Humanities Insights Template 2012
Humanities Insights Template 2012
Humanities Insights Template 2012
1. Introduction
Please keep the first seven pages in this document until you have
finished your book. You may need them for reference.
Use of an HEB template is the equivalent of preparing cameraready copy for a publisher such as Ashgate or Fairleigh Dickinson,
except that the instructions are very much simpler. However, you do
need to exercise some care not to amend the template as you go:
every time you paste in formatted text you import whatever styles
were used in the source document. For that reason, the instructions
include advice on saving this file as a template on your computer so
that you can generate a clean copy whenever you need one. If you are
unable to use this template we will supply detailed instructions on
how to set up your own, but this will require more work than using
the one supplied. If you find that the template is repeatedly modified
while drafting, it may be necessary to consider drafting your entire
work in plain text, pasting it into a new copy of the template without
formatting, then applying the correct styles.
2. First Steps
First, please save this file as a template. (Go: File>Save As: File
Name Insights Template> File Type Document template). Then you
can create a new copy whenever you want, using the File>New
command). To make sure that you can see the template in operation,
open it as follows:
1. View>Print Layout
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2. View>Footnotes
3. Use of Styles
In drafting your work, please use only the styles contained in this
template and illustrated on pages 3 and 4. When we convert from
Word to InDesign it is essential that the styles convert properly,
which they will only do if they retain the same names.
To ensure against importing styles when pasting in from another
document, use the command paste special rather than paste and
select text only. To avoid losing italics, if pasting in references or
booklists, you may prefer to format such text in a separate document
(in this template of course), then copy and paste. If, as sometimes
happens, part of the selected text does not convert, do not apply the
style a second time or you will lose your italics: try applying the
correct font style and point size instead. It is very likely that your
template will change as you use it (common problems are that
Normal style ceases to be justified; margins change; spaces change),
in which case you should make sure that all your paragraphs are
nominally in the correct style, select all, copy and paste (formatted)
into a new copy of the template. This will usually fix the problem.
Footnotes pasted in from one document to another will almost
invariably come out wrong: you should re-create the footnote within
the template (select the footnote text, delete the footnote, and then reinsert using Insert>Reference>Footnote).
4. To apply the styles:
1. go to the drop down Format menu;
2. select Styles and Formatting (this should open a new menu
at the right of the screen);
3. in the show menu at the foot of this right hand column click
available styles
The style box in your top toolbar should now show only the
recommended styles. Select the relevant text and click on the
required style.
Please check Available Styles from time to time, and Formatting
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in use: the latter will show variants, such as text colour or bold and
italic, but if any named styles have appeared please delete them!
It is also useful to print out pages 3 to 5 so you have a visual record
of what the inbuilt styles should look like it is easy to alter these
accidentally.
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number of footnotes will make this option too expensive. Contrary to
what you may read online, there is no automatic conversion software
that will produce a viable ePub file. Footnotes have to be manually
linked, at considerable expense.
(j) Hyperlink. If you insert an external hyperlink (select a phrase, go
Insert > Hyperlink and copy the full URL in the dialogue box) it
should automatically appear in this style.
Please try to avoid placing hyperlinks in footnotes. They are an
absolute nuisance in terms of breaking up layout and they have to be
manually reconfigured in InDesign to avoid them being surrounded
by boxes. In a Kindle file they will never be of any utility because
your reader is not going to follow an internal link to your endnote,
and then follow another to an external source.
If your book is to be printed it will not be possible to use the hidden
form of external hyperlink (i.e. where the URL is active but invisible)
for the sake of neatness. This means that you should take care not
to build lengthy hyperlinks into continuous sentences, but set them
out individually and preferably in a special section of the bibliography
devoted to online materials:
http://www.somethingorother.com/andsoon/andsoforth.html
(k) Bibliography. 12 point. Incorporates a hanging indent as
illustrated below. In most cases your booklist should be brief and it
must be annotated: there is little value in offering students an
extensive list of books and essays without guidance. You may wish to
use dark blue to differentiate your comments from the bibliographical
data. Please use whichever referencing style your general Editor
recommends (MLA, MHRA or whatever), and always use italics
not underliningfor titles. PLEASE make sure there are no carriage
returns with entries or the layout will go all over the place when
converted. It should look like this:
Charlesworth, Max. The Existentialists and Jean-Paul Sartre.
London: George Prior Publishers, 1976. A lively book including stimulating interviews. Emphasises the Marxist question.
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Typing your document
1. Headers in the template include their own line spacing. Do not
insert any line spaces at all (except for stanza breaks in
poetry quotations). Never use a carriage return when setting
out a prose quotation or a bibliography (except of course
between paragraphs or items).
2. At the end of a chapter use a page break command
(CTRL+Enter), not a series of returns.
3. NEVER use the space bar or tabs for any kind of
formatting. And neither Kindle nor ePub conversions pay any
attention to tabs. As all extraneous spaces (that is other than a
single space between words and a single space after a full
stop) will be removed as the first step in preparing the final
book, any layout achieved by using spaces will disappear.
Typographers, as opposed to typists, never use a double space.
All text in your Ebook should be in Normal style unless it is a
header, a hyperlink, a quotation, a footnote or part of a
bibliography.
4. All block quotations must be in Prose Quotation, Poetry
Quotation or Free verse style. These styles provide the correct
indent line spacing and type size. You may find these styles
useful other purposes. A Drama style can be provided on
request (i.e. with an indent after the first line of speech with
the characters name).
5. Use tabs only after the numerical reference in a footnote.
6. In poetry quotations requiring elaborate stanza indentations it
is best to use combinations of en and em spaces
(Insert>Symbol>Special Characters). Use an em space [] for
a paragraph indent, or initial indent, within a prose quotation.
7. For numbered or bulleted lists please use the automatic word
facility (the numbering facility is in use here as your toolbar
will show) to ensure that they are all in the same layout. But
make sure that auto-numbering is NOT engaged for numbered
sections. You may also find it appropriate to use Prose
Quotation style for such lists.
8. Never use hyphens in page references or date spans or
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relational spans or as dashes. A page reference or date span
should use an en-dash as in 2339 or 191418 as should a
concept such as the EnglandAustralia test match. For
parenthetical dashesor sentence breaksuse abutted emdashes. If you cannot find these in your Word Symbol tool,
please copy these.
9. For complicated layout (for example a Chronology) you will
need to use tables. Please see the style sheet for advice and, if
need be, ask the publisher to design one for your needs.
NEVER use tabs or spaces or borders. If you need to arrange
matter in two or three columns, simply insert a two or three
column table (Table > Insert Table > select columns and rows).
Please consult the Humanities-Ebooks Style Sheet for all aspects of
usage, punctuation, typographical conventions and so on.
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Start your text here.