FAMILY REUNION

PREPARED BY:

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 COMPANY
PROFILE

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 .

COMPANY PROFILE
Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
D S Events Co. - Where impossible is possible
DS Events Co., we're more than just event planners - we're your event dream weavers. Based in
Cabanatuan City, we specialize in crafting unforgettable experiences for corporate events, weddings,
social gatherings, Birthday and many more.
Our passion lies in turning your vision into reality. We don't just handle logistics; we become an
extension of you, collaborating closely to understand your goals and curate a unique atmosphere that
reflects your personality and style. From venue selection and vendor coordination to décor and
entertainment, we handle every detail with meticulous care, ensuring a flawless and stress-free experience
for you.
Because every event deserves to be extraordinary. Whether it's fostering connections at a
corporate gathering or creating lasting memories for your wedding celebration, DS Events Co. designs
events that spark joy, inspire, and leave a lasting impression.

HISTORY
In 2020, JIMUEL AUSTRIA dreamt of events that sparked imagination and fostered connections.
Thus, DS was born. Our early focus on Cabanatuan City established a reputation for creativity and
meticulous execution.
Today, DS is a leading event management company specializing in Cabanatuan City. Our team of
passionate professionals is dedicated to crafting unforgettable moments, exceeding expectations, and
transforming your vision into reality.

MISSION
“Craft unforgettable moments” emphasizes your focus on creating lasting memories through events.

VISION
“Be the trusted partner for creating extraordinary events” highlights your dedication to client
collaboration and exceeding expectations with exceptional events.

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 LETTER TO
CLIENT

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
May 25, 2024
Dear Sir.

I’m writing to follow up on our conversation about your upcoming family reunion. I’m thrilled
that you’ve chosen DS Company to help make this a truly memorable event for your entire
family!

As we discussed, I understand this reunion is a special occasion to reconnect with loved ones. DS
Event Comp is dedicated to creating a stress-free and enjoyable experience for both you and your
guests.

To get started, I’d love to schedule a more detailed meeting to discuss your vision for the
reunion. We can talk about your budget, guest count, desired theme, and any specific activities
or entertainment you have in mind.

In the meantime, feel free to browse our website at DSCompany.com for some inspiration on
themes, catering options, and other reunion planning resources.

I’m confident that together, we can plan a fantastic family reunion that everyone will cherish.
Please don’t hesitate to reach out to me at 09973873859or DSeventscompany@gmail.com to
schedule a meeting at your convenience.

Thank you again for choosing DS Eventes Co.!

Sincerely,

Event Coordinator
DS Events co.

May 25, 2024

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 Mr. Ferdinand Roa
Sto. Tomas, Peñaranda, Nueva Ecija

Dear Mr. Roa,

D and S Events Co., we're thrilled you're considering us to help create your upcoming
wedding. We understand that planning an event can be both exciting and overwhelming, and our
team is passionate about taking the stress out of the process, allowing you to focus on the
moments that matter most.

We specialize in crafting unforgettable experiences in the Cabanatuan City area, and our
expertise lies in transforming your unique vision into a reality that exceeds expectations. We
don't just handle logistics; we become an extension of you, collaborating closely to understand
your goals, budget, and style.

Whether you have a clear idea in mind or need some creative inspiration, our team is here
to guide you every step of the way. We'll handle all the details, from venue selection and vendor
coordination to décor and entertainment, ensuring a seamless and stress-free experience.

Thank you for your time and consideration. We look forward to hearing from you soon!

Sincerely,

Event Director
D&S Events Co.

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 INVENTORY
OF SUPPLIERS

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
LIST OF MAIN SUPPLIERS
NAME OF COMPANY SERVICES SERVICES

The Leticia’s Garden Events Venue Venue

Iya’s Piniritos Catering Catering

Brainfreeze Multimedia Video & Photographer

DJ King Lumbera Lights & Sounds

ARS Printing Invitations

Pepito’s Catering Decoration

LIST OF ALTERNARIVE SUPPLIERS

NAME OF COMPANY SERVICES SERVICES

Moments The Event Place Venue

Dina’s Catering Catering

Ice Cream Sandwich Photography Video & Photographer

DJ Francie Gee Lights & Sounds

Kanuto Printing Invitations

Moments The Event Place Decorations

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 EVENT
BRIEF

EVENT BRIEF
Name of Event Family Roa Reunion

Theme and Motif Reunion/Blue and White

Date and Time Thursday/July 25, 2024/10AM-5PM

Aim Of Event To celebrate the Family Ramento Reunion

Event Type Family Reunion

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 Budget Php 300

Number of Guest 50 pax

The Leticia’s Garden Events Venue in
Venue and Location
Cabanatuan City
Catering Iya’s Piniritos Catering

Set up Assigned seating for the guests

Directional Signage Exit, Parking Space, Photobooth, Medics

Start Date

End Date

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 DETAILED
PROGRAM

DETAILED PROGRAM
Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 TIME FLOW IN CHARGE
Arrival, Assembly &
10:00 AM – 10:30 AM Reception Staff
Registration of Guests
10:30 AM – 10:35 AM Opening Prayer Ptr. Dong Roca
Video Presentation (Old
10:35 AM – 10:45 AM Ush Guest ers
Family Pictures)
Messages from selected
10:45 AM - 11:05 AM family members Heads of the Main Family

11:05 AM – 12:05 Family Games Participants from the family

members
12:05 AM - 01:00 PM Lunch break Staaff
01:00 PM – 01:30 PM Intermission number from Sound System Staff and
the family members Performers
01:30 PM – 3:00 PM Family Games Participants from the family
members

03:00 PM – 03:40 PM Afternoon/Lunch break and Catering Staff and Photo

family pictorial company staff
03:40 PM – 04:40 PM Family Legacy Activity Events Company Staff and
Heads of the family
04:40 PM – 4:45 PM Closing Prayer Queen Hipolito
04:45 PM – 5:00 PM Giving Souvenirs to each Events Company Staff and
family members Heads of the family

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 DETAILED
BUDGET
PROPOSAL

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 DETAILED BUDGET PROPOSAL
SUPPLIERS/ SERVICES PARTICULARS AMOUNT TOTAL
VENDOR /INCLUSIONS

The Leticia’s VENUE

Garden Events
Venue -Space for reception

-Parking lot

-Generator

-Projector and Screen ₱60,000.00 ₱60,000.00

-Stage

Iya’s Piniritos Catering Service 100 Guests

Catering 1,500/Per Head

Basic foods : 100 pax

Appetizers

- Mini Shrimp Cocktail Skewers

- Barbeque

Soup

- Shrimp in Sour Soup

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 - Sinigang Soup

Vegetables

- Chopsue

-Gising gising

Main dishes

- Kaldareta

- Menudu

-Rose Bef

Desserts

- Leche plan

- Buko pandan

Beverages

- Buko

- Fresh Fruit Juices

- Sampaguita Iced Tea

Wine & Beer

- San Mig Apple

-Red wine Novellino

-Tequila Sunrise

Tables & chairs

- Linen, table napkins & ₱150,000.00 ₱150,000.00

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 - Skirting

- 5 Waiters

- Table Set Up

Catering equipment

-Plates,Silverware, Glassware and

serving platter

DJ King Light & Sounds

Lumbera
-Ligth for reception
Light and
-Spotlight
Sound
-Sound System

-Dance floor lighting

-Sound Electrician

-Wireless microphones

₱25,000.00 ₱25,000.00

ARS Printing Invatations 100 pcs. x 200

₱20,000.00 ₱20,000.00

Island Souvenir Souvenirs 100 pcs. x 200

₱20,000.00

₱20,000.00

Joy Reyya Other Items

Enterprise
-Pins 100 pcs. x 2 ₱200.00

-Sign Pens 10 pcs. x30 ₱300.00 ₱500.00

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
Brainfreeze VIDEO/PHOTOGRAPHER

Multimedia
-Photographer ₱8,000.00

-Videographer ₱8,000.00

-Photo slide show ₱2,000.00

-5-7 minutes high light videos ₱2,000.00

-Photo booth

₱3,000.00 ₱23,000.00

Red Ortiz Program Host ₱5,000.00

TOTAL EXPENSES ₱303,000.00

CONTINGENCY FUND 10% ₱30,300.00

SUBTOTAL ₱333,300.00

PROFESSIONAL FEES 20% ₱66,660.00

GRAND TOTAL ₱399,960.00

FLOOR PLAN
Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
WITH SAFETY
FEATURES
FLOOR PLAN

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 RISK AND
DISCREPANCIES
AND
PROPOSED
SOLUTIONS
Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
 RISK MANAGEMENT AND DISCREPANCIES AND
PROPOSED SOLUTIONS

RISK
CAUSE CONTINGENCY
PLAN
Potential Fire Hazards Unexpected fire -Stand by Fire extiguisher
-heart attack or any -Stand by Ambulance and first
Sudden health problem
unexpected health problems Aid Medics

Absence of • Call/remind all

Participants Emergency Matter participants a day
before the event.
• In case of absence,
have a substitute for
the family member

Lack of Transportation The venue is in far-flung -Stand by private Vehicles

-Confirm the number of guests
Parking Area Too much Vehicles
and ensure the parking space

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859
THANK YOU AND
GODBLESS!!

Ground Floor, Philam Life Cabanatuan Building, Del Pilar Street, Sangitan, Cabanatuan
davidsnow@gmail.com
09973873859