01 Mobile Guidelines

POLICY & GUIDELINES FOR ISSUING MOBILE PHONES, PERSONAL COMPUTERS / LAP TOPS AND DIGITAL CAMERAS
Objective: Policy is framed to guide Issue of Mobile Phones, PCs, Lap-Tops and Digital Cameras and to fix talking limits of Mobile Phone and to bring responsibility and accountability. Applicability: It is applicable to all employees.
I.
Mobile Phones
1. Mobile connection shall be provided to an employee based on the job profile. It is purely a need-based facility provided to an employee at the discretion of the company.
2.
Issue of mobile handset along with the SIM card will be provided to an employee only on the recommendation of respective HOD and approved by CEO, processing through HR & Admin Department.
3.
The facilities such as CUG, Local, STD, roaming and the authorized limit will be mentioned in the prescribed format as in the annexure - A based on the job requirement and approved before issue.
4.
The Cost limit for mobile usage and the facilities approved in shall be intimated to the employees while issuing the mobile connection and a copy of which shall be forwarded to Accounts Department by HR & Admin department and a copy is retained in the Personnel File.
5.
Any time, if the monthly bill exceeds the approved usage limit, the same shall be recovered by the salary payable to an employee.
6.
Safe handling of mobile issued to an employee is the responsibility of the individual and the Company is not responsible for the loss of mobile handset even if it is in the office premises and the entire amount of mobile handset shall be recovered from the concerned employee.
Prepared by AM HR Date:
Checked & Recommended by SM HR & Admin Page 1 of 4
Approved by CEO
7.
In case an employee resigns from the services of the company, he/she shall handover the mobile in working condition to the HR & Admin Department with their certification for full serviceability. If not, the cost of the handset shall be payable by the iemployee immediately.
8. All calls will be monitored and should be used for official purpose only.
9.
No exchange of handsets/ SIM card is allowed. If necessary, approval has to be taken from the HR / Admin Dept. Designation Maximum Limits per month
VP / GM... 2000 DGM/AGM/SM. 1500 Managers... 1000 DM/AM/Sr. Exe & Eng.. 500 Assistants & Others like drivers.. 300 These limits exclude taxes. Any increase in the limits, incurred for official purpose may be approved by the CEO with the recommendations of Heads.
II.
Laptop/PC
A. LAPTOP shall be provided to an employee based on the job profile. It is purely a need-based facility provided to an employee at the discretion of the company. B. Strict confidentiality of data/information shall be maintained by the employee to whom it is issued. C. No installation of new software without prior approval from the company will be done. D. In case of failure of an employee in conforming to the relevant laws in existing to this context, he/she shall indemnify the company for such failures.
Approved by CEO
E. The responsibility of safe handling of laptop issued to an employee shall solely lies with him/her and the Company is not responsible for loss of Laptop, and the entire amount of mobile handset shall be recovered from the employee concerned inadvertently. F. Laptop will be serviced once in six months.
G.
In case an employee resigns from the services of the company, he/she shall handover the LAPTOP in good working condition to the HR/Admin Department with their certification. If not, the cost of the same shall be payable immediately.
III.
Digital Camera provided at Project Sites

1. To site. enable the site to send monthly progress reports to the
Clients/Management, a digital camera will be provided to each project
2.
It should be used for official purpose only.
If it is misused for
unofficial/unethical purpose, the company will view it seriously to an extent of termination of employee from the services of the company.
3.
The camera will be issued by the Project In-Charge in a specific format by the HR/Admin. Dept., copy of which shall be forwarded to Accounts Dept. & personnel file.
4.
The Project Manger is the custodian of the camera.
To ensure
accountability of the camera issued to the Project-in-Charge, it has been decided that the cost of the camera will be debited to the account of the Site-in-charge and once the camera is returned to the HR & Admin Department in working condition, the amount will be credited to their account.
5.
In case, the camera is lost, the book value of the same shall be recovered from the employee to whom camera was issued.
Approved by CEO
6.
Mobile or Camera owned by the company can not be transferred by an employee to the other and the same has to be routed through HR & Admin Department formally. Concerned Department Head should ensure that regular verification of assets to be carried out to identify its availability in a particular project site.
7.
Digital Cameras owned by the company will be serviced once in a year by the company.
Approved by CEO

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POLICY & GUIDELINES FOR ISSUING MOBILE PHONES, PERSONAL COMPUTERS / LAP TOPS AND DIGITAL CAMERAS

Checked & Recommended by SM HR & Admin Page 1 of 4

Checked & Recommended by SM HR & Admin Page 2 of 4

Digital Camera provided at Project Sites

Clients/Management, a digital camera will be provided to each project

It should be used for official purpose only.

The Project Manger is the custodian of the camera.

Checked & Recommended by SM HR & Admin Page 3 of 4

Checked & Recommended by SM HR & Admin Page 4 of 4

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