RFQ 2023 TVL Tools

Republic of the Philippines
Department of Education
REGION III-Central Luzon
SCHOOLS DIVISION OF ZAMBALES
Date: July 15, 2023

Quotation No. 2023-07-014
To all Eligible suppliers:
I. Please quote your lowest price inclusive of VAT on the item(s) listed below, subject to the Terms and
Conditions of this RFQ, and submit or send your quotation duly signed by your representative in an
envelope not later than August 15, 2023 at 1:00 PM. Upon receipt of at least one (1) quotation on or
before the submission deadline, the BAC shall open the quotation and proceed with the evaluation.
Write the Quotation No. in front of your envelope and submit to Gov. Manuel D. Barretto National
High School, Maloma, San Felipe, Zambales. Quotation that exceeds the approved budget for the
contract (ABC) shall be rejected. Prospective service provider shall be responsible to verify details of
items described below with the BAC at telephone no. 0919-982-0877.
SGD
MYRA A. FARNAL
BAC Chairman
Statement of
Compliance
Item No. of (State Total Bid
ITEM DESCRIPTION
No. Items “Compliant” Price
or “Not
Compliant”)
Procurement of TVL Tools and Equipment
(Home Economics
*Pls. see attached Annex A for Item details
Approved Budget for the Contract (ABC) –

PhP 1,633,226.00
*Inclusive of 12% EVAT
Office Address for delivery:
Gov. Manuel D. Barretto NHS, Maloma, San
Felipe, Zambales
This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ.
Service Provider Name: TIN:
Address:
Telephone No.: Fax No.: e-mail:
Service Provider’s Authorized
Representative
Signature over Printed Name: Date:
Address: Maloma, San Felipe, Zambales

Telephone No: 0961-964-5302
Email Address: 301021@deped.gov.ph
QM - Page 1 of 3
II. Terms and Conditions
A. Submission of Requirements
1. Sealed duly signed Request for Quotation with price quoted in Philippine Pesos shall be submitted to
the Bids and Awards Committee (BAC) on or before August 15, 2023 at 1:00 PM at Gov. Manuel D.
Barreto NHS, Maloma, San Felipe, Zambales
2. The Service Provider with the Lowest Calculated Bid (LCB) shall submit the following requirements
indicated below within three (3) calendar days from receipt of notice from the BAC, which documents
shall be validated during post-qualification to determine if the service provider is technically, legally, and
financially capable prior to the award of contract.
a. PhilGEPS Registration Certificate c. Mayor’s Permit

b. TIN-BIR Registration d. Income/ Business Tax Return
e. All Other Financial and Technical Bid Documents Required.
Bidder’s failure to submit such document (s) within the prescribed period from receipt of notification shall
ground for disqualification. A telephone call, fax transmission and email shall constitute an official
notification.
B. Price Validity
Price should be valid thirty (30) calendar days after the deadline of submission of quotation.
C. Award
The supplier who submitted the lowest calculated responsive quotation and who passed post
qualification conducted by the BAC prior to the event shall be awarded the contract. Evaluation and
award shall be on per package.
In case of tie of two or more Bidders whose bids are determined and declared as the Lowest Calculated
and Responsive Bids (LCRB) having been Post-Qualified, the method to be used to break the tie is
“draw lots” which non-discretionary and non-discriminatory. In case of non-appearance of one party, it
waves the right to participate in the drawing of lots but not in the acceptance of award if declared as
winner.
D. Delivery
1. Delivery of Goods/Equipment shall be made within seven (7) calendar days from date of receipt
of Notice to Proceed
2. Deliverables shall be delivered to the Gov. Manuel D. Barretto NHS, Maloma, San Felipe,
Zambales hereto defines as Project Site, costs to the account of supplier. Risk and the title shall
pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at
Project Site.
3. Upon delivery of the Goods/Equipment to the Project Site, the supplier shall notify the Purchaser
and present the following documents:
i. Original and 4 copies of the Supplier’s Invoice showing the Goods description,
quantity, unit price, and total price.
ii. Original and 4 copies of Delivery Receipts
iii. Approved Purchase Order
iv. Warranty Certificate (if applicable)
E. Evaluation of Quotations
Quotations shall be compared and evaluated on the basis of the following criteria:
1. Price Quotation
2. Compliance with Items and Description
3. Completeness of documents submitted during post-qualification

QM - Page 2 of 3
F. Instructions
1. Supplier shall be responsible for the source(s) of its goods/services/equipment, which
shall provide in accordance with the schedule, and specifications of the RFQ or
contract. Failure of the supplier to comply with this provision shall be ground for
cancellation of the award or purchase order issued to the provider
2. Supplier who accepted a contract but failed to deliver the required
goods/services/equipment within the time called for in the contract shall be disqualified
from participating in DepEd or any DepEd units’ future procurement activities. This is
without prejudice to the imposition of other sanctions prescribed under RA 9184 and its
revised IRR against the supplier.
3. All duties, and other taxes, and revenue charges shall be paid by the supplier.
4. All transactions are subject to withholding of creditable Value Added Tax and/or
Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal
Revenue.
G. Liquidated Damages
A penalty of one-tenth of one percent (0.001) of the total value of the undelivered
goods/services/equipment shall be charged as liquidated damages for every day of delay of the delivery
of the purchased Goods.
H. Warranty
Supplier warrants that all goods/services/equipment to be provided are of acceptable industry standard.
I. Payment
One hundred Percent (100%) payment will be paid to the Supplier’s Account less Government Taxes
two (2) weeks after the event.
J. Reservation Clause
Gov. Manuel D. Barretto National High School, Department of Education, reserves the right to reject
any and all quotations, not award the purchase order or annul the bidding process without thereby
incurring any liability to the affected parties.
After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We
submit herein price quotations (s) for the item(s) in this RFQ. The quotation(s) shall be binding upon
me/us for thirty (30) calendar days reckoned from last day of submission indicated in this RFQ. The
corresponding Award or Purchase Order shall be accepted by us at any time before expiration of this
period.
NAME OF FIRM: ___________________________________________
AUTHORIZED REPRESENTATIVE: ____________________________
DATE: ___________________________________________________

QM - Page 3 of 3

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Republic of the Philippines

Date: July 15, 2023

To all Eligible suppliers:

Approved Budget for the Contract (ABC) –

Signature over Printed Name: Date:

Address: Maloma, San Felipe, Zambales

a. PhilGEPS Registration Certificate c. Mayor’s Permit

Address: Maloma, San Felipe, Zambales

NAME OF FIRM: ___________________________________________

AUTHORIZED REPRESENTATIVE: ____________________________

Address: Maloma, San Felipe, Zambales

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