2.6.3 (S74-16)
Fittings S74/CIII/R15
S74-2/CIII/R38.3
S74-5/CIII/R38.3
LSAC/N4.1.3 (S74-16)
Number Passenger ship S74/CIII/R27
S74-2/CIII/R20
S74-16/CIII/R21.1, .3
Number Ro-ro passenger ship S74-16/CIII/R26.1, .2
Stowage S74-16/CIII/R15
0630 Launching arrangements for survival craft
General S74-2/CIII/R15
S74-2/CIII/R48
S74-16/CIII/R12, R16, R20.11, R33
LSAC/CVI (S74-16)
Handling Passenger ship S74/CIII/R29
S74-2/CIII/20.1.4
S74-16/CIII/R21.1.4, R23.1
Handling Ro-ro passenger ship S74-16/CIII/R26.3.4
Handling Cargo ship S74/CIII/R36
S74-2/CIII/R26.1.5
S74-16/CIII/R31.1.5, R33.1
Handling Cargo ship 20,000 tons S74-2/CIII/R28.2
S74-16/CIII/R33.2
0635 Launching arrangements for rescue boats
General S74-2/CIII/R15
S74-2/CIII/R16
S74-2/CIII/R48
S74-16/CIII/R12, R16, R17, R26.3.2
LSAC/N6.1 (S74-16)
Handling Passenger ship S74-2/CIII/R20.1.4
S74-16/CIII/R21.1.4, R23.2
Handling Ro-ro passenger ship S74-16/CIII/R26.3.3
Handling Cargo ship S74-2/CIII/R26.1.5
S74-16/CIII/R31.1.5
0636 Helicopter landing/pick-up area S74-16/CIII/R28
0637 Means of rescue S74-16/CIII/R26.4
0640 Distress flares S74/CIII/R24
S74-2/CIII/R6.3
S74-16/CIII/R6.3
LSAC/N3.1 (S74-16)
0650 Lifebuoys
Requirements/specifications S74/CIII/R21
S74-2/CIII/R7.1
S74-2/CIII/R30
S74-2/CIII/R31
S74-16/CIII/R7.1
LSAC/N1.2, 2.1 (S74-16)
Number Passenger ship S74/CIII/R34
S74-2/CIII/R21.1
S74-16/CIII/R22.1
Number Cargo ship S74/CIII/R37
S74-2/CIII/R27.1
S74-16/CIII/R32.1
0660 Lifejackets
Requirements S74/CIII/R22
S74-2/CIII/R7.2
S74-2/CIII/R30
S74-2/CIII/R32
S74-16/CIII/R7.2, R22.2,.3
LSAC/N1.2, 2.2 (S74-16)
Number Passenger ship S74/CIII/R22
S74-2/CIII/R21.2
S74-16/CIII/R22.2
S74-2/CIII/R15
S74-16/CIII/R16
LSAC/N6.1 (S74-16)
Rescue boats S74-2/CIII/R16
S74-16/CIII/R17
0686 Buoyant apparatus
Construction S74/CIII/R33.a
Carrying capacity S74/CIII/R33.b
Marking S74/CIII/R20.b, e
Number Passenger ship S74/CIII/R27.c.vi
Stowage S74/CIII/R29.a.iv
0690 Line-throwing appliance S74/CIII/R23
S74-2/CIII/R17
S74-2/CIII/R49
S74-16/CIII/R18
LSAC/N7.1 (S74-16)
0692 Operational readiness of lifesaving appliances
Servicing S74-16/CIII/R20.8, .9, .11
On-board maintenance S74-16/CIII/R36
0694 Evaluation, testing and approval S74-16/CIII/R4
0695 On board training and instructions
Training in use S74/CIII/R18
S74-2/CIII/R18.4
S74-8/CIII/R18.4
S74-16/CIII/R19.1, .4
Practice musters and drills
Life saving (all ships) S60/CIII/R26
S74/CIII/R26
S74-2/CIII/R18.3, .4
S74-16/CIII/R19.1,.2, .3, .4
Life saving (passenger ships) S74-2/CIII/R25
S74-16/CIII/R30
Training manual S74-2/CIII/R18.2
S74-2/CIII/R51
S74-8/CIII/R18.2
S74-16/CIII/R35
Muster list and Emergency instructions S74-2/CIII/R8.2
S74-2/CIII/R53
S74-16/CIII/R8, 37
0696 Maintenance and inspection
Record of inspections S74/CIII/R26.a.iv
S74-2/CIII/R52.7
S74-16/CIII/R36.7
Maintenance S74-2/CIII/R19.3, .4
S74-2/CIII/R52
S74-16/CIII/R20.3, .4, R36.7
0697 Decision support system for Masters on Passenger S74-15/CIII/R29
Ships
0699 Other (life-saving)
0700 FIRE SAFETY MEASURES
0710 Fire prevention
General structure
Passenger ship >36 S60/CII/R36
S74/CII-2/R17
S74-9a/CII-2/R41-2.4.4, 6.1
S74-17/CII-2/R24.1.1
S74-23/CII-2/R9.2.2.2.1,
FSSC/C4/P1.2 (S74-23)
Passenger ship S74-1/CII-2/R23, R24, R25
S74-23/CII-2/R5.3.2.1.1, R9.2.2, R11
Passenger ship 36 S60/CII/R53
S74/CII-2/R35
S74-23/CII-2/R9.2.2.2.2
Cargo ship S74-1/CII-2/R42, R43
S74-17/CII-2/R50.3.1
S74-23/CII-2/R9.2.3, R11
Cargo ship 4,000 tons S60/CII/R54
S74/CII-2/R51
Tanker S74/CII-2/R57
S74-1/CII-2/R57 juncto R42, R43
S74-23/CII-2/R9.2.4, R11
0711 Inert gas system S60/CII/R58(d)
S74/CII/R62
S74-1/CII-2/R60, R62
S74-2/CII-2/R62.14.1
S74-6/CII-2/R62.1 R62.19(1,2)
S74-17/CII-2/R62.11.2.1
S74-23/CII-2/R4.5.5, R11.6.3
FSSC/C15/P2 (S74-23)
0712 Division main zones
Passenger ship > 36 S60/CII/R37
S74/CII-2/R18
S74-23/CII-2/R9.2.2.3, R9.6.1
Passenger ship S74-1/CII-2/R24.1.2, R24.2, R25
S74-23/CII-2/R5.3.2.1.1, R9.2.2.1, .2
Passenger ship 36 S60/CII/R53
S74/CII-2/R36
S74-23/CII-2/R5.3.2.1.1, R9.2.2.1.1.2
Location/separation of spaces
Passenger ship > 36 (accom. Versus other) S60/CII/R40
S74-10/CII-2/R26.2, TABLES
S74/CII-2/R26
S74-17/CII-2/R26 (FOOTNOTED)
S74-23/CII-2/ R9.2.2, R9.2.2footnote d,
R9.2.2.3.2tables
Passenger ship > 36 (special category) S74/CII-2/R30 (a), (b)
S74-10/CII-2/R26.2.2(11)
S74-23/CII-2/R9.2.2.3.2.2 (11), R9.4.1.1.1
Passenger ship > 36 (other cars) S74/CII-2/R31
S74-23/CII-2/R9.4.1.2
Passenger ship 36 (accommodation versus other) S60/CII/R53
S74/CII-2/R39
S74-23/CII-2/R10.7.1.1, .2
Passenger ship 36 (accom. + service) S74/CII-2/R40
S74-23/CII-2/R7.5.4, R7.6, .9.3
Passenger ship (special category) S74-1/CII-2/R37.1.1.1
S74-23/CII-2/R20.2.2.1
Passenger ship (other cars) S74-1/CII-2/R38
S74-6/CII-2/R38
S74-23/CII-2/R20.5
Tankers S74-17/CII-2/R59.5
Automatic sprinkler/alarm and detection
Passenger ship (method II) > 36 S60/CII/R51
Passenger ship/cargo ship S74/CII-2/R12
FSSC/C8/P2 (S74-23)
Passenger ship S60/CII/R59
S74-1/CII-2/R36.2
S74-2/CII-2/R36.2
S74-8/CII-2/R36.2
S74-9a/CII-2/R41-2.5
S74-10/CII-2/R36.2
S74-23/CII-2/R10.6.1
Cargo ship S74-1/CII-2/R52.2
S74-2/CII-2/R52.2
S74-23/CII-2/R10.6.2
Automatic alarm and detection
Passenger ship (method III) > 36 S60/CII/R52
Passenger ship > 36 S74/CII-2/R13(a), (b), (c), (d), (e), (f), (g),
(h)
S74-8/CII-2/R36.2
S74-23/CII-2/R7.5.2, R10.6.1.1
Passenger ship 36 S74/CII-2/R13(i), (j), (k) (l)
Passenger ship S74-1/CII-2/R36.1, .2
S74-1/CII-2/R13
S74-1/CII-2/R40.2
S74-2/CII-2/R36.1
S74-2/CII-2/R40.2
S74-6/CII-2/R13-1
S74-6/CII-2/R40.2
S74-10/CII-2/R13.1.6, 1.8-9, 1.15
FSSC/C9/P2 /C10/P2 (S74-23)
Cargo ship S74/CII-2/R13(I), (k)
S74-1/CII-2/R13
S74-6/CII-2/R13.1
S74-1/CII-2/R52.2, .3, .4
S74-2/CII-2/R52.1, .3
S74-23/CII-2/R7.5.5, R10.6.2
FSSC/C9/P2 /C10/P2 (S74-23)
Special spaces/alarm and detection
Unattended machinery spaces
Passenger ship > 36 S74/CII-2/R32(L)(ii)
S74-23/CII-2/R5.2.3.2
Passenger ship/cargo ship S74-1/CII-2/R14
S74-23/CII-2/ R5.2.3, R7.4
Special category spaces/automatic detection
Passenger ship > 36 S74/CII-2/R30(d)(I)
Passenger ship S74-1/CII-2/R37.1.1.4.1
S74-2/CII-2/R37.1.1.4.1
S74-23/CII-2/R20.4.1, R20.4.3.1
Other cargo spaces (cars)
Passenger ship > 36 S74/CII-2/R31(a)
S74-9a/CII-2/R41-2.6.4
S74-23/CII-2/R9.4.1
Passenger ship S74-1/CII-2/R38.1
S74-6/CII-2/R38.1
S74-23/CII-2/R20.4
Cargo ship S74-1/CII-2/R53.3
S74-6/CII-2/R53.3
S74-23/CII-2/R20.3, .4, .6.1.1, .6.1.4,
.6.2.1
Cargo spaces/ dangerous goods S74-1/CII-2/R40.2
S74-6/CII-2/R40.2
S74-1/CII-2/R54.2.3
S74-6/CII-2/R54.2.3
S74-23/CII-2/R7.6, R19.3.3
Cargo spaces Ro/Ro (cargo ship) S74-1/CII-2/R53.2.2.1
S74-6/CII-2/R53.2.2.1
S74-23/CII-2/R20.6.1.1
Smoke detection/fire detection
Cargo ship (explosives) S60/CII/R56(f)(iv)(2)
S74/CII-2/R52(f)(iii)(2)
S74-23/CII-2/R20.4.1
Fire detection/alarm (accom. and service spaces)
Passenger ship 36 S74/CII/R40(b)(ii)
S74-23/CII-2/R7.5.1, R7.7
Cargo ship S74-1/CII-2/R52
S74-2/CII-2/R52
S74-23/CII-2/R7.5.1, R7.7
0716 Fire patrol
Passenger ship S60/CII/R64(a)(I)
Passenger ship > 36 S74/CII-2/R32(a)(I)-(III)
S74-1/CII-2/R40.6
S74-8/CII-2/R40.7
S74-9a/CII-2/R41-2.1.2
S74-9a/CII-2/R40.5
S74-23/CII-2/R7.8
Passenger ship 36 S74/CII-2/R47(a)(I)-(III)
Passenger ship (special category) S74-1/CII-2/R37.1.4
S74-2/CII-2/R37.1.4
S74-23/CII-2/R20.4.3
0720 Readily availability of fire fighting equipment S60/CII/R66
S74/CII-2/R15, R2(g)
S74-1/CII-2/R21, R2(2.7)
S74-6/CII-2/R4.7
S74-8/CII-2/R21
S74-9a/CII-2/R41-2.1.3-5
S74-23/CII-2/R2.2, R10.1.2, R14.2
0725 Fixed fire extinguishing installation
Fixed gas
Gas/steam/CO2 S60/CII/R58
S74/CII-2/R8
S74-10/CII-2/R5.2.5
FSSC/C5/P2.2, .3, .4 (S74-23)
Gas/steam/halogen/CO2 S74-1/CII-2/R5
S74-10/CII-2/R5.3.1
Halogen/CO2 (tanker) S74-1/CII-2/R63.1
S74-23/CII-2/R10.9.1
Cargo spaces, RO/RO (cargo ship) S74-1/CII-2/R53.2.2.1
S74-2/CII-2/R53.2.2.1
S74-1/CII-2/R39.3
S74-23/CII-2/R10.7.2, R20.6.1.1
Other cargo spaces (cars) S74-1/CII-2/R53.3
S74-6/CII-2/R53.3
S74-23/CII-2/R20.3, .4, .6.1.1, .6.1.4,
.6.2.1
Tanker 20,000 tons S74-1/CII-2/R60
S74-23/CII-2/R4.5.5.1, R10.8.1
Fixed foam
Fixed foam S60/CII/R60
S74-6/CII-2/R4
S74-23/CII-2/R10.2.1.6.2, R10.2.3.2.3
Fire extinguishers
General S60/CII/R57
S74/CII-2/R7
S74-1/CII-2/R6
S74-23/CII-2/R10.3
FSSC/C4/P2.1.1, P2.2 (S74-23)
Requirements
Passenger ship S60/CII/R64(e), (g)
S74-1/CII-2/R7.6
S74-1/CII-2/R37.1.5
S74-1/CII-2/R38.2.3
S74-23/CII-2/R10.5.5
Passenger ship > 36 S74/CII-2/R32(e), (g)(iii), (h)(ii), (iii)
S74-1/CII-2/R7.6
Passenger ship 36 S74/CII-2/R47(e), (g)(ii), (h)(ii)
Cargo ship S60/CII/R65(e)
S74/CII-2/R52(e), (g)(ii), (h)(ii)
S74-1/CII-2/R7
S74-1/CII-2/R53.2.2
S74-23/CII-2/R20.6.2
Special requirements
Dangerous goods S74-1/CII-2/R54.2.7
S74-23/CII-2/R19.3.7
0735 Personal equipment
General ILO134/A4.3(I)
S74-1/CII-2/R17
Firemans outfit
General S60/CII/R63
S74/CII-2/R14
S74-1/CII-2/R17.1,.2, .4
S74-23/CII-2/R10.10
FSSC/C3/P2.1 (S74-23)
Number
Passenger ship S60/CII/R64(I)
S74-1/CII-2/R17.3
S74-23/CII-2/ R10.10.2.2, R10.10.3.2
Passenger ship > 36 S74/CII-2/R32(m)
S74-1/CII-2/R17.3.2
S74-9a/CII-2/R17.3-5
S74-17/CII-2/R17.3.1.1
S74-23/CII-2/R10.10.2.2
Passenger ship 36 S74/CII-2/R47(j)
S74-23/CII-2/R10.10.2.5
Cargo ship S60/CII/R65(j)
S74/CII-2/R52(j)
S74-1/CII-2/R17.3
S74-23/CII-2/R10.10.2.1
Cargo ship (dangerous goods) S74-1/CII-2/R54.2.6
S74-23/CII-2/R19.3.6
Tanker S74-1/CII-2/R17.3
S74-23/CII-2/R10.10.2.3
0736 Emergency Escape Breathing Device S74-23/CII-2/R13.4.3
FSSC/C3/P2.2
0739 Emergency Fire Pump S74-23/CII-2/R10.2.2.3
FSSC/C12
0740 Fire pumps
Fire pump general S60/CII/R56(a), (b), (c)
0745 Ventilation
General
Passenger ship > 36 S60/CII/R47
S74/CII-2/R25
S74-1/CII-2/R32.1 juncto R16
S74-8/CII-2/R32.1.7
S74-9a/CII-2/R41-2.4.3
S74-10/CII-2/R32.1.5, 1.8-9
S74-17/CII-2/R32.1.1 juncto R16
S74-23/CII-2/R9.7.4, R9.7.5.1
Passenger ship 36 S74/CII-2/R45
S74-1/CII-2/R32.2 juncto R16
S74-23/CII-2/R9.7.5.2
Cargo ship S74-1/CII-2/R48 juncto R16
S74-17/CII-2/R54.2.4.3, 2.10-11
S74-17/CII-2/R59.1
S74-23/CII-2/R8.2, R9.7.5.2,R19.3.4
Main inlet/outlet vent. system
Passenger ship S74-23/CII-2/R9.7
Passenger ship > 36 S60/CII/R47(a)
S74/CII-2/R25(c)
S74-1/CII-2/R32.1.1 juncto R16.9
Passenger ship 36 S74-1/CII-2/R32.2.1 juncto R16.9
Cargo ship S74-1/CII-2/R16.9
S74-23/CII-2/R5.2.1.1
Tanker S74/CII-2/R58(b)
Stopping power ventilation
General
Passenger ship S60/CII/R47(b)
S74-9a/CII-2/R22-1
Passenger ship > 36 S74/CII-2/R25(f)
S74-1/CII-2/R32.1.6 juncto R16.6
S74-23/CII-2/R5.2.1.3
Passenger ship 36 S74-1/CII-2/R32.2
S74-23/CII-2/9.7
Cargo ship S74-1/CII-2/R48 juncto R16.10
S74-23/CII-2/R5.2.1.2
Machinery spaces
Passenger ship S60/CII/R69(a)
S74-1/CII-2/R15.2.2
S74-1/CII-2/R11.4, .5, .6
S74-23/CII-2/R4.2.2.2
Passenger ship > 36 S74/CII-2/R34(d)(iv), (v)
S74-1/CII-2/R32.1.6
S74-23/CII-2/R5.2, 8.3
Passenger ship 36 S74/CII-2/R45
S74/CII-2/R50(a)
S74-23/CII-2/R5.2, 8.3
Cargo ship S60/CII/R69(a)
S74/CII-2/R51(h)
S74-1/CII-2/R11.4, .5, .6
S74-1/CII-2/R15.2.2
S74-23/CII-2/R4.2.2.2, 5.2, 8.3
Tanker S74/CII-2/R57(xiii)
S74-1/CII-2/R15.2.2
S74-23/CII-2/R4.2.2.2, 5.2, 8.3
Cargo spaces
Passenger ship S60/CII/R69(a)
Cargo ship S60/CII/R69(a)
Special spaces
S74-4/CII-1/R22
S74-7/CII-1/R25-8
Damaged condition Passenger ship S60/CII/R7
S74/CII-1/R7
S74-1/CII-1/R8
S74-4/CII-1/R8
Damaged condition Cargo ship S74-7/CII-1/R25-4, R25-5, R25-6
LL66/ANI/R27
LL66P88/ANI/R27
Timber deck cargo LL66/ANI/R44.10
LL66P88/ANI/R44.7
Grain carriage (intact stability) S74/CVI/R4
0931 Information on A/A-max ratio (ro-ro passenger S74-15/CII-1/R8-1
ships)
0936 Steering gear
General S60/CII/R29
S74/CII-1/R29
S74-1/CII-1/R29
Tankers 10,000 tons S74P78/CII-1/R29
Electric/electro hydraulic S60/CII/R30
S74/CII-1/R30
S74-1/CII-1/R30
Operation S74/CV/R19
S74P78/CV/R19-1
S74-1/CV/R19-1
S74-23/CV/R25
Testing and drills S74P78/CV/R19
S74P78/CV/R19-2
S74-1/CV/R19
S74-1/CV/R19-2
S74-23/CV/R26
0938 Damage to hull due to weather or ship operation
Passenger ship S74/CII-1/R7
S74-1/CII-1/R8
S74-4/CII-1/R8.2, .6, .7
Tanker (type A) LL66/ANI/R27.3
LL66P88/ANI/R27.3
Cargo ship LL66/ANI/R27.7
LL66P88/ANI/R27.8(d)
LL66P88/ANI/R27.10
0940 Ballast, fuel and other tanks
Ballast general
Passenger ship S60/CII/R8
S74/CII-1/R8
S74-1/CII-1/R9
Double bottom
Passenger ship S60/CII/R10
S74/CII-1/R10
S74-1/CII-1/R12
S74-6/CII-1/R12.5
Cargo ship (other than tanker) S74-6/CII-1/R12-1
Double bottom Grain carriage S60/CVI/R13
Double bottom Timber LL66/ANI/R43.2
Fuel, Lub. and other flammable oil
Passenger ship > 36 S74/CII-2/R33
All ship S74-1/CII-2/R15
S74-2/CII-2/R15
S74-6/CII-2/R15
S74-23/C-II/R4.2
0945 Emergency lighting, batteries and switches
Source and supply to miscellaneous safety services
Passenger ship S60/CII/R25
S74/CII-1/R25
S74-1/CII-1/R42
S74-2/CII-1/R42.2
S74-6/CII-1/R42.2, .4
S74-10/CII-1/R42.3.3
S74-17/CII-1/R42.3.4
Passenger ship (RO/RO spaces) S74-3/CII-1/R42-1
Passenger ship (special category spaces) S74-3/CII-1/R42-1
Cargo ship S60/CII/R26
S74/CII-1/R26
S74-1/CII-1/R43
S74-2/CII-1/R43.2.1
S74-10/CII-1/R43.3.3
S74-17/CII-1/R43.3.4
Starting arrangements for generating set
Passenger ship S60/CII/R25(c)(i)
S74/CII-1/R25(c)(i)
S74-1/CII-1/R44
S74-10/CII-1/R44.2.1
Cargo ship 5,000 tons S60/CII/R26(a)(iii)
S74/CII-1/R26(a)(iii)
Cargo ship S74-1/CII-1/R44
S74-10/CII-1/R44.2.1
0950 Electric equipment in general
Main source
Passenger ship S60/CII/R24
S74/CII-1/R24
S74-1/CII-1/R41
S74-2/CII-1/R41.1.3
S74-17/CII-1/R41.5
Cargo ship S74-1/CII-1/R41
S74-2/CII-1/R41.1.3
S74-17/CII-1/R41.5
Precaution against shock, fire, etc. S60/CII/R27
S74/CII-1/R27
S74-1/CII-1/R45
S74-10/CII-1/R45.3.2, 4.3
0951 Low level lighting in corridors S74/CII-II/R28.1.10, .11
S74-23/C-II/R13.3.2.5
0955 Pilot ladders
Ladder S60/CV/R17
S74/CV/R17(a)
S74-23/CV/R23
Hoist S74/CV/R17(b)
S74-23/CV/R23.6
0956 Gangway, accommodation ladder ILO134/A4.3(a)
0960 Means of escape
Passenger ship S60/CII/R68(a)
S74-1/CII-2/R28
S74-23/CII-2/R13
Passenger ship > 36 S74/CII-2/R21
S74-8/CII-2/R28
S74-9a/CII-2/R41-2.4.7
S74-10/CII-2/R28.1.5
S74-17/CII-2/R28.1.11
S74-23/CII-2/R13.3.2.5.2
Passenger ship 36 S74/CII-2/R48
Passenger ship (special category) S74-23/CII-2/R13.5
Passenger ship (other cars) S74-23/CII-2/R13.5, .6, .7
Cargo ship S60/CII/R68(b)
S74/CII-2/R53
S74-1/CII-2/R45
S74-23/CII-2/R13
Tanker S74/CII-2/R59 and R53
0970 Location of emergency installations
Passenger ship S60/CII/R32
S74/CII-1/R31
S74-1/CII-1/R39
0972 Permanent means of access S74/CII-1/R3.6
0981 Beams, frames, floors - operational damage
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0982 Beams, frames, floors - corrosion
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0983 Hull corrosion
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0984 Hull cracking
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0985 Bulkheads corrosion
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0986 Bulkheads - operational damage
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0987 Bulkheads cracking
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0988 Decks corrosion
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0989 Decks cracking
Maintenance of condition S60/CI/R11
S74/CI/R11
S74P78/CI/R11
S74P88/CI/R11
LL66/A15
LL66/ANI/R1
LL66P88/ANI/R1
0990 Enhanced programme of inspection S74/CXI/R2
Res. A.744(18)
0991 Survey Report File M73/78,ANI/R13G(3)
S74-20/CXI/R2
0992 Thickness Measurement Report ESG/N7
0999 Other (stability/structure)
1000 ALARM SIGNALS
S60/CIII/R25.f
S74/CIII/R25.h
S74-2/CIII/R6.4.2, R50
S74-10/CIII/R50
S74-16/CIII/R6.4.2, .4.3
LSAC/N7.2 (S74-16)
1011 General emergency alarm S74/CIII/R26.d
S74/CIII/R26.d
S74-2/CIII/R6.4.2
S74-2/CIII/R50
S74-10/CIII/R50
S74-16/CIII/R6.4.2, 4.3
LSAC/N7.2.1 (S74-16)
1012 Crew alarm
Passenger ship > 36 S74/CII-2/R32(a)(v)
Passenger ship S74-1/CII-2/R40.4
S74-23/CII-2/R7.9.4
1020 Fire alarm
General S60/CIII/R25(f)
S74/CIII/R25(h)
S74-2/CIII/R6.4
UMS-alarm (general) S74-1/CII-1/R47.1
Manual
Passenger ship S60/CII/R64(a)(i)
S74-1/CII-2/R40.1
S74-2/CII-2/R13.2.1
S74-1/CII-2/R40.1
S74-23/CII-2/R7.7
Passenger ship > 36 S74/CII-2/R32(a)(ii)
Passenger ship 36 S74/CII-2/R47(a)(i)
Cargo ship S74-2/CII-2/R13.2.1
S74-23/CII-2/R7.7
Automatic (general)
Passenger ship S60/CII/R64(a)(ii)
S74-1/CII-2/R40.2
S74-2/CII-2/R40.2
S74-6/CII-2/R40.2
S74-23/CII-2/R7.6
Passenger ship > 36 S74/CII-2/R32(a)(iii)
Passenger ship 36 S74/CII-2/R47(a)(ii)
Detection alarm (spec.)
Passenger ship S60/CII/R61(c)
S74-1/CII-2/R13.1.4
S74-6/CII-2/R13-1.1.6
S74-23/CII-2/R2.4.1
Passenger ship > 36 S74/CII-2/R13(a)(i)
Passenger ship 36 S74/CII-2/R13(i)
Cargo ship S60/CII/R61(c)
S74/CII-2/R13(i)
S74-1/CII-2/R13.1.4
S74-6/CII-2/R13-1.1.6
S74-23/CII-2/R2.4.1
Sprinkler alarm S60/CII/R59(b)
S74/CII-2/R12(a)(ii)
S74-1/CII-2/R12.1.2
FSSC/C8/P2.5.2.1 (S74-23)
Fire-extinguishing gas (CO2) alarm S60/CII/R58(f)
S74/CII-2/R8(g)
S74-1/CII-2/R5.1.6
FSSC/C5/P2.1.3.2 (S74-23)
1030 Steering-gear alarm S74-1/CII-1/R29.8.4
S74-6/CII-2/R54
S74-23/CII-2/R19
Packing S60/CVII/R3
S74/CVII/R3
S74-2/CVII/R3
Marking/labelling S60/CVII/R4
S74/CVII/R4
S74-2/CVII/R4
Stowage requirements S60/CVII/R7
S74/CVII/R6
S74-2/CVII/R6
Explosives Passenger ship S60/CVII/R8
S74/CVII/R7
S74-2/CVII/R7
1131 Document of Compliance on Dangerous Goods
S60/CVII/R5
S74/CVII/R5
S74-2/CVII/R5
1132 Booklet for bulk cargo S74/CVI/R7.3
loading/unloading/stowage
1140 Other cargo
Timber deck/construction LL66/ANI/R43
(DB-tanks, bulwarks, etc.)
Stowage LL66/ANI/R44
LL66P88/ANI/R44
1150 Loading and unloading equipment
Condition ILO134/A4.3(e)
Certificates, etc. ILO134/A4.3(e)
SWL ILO134/A4.3(e)
1160 Holds and tanks
Fixed ladder ILO134/A4.3(a), (d)
Rails/fencing ILO134/A4.3(a), (d)
Adequate lighting ILO134/A4.3(a)
S74-1/CII-1/R40
No open/naked lights ILO134/A4.3(a)
Passenger ship S60/CII/R23 juncto R27
S74/CII-1/R23(a)(ii) juncto R27
S74-1/CII-1/R40
Cargo ship S60/CII/R23 juncto R27
S74/CII-1/R23(a)(ii) juncto R27
S74-1/CII-1/R40
Tanker (gastight lighting, pumproom) S74-1/CII-2/R58.5
S74-23/CII-2/R4.5.2.5
1170 Dangerous goods codes S60/CVII/R1(d)
S74/CVII/R1(d)
S74-2/CVII/R1.4
1190 Lashing material S74/CVI/5.4
1199 Other (cargo)
1200 LOAD LINES
1210 Overloading LL66/A12
S74-23/CV/R19.2.5.3
Ships 1,600 tons S74-1/CV/R12(d)(ii)
1541 Magnetic compass
Ships 150 tons S74-1/CV/R12(b)
Ships 1,600 tons S74/CV/R12(c)
All ships irrespective of size S74-23/CV/R19.2.1.1
Steering compass
Ships < 150 tons S74-1/CV/R12(c)
Ships 150 tons S74-1/CV/R12(b)(ii)(2)
S74-23/CV/R19.2.2.1
1542 Emergency steering position S74-6/CV/R12(f)
communications/compass reading
S74-23/CV/R19.2.1.9
1543 Compass correction log STCW95/CVIII/34
1544 Automatic radar plotting aid (ARPA) S74-1/CV/R12(j)
S74-23/CV/R19.2.8.1
1546 Direction finder
Compulsory S74-5/CV/R12(p)
1550 Lights, shapes, sound-signals C72/PC, PD
C72-1/PC, PD
C72-1/Annex1,R5
C72-1/Annex1,R8
1551 Signaling lamp
(> 150 tons) S60/CV/R11
S74/CV/R11
S74-23/CV/R19.2.2.2
1560 Charts S74/CV/R20
S74-23/CV/R19.2.1.4, .5,R27
1561 Electronic charts (ECDIS) S74-23/CV/R19.2.1.4, .5,R27
1565 Automatic Identification System (AIS) S74-23/CV/R19.2.4
1566 Voyage data recorder (VDR) S74-23/CV/R20
1567 GNSS receiver S74-23/CV/R19.2.1.6
1570 Nautical publications S74/CV/R20
S74-23/CV/R19.2.1.4, R27
1575 Echo-sounding device S74/CV/R12(d)
(500 tons) S74-1/CV/R12(k)
(300 tons and all passenger ships) S74-23/CV/R19.2.3.1
1580 Speed and distance indicator
Ships 500 tons (constructed on/after 1-9-84) S74-1/CV/R12(l)
( 300 tons and all passenger ships) S74-23/CV/R19.2.3.4
1581 Rudder angle indicator
Ships 1,600 tons S74-1/CV/R12(m)
Ships 500 tons (constructed on/after 1-9-84) S74-1/CV/R12(m)
S74-23/CV/R19.2.5.4
Installation S74-5/CIV/R6
Equipment General S74-5/CIV/R7.1.3
1677 Reserve source of energy
Installation S74-5/CIV/R6
Sources S74-5/CIV/R13
1680 Radio log (diary) S74-5/CIV/R17S74-6/CIV/R17
1685 Operation/maintenance S74-5/CIV/R15
1686 Homing device S74-5/CV/R12(g)
1699 Other (radio)
1700 MARPOL - ANNEX I
1705 Shipboard oil pollution emergency plan
(SOPEP)
Oil tanker 150 tons + ship 400 tons M73/78/ANI/R26
1710 Oil record book
Part 1
Oil tanker 150 tons + ship 400 tons M73/78/ANI/R20
Part II
Oil tanker 150 tons M73/78/ANI/R20
1720 Control of discharge of oil
Outside special areas
Machinery spaces (ship 400 tons ) M73/78/ANI/R.9.1(b)
Cargo/ballast M73/78/ANI/R.9.1(a)
Inside special areas
Machinery spaces (all ships) M73/78/ANI/R10.2, .3
Cargo/ballast (oil tanker) M73/78/ANI/R10.2, .3
1721 Retention of oil on board
Tanker for oil residue (sludge)
ship 400 tons M73/78/ANI/R17
Cargo / sloptank (oil tanker 150 tons) M73/78/ANI/R15
1725 Segregation of oil and water ballast
No water ballast in fuel tank M73/78/ANI/R14.1
(New oil tanker 150 tons and new other ship
4000 tons)
No water ballast in cargo tank M73/78/ANI/R13.3
(All SBT and CBT tankers)
No water ballast in cargo tank M73/78/ANI/R13B.4
Not crude oil washed
1730 Oil filtering equipment
Machinery spaces M73/78/ANI/R16.1, .4
( ALL ships 400 tons and < 10000 tons)
Machinery spaces M73/78/ANI/R16.2, .5
(All ships 10000 tons )
1735 Pumping, piping and discharge arrangements of
oil tankers
Discharge manifold to shore M73/78/ANI/R18.1
Discharge to sea (all tankers) M73/78/ANI/R18.2
Stop sea discharge (new tanker) M73/78/ANI/R18.3
Small diameter discharge line M73/78/ANI/R18.4(b)
S74-1/CII-2/R59.3.1
Chemical BCC-10/CII/N3.1
Chemical IBCC/C12/N12.1, .2
Chemical (special requirements) BCC-10/CIV/N4.13
Chemical (special requirements) IBCC/C15/N15.17, .18
Gas GCC-4/CXII/N12.1
Gas (existing) GEX-3/CXII/N12.1
1825 Spaces in cargo areas
Ventilation
Oil S74/CII-2/R58(a)
S74-1/CII-2/R59.1, .2
S74-6/CII-2/R59.2
Chemical BCC-10/CIII/N3.1
Chemical IBCC/C12/N12.1, .2
Gas GCC-4/CXII/N12.1
Gas IGCC/C12/N12.1
Gas (existing) GEX-3/CXII/N12.1
Access
Oil ILO134/A4.3(a), (d)
Chemical BCC-10/CII/N2.9
Chemical IBCC/C3/N3.4
Gas GCC-4/CIII/N3.5
Gas IGCC/C3/N3.5
Gas (existing) GEX-3/CIII/N3.5
Electrical requirements
Oil S74-1/CII-1/R45.10
Chemical BCC-10/CIII/N3.3, .4, .5, .6, .7
Chemical IBCC/C10/N10.2,
Chemical (special requirements) BCC-10/CVI/Column i
Chemical (special requirements) IBCC/C17/Column i, i, i
Gas GCC-4/CX/N10
Gas IGCC/C10/N10
Gas (existing) GEX-3/CX/N10
1830 Cargo transfer
Cargo hoses
Oil ILO134/A4.3(e)
Chemical BCC-10/CII/N2.12
Chemical IBCC/C5/N5.7
Gas GCC-4/CV/N5.4
Gas IGCC/C5/N5.7
Gas (existing) GEX-3/CV/N5.4
Control/method
Oil ILO134/A4.3(e)
Chemical BCC-10/CII/N2.11
Chemical IBCC/C5/N5.6
Gas GCC-4/CV/N5.5
Gas IGCC/C5/N5.8
Gas (existing) GEX-3/CV/N5.5
Piping
Oil ILO134/A4.3(e)
Chemical BCC-10/CII/N2.10
Chemical IBCC/C5/N5.5
Gas GCC-4/CV/N5.2
Gas IGCC/C5/N5.2
Gas (existing) GEX-3/CV/N5.2
1835 Cargo vent system
Oil S74/CII-2/R58(a)
S74-1/CII-2/R59.1, .2
S74-6/CII-2/R59.2
Chemical BCC-10/CII/N2.13, .14
Chemical IBCC/C8/N8.1, .2, .3
Gas GCC-4/CVIII/N8
Gas IGCC/C8/N8
Gas (existing) GEX-3/CVIII/N8
1836 Temperature control
Chemical BCC-10/CII/N2.15
Chemical (special requirements) BCC-10/CIV/N4.18
Chemical IBCC/C7/N7.1
Chemical (special requirements) IBCC/C15/N15.13
Gas GCC-4/CVII/N7
Gas IGCC/C7/N7
Gas (existing) GEX-3/CVII/N7
1840 Instrumentation
Level indicator/alarm
Chemical (gauging) BCC-10/CIII/N3.9
Chemical (high level) (special requirement) BCC-10/CIV/N4.14.1
Chemical (special requirement) BCC-10/CVI/Column h
Chemical (gauging) IBCC/C13/N13.1
Chemical (high level) (special requirement) IBCC/C15/N15.19.6
Chemical (special requirement) IBCC/C17/Column h
Gas (level indicator) GCC-4/CXIII/N13.2
Gas (high liquid level alarm) GCC-4/CXIII/N13.3
Gas (level indicator) IGCC/C13/N13.2
Gas (high liquid level alarm) IGCC/C13/N13.3
Gas (existing)(level indicator) GEX-3/CXIII/N13.2
Gas (existing)(high liquid alarm) GEX-3/CXIII/N13.3
Temperature indicator
Chemical BCC-10/CII/N2.15.5
Chemical IBCC/C7/N7.1.5
Gas GCC-4/CXIII/N13.5
Gas IGCC/C13/N13.5
Gas (existing) GEX-3/CXIII/N13.5
Pressure gauges
Chemical (special requirement) BCC-10/CIV/N4.11.3
Chemical (special requirement) IBCC/C15/N15.14.5
Gas GCC-4/CXIII/N13.4
Gas IGCC/C13/N13.4
Gas (existing) GEX-3/CXIII/N13.4
Gas/vapour detection
Chemical BCC-10/CIII/N3.11
Chemical IBCC/C13/N13.2
Gas GCC-4/CXIII/N13.6
Gas IGCC/C13/N13.6
Gas GEX-3/CXIII/N13.6
(existing)
Oxygen meter
Oil S74/CII-2/R62(m)
S74-1/CII-2/R62.17
Chemical BCC-10/CII/N2.19.3d
Chemical IBCC/C9/N9.1.3.4
Gas GCC-4/CXIII/N13.6.14
Gas IGCC/C13/N13.6.14
Gas (existing) GEX-3/CXIII/N13.6.13
1850 Fire protection cargo deck area
Oil (foam) S74/CII-2/R60, R61
S74P78/CII-2/R60
S74-1/CII-2/R60, R61
Chemical BCC-10/CIII/N3.14
Chemical IBCC/C11/N11.3
Gas (water spray) GCC-4/CXI/N11.3
Gas (dry powder) GCC-4/CXI/N11.4
Gas (water spray) IGCC/C11/N11.3
Gas (dry powder) IGCC/C11/N11.4
Gas (existing)(water spray) GEX-3/CXI/N11.3
Gas (existing)(dry powder) GEX-3/CXI/N11.4
1860 Personal protection
Protective equipment
Chemical BCC-10/CIII/N3.16.1, .2
Chemical IBCC/C14/N14.1.1, .2
Gas GCC-4/CXIV/N14.1, .2
Gas IGCC/C14/N14.1
Gas (existing) GEX-3/CXIV/N14.1, .2
Safety equipment
Chemical BCC-10/CIII/N3.16.4, .5
Chemical IBCC/C14/N14.2.1, .2, .5
Gas GCC-4/CXIV/N14.3, .4
Gas IGCC/C14/N14.2.1, .2
Gas (existing) GEX-3/CXIV/N14.3, .4
Safety equipment (additional)
Gas (special requirement) GCC-4/CXVII/N17.2.3
Gas (existing) (special requirement) GEX-3/CXVII/N17.2.3
Firemans outfit (additional)
Oil/chemical/gas S74/CII-2/R52(j)(I)
S74-1/CII-2/R17.1, .2
Gas GCC-4/CXI/N11.6
Gas IGCC/C11/N11.6
Gas (existing) GEX-3/CXI/N11.6
Air supplies
Chemical BCC-10/CIII/N3.16.6
Chemical IBCC/C14/N14.2.3
Gas GCC-4/CXIV/N14.5
Gas IGCC/C14/N14.2.3
Gas (existing) GEX-3/CXIV/N14.5
Stretcher
Chemical BCC-10/CIII/N3.16.9
Chemical IBCC/C14/N14.2.7
Gas GCC-4/CXIV/N14.8
Gas IGCC/C14/N14.3.1
Gas (existing) GEX-3/CXIV/N14.8
Medical first aid, oxygen, resuscitation, antidotes
Chemical BCC-10/CIII/N3.16.11
Chemical IBCC/C14/N14.2.9
Gas GCC-4/CXIV/N14.9
Gas IGCC/C14/N14.3.2
Gas (existing) GEX-3/CXIV/N14.9
Decontamination shower, eyewash
Chemical BCC-10/CIII/N3.16.12
Chemical IBCC/C14/N14.2.10
Gas (special requirement) GCC-4/CXVII/N17.2.2
Gas IGCC/C14/N14.4.3
Gas (existing) GEX-3/CXVII/N17.2.2
Respiratory protection
Chemical BCC-10/CIII/N3.16.10
Chemical IBCC/C14/N14.2.8
Gas (special requirement) GCC-4/CXVII/N17.2.1
Gas IGCC/C14/N14.4.2
Annex XIV
Flag Codes
******************
ANNEX XV
*****************
Indian Ocean
Memorandum of Understanding
Guidelines for Establishing a Detention Review Panel
The purpose of these Guidelines is to provide a standard procedure where an owner or operator exercises their right of
appeal in accordance with Section 3.13 of the Memorandum.
When a flag State or their recognised organisation makes an appeal concerning a detention decision made by a member of
the Indian Ocean MOU, the Secretary should use the following guidelines.
1. The Secretary should acknowledge receipt of the appeal to the initiating flag State, or their recognised
organisation within five working days. In responding, the Secretary should advise that in the first instant that the
owner or operator affected by a detention decision or the vessels flag State should use the official national
procedures of the port State to appeal against a detention order.
2. If the owner or operator declines to use the official procedures of the port State, but still wishes to have a
detention decision reconsidered, then they should send the request to the vessels flag State, or the recognised
organisation authorised to act on behalf of the flag State. The flag State or the recognised organisation may then
ask the port State to reconsider its decision to detain the ship.
3. In such cases, the port State should investigate the decision and inform the flag State or the recognised
organisation of the outcome. If the port State agrees to reverse its decision, it should also inform the Secretary.
4. In the event that the flag State, or the recognised organisation are dissatisfied with the response from the port
State, then they can apply to the IOMOU Secretariat to have a Detention Review Panel review the matter.
5. The Secretary should then set up a Detention Review Panel comprising three Indian Ocean MOU member
authorities, chosen on a rotary alphabetical basis, but excluding the port State. Also excluded from the Panel
would be the vessels flag State and the ISM issuing country, if they are members of the IOMOU. At this time the
Secretary should advise the Chairman of the receipt of the appeal, and which members will comprise the
Detention Review Panel.
6. The Secretariat will also inform the port State involved with the detention decision of the request for a review,
and will request at that time the port State submit all their relevant documentation relating to the ships detention.
7. The Secretariat will review all the information provided from both the port State, and flag State using the
checklist given in Appendix 1. Applicants should use the checklist provided in Appendix 1, (the checklist is
available on the IOMOU web site). The Secretariat can request further supporting information, if warranted.
8. Once the Secretariat sets up the Panel, the Secretariat will distribute all the information submitted to the
individual Panel members.
9. The Panel will only consider the procedural and technical aspects of the port State control inspection based on the
information provided by the flag State, their recognised organisation, and the port State. The Panel members will
return their opinions to the Secretariat by e-mail (or fax) within 30 days. And provide reasons for their views
using Appendix 2.
10. The Panel should indicate their agreement of disagreement with the detention decision made by the port State.
11. The Secretary will prepare a final summary of the Panel members opinions, and inform the port State and flag
State, or their recognised organisation of their unanimous findings. In the event the opinions of individual Panel
members differ, the Secretariat will circulate a preliminary summary to the Panel members so as to reach a
unanimous decision. If following a review of the preliminary summary the Panel members have still not reached
a unanimous decision; the Secretariat should arrange for the Panel members to communicate with each other in
order to reach a unanimous conclusion. All correspondence between the Panel and the port State will remain as
an internal matter.
12. If the views of the Panel support the flag State or their recognised organisations complaint, the Secretariat will
request the port State to reconsider their detention decision.
13. The findings of the Review Panel are not binding, but may provide justification for the port State to amend the
inspection data entered into IOCIS. If a port State, based on the Panels findings, agrees to reverse the
detention decision and amend the PSC inspection data, the port State should immediately notify the Secretariat.
Amendment No.004/08
IOMOU PSC Manual 156
14. If after reviewing the findings of the Panel the port State considers their detention decision remains warranted.
The detention decision will stand. The Panel has no power to overturn the decision of the port State.
15. In providing the final summary, the Secretariat should not indicate which members formed the Detention
Review Panel, or what their individual findings were.
16. The Secretariat will inform the flag State, or the recognised organisation presenting the appeal of the resulting
action taken by the port State.
17. The Secretariat will prepare a summary of the Detention Review Panels activities for each IOMOU PSC
Committee meeting. The Secretariat should also include an anonymous summary of the completed cases and
publish them on the internal web site in order to further harmonise inspections.
******
Amendment No.004/08
IOMOU PSC Manual 157
Appendix 1
Indian Ocean
Indian Ocean Memorandum of Understanding
Detention Review Panel
Between and .
(Flag State or Recognised Organisation (RO)) (Port State)
Amendment No.004/08
IOMOU PSC Manual 158
.1 Photographs
Amendment No.004/08
IOMOU PSC Manual 159
Appendix 2
Indian Ocean
Indian Memorandum of Understanding
Detention Review Panel
Evaluation Form
Between and .
(Flag State or Recognised Organisation)(Port State)
1 Ships Particulars:
2. Inspection Particulars:
Amendment No.004/08
IOMOU PSC Manual 160
..
...
...
..
..
..
..
..
.
.
.
.
.
..
Amendment No.004/08
IOMOU PSC Manual 161
Should the Secretariat request the Port State to reconsider its decision?
YES NO
Please explain your reason(s)
..
..
..
..
..
..
Amendment No.004/08
IOMOU PSC Manual 162
Introduction
This document provides guidelines regarding the standards of integrity, professionalism and
transparency that the Memorandum of Understanding on Port State Control in the Indian Ocean
Region (IOMOU ) expects of all Port State Control Officers (PSCOs) who are involved in or
associated with port State control inspections.
2 Objective
The IOMOU was put in place in order to create a harmonised system of ship inspection aimed at
eliminating the operation of sub-standard foreign flag merchant ships visiting the Indian Ocean
region. Annually, over 6500 inspections are conducted on board foreign ships in the IOMOU ports,
ensuring that these ships meet international safety, security and environmental standards, and that
crewmembers have adequate living and working conditions.
The object of this Code is to assist PSCOs in conducting their inspections to the highest
professional level. Port State Control Officers are central to achieving the aims of the IOMOU.
They are the daily contact of the IOMOU with the shipping world. They are expected to act within
the law, within the rules of their government and in a fair, open, impartial and consistent manner.
The Code of Good Practice encompasses three fundamental principles against which all actions of
PSCOs are judged: integrity, professionalism and transparency. These are defined as follows:
i) Integrity is the state of moral soundness, honesty and freedom from corrupting
influences or motives.
The Annex 1 lists the actions and behaviour expected of PSCOs in applying these principles.
Adhering to professional standards provides greater credibility to PSCOs and places more
significance on their findings.
Amendment No.007/09
IOMOU PSC Manual 163
Nothing in the Code shall absolve the PSCO from complying with the specific requirements of the
IOMOU and applicable national laws.
Annex 1
PSCOs should:
Respect
2. Remember that a ship is a home as well as a workplace for the ships personnel and not
unduly disturb their rest or privacy.
3. Comply with any ship housekeeping rules such as removing dirty shoes or work clothes.
4. Not be prejudiced by the race, gender, religion or nationality of the crew when making
decisions and treat all personnel on board with respect.
7. Never become threatening, abrasive or dictatorial or use language that may cause offence.
Conduct of Inspection
9. Comply with all health and safety requirements of the ship and their administration e.g.
wearing of personal protective clothing, and not take any action or cause any action to be
taken which could compromise the safety of the PSCO or the ships crew.
10. Comply with all security requirements of the ship and wait to be escorted around the ship by
a responsible person.
11. Present their identity cards to the Master or the representative of the owner at the start of the
inspection.
Amendment No.007/09
IOMOU PSC Manual 164
12. Explain the reason for the inspection however where the inspection is triggered by a report
or complaint they must not reveal the identity of the person making the complaint.
13. Apply the procedures of PSC and the convention requirements in a consistent and
professional way and interpret them pragmatically when necessary.
14. Not try to mislead the crew, for example by asking them to do things that are contrary to the
conventions.
15. Request the crew to demonstrate the functioning of equipment and operational activities,
such as drills and not make tests themselves.
16. Seek advice when they are unsure of a requirement or of their findings rather than making an
uninformed decision, for example by consulting colleagues, publications, the flag
Administration, the recognized organization.
17. Where it is safe to do so accommodate the operational needs of the port and the ship.
18. Explain clearly to the master the findings of the inspection and the corrective action required
and ensure that the report of inspection is clearly understood.
19. Issue to the master a legible and comprehensible report of inspection before leaving the
ship.
Disagreements
20. Deal with any disagreement over the conduct or findings of the inspection calmly and
patiently.
21. Advise the master of the complaints procedure in place if the disagreement cannot be
resolved within a reasonable time.
22. Advise the Master of the IOMOU appeal procedure as well as the national right of appeal in
the case of detention.
Impartiality
23. Be independent and not have any commercial interest in their ports and the ships they
inspect or companies providing services in their ports. For example, the PSCOs should
not be employed from time to time by companies which operate ships in their ports or the
PSCOs should not have an interest in the repair companies in their ports.
24. Be free to make decisions based on the findings of their inspections and not on any
commercial considerations of the port.
25. Always follow the rules of their administrations regarding the acceptance of gifts and favours
e.g. meals on board.
Amendment No.007/09
IOMOU PSC Manual 165
26. Firmly refuse any attempts of bribery and report any blatant cases to the maritime authority.
Updating knowledge
Amendment No.007/09
IOMOU PSC MANUAL 1
TABLE OF CONTENT
Pg. No.
CIC On Life Saving Appliance 1--- 5
CIC on Fire Fighting Appliances 6--- 9
CIC on Lifeboat and Lifeboat Launching Appliances. 10 --14
CIC on ISM Code 2007 15 24
CIC on SOLAS Chapter V Safety of Navigation. 25 -- 36
There are limitations on the number of spaces, which can be inspected safely, and the detailed to which some
areas within spaces can be examined. As with all port state control inspections only a sample of areas of the
ship can be covered. This questionnaire is solely for the purpose of collecting information on the IOMOUs
Concentrated Inspection Campaign on L.S.A of convention size vessels. It cannot be constructed as a
seaworthiness certificate.
No Yes No N/A
1 Annual /Intermediate inspection carried out
2 a) Record of equipment for the cargo/passenger ship safety equipment
(Form E & P) is available on board
b) Ship safety equipment in accordance with the supplement of the safety
equipment certificate.
3 Rescue and lifeboats lunching arrangement is in good condition
4 Periodical maintenance/inspection is carried out on LSA by ship staff in
accordance with to SOLAS requirements.
5 Drills carried out and records are available.
6 Last lifeboat lowering and trial is carried out according SOLAS.
7 Testing of life boat engine
8 Periodical maintenance of Life raft and availability of the records.
9 Lifebuoy condition
10 Valid pyrotechnics available
11 Validity of SART,EPIRB
12 Any deficiencies
Remarks:
Amendment No.003/07
IOMOU PSC Manual 2
General
Referring to IOMOU PSC statistics during the recent years, it is found that the majority of
deficiencies go to vessels L.S.A. Accordingly, in order to improve and illuminate the condition of
L.S.A on board of vessels trading within the IOMOU region the campaign will target all the
convention size vessels more than 500 GT and above 5 years of age, particularly those upon high
sea voyages. During the campaign all Maritime Authorities shall concentrate to meet the criteria
laid down in paragraph 1 in their normal PSC inspections.
Preparation
An inspection in accordance with agreement worked out by IOMOU members under the Agenda 7
Harmonization and Improvement on Port State Control of fifth and sixth IOMOU committee
meeting in Tehran/Iran and Goa/India should be conducted focusing principally on the vessels
L.S.A but not limited to them.
When planning to inspect the vessels, it is suggested to notify ship master, owner or agent, 48 hours
prior to the ship ETA, if possible, of the planned inspection.
To avoid any undue delays they may be advised of the focused area which are being inspected by
the PSCOs such as life boat davits, condition of limit switches, life boat wires, life raft condition,
life rings and other related matters.
The following guidance aims to assist Port State Control Officers (PSCOs) in checking the life
saving appliances as well as the other parts of vessels, which are to be checked by PSCOs
during the Port State Control inspection.
Documentation
While checking the vessel documentation, PSCOs shall pay particular attention to the Safety
Equipment Certificate, Passenger ship safety certificate, High Speed Craft Certificate and the
annual or intermediate survey, if applicable, the attached record of equipment, life boats certificates,
life raft certificates with special attention to service date and due date, rescue boat certificate with
its record checked.
The drill book and deck log book should be checked to find out the drill time and sequences as well
the date on which the life boat has been lowered to the water line and it should be ensured that trials
undertaken by responsible officers are mentioned therein.
The officers on board should receive the required training on L.S.A and hold relevant certificate of
proficiency in survival crafts in accordance with STCW95 convention.
Life Saving Appliances, training manuals, instructions for the maintenance of life saving appliances
on board, HSC Technical manual, certificate of life boat fall as well as log book entries of last
changing of the falls or end for ending should be available on board.
Amendment No.003/07
IOMOU PSC Manual 3
Inspection
Ideally inspection should be carried out by a PSCOs who has passed survey training courses in
accordance with the STCW code having required sea experience as master or deck officer.
Upon the arrival of the vessels, PSCOs should appear on board and inspect the vessel while in port
area (at anchor or berthed). PSCOs should decide whether to make a complete examination of Life
Saving Appliances on board through inspection of life boats, life raft, davits their wire, rescue boat,
fast boat or condition of the life rings.
Special attention needs to be given to the areas of high risk of damage or deficiencies such as:
Particular attention is to be given to the areas where fracturing, cracks distortion or excessive
wastage in L.S.A. are likely to occur
To make any decision associated with the detention of a vessel, the PSCO should take the account
of ships seaworthiness, safety of life on board regardless of the ship age, concerned bodies like as
Amendment No.003/07
IOMOU PSC Manual 4
master, owners, and classification society. Flag State should be informed accordingly and any
proposal from the flag state or classification society are to be considered intently.
Amendment No.003/07
IOMOU PSC Manual 5
Amendment No.003/07
IOMOU PSC Manual 6
CHECKLIST
Concentrate Inspection campaign on Fire Fighting Appliances*
Inspection Authority:
This questionnaire is solely for the purpose of collecting information on the IOMOUs Concentrated
Inspection Campaign on F.F.A on convention size vessels. It cannot be interpreted as a seaworthiness
certificate.
No Yes No N/A
1 FIRE FIGHTING APPLIANCES
1.1 Condition of fire main line under pressure (corrosion, damage, leakage )
1.2 Working condition of main fire pumps
(check for leakages, discharge pressure & operational test )
1.3 Fire hydrants, hoses, nozzles, Fire boxes
1.4 Working condition of emergency fire pumps
1.5 Portable fire extinguishers (condition, expiry date )
2 FIXED FIRE FIGHTING SYSTEM
2.1 Condition of bulk storage facilities ( corrosion, damage, leakage )
2.2 Are system operating instructions permanently displayed at the control station
2.3 Condition of piping system & nozzles
2.4 Availability of last test record of the system
3 OTHERS
3.1 Operational test of automatic fire doors
3.2 Amount, condition of firemans outfits including breathing apparatus with spare air
bottles and filling status
3.3 Condition of fire dampers and ventilation closing appliances for cargo hold ,
engine room & accommodation
3.4 Are records available of checking the condition of the fire detection system
4 ACTIONS
4.1 Was the vessel detained for deficiencies related to fire fighting appliances
5. Remarks:
* The Second CIC on FFA was conducted in IOMOU region of vessels (over 500GT and above On international
voyage, The keels of which were laid before 1 January 200) from 1 April to 30 June 2005
Amendment No.003/07
IOMOU PSC Manual 7
General :
In order to improve and illuminate the condition of F.F.A. on board of vessels trading within the
IOMOU region the campaign will target all passenger vessels and cargo vessels of 500 GT and
above engaged on international Voyages.
Preparation :
An inspection in accordance with agreement worked out by IOMOU member under the Agenda 7
Harmonisation and Improvement on Port State Control of 7th IOMOU committee meeting in
Kenya should be conducted focusing principally on the vessels F.F.A. but not limited to them.
When planning to inspect the vessels, it is suggested to notify ship master, owner agent, 48 hours
prior to the ship ETA, if possible of the planned inspection to avoid any undue delays that may be
advised of the focused area which are inspected by the PSCOs.
Documentation:
While checking the vessel documentation, PSCOs shall pay attention to the safety equipment
certificate portable extinguishers certificate. Fix fire fighting equipment certificate (Co2, Halon)
Breathing apparatus and EEBD certificate.
The FFA Checklist, drill book and check log book should be checked to find time and sequences as
well the date of checking the equipments and drills and it should be ensured that drills undertaken
by responsible officers are mentioned there in.
Inspection:
Ideally inspection should be carried out by PSCOs who has passed survey training courses in
accordance with STCW Code having required sea experiences as master or chief engineer or officer
qualified as flag state surveyor.
Upon the arrival of the Vessels PSCOs should appear on board and inspect the vessels while in port
area (at anchor or berthed).
PSCOs should decide whether to make a complete examination of Fire Fighting Appliances on
board through inspection of fire main line, fire pumps, fire hydrants, fire extinguisher and fix fire
fighting system.
Special attention needs to be given to the areas of high risk of damages or deficiencies such as:
1. Working condition of emergency fire pump (Check for leakages, discharge pressure and
operational test)
2. Condition of fire main line under pressure (Corrosion, damage, leakage)
Amendment No.003/07
IOMOU PSC Manual 8
3. Working condition of main fire pumps (Check for leakage, discharge pressure and
operational test)
4. Condition of piping system.
5. Fire hydrant, hoses, nozzles, fire boxes.
6. Availability of last test record for Fixed Fire Fighting System.
7. Portable fire extinguishers (condition, expiry date)
8. Amount, condition of firemans outfits (including breathing apparatus with spare air bottles
and filling status)
9. Condition of fire dampers and ventilation closing appliances for cargo hold, engine room
and accommodation.
10. Condition of bulk storage facilities (corrosion, damage)
11. Availability of record for checking the condition of the fire detection system.
12. Lack of identification and IMO Symbols on area that are mentioned in fire plan.
- Chapter II-2, SOLAS fire protection, fire detection and fire extinction .
- FSS Code - International code for Fire Safety System.
Amendment No.003/07
IOMOU PSC Manual 9
Amendment No.003/07
IOMOU PSC Manual 10
Amendment No.003/07
IOMOU PSC Manual 11
Amendment No.003/07
IOMOU PSC Manual 12
Amendment No.003/07
IOMOU PSC Manual 13
Question 10: Can the crew demonstrate an understanding of the operation of the on-load release
gear?
The lifeboat crew should explain to the PSCO the procedures they would follow to operate the on-
load release gear. The PSCO should not request the crew to physically demonstrate the operation of
the on-load release gear.
Question 11: Are there clear instructions for the use of the on-load release gear in the working
language of the crew?
The PSCO should ensure that the crew can understand the instructions.
Reference: SOLAS, Chapter III, Regulation 9.
Question 12: Are the davits in a satisfactory condition?
The PSCO should check.
a) Make a close inspection of the lifeboat davits and attachments for signs of corrosion and
lack of maintenance.
b) Pay particular attention to the condition of lifeboat falls and sheaves for signs of inadequate
maintenance.
Question 13: Do the sheaves and other moving parts operate correctly?
This part of the CIC requires the lowering of a davit launched lifeboat to the embarkation or boat
deck, or in the case where the lifeboat boarding is from the stowage position, the crew should lower
the lifeboat to the full extent of the davit arms. The lowering of a lifeboat requires the consent of
the Master. This requirement does not apply to a free-fall lifeboat.
A responsible ships officer should give the orders for the lowering of the lifeboat. A PSCO should
not give any direction or guidance regarding the lowering of a lifeboat. The crew should only lower
the lifeboat (preferably harbour side) when it is safe to do so.
When lowering the lifeboat, the PSCO should check
a) Check that during the lowering process, all moveable parts are functioning correctly, and
that the swivel on the lifeboat falls moving block rotates freely.
b) There should be clear operating instructions with a suitable warning notice in the language
understood by the crew.
c) The brake can hold the boat when stationary.
Question 14: Are the davit limit switches operating correctly?
After completing Question 13, the PSCO should ensure the automatic limit switches operate
satisfactorily during retrieval of the lifeboat.
Life Saving Appliances (LSA) Code Regulation 6.1.2.7.
Question 15: Did the PSCO detain the ship for lifeboat or launching deficiencies?
This question is for the purpose of complying statistics for the CIC report.
The PSCO should only tick the Yes box if the detainable deficiency related to the lifeboats or
davits.
Amendment No.003/07
IOMOU PSC Manual 14
Amendment No.003/07
IOMOU PSC Manual 15
* The Fourth CIC on ISM Code was conducted in IOMOU region from 1 September to 30 November 2007, along
with Paaris MOU and Tokyo MOU
Amendment No.006/08
IOMOU PSC Manual 16
Copy of Document of Compliance (DOC) and original of Safety Management Certificate (SMC).
13.6 A copy of the Document of Compliance should be placed onboard in order that the master, if
so requested, may produce it for verification by the Administration or by an organization
recognised by the Administration or for the purpose of the control referred to in regulation IX/6.2 of
the Convention. The copy of the document is not required to be authenticated or certified.
Recognised Organizations may issue short-term certificates. These certificates cover the period
between completion of the audit and the issuance of the full term certificate by the recognised
organizations competent office. This period is expected to be shorter and should not exceed five
months. For this reason, should Short Term Certificate that approach the end of its validity,
indicate the need for a more careful control of all implementation of the ISM Code on board the
ship.
The vessel may have a copy of an interim DOC and hold an interim SMC or hold a copy of an
interim DOC and a full term SMC or a copy of a full term DOC and an interim SMC.
There is however nothing in the ISM Code or in SOLAS, as amended, which prevents an
Administration from requiring ships entitled its flag to carry on board an authenticated or certified
copy of the DOC. (MSC/Circ.927) Interim DOC may only be issued to:
i Facilitate initial implementation of the Code; and
ii implementation when a Company is newly established;
iii or new ship types added to existing DOC.
An Interim SMC is valid for 6 months. In special cases the issuing body may extend the
validity of the Interim SMC for a further six month.
Before an interim SMC is issued the following must apply and can be checked by PSCOs:
- The DOC, or the Interim DOC, shall be relevant to that type of ship.
- SMS provided by the company which address the key elements of the Code. Written
procedures and/or plans should be in place.
- Master and senior officers should be familiar with the SMS and implementation plans.
Amendment No.006/08
IOMOU PSC Manual 18
- Instructions essential prior to sailing * (Section 6.3 of the ISM Code) have been given.
- Plans for a Company audit of the system within 3 months should be in place.
Relevant information should be given in a working language or languages understood by the ships
personnel.
Interim certificates may be used inappropriately by some flag States. (See page 11 C. Follow
up actions. MSC/Circ.1059 contains more information)
In addition to verifying the existence of the DOC and SMC, the PSCOs should verify that the
company identified on the SMC is the same as that shown on the DOC and that the
endorsements on both certificates have been made. The PSCO should note that the SMC
requires a verification audit between the second and third years and the DOC requires annual
verification. In this regard, the ship should hold a copy of the DOC endorsement. This does
not need to be an original copy but can be a fax or email copy.
Manuals;
Section 1.4 of the Code Every Company should develop, implement and maintain a safety-
management system (SMS) which includes the following functional requirements:
.1 A safety and environmental-protection policy;
.2 Instructions and procedures to ensure safe operation of ships and protection
of the environment in compliance with relevant international and flag State
legislation;
.3 Defined levels of authority and lines of communication between, and
amongst, shore and shipboard personnel;
.4 Procedures for reporting accidents and non-conformities with the provisions
of this Code;
.5 Procedures to prepare for and respond the emergency situations; and
.6 Procedures for internal audits and management reviews.
The PSCO should be able to ask for samples of the documented SMS. It should be easy accessed
and could consist of manuals and/or material from a computer. Not all parts of the system have to
be documented, however for practical reasons and for verification most companies will have
documented all requirements of the Code.
2) Is there evidence that the master has carried out the review of the SMS?
5.1 The Company should clearly define and document the master's responsibility with regard to: .1
implementing the safety and environmental-protection policy of the Company; .2 motivating the
crew in the observation of that policy; .3 issuing appropriate orders and instructions in a clear and
Amendment No.006/08
IOMOU PSC Manual 19
simple manner; .4 verifying that specified requirements are observed; and .5 reviewing the SMS
and reporting its deficiencies the shore-based management.
There should be some form of records of his own review of the system and if any deficiency has
been reported to the Company. The present master may not have carried out a review so a PSCO
may have to accept records made by previous masters.
The PSCO should not necessarily expect to see a dedicated review report. It is common for the
review to be incorporated into other reviews and meetings onboard such as the safety committee
meeting. In order to determine the process, the PSCO should request the master to provide the
relevant SMS procedure that details how the review is conducted. Regardless of how the review is
conducted, a record should be available. Should the physical inspection of the ship reveal
significant failures in the observance of onboard procedures then this review process may be
revisited to investigate further the effectiveness of it.
3) Can senior officers identify the designated person responsible for the operation of the
ship and the means to contact that person?
To ensure the safe operation of each ship and to provide a link between the Company and those on
board, every Company, as appropriate, should designate a person or persons ashore having direct
access to the highest level of management. The responsibility and authority of the designated person
or persons should include monitoring the safety and pollution-prevention aspects of the operation of
each ship and ensuring that adequate resources and shore-based support are applied, as required.
The Master must know his identity and be aware of the role of the DP. Other senior officers should
be aware of the identity and role of the DP. The DP does not have to be directly contactable and
may not even have any role to play in an emergency. The Master should be able to explain the
means of contact, including the route of non-conformities that the DP will be seeing.
4) Have the procedures for establishing and maintaining contact with shore management in
an emergency been tested?
Section 8.3 of the Code The SMS should provide for measures ensuring that the Company's
organization can respond at any time to hazards, accidents and emergency situations involving its
ships.
Example; A reference to the company contacts in the SOPEP could be sufficient if so stated in the
SMS. PSCOs cannot expect to see a neat list posted in the radio room although many ships will
have this type of list.
Records from drills and exercises may provide evidence that the means of contact has been tested. If
not, the PSCO may ask for this to be demonstrated.
Amendment No.006/08
IOMOU PSC Manual 20
5) Have the procedures to report non-conformities, accidents and hazardous occurrences been
followed?
9.1 The SMS should include procedures ensuring that non-conformities, accidents and hazardous
occurrences are reported to the Company, investigated and analysed with the objective of
improving safety and pollution prevention.
The PSCO may ask the crew on how to report non-conformities, accidents and hazardous situations
to the Company. For example, if the onboard SMS requires it, have deficiencies from previous PSC
inspections been reported. If reports have been issued the PSCO may ask for records. In this case,
the PSCO may note an individual non-conformity, accident or hazardous occurrence that has been
reported and note what corrective action has occurred. During the physical inspection of the ship,
the PSCO could verify that the item has in fact been effectively dealt with.
A PSCO may have to accept that the need to report has not yet occurred. If this is the case it will be
recorded in the form as N/A.
6) Does the ships SMS have a maintenance routine which includes the testing of stand by
equipment and critical equipment/systems and are records available?
The Company should establish procedures in its safety management system to identify equipment
and technical systems the sudden operational failure of which may result in hazardous situations.
The safety management system should provide for specific measures aimed at promoting the
reliability of such equipment or systems. These measures should include the regular testing of
stand-by arrangements or technical systems that are not in continuous use.
The system should include routines the testing of standby equipment and critical
equipment/systems. Records of these tests should be available.
The PSCO should ask to see the SMS procedure and the records associated with it. The PSCO could
then note one or two items recently recorded as tested and verify these during inspection. Such tests
should be requested early to allow the ship to implement any preparations and any such testing
should not unduly interfere with shipboard operations.
Amendment No.006/08
IOMOU PSC Manual 21
7) Is
relevant documentation regarding the SMS in a working language or languages
understood by the ships personnel?
The Company should establish procedures by which the ship's personnel receive relevant
information on the SMS in a working language or languages understood by them.
The documented SMS does not need to be in a particular language. It is for the company to decide
on the "working language" of the ship and then provide pertinent and relevant information to the
ship's personnel in a language understood by them.
It is not a requirement for the SMS to be in a language understood by the PSCO. The PSCO may
ask for parts of the SMS to be explained verbally. In doubt as to the completeness of the SMS the
PSCO may ask for drills to be conducted or witness the operation of' machinery and systems.
8) Are programmes for drills and exercises to prepare for emergency actions available on
board and are records available?
8.1 The Company should establish procedures to identify describe and respond to potential
emergency shipboard situations.
8.2 The Company should establish programmes for drills and exercises to prepare for emergency
actions.
The programme should cover statutory requirements (SOLAS, Chapter III - Regulation 19), and
other emergency situations identified in the approved Safety Management System. The crews
responses to potential emergencies should be practised in drills. These drills should cover all
documented responses to critical and emergency situation. Records of all emergency drills and
exercises onboard should be maintained and be available for verification.
The records sighted could be verified by the PSCO during the inspection by asking relevant
questions of the crew.
Item to be considered as a major non-conformity; Drills have not been carried out according to
programme.
The Company should establish procedures to ensure that the ship is maintained in conformity with
the provisions with of the relevant rules and regulations and with any additional requirement which
may be established by the Company.
Amendment No.006/08
IOMOU PSC Manual 22
To evaluate the effectiveness of the maintenance the PSCO should consider the overall condition of
the ship. For example severe corrosion to the hull or structure, inoperable critical equipment,
repetitive deficiencies from PSC inspections or multiple technical deficiencies will be considered as
evidence that the system is not effective.
10) Are introductions/familiarizations for crew members carried out in accordance with
documented procedures?
6.3 The Company should establish procedures to ensure that new personnel and personnel
transferred to new assignments related to safety and protection of the environment are given proper
familiarization with their duties. Instructions which are essential to be provided prior to sailing
should be identified, documented and given.
Crew members may be asked during the inspection of the ship if and how they were introduced to
the SMS. Some of the introduction may have been carried out before coming on board. The PSCO
may ask for documented records of the introduction/familiarization of some crew member.
Item to be considered as a major non-conformity; Crew members are not familiar with their
duties within the SMS.
11) Are the crew members able to communicate effectively in the execution of their duties
related to the SMS and does the chosen language correspond with the working language(s)
understood by the crew?
The Company should ensure that the ships personnel are able to communicate effectively in the
execution of their duties related to the safety management system.
The PSCO may test the crews ability to communicate effectively with each other and any
passengers during a drill or exercise. During all work relating to the SMS the crew should be able
to communicate without translators (meaning other crew members).
Item to be considered as a major non-conformity; Crew members can not communicate with
each other.
Amendment No.006/08
IOMOU PSC Manual 23
Amendment No.006/08
IOMOU PSC Manual 24
Amendment No.006/08
IOMOU PSC Manual 25
Inspecting Authority :
Port of Inspection :
Date of Inspection :
Name of Ship : IMO Number :
Ship Type : Flag of Ship :
Call Sign : Name of the Company :
Notes: 1 If No is selected, for questions marked with an ** PSCO should use his/her professional judgment
regarding the seriousness of the deficiency as to whether the ship may be considered for detention. The detail of any
deficiencies including serious deficiencies, if any, should be appropriately entered on the PSC Report Form B.
Where there is no box in the N/A column, then either box Yes or No should be selected as appropriate.
Amendment No.007/09
IOMOU PSC Manual 26
Purpose:
The revised Chapter V: Safety of Navigation, of the Annex to the International Convention for the
Safety of Life at Sea (SOLAS) came into force on 1 July 2002 and under certain circumstances may
require the fitting of other equipment such as:
Automatic Information Systems (AIS), Voyage Data Recorder (VDR)/S-VDR, Global Navigation
Satellite System (GNSS), Electronic Chart Display and Information System (ECDIS) in addition to
various amendments incorporated in this chapter.
The master and watch keeping officers are familiar with the bridge equipment.
The following guidance is provided to assist in checking for compliance of SOLAS Ch V, during
the CIC. In addition PSCOs should refer to the following documents:
A.956(23) Amendments to the guidelines for the onboard operational use of shipborne
Automatic Identification Systems (AIS) (Resolution A.917(22))
MSC/Circ.1079 Guidelines for Preparing Plans for Co-operation between search and rescue
services and passenger ships
MSC.1/Circ.1222 Guidelines on annual testing of voyage data recorders (VDR) and simplified
voyage data recorders (S-VDR).
MSC/Circ.627 Navigation bridge visibility.
MSC/Cir.171 (79) Adoption of amendments to the protocol of 1988 relating to the International
Convention for the Safety of Life at Sea, 1974.
MSC.1/Circ.1224 Unified Interpretation of SOLAS Ch. V (Spare magnetic Compass)
Amendment No.007/09
IOMOU PSC Manual 27
General
The campaign will target aspects of compliance provisions of SOLAS Chapter V, on all vessels
regardless of type. The campaign is designed to examine a specific area and not intended to detract
from normal coverage of Port State Control Inspections. It is anticipated that the CIC will be
conducted in conjunction with the regular port State control targeting and inspecting.
In arriving at a yes or no answer to the questions the following needs to be considered. Should a
NO be answered, a deficiency using the appropriate deficiency code as listed shall be issued on
the form B of the PSC inspection report.
Further a no answer to either of questions 1,2,3,4,5 and 8 may be considered as grounds for a
detention to be issued to the ship.
Question 1.
Does the ship comply with the actual provisions as specified on the appropriate Record of
Equipment for Navigational Systems and Equipment?
For vessels below convention size for which there is no requirement for Record of Equipment, the
port State control officers task will be to accept whether the ship is of an acceptable standard and
be guided by any certificates or other documents issued or on behalf of the flag State
Administration and check the equipment as mentioned.
Question 2
Is Navigational equipment operational?
Regulation 16. This regulation came into force with the 2000 SOLAS amendments. The regulation
requires that all navigational equipment required by SOLAS Chapter V shall be in an efficient
working order. In case of deficiencies, evidence of the record of maintenance of the defective
equipment should be readily available.
In order to comply with the Regulation malfunctions of the equipment must be repaired and the ship
may be detained until any required repair is carried out.
However, if the ship is in a port where repair facilities are not readily available then the malfunction
of the required equipment shall not be considered as making a ship unseaworthy or as a reason for
delaying the ship, providing suitable arrangements have been made by the Master to take the
inoperative equipment or unavailable information into account in planning a safe voyage to a port
where repairs can take place. (Regulation/16.2). Equipment maintenance manuals or company
procedures should be clearly understandable by the ship's maintenance personnel.
Amendment No.007/09
IOMOU PSC Manual 28
Question 3
Can the master and watch-keeping officers demonstrate familiarization of navigating
equipment?
The port State control officer should determine if the master and watch-keeping officers are familiar
with the bridge control and navigational equipment including electronic charts if fitted and to
demonstrate the setting up of equipment. PSCO may check if the master and watch-keeping officers
are familiar with the procedures such as periodical tests and checks of the equipment to be carried
out as part of the SMS (ISM 10.3).In carrying out the above operation check of the navigation
equipment on the bridge a officer would imply a member of the Navigational Watch.
Port State Control officers should check that the required navigation equipment as mentioned in the
Record of Equipment is correct and complete. If operations permit it, ask to see the navigating and
electronic equipment switched on and operating either by master or watch keeping officer. For
vessels at terminals where radio-transmitting equipment cannot be switched on, PSCO should
use means to verify that the equipment was working satisfactory when the vessel was on its
way to the terminal.
Question 4
Are arrangements in place to ensure performance of the equipment?
Amendment No.007/09
IOMOU PSC Manual 29
If no repair facilities in port - ship may be allowed to sail but master to take account of
malfunctions during voyage
Paragraph 1 covers the Administration's role in ensuring maintenance arrangements are in place. By
this is meant that proper manuals enabling on- board maintenance are available when appropriate
and that companies have ensured a comprehensive back-up service including provision of both
spares and maintenance engineers by manufacturers or their agents.
Interpretation of repair facilities being "readily available" is that no repair engineers or spares are
available locally. The decision to allow the ship to sail would depend on the equipment involved
and the magnitude of the malfunction and it's effect on the ship being able to complete the voyage
safely.
Question 5.
Are there adequate and up-to-date charts and publications, necessary for the voyage?
Requirements for Nautical Charts and Nautical Publications are given in SOLAS Chapter V
Regulation 27.
Port State Control Officers when checking nautical charts should check for nautical publications,
such as sailing directions, list of lights, notices to mariners, tide tables that will be required for the
voyage and ensure all publications are corrected. All charts and publications for the voyage must be
of the latest available edition and, be kept up to date from the latest relevant obtainable notices to
mariners and radio navigational warnings.
Voyage plan should be referred to identify the required charts and publications.
In addition the following publications as mentioned on the record of equipment should be checked:
1. International Code of Signals
2. IAMSAR Manual, Volume III
All ships, irrespective of size shall have nautical charts and nautical publications to plan the ships
route for the voyage and to plot and monitor positions throughout the voyage.
Amendment No.007/09
IOMOU PSC Manual 30
Question 6.
Where Electronic Chart Display and Information System (ECDIS) is the primary means in
lieu of paper charts is there a suitable back arrangement?
In the case of the ECDIS it is generally accepted that the back-up arrangements are either a second
independent powered ECDIS or a portfolio of navigational charts. There is a requirement to use an
appropriate portfolio of up to date paper charts when the area of operation is not yet covered by
Electronic Navigational Charts but is covered by approved raster charts (RCDS mode).
Appropriate is not clear and many flags define it differently and some leave it up to the Company
SMS. For example are the masters and deck watch keeping officers able to produce appropriate
documentation that generic and type-specific ECDIS familiarization has been undertaken. Neither
appropriate nor documentation have been defined.
ECDIS must have approved back-up arrangements to ensure a safe transfer of the ECDIS functions
in the event of ECDIS failure and to provide safe navigation for the remaining part of the voyage.
SOLAS Chapter V Regulation 19, paragraph 2.1.5. An electronic chart display and information
system (ECDIS) may be accepted as meeting the carriage of chart requirements provided there is a
back up arrangements on board.
Back-up arrangements for any electronic chart systems may be an appropriate folio of paper charts.
PSCO should confirm this with the Record of Equipment for the Cargo Ship Safety Equipment
Certificate.
Back-up arrangement for ECDIS provided (Paper Charts)
Back-up arrangements for Electronic nautical publications.
The primary consideration must be that navigational safety is not compromised in the event of
failure of the electronic chart system and that the vessel is able to navigate to a safe port.
Question 7.
Is there a record of navigational activities and incidents?
SOLAS Chapter V Regulation 28.1 requires all ships engaged on international voyages shall keep
on board a record of navigational activities and incidents which are of importance to safety of
navigation and which must contain sufficient detail to restore a complete record of the voyage,
taking into account the recommendations adopted by the Organization *. When such information is
not maintained in the ship's log-book, it shall be maintained in another form approved by the
Administration. Methods of recording should be permanent and may be handwritten, electronic or
mechanical.
Amendment No.007/09
IOMOU PSC Manual 31
SOLAS Chapter V Regulation 28.2 requires that each ship of 500 gross tonnage and above,
engaged on international voyages exceeding 48 hours, shall submit a daily report to its company, as
defined in regulation IX/1, which shall retain it and all subsequent daily reports for the duration of
the voyage. Daily reports may be transmitted by any means, provided that they are transmitted to
the company as soon as practicable after determination of the position named in the report.
Automated reporting systems may be used, provided that they include a recording function of their
transmission and those functions interface with position-fixing equipment are subject to regular
verification by the ships master.
Irrespective of the method of recording, ships should keep records for as long as the Administrative
concerned requires, provided the fixed period is not less than one year.
* Refer to the Guidelines for recording events related to navigation adopted by the Organization by
resolution A.916 (22).
Question 8.
Is there evidence of voyage planning?
Passage planning is necessary to support the bridge team and ensure that the ship can be navigated
safely between ports from berth to berth. The passage plan should cover ocean, coastal and pilotage
waters. PSCOs should take into consideration that the plan may need to be changed during the
voyage; for example, the destination port may not have been known or may alter, or it may be
necessary to amend the plan following consultation with the pilot.
PSCO may find passage planning on ships using a combination of electronic and paper charts.
PSCO should ensure any one phase of the voyage should be undertaken using either all electronic or
all paper charts rather than a mix of chart type.
PSCO may find a preliminary plan covering pilotage waters and the role of the bridge team, PSCO
should ask to see the Pilot Card. This Card should contain information on draught and ships speed,
checklist of equipment available and working.
SOLAS Chapter V Regulation 34 applies to all ships and requires that prior to proceeding to sea,
the master shall ensure that the intended voyage has been planned using the appropriate nautical
charts and nautical publications for the area concerned, taking into account the guidelines and
recommendations developed by the IMO*.
It is important to note that Regulation 34 makes a properly prepared voyage plan mandatory and the
plan is liable to be checked during port State control inspections.
Amendment No.007/09
IOMOU PSC Manual 32
PSCO should verify if the voyage plan with its details as approved by the master prior
commencement of the voyage.
PSCOs should confirm that the Annex to IMO Resolution A.893(21), Guidelines for Voyage
Planning, may be taken into account when preparing voyage plans.
The key elements of the Voyage Plan are:
Appraising all relevant information
Planning the intended voyage
Executing the plan taking account of prevailing conditions
Monitoring the vessels progress against the plan continuously
All of the above elements should be included in the plan, but PSCOs should note the main elements
for inspection are Appraisal and Planning. Execution of the plan may be checked if the inspection
takes place on the day of the departure.
*Refer to the Guidelines for voyage planning adopted by the IMO by resolution A.893(21) and
STCW A-VIII/2. Part 2 Voyage Planning.
Note: PSCO during the inspection may be told the next voyage is not confirmed, in that case
the PSCO may ask to be shown the plan of the previous voyage.
Question 9.
Is a valid certificate of compliance (annual testing) of the VDR/S-VDR on board?
The PSCO should check that the ship has a certificate confirming that satisfactory checks have been
carried out.
Onboard inspection of equipment to ensure batteries, enclosures and location aids are in good
condition and operational. Successful completion of the maintenance routine should be recorded in
the ships onboard planned maintenance log.
A 12-hour recording should cover an operational period when the majority of sensors will be
exercised. E.g. arrival, disembarkation, embarkation and departure of a ro-ro ferry. Download of
Amendment No.007/09
IOMOU PSC Manual 33
this recorded data or exchange of recording medium. Offline analysis of recorded data by the
manufacturers certified representative to verify the accuracy, duration and recoverability of the
recorded data.
A copy of the certificate of conformity or Voyage Data Recorder Performance Test Report issued
by the testing facility, stating the date of compliance and the applicable performance standards,
shall be retained on board the ship.
Question 10.
Can the master and watch keeping officers demonstrate entering voyage related information
into the AIS?
AIS should always be in operation when ships are underway or at anchor. If the master believes that
the continual operation of AIS might compromise the safety or security of his/her ship, the AIS may
be switched off. This might be the case in sea areas where pirates and armed robbers are known to
operate. Actions of this nature should always be recorded in the ships logbook together with the
reason for doing so. The master should however restart the AIS as soon as the source of danger has
disappeared. If the AIS is shut-down, static data and voyage related information remains stored.
Restart is done by switching on the power to the AIS unit. Ships own data will be transmitted after
a two minute initialization period. In ports AIS operation should be in accordance with port
requirements.
The OOW or a dedicated officer, should manually input the following data at start of the voyage
and whenever changes occur using the input device such as a keyboard:
Ships draught
hazardous cargo;
destination and ETA;
route plan (way-points);
the correct navigational status; and
safety related short messages
In the case of any AIS malfunction an alarm is provided and the unit should stop transmitting.
PSCO may request ships officer to ask coastal shore stations or Vessel Traffic Service (VTS)
to read the particulars as entered by the navigating officer on their AIS screen if fitted.
Amendment No.007/09
IOMOU PSC Manual 34
Question 11:
Is cargo on deck loaded so as not to obstruct the horizontal view of the sea surface forward of
the beam?
Bridge design to meet the minimum specifications to ensuring good visibility. A vessels safety can
depend upon being able to see ahead. All vessels are required to keep a proper look out to avoid
collisions and avoid dangerous situations from developing.
A clear view in all directions is preferred, but it is essential to be able to see ahead, and especially
directly ahead.
There should be no blind sector caused by cargo forward of the beam which obstructs the view of
the sea surface as seen from the navigating and maneuvering workstation to exceed 10 degrees on
each side of the bow and two ship lengths or 500 meters from the stem.
Question 12:
Can the master and watch keeping officers concerned with the operation of the steering gear
able to demonstrate the change over procedures and operation of steering systems?
Reg. 26 applies to all ships, which proceed to sea. Regulation 26 summarizes the requirements for:
A simple operating instructions with a block diagram showing the change over procedures for
remote steering gear control systems and steering gear power units where applicable, be
permanently displayed on the navigating bridge and in the steering gear compartment.
For testing steering gear prior to departure.
Requirements for instructions.
Officers competence in steering gear operation / maintenance.
Requirements for testing emergency steering gear drills.
Recording of tests and drills
Masters, and all watch keeping personnel must be familiar with the procedure for changing over
from automatic to manual steering as required by Regulation 26, and must ensure that sufficient
time is allowed for the operation. The changeover from manual to automatic steering and vice-
versa should be made by, or under the supervision of, the officer of the watch or the master.
All ships' officers concerned with the operation and/or maintenance of steering gear shall be
familiar with the operation of the steering systems fitted on the ship and with the procedures for
changing from one system to another.
Amendment No.007/09
IOMOU PSC Manual 35
41
Amendment No.007/09
IOMOU PSC Manual 36
Amendment No.007/09