4/18/24, 11:55 PM Introduction to Microsoft Word - GeeksforGeeks

Introduction to Microsoft Word

Last Updated : 30 Jun, 2021
Microsoft word is a word processor software developed by Microsoft in
1983. It is the most commonly used word processor software. It is used to
create professional quality documents, letters, reports, resumes, etc and also
allows you to edit or modify your new or existing document. The file saved
in Ms Word has .docx extension. It is a component of the Microsoft Office
suite, but you can buy it separately and is available for both Windows and
macOS. The latest version of Ms Word is 2019. In this article we will learn
the features of Ms Word, but first we learn how to open Ms Word?

How to open MS Word?

The following step shows how to open MS words:

Step 1: Type Ms Word in the search bar.

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Step 2: Select Ms Word application.

Step 3: Select a blank document and press create button.

Then you will get a window like in the image below where you can write
your content and perform different types of operations on that content, like
font type, style, bold, italic, etc. You can also add images, tables, charts to
your document.

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Features of MS Word

Now let us discuss the features or components of the Ms Word. Using these
features, you can perform different types of operations on your documents,
like you can create, delete, style, modify, or view the content of your
document.

1. File

It contains options related to the file, like New(used to create a new

document), Open(used to open an existing document), Save(used to save
document), Save As(used to save documents), History, Print, Share, Export,
Info, etc.

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2. Home

It is the default tab of Ms Word and it is generally divided into five groups,
i.e., Clipboard, Font, Paragraph, Style and Editing. It allows you to select the
color, font, emphasis, bullets, position of your text. It also contains options
like cut, copy, and paste. After selecting the home tab you will get below
options:

3. Insert

It is the second tab present on the menu bar or ribbon. It contains various
items that you may want to insert into a Microsoft word. It includes options
like tables, word art, hyperlinks, symbols, charts, signature line, date and
time, shapes, header, footer, text boxes, links, boxes, equations, etc., as
shown in the below image:

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4. Draw

It is the third tab present in the menu bar or ribbon. It is used for freehand
drawing in Ms Word. It provides different types of pens for drawing as
shown below:

5. Design

It is the fourth tab present in the menu bar or ribbon. The design tab
contains document designs that you can select, such as documents with
centered titles, offset headings, left-justified text, page borders, watermarks,
page color, etc., as shown in the below image:

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6. Layout

It is the fifth tab present on the menu bar or ribbon. It holds all the options
that allow you to arrange your Microsoft Word document pages just the way
you want them. It includes options like set margins, display line numbers, set
paragraph indentation, and lines apply themes, control page orientation and
size, line breaks, etc., as shown in the below image:

7. References

It is the sixth tab present in the menu bar or ribbon. The references tab lets
you add references to a document, then create a bibliography at the end of
the text. The references are generally stored in a master list, which is used
to add references to further documents. It includes options like, Table of
Contents, Footnotes, Citations & Bibliography, Captions, Index, Table of
Authorities, smart look, etc. After selecting References tab, you will get the
below options:

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8. Mailings

It is the seventh tab present in the menu bar or ribbon. It is a least used tab
in the menu bar. This tab is where you would create labels, print them on
envelopes, do mail merge, etc. After selecting mailing, you will get the
below options:

9. Review

It is the eighth tab present in the menu bar or ribbon. The review tab
contains, commenting, language, translation, spell check, word count tools.
It is good for quickly locating and editing comments. After selecting a review
tab, you will get the options below:

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10. View

It is the ninth tab present in the menu bar or ribbon. View tab allows you to
switch between single page or double page and also allows you to control
the layout tools It includes print layout, outline, web layout, task pane,
toolbars, ruler, header and footer, footnotes, full-screen view, zoom, etc. as
shown in the below image:

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