Computer System and

Programming
 Computer System and
Programming
Quarter 1 – Module 1:
Microsoft Word 365

Computer System and Programming

Alternative Delivery Mode
Quarter 1 – Module 1: Microsoft Word 360
First Edition, 2020

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Published by the Department of Education Secretary:

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Undersecretary: Diosdado M. San Antonio

Development Team of the Module

Writer: Rey Mark R. Queaño

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 What I Need to Know

This module was designed and written with you in mind. It is here to help
you master the key concepts of functions specifically on representing
Microsoft word 360 in real life situations. The scope of this module permits it
to be used in many different learning situations. The language used
recognizes the diverse vocabulary level of students. The lessons are arranged
to follow the standard sequence of the course. But the order in which you
read them can be changed to correspond with the textbook you are now
using.

After going through this module, you are expected to:

1. recall the concepts of Microsoft word 360;

2. define and explain ribbons and functions as model of situation; and
3. represent real-life situations using the applications of Microsoft word
360, including English vocabularies and in ribbons and keyboards.

What I Know

Before you proceed with this module, let’s assess what you have already
know about the lesson.

Choose the letter of the best answer. Write the chosen letter on a separate
sheet of paper.

1. MS word is software of ____

(A) Apple
(B) Android
(C) Google
(D) Microsoft

2. Which is the word processing software?

(A) Avast
(B) MS word 2007
(C) Google Chrome
(D) Mozilla Firefox

3. MS Word is ____ software.

(A) Web browser
(B) Word processing
(C) Operating system
(D) Antivirus
4. The valid format of MS Word is ___
(A) .exe
(B) .doc
(C) .png
(D) .jpeg

5. What program is used in MS-Word to check the spelling?

(A) Research
(B) Word Count
(C) Set language
(D) Spelling & Grammar

6. To show the font dialog box press ____

(A) Ctrl+ P
(B) Ctrl+ D
(C) Ctrl+ B
(D) Ctrl+ Q

7. A word gets selected by clicking it

(A) Once
(B) Twice
(C) Three times
(D) Four times

8. A _____ identifies a location or a selection of text that you name and

identify for future reference.
(A) Footer
(B) Bookmark
(C) Header
(D) Page number

9. Which option is not available in Microsoft office button?

(A) Bold
(B) New
(C) Save
(D) Open

10. _____ is the change the way text warps around the selected object.
(A) Text wrapping
(B) Indent
(C) Clipart
(D) Line spacing
 Lesson
Representing Real-Life
1 Situations Using MS Word
Welcome to the first lesson of your Computer System and
Programming. This lesson will give you the practical application of MS word
in a real-life scenario including the piecewise applications. But in this
module, let’s take into a deeper sense on how this topic can be useful in our
daily life. Are you all ready?

What’s In

Before we proceed in representing real-life scenario using MS Word, let’s go

back to where we start. What have you remembered about computers and
their basic steps and applications?

Basic tasks in Word

 Start a document. It’s often easier to create a new document using a
template instead of starting with a blank page. ...

 Open a document. Every time you start Word, you’ll see a list of your
most recently used documents in the left column.

 Save a document. On the File tab, click Save As….

 Read documents. ...

 Track changes. ...

 Print your document. ...

 Beyond the basics. ...

Office: Word for Beginners

What is Word?
Word 365 is a word processing application that allows you to create a variety of
documents like letters, flyers, and reports.

Additional Resources:
 Navigating Around the Word Interface

Quick Access Toolbar: The Quick Access Toolbar lets you access common
commands no matter which tab is selected. By default, it includes the Save,
Undo, and Repeat commands. You can add other commands depending on
your preference.

Command Group: Each group contains a series of different commands. Simply

click any command to apply it.
Some groups also have an arrow in the bottom-right corner, which you can
click to see even more commands.

Ruler: The Ruler is located at the top and to the left of your document. It
makes it easier to make alignment and spacing adjustments.

The Ribbon: The Ribbon contains all the commands you will need to perform
common tasks in Word. It has multiple tabs, each with several groups of
commands.

The Ribbon
Word 365 uses a tabbed Ribbon system instead of traditional menus. The Ribbon
contains multiple tabs, each with several groups of commands. You will use these
tabs to perform the most common tasks in Word.

• Home tab gives you access to some of the most commonly used
commands for working with Word 2013, including copying and pasting,
formatting, aligning paragraphs, and choosing document styles.
The Home tab is selected by default whenever you open Word.
 • Insert tab allows you to insert pictures, charts, tables, shapes, cover pages,
and more to your document, which can help you communicate
information visually and add style to your document.
• Design tab gives you access to a variety of design tools, including
document formatting, effects, and page borders, which can give your
document a polished look.
• Page Layout tab allows you to change the print formatting of your
document, including margin width, page orientation, page breaks, and
more. These commands will be especially helpful when preparing to
print a document.
• References tab allows you add annotations to your document, such
as footnotes and citations. From here, you can also add a table of
contents, captions, and a bibliography. These commands are especially
helpful when composing academic papers.
• You can use the Mail Merge feature in the Mailings tab to quickly
compose letters, address envelopes, and create labels. This is especially
useful when you need to send a letter to many different recipients.
• You can use the Review tab to access Word's powerful editing features,
including adding comments and tracking changes. These features
make it easy to share and collaborate on documents.
• The View tab allows you to switch between different views for your
document and split the screen to view two parts of your document at
once. These commands will also be helpful when preparing to print
a document.

• Contextual tabs will appear on the Ribbon when working with certain
items, such as tables and pictures. These tabs contain special
command groups that can help you format these items as needed.

The Quick Access toolbar

Located just above the Ribbon, the Quick Access toolbar lets you access
common commands no matter which tab is selected. By default, it shows
the Save, Undo, and Repeat commands. You can add other commands
depending on your preference.
To add commands to the Quick Access toolbar:

1. Click the drop-down arrow to the right of the Quick Access

toolbar.
 2. Select the command you wish to add from the drop-down
menu. To choose from more commands, select More
Commands.
3. The command will be added to the Quick Access toolbar.

Backstage view
Backstage view gives you various options for saving, opening a file, printing,
and sharing your document.
To access Backstage view:

1. Click the File tab on the Ribbon. Backstage view will appear.

Document Views
Word 2013 has a variety of viewing options that change how your document
is displayed. You can choose to view your document in Read Mode, Print
Layout, or Web Layout. These views can be useful for various tasks,
especially if you're planning to print the document.
 To change
document
views, locate
and select the
desired
document view
command in the
bottomright corner of the Word window.
Working with Documents
Creating a New Document
1. Select the File tab. Backstage view will appear.
2. Select New , then click Blank document .

3. A new blank document will appear.

 Opening a Document
In addition to creating new documents, you'll often need to open a
document that was previously saved.

1. Navigate to Backstage view, then click Open.

2. Select Computer and then click Browse. Alternatively, you can

choose OneDrive (previously
known as SkyDrive) to open
files stored on your OneDrive.

3. The Open dialog box appears.

Locate and select your
document, then click Open.

Working with Templates

A template is a predesigned document you can use to create a new
document quickly. Templates often include custom formatting and
designs, so they can save you a lot of time and effort when starting a
new project.
To create a new document from a template:

1. Click the File tab to access Backstage view.

2. Select New. Several templates will appear below the Blank

document option.

3. Select a template to review it.

4. A preview of the template will appear, along with additional

information about how the template can be used.

5. Click Create to use the selected template.

6. A new workbook will appear with the selected template.

Text Basics
If you're new to Microsoft Word, you'll need to learn the basics of
working with text so you can type, reorganize, and edit text. Basic
tasks include the ability to add, delete, and move text, as well as
the ability to find and replace specific words or phrases. Using the
insertion point to add text
The insertion point is the blinking vertical line in your document.
It indicates where you can enter text on the page. You can use
the insertion point in a variety of ways:

• Blank document: When a new blank document opens, the

insertion point is located in the top left corner of the page. If
you wish, you can begin typing from this location.
• Adding spaces: Press the space bar to add spaces after a word or in
between text.
• New paragraph line: Press Enter on your keyboard to move the
insertion point to the next paragraph line.
• Manual placement: After you've started typing, you can use the
mouse to move the insertion point to a specific place in your
document. Simply click the location in the text where you wish
to place it.

In a new blank document, you can double-click the mouse to

move the insertion point elsewhere on the page.
To select text:
Before applying formatting to text, you'll first need to select it.
1. Place the insertion point next to the text you wish to select.
2. Click the mouse, and while holding it down drag your mouse
over the text to select it.
3. Release the mouse button. You have selected the text. A
highlighted box will appear over the selected text.
 When you select text or images in Word, a hover toolbar with
command shortcuts appears. If the toolbar does not appear at
first, try moving the mouse over the selection.

Other shortcuts include double-clicking a word to select it and

triple-clicking to select a sentence or paragraph. You can also
select all of the text in the document by pressing Ctrl+A on your
keyboard.

To delete text:
There are several ways to delete, or remove, text:
• To delete text to the left of the insertion point, press the
Backspace key on your keyboard.
• To delete text to the right of the insertion point, press the Delete
key on your keyboard.
• Select the text that you wish to remove, then press the Delete
key.

Copying & Pasting Text

Word allows you to copy text that is already in your document
and paste it to other areas of the document, which can save
you time. If there is text that you wish to move from one area
of the document to another, you can cut and paste or drag and
drop the text.

To copy and paste text:

 Copying text creates a duplicate of the text.

1. Select the text you wish to copy.

2. Click the Copy command on the Home tab. You can also right-
click the selected text and select Copy.

3. Place the insertion point where you wish the text to appear.

4. Click the Paste command on the Home tab.

1. Select the text you wish to cut.

5. The text will appear.

2. Click the Cut command on the Home tab. You can also right-click the
To cutselected
and paste
text andtext:
select
Cut .

3. Place your insertion point where you wish the text to appear.
4. Click the Paste command on the

Home tab. The text will appear. *You

can access the cut, copy, and paste
commands by using keyboard
shortcuts. Press Ctrl+X to cut,Ctrl+C to
copy, and Ctrl+V to paste.

You can also cut, copy, and paste by

right-clicking your document and
choosing the desired action from the
drop-down menu. When you use this
method to paste, you can choose from
three options that determine how the
text will be formatted: Keep Source
Formatting, Merge Formatting, and Keep
Text Only. You can hover the mouse
over each icon to see what it will look
like before you click on it.

Formatting Text
Formatted text can draw the reader's attention to specific parts of
a document and emphasize important information. In Word, you
have many options for adjusting the font of your text, including
size, color, and inserting special symbols. You can also adjust the
alignment of the text to change how it is displayed on the page. To
change the font:
By default, the font of each new document is set to Calibri. However,
Word provides a variety of other fonts you can use to customize text and
titles.

1. Select the text you wish to modify.

2. On the Home tab, click the drop-down arrow next to the Font box.
A menu of font styles will appear.

3. Move the mouse over the various font styles. A live preview of
the font will appear in the document. Select the font style you
wish to use.

4. The font will change in the document

To change the font size:
1. Select the text you wish to modify.

2. Select the desired font size formatting

option:

o Font size drop-down arrow: On the

Home tab, click the Font size drop-
down arrow. A menu of font sizes
will appear. When you move the
mouse over the various font sizes,
a live preview of the font size will appear in the document.
o Font size box: When the font size you need is not available in
the Font size drop-down arrow, you can click the Font size
box and type the desired font size. Then press Enter.
 o Grow and shrink font commands: Click
the Grow Font or Shrink Font
commands to change the font size.

3. The font size will change in the

document.

To change the font color:

1. Select the text you wish to modify.

2. On the Home tab, click the Font Color drop-down arrow. The Font
Color menu appears.

3. Move the mouse over the various font colors. A live preview of
the color will appear in the document.

4. Select the font color you wish to use. The font color will change
in the document.

Your color choices aren't limited to the drop-down menu that

appears. Select More Colors... at the bottom of the menu to access
the Colors dialog box. Choose the color that you want, then click
OK.

Working with Paragraphs

Changing Alignment
By default, Word aligns text to the left margin in new documents.
However, there may be times when you want to adjust text alignment
to the center or right.

1. Select the text you wish to modify.

2. On the Home tab, select one of the four alignment options from
the Paragraph group.
 Line Spacing
As you design your document and make formatting decisions, you will need
to consider line and paragraph spacing. You can increase spacing to improve
readability or reduce it to fit more text on the page.

About line spacing

Line spacing is the space between each line in a paragraph. Microsoft
Word allows you to customize the line spacing to be single-spaced
(one line high), double-spaced (two lines high), or any other amount
you want. The default spacing in Word 2013 is 1.08 lines, which is
slightly larger than singlespaced.

To format line spacing:

1. Select the text you wish to format.

2. On the Home tab, click the Line and Paragraph Spacing command.
A drop-down menu will appear.
3. Move the mouse over the various options. A live preview of the
line spacing will appear in the document. Select the line
spacing you wish to use.

4. The line spacing will change in the document.

 Fine-tuning line spacing
Your line spacing options aren't limited to the ones in the Line and
Paragraph Spacing menu. To adjust the spacing with more precision,
select Line Spacing Options from the menu to access the Paragraph dialog
box. You'll then have a few additional options you can use to
customize the spacing:

• Exactly:
When you choose this option, the line spacing is measured in points,
just like font sizes. Generally, the spacing should be slightly larger
than the font size. For example, if you're using 12-point text, you
could use15-point spacing.

• At least:
Like the Exactly option, this option lets you choose how many
points of spacing you want. However, if you have different sizes of
text on the same line, the spacing will expand to fit the larger text.

• Multiple:
This option lets you type in the number of lines of spacing you
want. For example, choosing Multiple and changing the spacing
to 1.2 will make the text a little more spread out than single-
spaced text. If you want the lines to be closer together, you can
choose a smaller value like 0.9.

Bulleted & Numbered Lists

Bulleted and numbered lists can be used in your documents to
outline, arrange, and emphasize text. In this lesson, you will learn
how to modify existing bullets, insert new bulleted and numbered lists,
select symbols as bullets, and format multilevel lists.
To create a bulleted list:

1. Select the text you wish to format as a list.

 2. On the Home tab, click the drop-down arrow next to the Bullets
command. A menu of bullet styles will appear.

3. Move the mouse over the various bullet styles. A live preview of
the bullet style will appear in the document. Select the bullet
style you wish to use.

4. The text will be formatted as a bulleted list.

To create a numbered list:
When you need to organize text into a numbered list, Word offers several
numbering options. You can format your list with numbers, letters, or Roman
numerals.

1. Select the text you wish to format as a list.

2. On the Home tab, click the drop-down arrow next to the Numbering
command. A menu of numbering styles will appear.
 3. Move the mouse over the various numbering styles. A live
preview of the numbering style will appear in the document.
Select the numbering style you wish to use.

4. The text will format as a numbered list.

Inserting Photos into a Document
To insert a picture from a file:
If you have a specific image in mind, you can insert a picture from a file. In
our example, we'll insert a picture saved locally on our computer.

1. Place the insertion point where you want the image to appear.

2. Select the Insert tab on the Ribbon, then click the Pictures
command.
3. The Insert Picture dialog box will appear. Select the desired
image file, then click Insert.

4. The image will appear in the document.

To resize an
image, click and
drag one of the
corner sizing handles

. The image will

change size while keeping the same proportions. If you want to

 stretch it horizontally or vertically, you can use the side sizing
handles .

Page Layout
One formatting aspect you'll need to consider as you create your
document is whether to make adjustments to the layout of the page.
The page layout affects how content appears and includes the
page's orientation, margins, and size.
Page Orientation
Word offers two page orientation options: landscape and portrait.
Landscape means the page is oriented horizontally, while portrait
means the page is oriented vertically. Compare our example below to
see how orientation can affect the appearance and spacing of text
and images.

To change page orientation:

1. Select the Page Layout tab.

2. Click the Orientation command in the Page Setup group.

3. A drop-down menu will appear. Click either Portrait or Landscape
to change the page orientation.

4. The page orientation of the document will be changed. Page

margins
A margin is the space between the text and the edge of your document. By
default, a new document's margins are set to Normal, which means it has
a one-inch space between the text and each edge.
Depending on your needs, Word allows you to change your
document's margin size.

To format page margins:

Word has a variety of predefined margin sizes to choose from.

1. Select the Page Layout tab, then click the Margins command.

2. A drop-down menu will appear. Click the predefined margin size

you desire.
 3. The margins of the document will be changed.

Saving & Printing

Whenever you create a new document in Word, you'll need to know
how to save in order to access and edit it later. As in previous versions
of Word, you can save files to your computer.
Save and Save As
Word offers two ways to save a file: Save and Save As. These options work
in similar ways, with a few important differences:

• Save: When you create or edit a document, you'll use the Save
command to save your changes. You'll use this command most of
the time. When you save a file, you'll only need to choose a file
name and location the first time. After that, you can just click the
Save command to save it with the same name and location.

• Save As: You'll use this command to create a copy of a document

while keeping the original. When you use Save As, you'll need to
choose a different name and/or location for the copied version.

To save a document:

It's important to save your document whenever you start a new project
or make changes to an existing one. Saving early and often can
prevent your work from being lost. You'll also need to pay close
attention to where you savethe document so it will be easy to find
later.

1. Locate and select the Save command on the Quick Access toolbar.
2. If you're saving the file for the first time, the Save As pane will
appear in Backstage view.
3. You'll then need to choose where to save the file and give it a file
name. To save the document to your computer, select Computer,
and then click Browse.

4. The Save As dialog box will appear. Select the location where you
wish to save the document.

5. Enter a file name for the document, then click Save.

 6. The document will be saved. You can click the Save command
again to save your changes as you modify the document.

You can also access the Save command by pressing Ctrl+S on your
keyboard.
Using Save As to make a copy

If you want to save a different version of a document while keeping

the original, you can create a copy. For example, if you have a file
named "Sales Report", you could save it as "Sales Report 2" so you'll
be able to edit the new file and still refer back to the original
version.

To do this, you'll click the Save As command in Backstage view.

Just like when saving a file for the first time, you'll need to choose
where to save the file and give it a new file name.

Printing Documents
Once you've created your document, you may want to print
it to view and share your work offline. It's easy to preview
and print a document in Word using the Print pane.
To access the Print pane:

1. Select the File tab. Backstage view will appear.

2. Select Print. The Print pane will appear.

You
can

also access the Print pane by pressing Ctrl+P

on your keyboard.
To print a document:

1. Navigate to the Print pane and select the desired printer.

2. Enter the number of copies you wish to print.

3. Select any additional settings if needed (see above interactive).

4. Click Print.

Keyboard Shortcuts
• CTRL + S = Save
• CTRL + P = Print
• CTRL + C = Copy
• CTRL + V = Paste
• CTRL + Z = Undo
• CTRL + Y = Redo
• CTRL + F = Find

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