Faqs On Apar
Faqs On Apar
Faqs On Apar
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FREQUENTLY ASKED QUESTIONS
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ON APAR
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5/4/2011
Who will write the report if there is no Reporting officer with requisite
experience (3 months) to initiate the report?
Ans. In such cases, the Reviewing Officer may initiate the Report as a
Reporting Officer provided the Reviewing officer has been the same for
the entire period of Report and is in the position to fill in the column
to be filled by the Reporting officer. In these cases, it will have to be
submitted by him to his own superior if there is superior officer to
him.
Q5. What if Reporting Officer/Reviewing Officer retires?
Ans. He is allowed to give the report on his subordinates within one month
of retirement.
Q6. What if Reporting/Reviewing Officer is under suspension?
Ans.: APAR may be written/reviewed within 2 months from the date of his
having been placed under suspension or within one month from the
date on which the report was due, whichever is later.
Q7. When should APAR (complete) be communicated to the officer.
Ans. The full APAR including the overall grade and assessment of integrity
should be disclosed to the officer by the section after the report is
complete.
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Q8.
What is the time limit for making representation against the entries
and the final grading?
Ans. Within a period of 15 days from the date of receipt of the
communicated APAR.
Q9.
Date by which to
be completed
st
31 March
(This
may
be
completed even a
week earlier)
15th April
30th June
31st July
31st August
01st September
15th September
7.
8.
9.
10.
11.
21st September
06th October
Q13. What if the Reporting Officer does not initiate the APAR beyond 30th
June?
Ans. He forfeits his right to enter any remark & he shall submit all APAR to
Reviewing Officer on the next working day.
A certificate to this effect i.e. forfeiting of the right will be placed in
APAR dossier.
Q14. What if Reviewing officer does not reviewed the APAR beyond 31st
August?
Ans. He forfeits his right to review.
A certificate to this effect will be placed in APAR dossier.
8-10
Grading
Interpretation
Outstanding
(Avg. score 9)
Very good
(Avg. score 7)
Good
(Avg. score 5)
Avg. score 0
6- (less than) 8
4 (less than) 6
Below 4
5
or of poor quality indicating that the officer had not made good use of
his period of study or training.
Q20. What are the guidelines related to APAR in the case of officers on
deputation?
Ans. In the case of Central Government Officers who are deputed to other
Departments/State Governments or are on foreign service, it will be
the responsibility of the parent department to obtain the reports of
their officers on deputation and maintain them.
Q21. What are the guidelines related to APAR of officers appointed on
contract?
Ans. CRs may be written even in respect of an officer appointed on contract
by his immediate superior, i.e. the officer under whose supervision he
is placed and it should also be got reviewed by the officer superior to
the Reporting Officer where applicable.
Q22. What are the existing provisions regarding the effect of warning on
APAR?
Ans. Where a copy of the warning is kept on the Confidential Report
dossier, it will be taken to constitute an adverse entry and the officer
so warned will have the right to represent against the same in
accordance with the existing instructions relating to communication of
adverse remarks and consideration of representations against them.
Warning, letters of caution, reprimands or advisories administered to
Government servants do not amount to a penalty, and, therefore, will
not constitute a bar for consideration of such Government servants for
promotion.
Q23. What is the procedure of dealing with memorial addressed to the
President?
Ans. In respect of officers belonging to other cadres who are working in
Ministries other than their own, on deputation, any memorial to the
President following the rejection of their representation against
adverse remarks in the ACR, will be disposed of by the Minister-incharge of the Ministry in case the representation has been rejected at
a level lower than that of Minister-in-charge, the memorial would be
disposed of by the Cabinet Minister in the Ministry controlling the
cadre of the officer.
In respect of the officers/officials working in their own ministries, the
such disposal shall be done by MOS /Cabinet Minister, as the case
may be.
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