PANDUAN PENGGUNA

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

1.0 1. 2. 3. 4. 5. 6. 7. 8. 9.

PSP USER REGISTRATION

Go to http://www.gov.my Click Register Select Registration Type Click Malaysian Citizen Click Next PSP User Registration Form will appear * Please ensure you have entered a valid myKad, name as per myKad and valid email address Click Submit Upon successful authentication, an activation email will be send to the email address as per entered during the registration * myGovernment will authenticate your identify with JPN Open your email and click at the link given to activate your account * Please read the confirmation message upon the account activation and terms at myGovernment Portal Account has been activated * User ID and password entered during registration can be used to login into myGovernment Portal

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

2.0 SSM SUBSCRIBER REGISTRATION Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 6. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM SSM Subscriber Registration 11. The screen will show Important Note to the user * Please read before proceed 12. Click OK button 13. The SSM SSM Subscriber Registration page will appear at the screen * Please read the information for applicants given in the page 14. Scroll down the page. 15. Please tick Type of Subscription either ROB or ROC or both 16. Click Open Form 17. The screen will show all the personal data that had been submitted before during registration with the PSP (Public Service Portal) 18. Please check and ensure that all the information is Correct. * Any changes in the information must be done by updating the PSP User Profile 1. 2. 3. 4. 5. 19. Click Finish button 20. Click OK on the message Data has been saved * Please read and agreed the Terms and Condition set by SSM before submitting the application. 21. Click Submit button Payment 22. Payment information screen will appear 23. Please select the Payment Method (e.g.: Credit card) * Payment can be made via Prepaid, Credit Card or Direct Debit 24. Click Pay button 25. Key-in the credit card detail and click Pay button 26. The system will generate a receipt for the payment made and the screen will show the Expiry Date of the Subscription 27. Click Print button to print the receipt for your reference * Please keep a copy of the receipt for reference. The receipt cannot be reprinted. Note : Subscription Fee for Business Services is RM 5.00 annually Subscription Fee for Companies Services is RM120.00 annually Status of Application 28. User can check the status of the submission by clicking MyHome at http//www.gov.my 29. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

3.0 SSM - REQUEST FOR AVAILABILITY OF NAME (ROC) SSM e-Lodgement Services - ROC 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen Click Online Services at Service Type. Type in SSM as a Keyword. Click Search button The Result of Online Services that being offered will appear at the screen. Click SSM Request For Availability of Name (ROC). The screen will show Important Note to the user * Please read before proceed Click OK button. The SSM Request For Name Availability (ROC) page will appear. * Please read the information for applicants given in the page Step 1 Form 13A 15. Click Open Form 16. The form of SSM Request For Name Availability (ROC) will appear. 17. Please fill in all the details required. * Column with * symbol is a mandatory field Important Notes : For Section C please ensure the tips below being followed 18. For item 1, 2 & 3 please leave it blank if it doesnt relateted. 19. For item 3: A copy of IC of the director must be attached upon submission 20. For item 4 and 5 (if Yes): A copy of consent letter must be attached upon submission. 21. Fill up the information of lodger and click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 22. Click OK on the dialogue box Data has been saved 23. Click Submit button but when the application need to attach a consent letter, the applicant must proceed with Step 2

14. Scroll down the page

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

Step 2 Upload Document 24. Click Upload Document button for Attachmen - Account 25. Click Direct Upload button 26. At Document Type box select CONSENT LETTER/IC OF THE DIRECTOR 27. Click Attach button 28. Click OK on the dialogue box Attach document? 29. Message Document has been successfully attached will appear 30. Click Back button 31. Click Finish button. 32. Click Submit. Note : Document need to be attach: Consent letter and/or IC of the Director (when item no 3 in Section C involved) The size must not exceed 1MB and resolution must not exceed 200 dpi.

Payment 33. Payment Information screen will appear 34. Select the Payment Method (e.g.: Prepaid) * Payment can be made via Prepaid, Credit Card or Direct Debit 35. Click Pay button 36. The system will generate a receipt for the payment made 37. Click Print button to print the receipt for your reference * Please keep a copy of the receipt for reference. The receipt cannot be reprinted. Status of Application 38. The Result Letter will be sent via e-mail to the Lodger 39. The user can also check the status of the submission through MyHome at http//www.gov.my 40. Click My Online Transactions. 41. A list of transaction done will appeared together with the status.

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

4.0 SSM - APPLICATION FOR INCORPORATION OF LOCAL COMPANY (ROC) SSM e-Lodgement Services - ROC 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen Click Online Services at Service Type Type in SSM as a Keyword Click Search button The Result of Online Services that being offered will appear at the screen Click SSM Application for Incorporation of Local Company (ROC) The screen will show Important Note to the user * Please read before proceed. Click OK button The SSM Application For Incorporation of Local Company (ROC) page will appear * Please read the information for applicants given in the page Scroll down the page Step 1 Form 6 15. Click Open Form 6 (New Form) 16. The screen will show Form 6 Declaration of Compliance 17. Key in the approval number as stated in the Name Search Approval Letter and click *Verify Approval No button 18. The name of the company will be displayed 19. Proceed to key-in all the information in the blank fields * Column with * symbol is a mandatory field 20. Fill up the information of lodger and click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. Note: Please repeat steps 15-20, if there is more than one company secretary. Step 2 Form 48A 21. Click 1 22. The data will be auto populated from Form 6 * Please check the details 23. For item 4 &5: Please tick the relevant box 24. Fill up the information of lodger and click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 25. Click OK on the dialogue box Data has been saved 26. Click 2 and repeat the steps 22 to 25 for the subsequent Form 48A
6

14.

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

Step 3 27. Click Subscriber Details (M&A) 28. Key-in all the details required * Column with * symbol is a mandatory field 29. Click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 30. Click OK on the dialogue box Data has been saved 31. Repeat steps 27 to 30 for the subsequent subscriber details Step 4 32. Click Upload Document button for attachment Memorandum & Article 33. Click Direct Upload button 34. At Document Type box select M & A Duly Stamped 35. Fill in the number of pages at the Total page(s) box 36. Click Browse button and select the file * Supporting documents scanned as an attachment will only be accepted in TIF format and the document capacity should not exceed 3MB. 37. Click Attach button 38. Click OK on the dialogue box Attach document? 39. Message Document has been successfully attached will appear 40. Click Back button 41. Click Finish button 42. Click Submit button 43. Click OK on the dialogue box

Payment 44. Payment information screen will appear 45. Please select the Payment Method (e.g. credit card) * Payment can be made via Prepaid, Credit Card or Direct Debit 46. Click Pay button 47. Key-in the credit card detail and click Pay button 48. The system will generate a receipt for the payment made 49. Click Print button to print the receipt for your reference * Please keep a copy of the receipt for reference. The receipt cannot be reprinted. Status of Application 50. The certificate (Form 9) will be sent via e-mail to the Lodger 51. The user can also check the status of the submission through MyHome at http//www.gov.my 52. Click My Online Transactions 53. A list of transaction done will appeared together with the status.

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

5.0 SSM - FIRST SUBMISSION AFTER INCORPORATION (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 6. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM First Submission After Incorporation (ROC) 11. The screen will show Important Note to the user * Please read before proceed 12. Click OK button 13. The SSM First Submission After Incorporation (ROC) page will appear * Please read the information for applicants given in the page 14. Scroll down the page Note : This application allows a maximum of 15 particulars of shareholders. Applicant is required to go to SSM counter if more submission needed 1. 2. 3. 4. 5. Step 1 Form 24 15. Click Open Form 24 16. The screen will show Form 24 Return of Allotment of Shares. Please fill in all the details required. * Column with * symbol is a mandatory field 17. Key in the company no. e.g. 739679-W and click Verify Company No. button 18. The companys name and the allotment date which is the incorporation date will be displayed automatically 19. Key in number of shares alloted and relevant particulars 20. Click Next 21. The shareholders particulars screen will appear. Fill in the particulars required. * Column with * symbol is a mandatory field 22. Click Next 23. Certificate to be given by all Companies screen will appear. Fill in the details required. * Column with * symbol is a mandatory field 24. Click Next 25. Footnotesscreen will appear. Click Next 26. Fill up the information of lodger. Click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 27. Click OK on the dialogue box Data has been saved

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

Step 2 Form 44 28. Click Open Form 44 29. The screen will show Form 44 Notice of Situation of Registered Office and Office Hours and Particulars of Changes. Fill in the detail required. * Column with * symbol is a mandatory field 30. Fill up the information of lodger and click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 31. Click OK on the dialogue box Data has been saved Step 3 Form 49 32. Click Open Form 49 33. The screen will show Form 49 Return Giving Particulars in Register of Directors, Managers and Secretaries and Changes of Particulars. Fill in the details required. * Column with * symbol is a mandatory field 34. Click Next 35. Fill in managers and secretary particulars. For secretary please key-in licence no. under the secretary name. * Column with * symbol is a mandatory field 36. Click Next 37. Screen Footnotes will appear. Click Next 38. Fill up the information of lodger and click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 39. Click OK on the dialogue box Data has been saved 40. Click Submit button * If the form is incomplete the submit button will not appear 41. Clik OK on the dialogue box Are you sure you want to submit this transaction? * If the submission is subject to the late lodgement, payment must be made upon submission Status of Application 42. User can check the status of the submission by clicking MyHome at http//www.gov.my 43. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

6.0 SSM - APPLICATION FOR COMPANY SECRETARY'S LICENCE (ROC) SSM e-Lodgement Services ROC 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen Click Online Services at Service Type Type in SSM as a Keyword Click Search button The Result of Online Services that being offered will appear at the screen Click SSM Application for Company Secretarys Licence (ROC) The screen will show Important Note to the user * Kindly read before proceed Click OK button The SSM Application for Company Secretarys Licence (ROC) page will appear at the screen * Please read the information given Scroll down the page Form 48B Application For Company Secretarys Licence 15. Click Open Form 16. The screen will show a blank form for the user to fill in 17. Please fill in all the detail required * Column with * symbol is a mandatory field 18. Please complete the Lodger Information 19. For item Section B, Section C & Section D: A copy of Academic/Professional Qualification, Letter of Experience & Letter of Referee must be attached upon submission. 20. Please click the box at Section E 21. Click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 22. Click OK on the message Data has been saved 23. The SSM Application for Company Secretarys Licence (ROC) page will appear * Please read the information 24. Scroll down the page 25. Click Upload Document button for attachment required document as in Section B, Section C & Section D 26. For Attach Supporting Document: Choose either Upload form eDocument or Direct Upload

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

10

Note : Required 1. 2. 3. 4. 5.

documents : A photograph of applicant (passport size) Certificate of Qualification. Relevent document/evidence relating to experience. Letter from referee An annexure of List of companies whereby applicant is appointed as a secretarys (optional)

Payment 30. Payment screen will appeared for the transaction 31. Please select the Payment Method (eg: credit card) * Payment can be made via Prepaid, Credit Card or Direct Debit 32. Click Pay button 33. The system will generate a receipt for the payment made 34. Click Print button to print the receipt for your reference * Please keep a copy of the receipt as a reference. The receipt cannot be re-printed Status of Application 35. User can check the status of the submission by clicking MyHome at http//www.gov.my 36. Click My Online Transactions

All the document must be scanned in TIFF format with a maximum capacity of 1MB each. The resolution must not exceed 200 dpi. 27. Please select the Document Type (eg: A Photocopy of Certificate of Qualification) and click Attach button * Column with * symbol is a mandatory field * Each document can only be attach separately 28. Click Finish button 29. Click Submit button .

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

11

7.0 SSM - APPLICATION FOR RENEWAL OF COMPANY SECRETARY'S LICENCE (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 6. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Application For Renewal of Company Secretarys Licence (ROC) 11. The screen will show Important Note to the user * Kindly read before proceed 12. Click OK button 13. The SSM Application For Renewal of Company Secretarys Licence (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page 1. 2. 3. 4. 5. Form 48C Application For Renewal of Company Secretarys Licence 15. Click Open Form 16. The screen will show a blank form for the user to fill in 17. Type in the licence number & Click *verify licence no 18. Please fill in all the detail required * Column with * symbol is a mandatory field 19. Please click the box at Section B 20. Please complete the Lodger Information and click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 21. Click OK on the dialogue box Data has been saved 22. Click Submit

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

12

Payment 23. Payment screen will appeared for the transaction 24. Please select the Payment Method (eg: credit card) * Payment can be made via Prepaid, Credit Card or Direct Debit 25. Click Pay button 26. The system will generate a receipt for the payment made 27. Click Print button to print the receipt for your Reference * Please keep a copy of the receipt as a reference. The receipt cannot be re-printed.

Status of Application 28. User can check the status of the submission by clicking MyHome at http//www.gov.my 29. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

13

8.0 SSM - APPLICATION FOR CHANGE OF COMPANY NAME (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 7. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Application For Change Of Company Name (ROC) 11. The screen will show Important Note to the user * Kindly read before proceed 12. Click OK button 13. The SSM Application For Change Of Company Name (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page Important Note: Applicant is required to go to the counter if there is an annexture. 1. 2. 3. 4. 5. Step 1 Form 11 15. Click Open Form 16. The screen will show a blank form for the user to fill in 17. Type in the approval no and click verify approval no 18. Please fill in all the detail required * Column with * symbol is a mandatory field 19. Please complete the Lodger Information 20. Click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 21. Click OK on the dialogue box Data has been saved Step 2 Form 52 Click Open Form The screen will show a blank form for the user to fill in Type in the approval no & Click *verify approval no Please fill in all the detail required * Column with * symbol is a mandatory field 26. Please complete the Lodger Information and click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 27. Click OK on the dialogue box Data has been saved 28. Click Submit 22. 23. 24. 25.

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

14

Payment 29. Payment screen will appeared for the transaction 30. Please select the Payment Method (eg: credit card) * Payment can be made via Prepaid, Credit Card or Direct Debit 31. Click Pay button 32. The system will generate a receipt for the payment made 33. Click Print button to print the receipt for your Reference * Please keep a copy of the receipt as a reference. The receipt cannot be re-printed.

Status of Application 34. User can check the status of the submission by clicking MyHome at http//www.gov.my 35. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

15

9.0 SSM NOTICE OF SITUATION OF REGISTERED OFFICE AND OFFICE HOURS AND PARTICULAR OF CHANGES (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 8. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Notice Of Situation Of Registered Office And Office Hours And Particulars Of Changes (ROC) 11. The screen will show Important Note to the user * Please read before proceed 12. Click OK button 13. The SSM Notice Of Situation Of Registered Office And Office Hours And Particulars Of Changes (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page 1. 2. 3. 4. 5. Step 1 15. Click Open Form 16. The screen will show a blank form for the user to fill in 17. Type in the complete company number (eg: 123456-A) and click verify approval no 18. The company name will appear 19. Please fill in all the detail required * Column with * symbol is a mandatory field 20. Please complete the Lodger Information and click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 21. Click OK on the dialogue box Data has been saved 22. Click Submit Note : If the transaction involve with late lodgement fee, the payment screen will appeared. Status of Application 23. User can check the status of the submission by clicking MyHome at http//www.gov.my 24. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

16

10.0 SSM NOTICE OF PLACE WHERE REGISTER OF MEMBERS AND INDEX KEPT, OR OF CHANGE IN THAT PLACE (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 9. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Notice Of Place Where Register Of Members And Index Kept, Or Of Change In That Place (ROC) 11. The screen will show Important Note to the user * Kindly read before proceed 12. Click OK button 13. The SSM Notice Of Place Where Register Of Members And Index Kept, Or Of Change In That Place (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page 1. 2. 3. 4. 5. Step 1 15. Click Open Form 16. The screen will show a blank form for the user to fill in 17. Type in the complete company number (eg: 123456-A) and click verify approval no 18. The company name will appear. 19. Please fill in all the detail required * Column with * symbol is a mandatory field 20. Please complete the Lodger Information and click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 21. Click OK on the dialogue box Data has been saved 22. Click Submit Note : If the transaction involve with late lodgement fee, the payment screen will appeared. Status of Application 23. User can check the status of the submission by clicking MyHome at http//www.gov.my 24. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

17

11.0 SSM RETURN GIVING PARTICULARS IN REGISTER OF DIRECTORS, MANAGERS AND SECRETARIES AND CHANGES OF PARTICULARS (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 10. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Notice Of Place Where Register Of Members And Index Kept, Or Of Change In That Place (ROC) 11. The screen will show Important Note to the user * Please read before proceed 12. Click OK button 13. The SSM Notice Of Place Where Register Of Members And Index Kept, Or Of Change In That Place (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page 1. 2. 3. 4. 5. Step 1 Form 49 15. Click Open Form 16. The screen will show a blank form for the user to fill in 17. Type in the complete company number (eg : 123456-A) & Click *verify company no 18. The company name will appear. 19. Please fill in all the detail required Director particulars. * Column with * symbol is a mandatory field 20. Once Completed, Click Next 21. Please fill in all the detail required Manager & Secretary Particulars. 22. Once Completed, Click Next 23. Footnotes page will appear. Click Next. 19. Please complete the Lodger Information and click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 21. Click OK on the dialogue box Data has been saved 22. For changes that does not involve with any attachment or Form 48A, the user can proceed with the Submit button.

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

18

Step 2 Form 48A For Appointment of Director /Alternate Director 23. Click Open Form 48A. 24. The screen will show a blank form for the user to fill in 25. Please fill in all the detail required * Column with * symbol is a mandatory field 26. Please complete the Lodger Information and click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. Note: Please repeat the same process when more than 1 Form 48A involve. Step 3 Upload Supporting Document 27. Click Upload Document for attachment of Resolution. 28. Click Direct Upload button 29. At Document Type box select Extract of Resolution for Appointment/Removal of Director/ Secretaries/ Managers 30. Fill in the number of pages at the Total page(s) box 31. Click Browse button and select the file * Supporting documents scanned as an attachment will only be accepted in TIF format and the document capacity should not exceed 1MB. 32. Click Attach button 33. Click OK on the dialogue box Attach document? 34. Message Document has been successfully attached will appear 35. Click Back button
PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

36. Click Finish button 37. Click Submit button Note: For transaction involving the Late Lodgement Fee, the payment screen will appear. Status of Application 38. User can check the status of the submission by clicking MyHome at http//www.gov.my 39. Click My Online Transactions

19

12.00 SSM RETURN OF ALLOTMENT OF SHARES (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 11. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Return Of Allotment Of Shares (ROC) 11. The screen will show Important Note to the user * Kindly read before proceed 12. Click OK button 13. The SSM Return Of Allotment Of Shares (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page 1. 2. 3. 4. 5. Step 1 Form 24

15. Click Open Form 24 16. The screen will show Form 24 Return of Allotment of Shares. Please fill in all the details required. * Column with * symbol is a mandatory field 17. Key in the company no. e.g. 739679-W and click Verify Company No. button 18. The companys name will appear 19. Key in number of shares alloted and relevant particulars 20. Click Next 21. The shareholders particulars screen will appear. Fill in the particulars required. * Column with * symbol is a mandatory field 22. Click Next 23. Certificate to be given by all Companies screen will appear. Fill in the details required. * Column with * symbol is a mandatory field 24. Click Next 25. Footnotesscreen will appear. Click Next 26. Fill up the information of lodger. Click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. Note : This application allows a maximum of 15 input rows of 27. Click OK on the dialogue box Data has been saved Particulars Of Allottees. Applicants is required to go to SSM 28. Click Submit. counter if it requires more input. Note : If the transaction involve with late lodgement fee, the payment screen will appeared.

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

20

Status of Application 29. User can check the status of the submission by clicking MyHome at http//www.gov.my 30. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

21

13.00 SSM ANNUAL RETURN OF A COMPANY HAVING SHARE CAPITAL WITH ACCOUNTS (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 12. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Annual Return of a Company Having Share Capital with Account (ROC) 11. The screen will show Important Note to the user * Please read before proceed 12. Click OK button 13. The SSM Annual Return of a Company Having Share Capital with Account (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page Note : This application allows a maximum of 20 submission for Directors Information and 21 submissions for Share Holders Information only. Applicant is required to go to SSM counter if it requires more submission. 1. 2. 3. 4. 5. Step 1 Form 559 15. Click Open Form 559 16. The screen will show Form Of Annual Return Of A Company Having A Share Capital. 17. Key in the company no. e.g. 739679-W and click Verify Company No. button 18. The companys name will appear 19. Please fill in all the details required. * Column with * symbol is a mandatory field 20. Click Next 21. Please fill in all the details required. * Column with * symbol is a mandatory field 22. Click Next 23. Certificate to be given by all Companies screen will appear. Fill in the details required. * Column with * symbol is a mandatory field 24. Click Next 25. Footnotesscreen will appear. Click Next 26. Fill up the information of lodger. Click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 27. Click OK on the dialogue box Data has been saved

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

22

Step 2 Form Director Info (New Form) 28. Click Open Form Director Info (New Form) 29. Particulars of Directors, Managers, Secretaries and Auditors page will be display. 30. Complete the particulars required. * Column with * symbol is a mandatory field 31. Click Finish. 32. Click OK on the dialogue box Data has been saved Note : Repeat Step 2 to enter the particulars of other director, manager, secretary & auditor. Please ensure all the particular being entered : i. Directors ii. Managers iii. Secretaries iv. Auditor. Step 3 Share Holder Info. 33. Click Open Form Share Holders Info (New Form). 34. List of Share Holder Information page will be display. 35. Complete all the particular required. *Column with * symbol is a mandatory field 36. Click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 37. Click OK on the dialogue box Data has been saved Note : Repeat Step 3 to enter the particulars of other Share Holder.
PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

Step 4 Form 557 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. Click Open Form 557 ROC-557 : Balance Sheet Information page appear. Type in the Date Of Financial Year End and Date Of Tabling Type in Audit Firm No (eg:AF0008) and Click Verify Audit Firm No The name & address of the Audit Firm will appear at the on The screen. Tick and untick for colum : ~Consolidated Account ~Account ~Unit Fill in the rest of the particular required. Refer the sample Of account by Clicking Sample Of Balance Sheet and Profit & Loss Account. Click Next Complete the Profit & Loss Information Click Finish

Step 5 Open Form 56. 48. Click Open Form 56 49. Complete all the particular required. *Column with * symbol is a mandatory field 50. Click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 51. Click OK on the dialogue box Data has been saved

23

Step 6 Upload Document 52. Click Upload Document button for Attachmen - Account 53. Click Direct Upload button 54. At Document Type box select Account 55. Click Attach button 56. Click OK on the dialogue box Attach document? 57. Message Document has been successfully attached will appear 58. Click Back button 59. Click Finish button. 60. Click Submit. Note Applicant is required to attach a signed of Financial Statement. The size must not exceed 3MB and resolution must not exceed 200 dpi Payment 61. Payment information screen will appear 62. Please select the Payment Method (e.g. credit card) * Payment can be made via Prepaid, Credit Card or Direct Debit 63. Click Pay button 64. Key-in the credit card detail and click Pay button 65. The system will generate a receipt for the payment made 66. Click Print button to print the receipt for your reference * Please keep a copy of the receipt for reference. The receipt cannot be reprinted. 67. Fill in the number of pages at the Total page(s) box 68. Click Browse button and select the file * Supporting documents scanned as an attachment will only be accepted in TIF format and the document capacity should not exceed 3MB. 69. Click Finish button 70. Click Submit button Status of Application 71. User can check the status of the submission by clicking MyHome at http//www.gov.my 72. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

24

14.00 SSM ANNUAL RETURN OF A COMPANY HAVING A SHARE CAPITAL WITH EXEMPT PRIVATE CERTIFICATES (ROC) SSM e-Lodgement Services ROC Go to http://www.gov.my Click Login Key-in your User ID & Password Click Login Click Online Services at the E-TRANSACTION on the left panel of the screen 71. Click Online Services at Service Type 7. Type in SSM as a Keyword 8. Click Search button 9. The Result of Online Services that being offered will appear at the screen 10. Click SSM Annual Return With Share Capital And Exempt Private Certificates (ROC) 11. The screen will show Important Note to the user * Kindly read before proceed 12. Click OK button 13. The SSM Annual Return Of a Company Having a Share Capital with Exempt Private Certicate (ROC) page will appear at the screen * Please read the information given 14. Scroll down the page Note : This application allows a maximum of 20 submission for Directors Information and 21 submissions for Share Holders Information only. Applicant is required to go to SSM counter if it requires more submission.
PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

Step 1 Form 559 15. Click Open Form 559 16. The screen will show Form Of Annual Return Of A Company Having A Share Capital. 17. Key in the company no. e.g. 739679-W and click Verify Company No. button 18. The companys name will appear 19. Please fill in all the details required. * Column with * symbol is a mandatory field 20. Click Next 21. Please fill in all the details required. * Column with * symbol is a mandatory field 22. Click Next 23. Certificate to be given by all Companies screen will appear. Fill in the details required. * Column with * symbol is a mandatory field 24. Click Next 25. Footnotesscreen will appear. Click Next 26. Fill up the information of lodger. Click Finish button * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 27. Click OK on the dialogue box Data has been saved

1. 2. 3. 4. 5.

25

Step 2 Form Director Info (New Form) 28. Click Open Form Director Info (New Form) 29. Particulars of Directors, Managers, Secretaries and Auditors page will be display. 30. Complete the particulars required. * Column with * symbol is a mandatory field 31. Click Finish. 32. Click OK on the dialogue box Data has been saved Note : Repeat Step 2 to enter the particulars of other director, manager, secretary & auditor. Please ensure all the particular being entered : v. Directors vi. Managers vii. Secretaries viii. Auditor. Step 3 Share Holder Info. 33. Click Open Form Share Holders Info (New Form). 34. List of Share Holder Information page will be display. 35. Complete all the particular required. *Column with * symbol is a mandatory field 36. Click Finish * If the form is incomplete the message will appear at the top of the form. Follow the instruction to complete the form accordingly. 37. Click OK on the dialogue box Data has been saved Note : Repeat Step 3 to enter the particulars of other Share Holder.
PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

Step 4 Upload Document 38. Click Upload Document button for Attachmen - Account 39. Click Direct Upload button 40. At Document Type box select Exempt Private Certificate 41. Fill in the number of pages at the Total page(s) box 42. Click Browse button and select the file * Supporting documents scanned as an attachment will only be accepted in TIF format and the document capacity should not exceed 1MB. 43. Click Finish button 44. Click Submit button 45. Click Attach button 46. Click OK on the dialogue box Attach document? 47. Message Document has been successfully attached will appear 48. Click Back button 49. Click Finish button. 50. Click Submit. Note : Supporting documents scanned as an attachment will only be accepted in TIF format and the document capacity should not exceed 1MB. The resolution must not exceed 200 dpi.

26

Payment 51. Payment information screen will appear 52. Please select the Payment Method (e.g. credit card) * Payment can be made via Prepaid, Credit Card or Direct Debit 53. Click Pay button 54. Key-in the credit card detail and click Pay button 55. The system will generate a receipt for the payment made 56. Click Print button to print the receipt for your reference * Please keep a copy of the receipt for reference. The receipt cannot be reprinted.

Status of Application 57. User can check the status of the submission by clicking MyHome at http//www.gov.my 58. Click My Online Transactions

PREPARED BY : MARKETING & BUSINESS DEVELOPMENT DIVISION SURUHANJAYA SYARIKAT MALAYSIA

27