Managing Hospitality and Tourism Project: Submitted by
Managing Hospitality and Tourism Project: Submitted by
Managing Hospitality and Tourism Project: Submitted by
2|Page
Table of Contents
Managing Hospitality and Tourism Project Ta"le o# $ontents T%eories& Models and $oncepts o# Project Management 'ast Planner ($ Principle o# Project Analysis $oncept and tools related to t%e Project management Project Kic+,start -ational Plan Multi Project Matc% .are Mind /ie. 0asecamp Microso#t Project Project Sc%edule De1elopment 2antt c%arts $ritical analysis: $ritical Pat% Analysis: Total 3uality management $ost 0ene#it Analysis TASK 2 P-678$T: 6P89I92 A SMA'' -8STA:-A9T Project and Project Management P-678$T Project Management P-6P6S8D P-678$T: 6pening a Small -estaurant Project o"jecti1es Possi"le approac%es to t%e project and t%e selected approac% #or t%e project: Traditional Project Management P-I9$82 8<treme Project Management $ritical $%ain Project Management Process,0ased Management 81ent $%ain Met%odology -esources and organisational issues Kno.ledge o# 8atery "usiness 0uilding =inancial -esources ! 2 4 4 ) * * * * 7 7 7 7 7 7 7 4 5 !; !; !; !; !; !! !! !! !! !2 !2 !2 !2 !2 !2 !2 !2
(|Page Menu Suppliers -ecruitment Mar+eting $ost "ene#it analysis o# t%e Project -e1enue 8stimation: =ood and 0e1erages cost estimation: $ost o# 'a"or 6ccupancy $ost: =inali>e t%e Analysis -is+ Identi#ication& Analysis& Pre1ention and Management !( !( !( !( !( !( !( !( !( !4 !4
A project ris+ analysis s%ould discuss t%e #ollo.ing concerns "e#ore t%e start o# t%e project: !4 -is+ Identi#ication =or Proposed Project: -is+s Analysis -is+s Pre1ention and Management Project Plan in Detail Project 9ote"oo+ Project Pre,plan Project Plan Project Implementation Project $lose,out Project Administration Statement o# t%e ?or+: M8AS:-A0'8 S:$$8SS I9DI$AT6-S: Planning P%ase: $ost 0udgeting -is+ Planning 8<ecution p%ase: $losing P%ase 81aluating Project Success -e#erences !4 !4 !) !) !) !) !) !) !) !) !) !* !* !* !* !* !* !7 !7
Murp%y P & Murp%y A & 2;;4& Strategic management #or tourism communities: "ridging t%e gaps& $%annel 1ie. pu"lications& :K !4 Pries K and @uingley 7 & 2;!(& Total @uality Management #or Project Management& Taylor and =rancis 2roup& :SA !4
4|Page
Task 1
Last Planner
"ast Planner is theory put forward by the $allard in %&&' in order to deal with the issues that generally come in way of construction project. (fter applying the results of e)periments carried out by him an improvement in the project management was seen. *e put forward a theory for the project management. This theory is different form the conventional project management in the following ways, Theory of Planning The last planner means that out of the categori+ed se,uence of planners it is the last planner who acts at the border of the e)ecution. The last planner does not focus on the whole planning process however it focuses on the detailed planning just before the e)ecution. There are three ways a task can be differentiated from the other in a last planner method. The tasks are based on Can, #hould and -ill modalities. The .should/ category task includes those tasks which are pushed from the higher planning levels. 0or those tasks which have a time hori+on of 123 weeks 4look ahead planning5 it is made sure that all the re,uirements are completed before the e)ecution and such tasks re categorised as .can/ tasks 4$allard, '6665.The difference between the basic method and the last planner is that in the basic method of the project management only the .should/ category is recognised i.e. it is the plan that only impulses the task to e)ecute. The other difference is that in last planner the organisation keep a list of task which are comprehensive to all the staff members so that if the staff members feels difficult to carry out one task they should be engaged with some other activity. The aim of this method is to prevent production loss. *ypothetically, taken, look ahead planning targets at arrangement of strategy and circumstances. .#hould/ represents the tasks in the plan, and .Can/ represents those tasks that realistically will be possible to start in the situation. Theory of Execution
)|Page
This method follows a weekly plan where the position manager along with the staff members selects the tasks for the ne)t week. The principle followed in this method is that the re,uirements for the task should be ready beforehand the task is started. This method differs from the conventional method in that the later method only authorisation is re,uired for the task e)ecution i.e. the manager will tell its staff members to start the task. Theory of Control This method includes the reali+ation rate of the tasks is measured, analysis of reasons for non2 reali+ation and then the removal of such reasons. -hereas matching progress with the performance baseline 4e)pressed in money or hours5 control is used in conventional project management, in last planner a metrics called Per cent Plan Complete 4PPC5 is used which is a scientific e)perimentation model of control. Theory of Project !n "ast Planner the central unit of analysis are the tasks. The philosophies used refer to the basic principles of the flow management even though they are not directly represented in it. !n this method both variability proliferation and needless conse,uences of variability are avoided in order to simplify the project. . The emphasis on plan comprehension reduces the threat of variability propagation to downstream flows and tasks reducing the e)tra collection of material on the site. Therefore, this method associates the flow and the transformation view in short term planning, e)ecution and control. *ence in "ast planner theories of planning, e)ecution and control are used in the management theories and also makes the use of conventional approach of management2as2planning in it. *owever, the "ast Planner makes the use of the flow and transformation models but does not use the value generation model in it.
*|Page
8ecision 0raming7 This is about the subjective judgement of an e)pert. (n e)pert makes the suggestion on the basis of his own beliefs. 8ecision 0raming is carried out by analysing the following factors. ecognising the possible problems and opportunities7 ecognising the problems and opportunities is critical for the decision making as if they are anticipated in the beginning, the situation will be more certain during the e)ecution of the project. 0or e)ample most common problem with projects is going over budget. (ssessing business situation7 The business situation is about assessing the business environment and predicting the constraints. The factors such as markets, prices etc. 8etermining #uccess Criteria7 This is very well the part of decision framing as one need to determine the objectives of the project for decision making at all stages of the project. !dentifying 9ncertainties7 The uncertainties that might encounter during the e)ecution phase will help in making the right decision. There can be many different types of uncertainties such as cost. :eneral (lternatives7 The alternatives should b considered in case there is problem. This begins with identifying what is fi)ed and cannot be changed and then the component where there is scope of change.
7|Page
%asecamp
!t is a low2cost web2based project management.
Microsoft Project
Microsoft Project offers a web interface and deep Office, Outlook and #harePoint integration and is one of the most common package uses these days.
)antt charts
The works are broken down and shown on a chart in form of bars representing the time taken by a particular task. This techni,ue is very popular, easy to understand and widely used techni,ue. *ence, this techni,ue will be used for this project. The chart can be comprehended easily by large segment of people.
Critical analysis*
Though using the :antt chart will be useful for this project but there are some issues to be addressed if this techni,ue is used. 8uring the project life cycle some errors might come due to7 :antt chart emphasis chiefly on schedule management and denotes only a part of the triple constraints i.e. cost, time and scope on projects. !f the project will e)ceed more than thirty activities then a :antt chart can become ,uite cumbersome for projects. (s :antt charts do not signify the project magnitude or the relative si+e of the tasks, hence it can result in miscommunication regarding the scale of a behind2schedule condition.
4|Page
The total ,uality management is about ensuring ,uality at the each stage of project or any other business process. This concept came into the e)isting because it was found that in order to ensure the ,uality of end product or result, the ,uality should be supervised at all the stages. (shely 4'66=5 states that the ,uality management is not just to promise the ,uality of the product or service but is have a wider definition. The total ,uality management in conte)t of project management deals with the doing things right first time. The key things are planning and communication. !f planning is done well with defining the obstacles, constraints and uncertainties strategy can be formed well in advance to deal with them.
5|Page
TA&K +
!; | P a g e
Project Management
The project proposal does not guarantee that the project will be successful. !n order to make project successful certain techni,ues need to be followed so that that there is proper plan and management of the project Project management can be defined as .The planning, supervising and control of the whole parts of the project, and the encouragement of all the members who are involved in the project to complete the objectives in a specified cost and on time 4#id, '66@5. ( project can most commonly be managed by common sense which most of the people are doing unconsciously. The project management is only an organised approach to complete a project. (s per Mike 4'66=5, there are number of people who believe that they know nothing about the project management but in reality the can be >accidental project managers; .The project management is an organised way of approaching a project and contains tools that aids in assessing and completing the project.
!! | P a g e
Project objecti(es
Carrying out an assessment 0orming the restaurant concept !dentifying and complying with legal formalities (ssessing Market 0orming Marketing #trategy 0orming 0inancial #trategy
Justification for the roject This project is suitable to be undertaken for the purpose of this assignment as it will be begin from scratch. estaurants are integral part of hospitality industry. ( small restaurant can be source of supplementary revenue. The area in which it is proposed to open does not have any !ndian restaurant. This restaurant is critical from business point of view as members of community will get friendly place to spend time and enjoy the !ndian food. -orking on this project will give author an opportunity to e)plore the details and comple)ity of business world.
Possible approaches to the project and the selected approach for the project*
There are different ways by which a project can be approached which are listed below7 Traditional Project Management Critical Chain Project Management P !?C<' <)treme Project Management Process2$ased Management <vent Chain Methodology
P"0/C.+
The P !?C<' approach is a task driven approach that progresses in a very controlled environment. The whole project is divided in the phases. The focus is on accomplishing the task within decided time and budget. Thus the project is undertaken under strict supervision.
!2 | P a g e
Process!%ased Management
(ny project which has group of small task which are not dependent on one another can use this type of approach. This approach differs from the traditional approach where the tasks are in a more organised manner. !n this the project is break down in a number of tasks and a process based approach is followed so as to increase the fle)ibility in the project.
The traditional approach is best suitable for this project as it is simple to understand for a beginner. The project can be divided in phases and these phases can be e)ecuted in the defined se,uence which would be best approach for the proposed project. The traditional approach can be used for any kind of project and also is a common methodology for the project development.
%uilding
( small building in the town centre is been proposed for the locating restaurant. !t will be leased for this purpose from an <state2(gent.
3inancial "esources
0inance is lifeline for project. The finance will be obtained form bank loan. There are some conditions that must be fulfilled to get sanction from bank. #ome of them are business plan, trade calculation and break even point.
!( | P a g e
Menu
8eciding the menu is also very important for the business as it about the products that will be sold in the restaurants. This is the main factors on which success and survival of business depends. Thus deciding menu will be done by consultation with some known chefs and restaurant owners.
&uppliers
0inding right and reasonable suppliers that can supply !ndian grocery used in the dishes is one of the tasks to be done before opening restaurant. This will decide the cost of product and hence determine the selling price.
"ecruitment
#ince it;s a small restaurant about five people will be needed to run it. Two chefs and three to four assistants will be ade,uate in beginning. This will be done with the help of family and friends.
Mar eting
Marketing will include advertising about the newly opened restaurant. This will be advertised as only !ndian restaurant in the town. "eaflets and flyers will be main form of advertisements. The leaflets will be distributed at the crowded places.
"e(enue .stimation*
(t this stage assumptions and predictions can be done on the basis of number of customers e)pected to visit the restaurant per day. The food and drinks bought will be estimated and revenue generated is noted down to compare it with the cost of setting up and running restaurant.
Cost of Labor
This includes all the cost paid to the staff members.
,ccupancy Cost*
(s for this project, the building will be leased, so leasing e)pense has to be calculated alog with other e)penses like council ta) etc.
!4 | P a g e
"is s Analysis
The risks should be analysed in the project plan model table and should have the following things enlisted in it7 The potential risks should be listed in the table. <ach risk should be allocated a possibility of % to %6 where %6 is high and % is the minim ( score should be given to each score.
The manager should plan ways by which such happenings can be prevented and if by any means they happen what can be done to correct them. Consideration and more detailed planing should be considered for risks which carry the highest score.
!) | P a g e
Project Pre!plan
%ac$ground infor&ation Custo&er data Third- arty data 'vendors( su liers( etc.)
Project Plan
State&ent of Wor$ 'S*W) Wor$ %rea$do+n Structure 'W%S) *rgani,ation-res onsibility charts Schedule data %udget-ca ital lan .is$ &anage&ent
Project 0mplementation
/eetings 'agenda-&inutes) Tea&-&anage&ent-custo&er-third arty rogress re orts Custo&er change re0uests-decision &atrix issue resolution for&s-re orts
Project Close!out
1inal evaluation of &easurable success indicators Close-out &eeting 'agenda-&inutes) 1inal roject re ort .eference letters 2essons learned Contractual docu&ents Invoices Ex enses Corres ondence Contact log
Project Administration
!* | P a g e
The aim of this project is to open a small restaurant having a family atmosphere where the table service will be provided to the customers and will speciali+e in the !ndian cuisine. This project will aid the project manager to have a source of supplementary revenue and will provide him with an authority to make his personal choices and think by himself about his financial future carrier. This project will provide members of the community a friendly place to dine have a get together .
Planning Phase*
-ork breakdown #tructure7 Once the -$# has been done, the project manager will assign specific tasks to the specific members of the team. (fter this phase, the project manager will make use of :antt chart and critical path analysis in order to manage the schedule and to find out the dependency of the activities.
Cost %udgeting
Cost $udgeting includes assigning total cost estimations to specific work items so as to create a cost baseline for assessing project performance. The project manager along with other team members will then create a time2phased budget with the help cost estimation tools, cost budget, work breakdown structure and the project schedule. The performance of the project will then be monitored with the help of this time2phased budget.
"is Planning
!n order to prevent risks to happen during the project, the manager will make a risk analysis at the start of the project and will come up with the alternatives to prevent or correct such happenings during the project. 0or e)ample if the wholesalers does not deliver the items on time then he will arrange some other alternatives like there will always be provision for another wholesaler who can provide the stuff for the restaurant .
.2ecution phase*
Once the planning phase is over, the project manager along with other ream members will e)ecute the project. !n this phase, the project manager will build the physical project deliverables and present them to its stakeholdersr for signoff. The Project Execution Phase is usually the longest phase in the project life cycle and it typically consumes the most energy and the most resources.
Closing Phase
(t the close out phase of the project, the manager will make sure that measurable success !ndicators and all project deliverables have been accomplished.
!7 | P a g e
"eferences
(hley,
$allard * 4'6665. The "ast Planner #ystem of Production Control. london7 birmigham. P'' to @3. (vramidou, ? 4'66%5. Application of Quality Assurance Systems in the Rehabilitation of the Architectural Heritage. =th !nternational Conference on !nspection, (ppraisal, epairs G Maintenance of $uildings G #tructures, %%2%1 #ept '66%. ?ottingham, 9nited Aingdom
8enis, P 4'66=5. $uliding ( -ork $reak 8own #tructure. ?ew Hersey7 (uerbach. P%%23&.
!4 | P a g e
Aloopenborg T., '6%', Contemporary Project Management, 'nd <dition, #outh Cengage "earning, 9#(
Murphy P., Murphy (., '663, Strategic management for tourism communities: bri ging the gaps, Channel view publications, 9A Pries A. and Euingley H., '6%1, !otal Quality Management for Project Management, Taylor and 0rancis :roup, 9#( eyers, H 4'6615. isk and "iability for Consultants (dvising on the $uilt *eritage. Structural Sur"ey, '%4%57I2%@ eyers, H. and Mansfield, H. 4'66%5. A Practitioner Perspecti"e on Ris# Management in Conser"ation Refurbishment Projects. CO$ ( Conference Papers 0rank 8., '6%', $ifferent Approaches to the Project Management http7JJwww.e)aminer.comJarticleJdifferent2approaches2for2project2 management, K(ccessed on %'J%6J'6%1L