Student Handbook

Kalinga University

Campus
Kalinga University
Kotni, Near Mantralaya
Naya Raipur – 492101 (CG)
Website –www.kalingauniversity.ac.in
Email –registrar@kalingauniversity.ac.in
Mob No. – +91- 9303097043
 Student Handbook

Dr. Asha Ambhaikar

B.E. , M.Tech & Ph.D (CSE)
Dean Students Welfare

The student handbook is designed to provide information that will assist the students in their
academic and extra-curricular endeavors at Kalinga University.
The handbook describes how Kalinga University works, where students should go, and who
they should see to resolve questions and concerns. Policies, procedures and regulations are
outlined here so that all students are aware of the parameters within which our University
functions.
Information, procedures and programs may change during the year. The students will be
notified if a change should occur, and the revision will appear immediately in the web version.
In addition, changes may be published in handbook supplements.
The Office of Dean Students Welfare is here to help you. You will always find a friendly face and
helping hand. Best wishes to you as you begin a new academic year and new chapter of your
life.

Dr. Asha Ambhaikar

Dean Students Welfare

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 INDEX

S.NO PARTICULARS PAGE No.

1 Admission Procedure 4-5

2 Kalinga University Student Information System (KUSIS) 6

3 Attributes of KUSIS 7
4. Exam/ATKT related rules 8-13
6 Library Rules & Regulations 14-15
7 Library Form 16
8 Member Registration 17
9 Rules & Regulations for Hostel 18-25
10 Advisory for code of conduct in mess and canteen 26-28
11 Free Training Facility for the Students 29
12 Training & Placement Policy 30-33
13 National cadet corps (NCC) 34-35
14 National service scheme (NSS) 36-38
15 Young Indians (YI) 39
16 Sports 40-43
17 Gym Facility 44-45
18 Martial Arts 46
19 Music Club 47
20 Medical Facility 48
21 Transport service 49
22 Basic Rules & Procedures 50
23 Rules and Regulations for International Students 51-61
24 Important Contact Numbers 62

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 ADMISSION PROCEDURE
Application form
Candidates seeking admission in Undergraduate, Postgraduate and Doctorate Programs have to
take Kalinga Scholastic Entrance Examination (KALSEE) unless exempted. For more
information regarding KALSEE click on the following link admission.kuerp.in
For Diploma Courses and other exempted programs candidates may apply on the pre-printed
form attached with the prospectus or may download from our website
www.kalingauniversity.ac.in or can be collected from the Reception by paying Rs. 1000/- in
cash or via demand draft in favor of Kalinga University payable at Raipur. Downloaded form
will be accepted only with Rs. 1000/- cash or demand draft as above mentioned.

Note: Candidates applying through KALSEE need not to pay Rs. 1000/- application

fee.

Certificates

Application form must be attached with self-attested photocopies of all eligibility certificates as
given below:

 For Under Graduate Programs Copy of X, XII Mark Cards, Migration Certificate &
 Transfer Certificate.
 For Post-Graduate Programs Copy of X , XII, Graduation Certificate (all years Mark sheet,
Degree/Provisional Degree) & Migration Certificate.

Kalinga Scholastic Entrance Examination ( KALSEE)

Admission to Kalinga University UG/PG/Doctorate programs are based on the Kalinga
Scholastic Entrance Examination (KALSEE). KALSEE is a Computer Based Test (CBT)
conducted by Pearson VUE (for Kalinga University) and will be held in various cities across
India & other countries. For more information regarding courses & test centers login to
http://admission.kuerp.in/

Mode of examination: Online

Type of Questions: MCQs
Duration: 90 minutes (For all UG & PG Courses) 120 minutes (for M.Phil& PhD)
Total Questions: 90 (For all UG & PG Courses) 100 (for M.Phil& PhD)
Negative marking: No
Pass Percentage: 50%
Fee: The application fee for KALSEE 2019

1. India & SAARC - Rs. 1000/- for all courses except M.Phil & PhD
2. India & SAARC - Rs. 2000/- for M.Phil & PhD

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 3. Fee for other countries & NRI - 40$ -for all courses except M.Phil & PhD
4. Fee for other countries & NRI - 50$ - for M.Phil & PhD

Note: Test window will open from April onwards (Registration will start from
February).
Deposit of Fee
 Selected candidates will have to deposit the fee within ten working days after the
declaration of successful candidates list. In case the fee is not deposited in the stipulated
time, the student's claim to the admission expires & the same will be passed on to the
waiting list candidates.

 Students can pay the fee by any mode - Online/ Cheque/Draft.

 At the time of deposit of fees students need to deposit the original certificates with the
Admission/Administration department & collect the receipt of the same. The same shall
be returned after verification.

 Enclosures to be attached with the filled in application forms:

 Self attested photocopies supporting academics and evidence of proof for employment,
self-employed candidates must attach relevant document as proof of work experience
 from their organization.
 Candidates have to produce the originals of all documents at the time of personal
interview as well as at the time of admission, if selected

Academic Calendar
The academic calendar of Kalinga University will be followed for all the academic and
examination matters.
Discipline
The students of the program will be governed by the University rules in regard to minimum
attendance, discipline and evaluation for award of Degree Certificate .Students shall abide by
the statutes ordinances, Rules and Regulations of University that are in force.
.They shall give due respect to the teachers and staff of the University and shall display decent
and cordial behavior to fellow students.
NOTE:
The admission rules, including eligibility criteria, and procedures are subject to alteration at
any time with or without notice. Candidates who are finally selected for admission will be
required to show the originals of all their certificates for verification. The decision of the
University in all matters relating to admission shall be final. The University reserves the right to
admit or reject an application. Dispute, if any, will be subject to jurisdiction of Raipur courts
only.
A candidate, who furnishes particulars which are found to be false or suppresses material
information, will not be considered for admission. In such a case, notwithstanding Legal action
under the law of the land, his admission shall be cancelled, and all fees deposited by him shall
be forfeited
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 Kalinga University Student Information System (KUSIS)

Kalinga University Student Information System (KUSIS) is an integrated digital student

information system with the following features:

Life Cycle Management: Supports student throughout the student life cycle with
communications tools, smart workflows and efficient access to documents.

User Friendly: Modern, responsive user interface provides an enhanced experience to students
and/or parents on any device.

Student Demographics: This component provides basic details of the student. It gives the
information about the progress of the student and registered data.

Admission: Eliminates manual admission processes and automation enables tracking of the
entire recruitment from inquiries and applications to admission and enrollment.

Course History: Maintenance of course history of a student is simple and fast. View the student
past and current course with ease.

Notification System: Students receive important notices and announcements using the robust
communication system.

Transport Management: Manages transport, showing the bus timing and all the necessary
details.

Fees and Scholarships: Manages student fee payment & Scholarships.

Hostel Management: Manages all information related to rooms, mess etc. Track details of
menu and optimize room allocation.

Feedback: Provides a powerful system of feedback to reduce student grievances.

Examination & Result: Provides a system for Examination and Result.

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 Attributes of Student Information System
1. DASHBOARD (Includes Holiday Calendar and Academic Calendar)
2. NOTICE
3. SYLLABUS
4. RESULT
5. DATESHEET
6. TIME TABLE
7. FEE DETAILS
8. HOSTEL DETAILS
9. TRANSPORT DETAILS
10. PLACEMENT FORMS
11. DOWNLOAD FORMS
12. PREVIOUS QUESTION PAPERS
13. DELNET E-BOOKS
14. IMPORTANT PHONE NUMBERS
15. TODAY’S WEATHER
16. FEEDBACK/COMPLAINTS

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 Exam/ATKT Related Rules
1. University Examination
1.1 The University shall hold examinations for all such academic programs as are
approved by the Academic Council and as it may notify from time to time for
awarding Bachelor/ Master degrees, Under-graduate/Post-graduate diploma and
certificates, as the case may be, as per the pre prescribed Schemes of Teaching &
Examinations and Syllabus as are approved by the Academic Council.
1.2 Examinations of the University shall be open to regular students and ex- students
provided the Academic Council may allow any other category of candidates to take
the University Examination for any specified academic program subject to the
fulfillment of such conditions as may be laid down by the Academic Council from
time to time.
1.3 No Student who has been expelled or rusticated from the University or has been
debarred from appearing at the University Examination shall be admitted to any
Examination during the period for which the sentence is in operation.
Provided further that, a student may be debarred from appearing in the
semester/year end examination due to shortage of attendance and other reasons
as provided in any other ordinance of the University.

2. Program Content & Duration

2.1 A Bachelor/ Master degree, M. Phil. degree and Under-graduate, Post-graduate

diploma programs shall comprise of a number of courses and/or, other
components as specified in the Scheme of Teaching & Examination and Syllabi of
the concerned program, as are approved by the Academic Council. Each course
shall be assigned a weightage in terms of specified Credits/Marks from time to
time.
2.2 The minimum period required for completion of a program shall be the program
duration as specified in the Scheme of Teaching & Examination and Syllabi for the
concerned program.
2.3 The maximum permissible period for completing a program shall be double the
duration of the course e.g. A 2 years course can be completed in maximum 4
years.

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3. Semester

3.1 An academic year shall be apportioned into two semesters. Each of the two
semesters shall be of 90 working days.
The Academic Calendar shall be notified by the University each year before the
start of Academic session.

4. Admission to the University Examination

4.1 For permission to appear at any of the Examination of the University all the
students have to fill up the prescribed no dues form and forward it to the
Controller of Examination after taking signatures of the relevant authorities of the
university
4.2 Application for ATKT Examinations wherever applicable must reach the office of
the Controller of Examinations/Registrar within the permitted last date.
(i) An ex-student shall offer the subjects or optional papers which he/she had
previously offered as a regular candidate unless on account of a change in
the scheme of examination the subject/ paper offered by him earlier
ceases to be a part of the scheme of examination or syllabus for the
examination and he is permitted by the University to offer instead a
different subject or paper.
(ii) An ex-student will be required to appear in the examination in accordance
with the current syllabus.
4.3 In computing the attendance for fulfillment of the condition regarding
persuasions of a regular course of study.
(i) Attendance at lectures delivered and practical/clinical/sessional, if any,
held during the academic session shall be counted.
(ii) Attendance kept by a regular candidate in a higher class shall be counted
towards percentage of attendance for the examination of the lower class to
which he/she may revert as a result of his/her failure to pass in the ATKT
examination.
4.4 A candidate shall not be admitted into the Examination Hall unless he/she
produces the admit card before the superintendent of the examination center of
the invigilator or satisfies such officers that it shall be produced. A candidate shall
produce his admit card whenever required by the superintendent or the
invigilator.
4.5 In the examination hall, the candidate shall be under the disciplinary control of
the superintendent of the center and he/she shall obey his/her instructions.
4.6 University ID card is compulsory during examination for verification purpose.

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 5. Attendance

5.1 A candidate shall be deemed to have undergone a regular course of study in the
University, if he/she has attended at least 75% attendance in the aggregate of
lectures, tutorials and practicals in order to be eligible to appear in the
examination.
5.2 A relaxation of the maximum extent of 15% of the total attendance can be
accorded to student by the university on account of sickness, attendance at
N.C.C/N.S.S camp and parades. Participation as a member of the University team
in any inter or intra University competition, participation in the University
functions and the prescribed educational tours/ field trips / field work, provided
that the attendance record, duly, counter signed by the teacher-in-charge, is sent
to the office of registrar within two weeks of the function / activity, etc.

6. Evaluation & Examination

Theory

Name of External Marks Internal Marks

Passing %
Course
Total Marks Min Min
Max Passing Max Passing
Marks Marks
Diploma 35% 100 70 25 30 11

UG 40% 100 70 28 30 12

PG 45% 100 70 32 30 14

B. Pharmacy 50% 100 75 38 25 13

D. Pharmacy 50% 100 80 40 20 10

Note: - 1. Passing in both Theory and Internal is mandatory.

2. In every semester, 2 class tests will be conducted and the best of the marks of the 2 class
tests will be considered for awarding internal marks.

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 7. Assignments

(i) A minimum of two assignments per subject per semester will be given to
the students.
(ii) Each student will be required to defend his assignment after submission
through a process of presentation/viva-voce.
(iii) Students will be required to submit the assignments within one week from
the date of issue.
(iv) Assignments submitted after the due date will not be assessed for more
than 50% marks.

8. Dissertation/Thesis

For dissertation/thesis for Master’s degree programs, wherever specified

in the syllabus, the evaluation shall be done and marks awarded by a
Committee comprising ‘of an internal’ examiner, who will ordinarily be the
supervisor, and one or more external examiners.

9. Criteria for ATKT Candidate

9.1 In the case of subject ATKT examination in which there is also a practical test a
candidate shall be required to appear in the written papers only if he has passed
in the main examination in practical and in practicals only if he has passed in the
written papers. A candidate who has failed both in written paper and practical
shall be examined in both the part of the subject. Failing in practical and theory
papers will be taken as failure to pass in two different papers.
9.2 Except when otherwise provided in the ordinance a candidate who has been
declared eligible for ATKT examination may appear as ATKT examination
candidate in the next examination immediately following the examination in
which he/she was declared to be eligible and thereafter he shall be required to
appear in all the papers in the next examination.
9.3 A candidate appearing in the ATKT Examination shall be declared to have passed
the examination if he/she secured the minimum pass marks in the subject of
group as the case may be except when provided otherwise in the examination
ordinance. The marks obtained by the candidate in the ATKT / semester end
examination shall be taken into account in determining the final division obtained
by the candidate at the examination.
9.4 In case a candidate fails to pass his ATKT examination in first attempt, he/she will
be provided one more attempt known as Second ATKT Examination for that
particular subject, to pass those papers along with the regular examination of that
particular semester, whenever it is conducted by the University.
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10. Criteria for Divisions

Second Division: An undergraduate candidate obtaining at the end of the

program 45% marks and a post graduate candidate obtaining 50% marks and
above but below 60% marks shall be placed in Second Division.

First Division: A candidate obtaining at the end of the program 60% marks and
above but below 75% marks shall be placed in the First Division.

First Division with Distinction: A candidate obtaining at the end the program
75% marks in aggregate and above shall be placed in First Division with
Distinction provided the candidate clears all the paper in the 1st attempt.

10.1 There shall be a provision for grace marks for the students failing a paper by a
narrow margin. In case a student is failing in theory paper by such deficiency,
maximum 5 marks may be awarded to him/her as grace marks to pass that paper.
Grace marks shall not be more than 5. Grace marks shall be awarded in only one
of all the theory papers of a Semester End/Year End Examination.
This facility shall be available only to those candidates who clear that particular
Semester/Year End Examination in full (i.e.in all theory, practical and sessional in
first attempt) by availing 5 grace marks.
10.2 In case division of a student improves from II to I or from I to Distinction by
awarding him/her maximum 1 grace mark then the university may award such
mark.
11. Declaration of Result

 A candidate whose result has been declared may apply to the controller of
examination in the prescribed format within twenty days with prescribed
fees of as decided by the examination committee from the time of the
declaration of his/her result for the re-evaluation of any answer books/
rechecking of marks or results.

 The candidates applying for revaluation of their answer scripts will have
to deposit the prescribed fees which will be decided by the examination
committee from time to time.

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12. Use of Unfair Means & Misbehavior

12.1 No candidate shall bring with him/her in the examination hall any book, paper,
notes, electronic gadgets or other materials which may be used by him/her in
connection with the examination, nor shall he/she communicate to or receive
from any other candidate or person any information in the examination hall.
12.2 No candidate shall note or write anything on the blotting paper or question paper
or on any other object/material, except the answer book supplied to him/her.
12.3 No candidate shall assist or receive assistance from any other candidate or person
at an examination or make use of any dishonest or unfair means in connection
with the examination.
12.4 Any candidate detected cheating or making use of any dishonest or unfair means
in connection with an examination shall be reported to the controller of
examinations by the superintendent of examination or through him by an
invigilator or an official of the University, as the case may be. The controller of
examinations shall place the aforesaid matter before the examination committee
for consideration which may if satisfy that the facts alleged are true and disclose
premeditation on the part of the candidate, disqualify the candidate from passing
that examination and debar him/her from appearing at any University
examination for a period not exceeding three years.
12.5 Any candidate using unfair means in an examination hall shall be reported to the
controller of examinations by the superintendent of examination or through him
by an invigilator or an official of the University, as the case may be. The controller
of examinations shall place the aforesaid matter before the examination
committee for consideration which may if satisfies that the facts alleged are true,
but do not disclose any premeditation, disqualify the candidate from passing that
examination and debar him/her from appearing at any University examination
for a period not exceeding two years.
12.6 Any candidate bringing any book, paper, notes or other material to the
examination hall shall be reported to the examination committee for
consideration by the controller of examinations, as reported by, the
superintendent of examination or through him by all invigilator or by an official
of the University, as the case may be, and the examination committee may, if
satisfies that the facts alleged are true but that the candidate has made and use
thereof, disqualify the candidate from passing that examination.
12.7 In case of UFM, the student will get an opportunity for hearing before the UFM
committee. In case the student does not appear, the committee can take the
decision in his/her absence.

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 Library Rules & Regulations

Library Visiting Hours

  Monday to Saturday- 9:00AM to 5:00 PM

  Sunday – 10:00 AM to 5:00 PM (Hostellers only)
 Extra Timing for hostellers only- 5.00 PM to 7.00 PM(Monday to Saturday)

When visiting the library, Students must remember the following points:

 All the students/scholars entering the library shall keep their bags and other personal
belonging at the entrance and collect coupon for the same

 University Identity Card is compulsory for entering into the library

 Students need to enter their name and sign in the register kept at entrance counter
before entering library.

 Only notebooks and the library books will be allowed inside

 Books borrowed should be protected from RAIN, DUST, INSECTS and DAMAGE.

 Newspapers should be folded properly after reading and kept back in the designated
place

 All the students/scholars are required to bring their recent passport size photograph
while applying for library membership.

 All students are allowed to borrow 2 books at a time from the general shelf for a period
of 15 days. After due date, fine of Rs 5 per day per book will be imposed.

 Students going on long leaves like deputation, study leave, maternity leave will have to
return all borrowed material before leaving.

 Library borrower cards are not transferable. The borrower is responsible for the books
borrowed on his/her card.

 If the books are lost then the borrower shall replace the books of the same edition or
latest edition or pay cost of the book after getting permission from librarian.

 Coupons are available for photocopy at the library counter.

 Conversations and discussions disturb the library ambience. Therefore, all are requested
to maintain silence.

 All users are requested to keep their mobile on silent/switch off mode.
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  Beverages and Eatables are not allowed inside the library.

 New book demand and existing book reissue slips are available with the librarian.

 Loss of borrower card should be reported to the librarian immediately and reissue of
card is chargeable of Rs 50.

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 Library Form

To,
The Library In-charge
Kalinga University
Naya Raipur, (CG)
Sub. - For availing Library Services & Facilities.
Dear Madam/ Sir,
I,……………………………………………………..Son/Daughter of Shri………………………………………, am the
student of Course………………………......................Year/Sem. ……….............as a regular student. I wish to
avail the services & facilities of the library. I have deposited my complete fees of this Year/Sem.
with receipt no…………………..dated………………….
You are kindly requested to do the needful in this regard.
Thanking you.

Applied By Verified By Approved By

Sign. …………………………… Sign. …………………………….. Sign. ……………………………

Name………………………………………
Name………………………………….. Name……………………………….
Mobile No. …………………………

Date …………………………… Date……………………………. Date…………………………

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Member Registration

Page 17 of 63
 Rules and Regulations for Hostel

General Rules

All the students who are staying in the hostel are required to follow the below mentioned
rules and regulations:

1. Ragging is Strictly Prohibited: Ragging in any form i.e. making unpleasant noise, disorderly
conduct, doing any act which causes or likely to cause physical or psychological harm or
raise apprehension or fear or shame or an embarrassment to the new student whether by
words, spoken or written or by an act which includes teasing, abusing, playing practical
jokes on or causing hurt to such students or asking the new student to do any act or to
perform such things which such student will not in the ordinary course willing to do is
strictly forbidden. If anyone is found guilty of directly/indirectly being involved or
abetting in ragging he/she will be punished/ suspended / expelled/ rusticated from the
University and also liable to prosecution in terms of the laws of India.
2. A student seeking admission to the hostel shall have to submit another affidavit along
with his application for hostel accommodation that he is aware of the ragging law in this
regard and agrees to abide by the punishment meted out if he is found guilty of ragging
and/or abetting ragging.
3. Hostel rooms are equipped with furniture and fittings of appliances. Student occupying

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 the room will sign for the receipt of items in Inventory Register. He will be responsible to
hand over the items in their original serviceable condition to hostel authorities while
leaving the rooms on closing of the academic session.
4. Rough handling of dining hall furniture, room furniture or any furniture/property or
fittings of the hostel is strictly forbidden. If any individual or group is identified to have
caused the damage, double the cost of the damaged property will be recovered from
him/group. Repetition of damage to the hostel property will result in expulsion from the
hostel.
5. The hostellers themselves are personally responsible to safeguard their belongings.
6. Hostellers are neither allowed to keep private electrical equipment nor would tamper
electrical fittings provided in rooms. Unauthorized possession will lead to confiscation of
the goods.
7. It is mandatory for students residing in the Hostel to join the mess attached to the hostel.
Hostellers are required to dine in the dining hall. No hosteller is permitted to take food in
the room except for those reported sick with prior permission of hostel warden. Indoor
cooking including making of tea/coffee in the rooms is strictly prohibited. The hostellers
shall not waste food, electricity & water. Wastage of food is a national loss and will be
penalized.
8. Smoking, Gambling in any form such as Playing Cards (even without money at stake),
consumption of alcohol, use of any type of intoxicants and even possession of such things
and keeping any kind of weapons are strictly prohibited. Anyone found indulging in the
use of such things will be penalized as per the University rules.
9. The University timings are 9.00 am to 3.45 pm. (Monday to Friday) Students are not
allowed to stay in the hostel during the class hours unless the stay is unavoidable due to
illness or any other valid reason. In such cases they should take permission and
communicate the information to the Warden in writing.
10. Students should wear decent dress any time when they enter in University campus.
11. No student shall leave the hostel without prior permission of the hostel warden.
12. Use of any electrical appliances except table-lamp, Mobile & Laptop, is prohibited.
13. All students will report for the Roll Call every day as per prescribed timings.
14. No student shall remain absent from the hostel during night between 7.00 pm to 5.00 am
IST unless student has obtained night out pass from the hostel warden. Night out
permission to hostellers will be given on weekends only if the request of the inmate has
prior approval of the parents.
15. Students who require attending weddings/social functions or going outstation will

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 require permission of the Manager Administrator and Hostel Warden, subject to
permission for the same from parent of the students.
16. Students having any Chronic/Communicable disease are not allowed to stay in hostel.
Hostellers falling sick or feeling symptoms of sickness should report to hostel warden for
evacuation to hospital. 24 hours vehicle-Service is available in the campus (On Payment
basis)
17. Parents/Guardians/Visitors can meet their ward in the meeting room only in hostel with
the permission of the hostel warden before 7.00 PM. No Parent/Guardian/Visitor is
allowed to stay in their room.
18. Loud music in the room/ hostel is strictly prohibited.
19. No notice will be displayed by hostel inmates in the University/hostel notice board
without the counter signature of hostel warden.
20. Taking part directly/indirectly in any movement or agitation or strike of students in the
University for any reason whatsoever will attract punishment, expulsion or rustication,
which in the opinion of the management/director is subversive to the discipline of the
University.
21. Day scholars are not allowed to enter the hostel.
22. Coolers, Lights, fans etc to be switched off when no one is in the room.
23. No hosteller shall leave the University’s campus during class hours. The out pass shall be
issued only in certain circumstances by hostel warden.
24. No hosteller shall leave the University campus without making necessary entries in the
register kept at the exit of the hostel and main gate.
25. Leave for home can be sanctioned by authority and it should be intimated to hostel
warden.

Hostel Charges

1. The hostel charges are fixed by the University. Such charges should be paid by Hostellers
every half-year in advance in the first week of the beginning month of the half year.
2. If the dues are not paid on time, the membership shall cease automatically and the
student will have to apply for a fresh renewal of their candidature to the administration
through warden.
3. The University will not refund hostel fees if a Hosteller leaves the hostel before the
academic session.
4. Hostel and mess charges can be revised any time without prior intimation and the
student has to comply accordingly. In this regard management’s decision will be final
and binding.

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Use of Facilities

1. Hostellers shall be responsible for all furniture, electrical and other fixture in their
rooms. They shall not disfigure or paint or stick photos, poster, etc on the walls, doors
and windows or otherwise damage them. In case of damage a collective fine of Rs.
3,000/- along with repair charges will be payable by Hosteller(s).
2. At the end of academic year or while leaving the University, each Hostellers shall hand
over the charge of his allotted room with all furniture and fixture to the warden and pay
the cost of all damage and shortage detected in his or her room (if any).
3. Hostel furniture shall not be moved from one room to another under any circumstances.
4. Hostellers shall not use electric heater, electric rods and any other power appliance in
their room.
5. Use of Cigarettes, alcoholic drinks, narcotic material or gambling in any form and
keeping any kind of weapons is strictly prohibited in the hostel and in University
premises. University administration is free to take appropriate action in case of violation
by Hosteller(s).
6. Hostellers should maintain decorum and dignity and should not create any nuisance or
disturbance which may annoy others.
7. Hostellers should inform the warden when they suffer from illness or injury. Charges for
stay at hospital, consultation, medicines, taxi/vehicle, etc will be borne by the
Hosteller(s).
8. Hostellers shall not organize any party, assembly or activity without permission of the
administration.
9. Hostellers shall not remove furniture, games materials from the recreation room/ sports
room.
10. Hostellers shall cooperate with the warden and follow their instruction on all matters
concerning the hostel/mess.

Gate Pass/ Home Pass

1. Gate pass will be given only twice in a week to one student.

2. Gate pass for local market will be given on Wednesday and Saturday only.
3. Gate pass to be issued by the warden only.
4. Gate pass for Raipur City to be given on first & third Sunday after approval from
authority.
5. If any student is late by more than half an hour will be fined as under:

a) Late by two hours…………….Rs.40/-

b) Late by three hours…………..Rs. 60/-

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 c) Does not come at night…….Rs. 500/- + apology letter with signature of
parents/ local guardian.
d) Warden will inform the parents of student who is absent at night.
6. For giving home pass warden will talk to the parents of the student and then forward
application to authority. Home pass to be given after sanction of leave and to be
intimated to warden. If the student comes late after sanctioned leave should be fined as
under:
a) Rs. 100/- per day after completion of sanctioned leave.
b) Warden will immediately inform the parents of the student who is late from
leave. If not able to contact parents, message will be sent.

Attendance

1. For attendance, students have to gather at designated place for roll call at 9.30 PM after
dinner.
2. Warden will check the attendance and note down in register.
3. Biometric system will also be used for attendance.
4. Daily report to be submitted to Registrar office as below-
a) No. of Students present at the time of roll call.
b) No. of absentees at the time of roll call & submit the list of absentees.
c) No. of students went on leave on that day. List of students to be submitted.
d) No. of students returned back from leave on that day & list to be submitted.

General Rules
If any student is found guilty in any of the below mentioned activity he/she will be fined
as below:-
a) Smoking………………………………………………Rs. 50/-
b) Alcohol………………………………………………..Rs. 500/-
c) Using electrical appliance in room………..Rs. 500/-per appliance per head.
d) Using abusive & threatening language….Rs.50/-
e) Indulge in physical fights………………………Expulsion from hostel.
f) If any student repeats mistakes, the amount of fine will be doubled every time.

Right of the University Administration

1. On matters not covered by these rules, the discretion of the administration shall be final
and binding.
2. The University management has the right to deny accommodation to any or all students
at any time in the overall interest of the University.
3. The University administration reserves the right to change the rules and regulations in
the overall interest of the University.

Page 22 of 63
Other Facilities

1. Library facility will be available daily for use till 7.00 PM

2. Evening classes for Martial Art and Music will be available for Hostellers.
3. All sports facilities in campus will be available till 7.00 PM
4. Following facilities will be additionally available for the Hostellers:
a). Common Room (for entertainment)
b). Gym
c). Sick Room
d). 24*7 Security
e). 24*7 Free Wifi.

Points to Remember:

For Boys Hostel:

1. Hostellers are not allowed to go outside from the campus during class. Evening outing on
working days may be restricted from 5.00 pm to 8.00 pm by prior permission of the
hostel warden.
2. Lady visitors are not allowed to visit students in their living rooms.
3. Discussion on politics and religion is completely forbidden in the hostel & mess.
4. The University/Hostel authorities will conduct surprise checks periodically and if
anyone is found violating the above rules, disciplinary action will be taken against him.
The hostel rooms are subject to inspection by the University/Hostel authorities to make
sure that they are kept neat and tidy and no unauthorized items like liquor, drugs, lethal
weapons etc., are kept in the room.
5. Hostellers are not permitted to stay out of the hostel beyond 8.00 pm on all the days of
the week.
6. Bus facility will be provided on every Sunday to go to city as per the schedule mentioned
below-
From Campus (Naya Raipur) to Kalinga City Office (Telibandha) - 10.00
am From City Office (Telibandha) to Campus (Naya Raipur) - 6.00 pm
Timings to be followed strictly, bus waiting time is five minutes only, if in case any
Hosteller(s) misses the bus he shall be responsible to reach campus at his own cost and
in stipulated time.

For Girls Hostel:

1. Students are and not permitted to stay out of the hostel beyond 7.00 pm.

2. Male visitors are not allowed to visit students in their living rooms.
Page 23 of 63
3. Discussion on politics and religion is completely forbidden in the hostel & mess.

4. The University/Hostel authorities accompanied by female staff will conduct surprise

checks periodically and if anyone is found violating the above rules, disciplinary action
will be taken against her and will be penalized as per the university rules.

5. Gate pass will be given on any two days.

6. Gates pass for Raipur City to be given on every Sunday after approval from authority.

7. Bus facility will be provided on every Sunday to go to city as per the schedule mentioned
below-
From Campus (Naya Raipur) to Kalinga City Office (Telibandha) - 10.00am
From City Office (Telibandha) to Campus (Naya Raipur) - 6.00pm
Timings to be followed strictly, bus waiting time is five minutes only, if in case any
Hosteller(s) misses the bus she shall be responsible to reach campus at her own cost and
in stipulated time.
8. A staff nurse is available at the hostel for dealing with sick students.

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 AFFIDAVIT

I,……………………………………………………………...…………………………………………………………….,(Full name
of student with admission / Registration / Enrolment number) S/o, D/o Mr. / Mrs. / Ms. -
_____________________________________________________got admitted into the course
___________________________________________ at, Kalinga University, for the academic session 2019-20
and seeking admission into this university Hostel, do hereby solemnly affirm and state on an
oath as follows:
i) That, I will do abide with the rules and regulations of the university hostel, in particular,
perused clause 3 and as prescribed by the university authority from time to time.
ii) I will not indulge in any behavior or act that may come under the definition of ragging.
iii) I will not participate in or abet or propagate ragging in any form.
iv) I will not hurt anyone physically or psychologically or cause any other harm.
v) I have also, in particular, perused clause 7 and clause 9.1 of the Regulations and fully aware
of the penal and administrative action that is liable to be taken against me in case if any time,
found guilty or abetting ragging, actively or passively, or being part of a conspiracy to promote
ragging inside the university/ hostel, may be punished as per the provision of the UGC/ AICTE
regulations or as per law in force, or core decision of appropriate authority in this university.
vi) I do confirm that I have not been expelled or debarred from admission by any institution/
hostel in the country on account of being found guilty of abetting, of being part of a conspiracy
to promote ragging; and further undertake that I will pay the hostel payment time to time.
vii) That, I have carefully read and fully understood, the law prohibiting ragging, the rules and
regulations on curbing the menace of ragging in Higher Education Institutions, as well the
directions of the Supreme Court,2009,”what constitutes ragging” the contents and facts of this
deposed with sound mind, if any amendment /alternation are made within my academic
session in regard to boarding charges and any other means further then also, myself abide with
that rules and regulation of this institution from time to time as per decision of the authority.
I sworn this affidavit with sound mind and depose that the facts stated above are true
and correct to best of my knowledge and belief. I signed this affidavit without any coercion and
compulsion from any corner by any authority.

Deponent

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 Advisory for Code of Conduct in Mess and Canteen

1. Do not fail to wash your hands before you go through the buffet line. Do not make the
serving until your hands are dry.
2. If you aren't keeping well (have fever or cold) ask your friend to prepare a plate for you.
3. Do not reserve space for friends when you are in the buffet line.
4. While making the serving, do not over dump food onto your plate. Pick only a fair share.
5. Never dawdle or chat while taking food as you are making the others in the line wait.
6. Never grab a spoon from the nearby table just to make the serving, wait for your friend to
finish with his/her.
7. Always cover your mouth with a handkerchief or tissue before you sneeze.
8. Always look behind when you are to turn or move from the place as there may be
someone standing with a loaded plate. Never push or hurry up with the plate as you may
spill food and make a mess.
9. Do not leave the dropped food on table or in your plate. Pick them up and put them into
waste bins.
10. Smoking, use of narcotics, consumption of alcoholic beverages and gambling are strictly
prohibited.
11. Etiquette and table manners are a must to follow as it is the only way to make the
unknown know and feel good about you.

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 Mess & Canteen

Mess Rules:

1. Hostellers should take all their meals in the dining hall of the mess. The meal includes
breakfast, lunch, evening tea & dinner.
2. Hostellers will be served meals only during the prescribed timing.
3. There will be a common menu for all the hostellers.
4. The Hostellers should not carry their meals whole or in part outside the mess nor should
carry any utensil or other property of the mess outside the dining hall.
5. Hostellers will not interfere with cooking or other services & shall not meddle with mess
equipments.
6. Sick students may be allowed to eat their meals in their rooms with the written
permission of the warden. They may obtain special sick diet, such as porridge,
cornflakes, toasts and milk on the recommendation of the medical officer or with the
permission of the warden.
7. No outsider should take breakfast, lunch and dinner without the prior permission of the
hostel warden. If permitted, the host Hostellers shall pay the charge in advance to the
mess in charge and to accounts for the stay. Hostellers are advised to carry their hostel
card at the time of meals.
8. Hostellers should cooperate with the mess employees and deal with them in a polite and
courteous manner.

Page 27 of 63
 Points to remember:


 Spitting not allowed in Mess & Canteen

 No loud music

 No slogans on tables & walls

 No bags on table

 Don’t throw food on table

 Sit properly on canteen chair

 No smoking

 Food wastage strictly prohibited. Take only as much you need and finish it all .

 Please keep the area clean
 Put the trash in the dustbin

Timing

The following timings have been fixed for various activities for maintenance of discipline in the
hostel and in the University campus.

S. No. Hostel Activity Time

1 Break Fast 7.30 am-9.00 am
2 Lunch 12.00 pm-2.05 pm
3 Tea 5.00 pm-6.00 pm
4 Dinner 7.00 pm-8.45pm
5 Roll Call 9.30 pm

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 Free Training Facility for the Students

Kalinga University has tie ups with various institutions like NIIT, Career launcher, Bosch
etc which helps our students in developing and enhancing skills by providing free
training to our students which is required to achieve their academic goals. It will also
help the students to become industry ready.

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 Training & Placement Policy
Campus Placement Policy for Students of Kalinga University, Raipur

The placement policy guidelines are as follow-

1. The students of final year, who want to avail the Training & Placement services, have to
register with Department of Training & Placement by filling an undertaking form, failing
to which they cannot have any claim on T & P Services. Every student who registers with
Department of Training & Placement will be bound by the terms and conditions of this
Placement Policy.
2. At the beginning of the academic calendar, students will go through aptitude tests or
counselled to chalk out their career plan- whether to pursue higher education or to seek
an employment.
3. Eligibility criterion is specified by every company participating in the Campus
Recruitment. Every student, who fulfils this criterion, will only be allowed to undergo the
Recruitment Process of any company until he/she gets the offer.
4. The students who wish to apply to a particular company/organization are required to
submit their willingness by giving their names to the Department of Training and
Placement before the specified deadline. No late entries will be entertained under any
circumstances. It will be obligatory on the part of the students to attend the Campus
interviews. If three consecutive placement opportunities will be missed by the student
then they will be considered as non eligible or uninterested candidate for placement
opportunity.
5. Once registered, students will not be allowed to withdraw their candidature from a
particular campus recruitment drive. In such a case, exceptions can be made only after
the consent of the TPO. Any student who withdraws candidature, rejects offer at any
stage, remains absent from any round during recruitment process without the justified
reason, will not have any further claim on Training & Placement Services.
6. Once the student appears before the recruitment process they have to clear all details
about job profile like place of work, salary, work profile, etc. After that student cannot
reject the offer made by the company.
7. After accepting a job offer, if any student decides to withdraw his/her job offer he/she
will not be considered for the upcoming placement opportunity.
8. No further attempts will be permitted to the students who have accepted offer from a
company, irrespective of job profile, salary offered, etc. Thus, students can have only one
job offer. All the students who secure an offer will have to compulsorily join the
Company.
9. If the Pre-Placement Offer is accepted, the student will have to opt out of the institute’s
placement process. However, a student with pending Pre-Placement Interview Offer is
eligible to participate in the placement process.

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10. Those students who do not succeed to clear the Group Discussion stage for 5 companies
or the Personal Interview stage for 5 companies will not be allowed to appear for the
placement till the management doesn’t allow.
11. Some of the recruiters, in addition to the academic performance of students, ask for their
performance in the Mock Tests, Training Sessions, etc. conducted by Department of
Training & Placement and feedback about their general behavior from concerned Faculty
Members and Departmental Heads. Therefore, the students are advised to adhere to the
Academic and other Disciplinary rules of the Institution.
12. The students selected through campus interview will complete all the necessary
formalities asked by the employer and will join the organization within stipulated time
frame. He/ she will keep the Department of Training & Placement updated regarding
his/ her progress in the Company. Department of Training & Placement, in turn, will
obtain regular feedback from the employer regarding the performance of selected
students. As a matter of policy, the selected students will work at least for the duration of
one year in that organization.
13. Students are required to note that the Training & Placement Services is a facility offered
by the University and cannot be construed as a guarantee of a job offer. The decision
regarding making job offers is left to the discretion of the companies participating in the
Campus Recruitment. At the end of academic year if students are not placed, Department
of Training & Placement will extend support to those students but only for off-campus
recruitment drives or as per Company’s requirement that time.
14. Students will be considered ineligible for placement activities if any of the below
mentioned is true:
a. If students have not cleared the tuition fee dues.
b. Students who have less than 70% attendance.
c. Students who fail to achieve 100% attendance target in pre placement training.
d. Student registers to attend a company's interview and on the day of interview
doesn't turn up.
e. Student attends 5 interviews of his choice and still fails to get the offer.
f. If there is a misbehavior / indiscipline case on the part of the student during the
interview process.
g. If three consecutive placement opportunities are missed by students.
15. Ineligible (refer section-14) student will be placed only after all the students are placed.
Debarred students will be considered for placement again based on their improved
performance and meeting the other criteria as approved by the recruitment committee.
16. Department of Training & Placement can stop a student from attending the interviews if
they have fees due of more than one semester. Department has right to allow a student
to attend the interview if there is a genuine case with substantial evidence
17. The terms in this policy will be reviewed from time to time and may be modified by
Department of Training & Placement as the situation demands.

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Form: I

Department of Training & Placement

Undertaking for Participating in Campus Placement Opportunity Kalinga

University, Naya Raipur

I ________________________________ , student of(Course) __________________________

Semester/Year________,want to avail all the placement opportunities that will be provided by the
college.

To avail these opportunities I am committing for the following:

A) I will appear for each and every activity organized by Department of T&P, which
will include
1) Placement Drives (On /Off Campus) 2) PD Training / Preparatory Classes 3) Seminars
/ Workshops /Guest Lectures 4) Industrial Visits 5) Assessment Tests (Online / Off line)
6) Any other activities arranged by Department of T&P

B) I will regularly update the Department of T&P regarding all information with respect
to
1) % of Marks & Result Updation 2) Contact Details 3) Any Additional Course /
other information
C) I assure to maintain 95%(+) attendance in all the activities conducted by the
Department of T&P, failing which means I may be debarred from any further
T&P activities.

I am aware that in case I fail to deliver on my commitments made above, I will not be eligible
for any placement support from Department of T & P.

Name: _____________________________________Signature_______________________

Date: __________________

Course Name: _____________________________

Sem/Year:-_______________________________

Enrollment No.:-_______________________________

Contact No.:-__________________________________

Whatsapp No.:-_________________________________

Note: Those who will not submit this consent form to Department of T & P. (On or
before 3 days after receiving this form), will be presumed that they are not interested in
T&P activities.
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Form: II

Department of Training & Placement

Undertaking for not availing Campus Placement Opportunity
Kalinga University, Naya Raipur

I ____________________________________, student of (Course)__________________________

Semester/Year________, do not require any placement assistance. Further I am not interested in
Training & Placement opportunities that will be provided by the University. I am aware that as
a result I will not be eligible for the following:

1) Any placement opportunity provided by University (On Campus / Off Campus/

Online / Offline Assessment or Placement)

Reasons for not availing placement opportunity:-

______________________________________________________________________________

______________________________________________________________________________

I am also aware that I will not be able to change my option throughout the course.

Name: _____________________________________Signature_______________________

Date: __________________

Course Name: _____________________________

Sem/Year:-_______________________________

Enrollment No.:-_______________________________

Contact No.:-__________________________________

Whatsapp No.:-_________________________________

Note: Those who will not submit this consent form to Department of T & P. (On or
before 3 days after receiving this form), will be presumed that they are not interested in
T&P activities.

Page 33 of 63
 National Cadet Corps (NCC)
Organization

The National Cadet Corps in India is a voluntary organization which recruits cadets from high
schools, colleges and universities all over India. The Cadets are given basic military training in
small arms and parades. NCC aims at developing discipline, character, and brotherhood, the
spirit of adventure and ideals of selfless service amongst young citizens. Not only these, it also
aims to enlighten leadership qualities among the youth who will serve the nation regardless of
which career they choose. It also motivates the young to choose a career in armed forces.

The NCC is the only organization of its kind, which imparts leadership, discipline, integration,
adventure, military, physical and community development training to over 13 lakhs youth of
the country. The youth of the country are the future of India. NCC is the organization to install
the values of "Unity and Discipline"- the Motto of the National Cadet Corps.

NCC cadets are given the opportunity to participate in a host of adventure activities including
Mountain Treks and Expeditions, Trekking, Parasailing, Sailing, Scuba Diving, Kayaking, Camel
Safari, etc. Adventure based activities enable cadets to hone leadership skills and enhance their
character qualities.

Benefits
A. Students of Kalinga University have the option to join any one of the following NCC units:-

1. 8CG Girls Battalions (only for Girls)

2. NCC Air-Wing (Girls & Boys)

B. Several training aspects of NCC like Drill, weapon training, annual training camps, etc are
almost common for both the units.

The cadets of Air wing, in general, undergo training in ground subjects of Flight principles, Air
campaigns, Navigation, Metrology, Aero-engines, Aero-modeling (static and flying), etc and also
very basic training in Flight controls is imparted in Zen Air Microlight / Pipestral Virus trainer
Aircrafts, if he/she is in a Flying squadron, with the Commanding Officer of the unit (An
experienced Air Force Pilot) being the instructor.

Page 34 of 63
For further details Contact:
Dr. Asha Ambhaikar
Dean Students Welfare
Mb.No: 6260344188

NCC

NCC-AIR-WING
Page 35 of 63
 National Service Scheme (NSS)
Organization
NSS has been promoted by the Sports Ministry & Youth Welfare Department, Government of
India. NSS was started in the year 1969 with the hope that the students engaged in higher
education ought to have a sense of respect towards labor with self motivated discipline. Higher
Education Department, Chhattisgarh Government is running this scheme under its control.

 Kalinga University has an active unit of 100 NSS Volunteers (Boys and Girls)

Benefits:
Personality Development of Students through community service.

For further details contact-

Dr. Asha Ambhaikar
Dean Students Welfare
Mb. No: 6260344188
Assisted By:
 Mrs. Smita Premanand, NSS Program Officer

Page 36 of 63
Page 37 of 63
Page 38 of 63
 Young Indians (YI)
Young Indians (YI) is an integral part of the Confederation of Indian Industry (CII), India’s
premier business association, formed in the year 2002, with an objective of creating a platform
for young Indians to realize the dream of a developed nation. YI has over 1300 direct
members in 40 city chapters. Yi has 160 members in 3 corporate chapters and engages
another 12,000 members through its district chapter, Farmer Nets and Student Nets. The Yi
membership includes young progressive Indians between the age group of 25 & 40 years. The
members comprise of entrepreneurs, professionals and progressive achievers from different
walks of life. “To become the voice of young Indians globally” being the vision of Yi, it provides a
platform for young Indians to participate in and contribute by becoming an integral part of the
Indian growth story.
The following are the benefits of being a member of the Young Indians:

o Get a Chance to interact with other successful Young Indians.

o An opportunity to start thinking and working for India.
o An experience on leadership and team building.
o Valuable motivation for young minds to see how other Young achievers are
making a difference.
o A unique networking opportunity with peers across the country.
o An opportunity to participate & get actively involved in the programme organized
by Yi at the Regional, National and International levels.

In order to become part of this esteemed vibrant group you can contact -
Ms Bhoomika Jadhav
CIIYI Coordinator
Raipur Chapter

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 Sports
At Kalinga University we encourage our students to take part in all sports of physical activities.
Sports are a major element into that. The sports arena of Kalinga University is spreaded over 16
acres. We have all the latest sports equipments for our students. We have both indoor and
outdoor sports such as table-tennis, Carrom, Pool, Chess, Basket ball, Volley Ball, Badminton,
Football, Cricket, Hand ball, Hockey, Kho-Kho, Kabbadi and many more interesting sports.

Page 40 of 63
Page 41 of 63
Page 42 of 63
Page 43 of 63
 Gym Facility
Kalinga University has the facility of Gym for its students. Separate gym facility is available for
both Boys and Girls.

Gym trainer is also available for the training. The gym has the following facilities:

 The chest press machine


 The chest fly machine

 Shoulder press machine

 Cable row machine

 Biceps curl bench

 Triceps extension bar

 The leg press machine

 The leg extension machine

The gym timings are from morning 5.00 am to 7.00 am and at Evening from 5.00 pm to 7.00 pm.
The purpose of the gym is to have physical fitness and mentally healthy environment for
students.

Page 44 of 63
Page 45 of 63
 Martial Art Facility

Kalinga University provides martial art training classes in evening hours from 5.00 pm to 7.00
PM at University campus. Kalinga University has a dedicated martial art trainer at campus to
train and prepare the students for self-defence and physical, mental & spiritual development.

Page 46 of 63
 Music Club

The Music Club has been set up to encourage talent in music- instrumental as well as vocal.
This club is run by the students, which was formed in 2014. Students participate in all the
cultural activities of the University and also in the inter-college and intra-university
functions. All interested and talented students are encouraged to join the club. The Music
Club is a place where students come to learn and make music of different type. The club
conducts a variety of activities throughout the year ranging from grand intra-campus
shows to various musical competitions to productive musical workshops to participation in
nation-wide competitions.
The students have their own 'KALINGA ROCK BAND' which shall bring together those who
genuinely enjoy Music and also arranges events & activities for students and the community.
This Music Club helps students to retain and enhance their own, individual interest of music.

University provides regular Music Classes on Monday, Wednesday & Friday by professional
teacher from 5 to 7 PM.

Page 47 of 63
 Medical Facilities
 Excellent Medical facility is available for the students at campus 24*7.

 Following medical facilities are provided in medical room :-

 General Body Check up


 First Aid

 A trained, qualified nurse is appointed for medical room in the university campus.

 In our medical room we provide First Aid treatment 24x7. In case of any Emergency we
refer the patients to RIMS (Raipur Institute of Medical Sciences) or other hospitals.

 We organize regular health check up camps in our University.

Page 48 of 63
 Transport Service
A full-fledged Transport department functions in the University with buses to provide transport
facility to students and staff from various places. This service is offered ensuring a hassle-free
and safe transportation. This transport facility is also used for various educational purposes like
field trips, industrial visits, etc. Fee details are given in the University website. For more
information contact the Transport Incharge

Rules, Regulations and Responsibilities of Students for using University Transportation

  Student can pay the bus fee at University Campus or University’s City Office.
  The payment of bus fee can be done either in the form of DD, through cheque or in cash.
  Part payment of transport fee is acceptable.
  The bus fee paid receipt should be produced on demand.
  Bus pass will be issued to the student on the payment of bus fee.
  The bus pass is not transferable.
 Student has to present his/her bus pass before boarding the bus. If the student does not
 produce the bus pass on demand, he/she may not be allowed to board the bus.
  Every student has to board at their given boarding point only.
  Bus will not wait for any student coming late to the bus stop.
 The student indulged or involved in any kind of indiscipline in bus or misbehave with
 faculty/driver/fellow student then his/her bus pass may be cancelled.
 The student will have to pay Rs 100/- for the replacement of lost bus pass and get the
 duplicate pass.
  Facility of GPS system and Camera, Speed Governor available in all buses.
  Trained attendants are available in all buses.
  Regular maintenance & periodic service is done for all buses.
 Bus facility is available for prayer every Friday to Mosque (sector) and Sunday to Church
(Mandir Hasaud).

Page 49 of 63
 Basic Rules & Procedures

Fine for Loss of Admit Card:

Student will have to pay Rs. 100/- fine for procuring duplicate admit card.

Attendance Rule:

  75% attendance is compulsory

 5 % attendance relaxation can be given to students who are the member of NCC or NSS
 or who actively participate in sports/CII’ YI Program/Co-curricular activities, etc.
 Maximum 10% attendance relaxation is given on medical grounds or death in family.

Medical Certificate Rules:

In order to avail the benefit of attendance relaxation student will have to submit medical
certificate issued from a government hospital.

Leave Process:

Students have to submit leave application to the Class coordinator before going on leave.

Procedure for Uniform (with a list of items provided in uniform):

 Students can apply for uniform by filling Uniform form.

  Form can be collected from the student coordinator.
  After filling the form student can collect uniform from the Uniform vendor.
 We are providing following item in the uniform: Shirt- 2, Trouser-2, Blazer-1, T-shirt- 1,
Tie-1 and Laptop Bag- 1.

Rules/Fines for loss of Identity Card:

 If the student has lost the identity card then new form has to be filled.
 Forms are available at the reception counter.
 After filling the form penalty of Rs 100/- has to be paid in the accounts department.
  Then the form can be submitted at the reception counter along with the receipt.
 The new ID Card will be issued in a week’s time.

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 RULES & REGULATIONS
FOR
INTERNATIONAL STUDENTS

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 CONTENTS

S.NO DESCRIPTION

1. GUIDELINES FOR VISA AND FRO/FRRO PROCESS

2. ACCOMMODATION FACILITY

3. TRANSPORT FACILITY

4. SIM CARD POLICIES

5. LEAVE POLICIES

6. DISCIPLINARY RULES & REGULATIONS

7. IMPORTANT POINTS

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 ABOUT INDIA
INDIA - LAND AND PEOPLE

INDIA is the seventh largest country in the world. It has the world's second largest
population. Located entirely in the northern hemisphere it is bound by Pakistan,
Afghanistan, China, Nepal, Bhutan, Myanmar and Bangladesh. The Arabian sea, the
Indian Ocean and the Bay of Bengal border its coastline. The mainland has three well-
defined geographical regions, the mountain zone of the Himalayas, the Indo-gangetic
plain, (formed by the basins of three great rivers Indus, Ganga and Brahmaputra) and the
southern peninsula of the Deccan Plateau. The main river systems are the Himalayan
Rivers like Ganga and Brahmaputra which are snow-fed; the peninsular rivers like
Godavari, Krishna and Mahanadi; and the coastal rivers. India has a rich variety of
vegetation and animal life, with special types of flora and fauna. The climate of the
country varies from region to region. In some places, including the coastal areas, the
climate is almost uniform throughout the year. There are quite a few places in the
country which have a moderate climate, such as towns in the North of the country or
Bangalore in the South. On the other hand most areas are very hot in summer. The
Indian Seasons can be divided as follows:
March to June: Summer
July to October: Monsoon
November to February: Winter

Manners and Customs

In India, as elsewhere, certain customs are observed in social matters. When people are
introduced to each other they usually say "Namaste", which is the most common form of
greeting. The same form is used at parting as well. Both the hands are joined and raised
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in greeting. Some people also shake hands and use the English form of greeting like
"Good Morning", "Good Afternoon" and "Good Evening". Women do not generally shake
hands. International Students' Advisors in many universities and colleges as well as a
number of clubs and associations occasionally arrange visits to Indian homes. It may be
useful to get in touch with them.

Equivalence of Degree

Indian universities do not give blanket recognition to the degree/ diploma/certificate

awarded by foreign universities or educational boards. If studying in India, it is therefore
advisable to apply for admission along with a copy of the syllabus of the qualifying
examination passed by an international student in his/her home country. International
students willing to study at an Indian university are advised to ascertain their eligibility
from Indian diplomatic missions or refer to the AIU publication "Equivalence of Foreign
Degrees" available with the Indian missions in their country; or write to: Evaluation and
Information Unit Association of Indian Universities, AIU House, 16 Kotla Road, New
Delhi-110002,India.
Tel: 91-011-23230059/2429/2305, Fax: 91-011-23232131
Email: evaluation@aiuweb.org, Website: www.aiuweb.org
The Evaluation and Information Unit of the AIU will evaluate the academic
program completed by the international student

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 GUIDELINES FOR VISA EXTENSION AND FRO/FRRO PROCESS

1. GUIDELINES FOR APPLYING VISA

a) Students should immediately apply for Student Visa at Indian Embassy / High
Commission once Admission Letter / Visa Letter has been issued by the University.
b) Students have to ensure that their Student Visa is endorsed to Kalinga University.
c) Students have to make sure that they have applied for Visa well in advance and time. It
generally takes 3-8 weeks to get the Indian Visa thus it is advisable to apply for the visa
accordingly and consult the Indian High Commission/Embassy, if required.
d) Students have to make sure that if they have entered India on the basis of Student Visa
endorsed to Kalinga University, then it is their responsibility to ensure that they directly
join and report to the University. The Visa endorsed on the name of the University or
obtained on the basis of University documents cannot be used for any other purpose like
employment, admission to any other University/College/Institute/Academy etc. or for
non-regular (distance/online) mode of education.
e) After reaching the University Campus, students have to get the visa verified by the
University and have to deposit a copy of the valid visa at International Student
Coordinator (ISC). It is the responsibility of the student to ensure that throughout
his/her study period student is on valid visa.

GUIDELINES FOR VISA EXTENSION AND FRO/FRRO

a) It is mandatory for all International students except those from Nepal and Bhutan to get
their Student Visa registered at nearest FRRO/FRO within 14 days of arrival in India.
b) ISC Department of Kalinga University will guide and assist Student with all the required
processes needed for FRO/FRRO Registration.
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c) All International students except those from Nepal and Bhutan have to fill online
application for Registration Certificate (RC) & Residential Permit (RP) on arrival to India.
d) In case the initial visa is not endorsed for the complete duration of the program or
student has to extend the stay because he/she is not able to complete the program in the
stipulated time then the student should apply for the extension of the visa before it
expires.
e) VISA extension can be applied only when the student is present in the University.
f) Government charges may apply for VISA extension which differs from country to
country.
g) Students travelling outside India must carry NOC approval from local FRRO or valid exit
permit.
h) Students travelling within India have to carry original documents like Passport, RP, Stay
VISA etc. and the reason for travel has to be informed to the local FRRO.

2. ACCOMMODATION FACILITY:
1. In Campus (Hostel):
Student will have to follow the hostel rules & regulations.
2. Off Campus (Leased apartments nearby campus) :
Facilities provided by the University:
a) University coordination department will assist them to get the leased apartment for the
first time as per availability.
b) Agreement will be under University and it is considered to be the university hostel.
c) University will provide them assistance for Plumber, electrician etc. The cost will be paid
by the student.
d) Inspection will be conducted with prior information. (University reserves the right for
surprise inspection also)
e) University will provide recommendation letter only for Gas connection
Student’s Responsibility:
a) Students have to pay 2 months security, 1 month rent & 1 month brokerage after
finalising the apartment without this agreement will not be prepared.
b) In case group of students are staying together. They should select one representative
among themselves who will be liable to deal with the issues related to the apartment.

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c) Students are prohibited from damaging the property. The cost of damage (If any) will be
recovered from the students.
d) Termination of the agreement by students before the assigned period would lead to
forfeit of the security amount.
e) Rent should be deposited before 5th of every month in the accounts department. If
student do not pay the rent on time penalty would be charged @ Rs 100/- per day.
f) Electricity bill to be paid by the student at nearest electricity station/ online and receipt
to be submitted to coordination department.
g) Gas cylinder will be issued in the name of representative of the house. Cylinder will be
refilled by the students. After completion of the course student will be responsible to
handover the cylinder to the agency.
h) Any maintenance work of the house will be done at the students cost.
i) Any unlawful activity or keeping any unlawful material at residence will lead to
cancellation of the house agreement as well as strict action would be taken by the
University.
j) No guest/friend/student is allowed to stay in the house without prior written approval
and knowledge of the university.
k) Student have to inform the university one month prior for cancellation of agreement/
renew for the agreement
l) The keys of the house should be properly handed over to the University coordination
department after the inspection of the house is done, at the time of vacating the house.
m) The apartment should be handed over only after proper cleaning is done.
n) Student going on vacation/semester break have to deposit two months rent in advance

Important Points:

a) Students are not allowed to enter the campus after University hours.
b) Gym facility will not be provided to the students living off campus.
c) Library & Sports facility will be available only during class hours
d) Students cannot enter the hostel premises without prior permission from the Hostel
warden.
e) Student will not be allowed to stay with their friends at the hostel.

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3. TRANSPORT FACILITY:

a) The university provides the international students the first pick from airport and the
last drop to airport after their completion of respective course without any charges.
b) The students will be charged 10/- rupees per kilometer for city visit or work.
c) The students who live off campus under the university agreement have to avail bus pass
for pick and drop facility as per college timings.
4. SIM CARD POLICIES:

a) All the International students are provided with a University approved prepaid
service SIM Card on chargeable basis when they reach campus.
b) Student should have 4G compatible device to operate the SIM card.
c) Prepaid Service SIM card has to be returned back after completion of the course.

5. LEAVE POLICIES:

Before availing any leave International Students have to take care of the following points:

a) The students need to submit an application at the International Student Coordinator

department before booking the travel ticket and have to mention proposed duration of
the visit with proper reason.
b) Student should inform the ISC department in written at least 7 days before their travel.
c) Approval from the accounts department is mandatory.
d) Approval from the University Management is mandatory. Further, the University will
take an approval from the parents/guardians of the Student before giving approval on
leave.
e) Approval for NOC from local FRRO is mandatory before travel.
BELOW ARE THE DETAILS/DOCUMENTS TO BE SUBMITTED

1. Leave Application
2. Proposed duration of stay
3. Proposed date of travel & return
4. NOC from FRRO

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 NOTE:
Students have to carry original Residential Permit and stay VISA with NOC seal from
FRRO while travelling .In case the documents are found missing, student may be
arrested by the police and University will not be responsible for any action taken.

6. DISCIPLINARY RULES & REGULATIONS

 Students are expected to use only courteous and polite language and behave with
decorum with the staff members and other fellow students & should avoid any insulting
and threatening language which may lead to any disciplinary issue.

 The students shall be regular and punctual in attending classes and co- curricular
activities connected with the University.

 Students should not leave the class during class hours or attend it late under the pretext
of paying fees, visiting the library etc.

 Sitting in the canteen, hangout areas, reception, garden etc. during class hours is strictly
prohibited.

 Students are expected to read notices/circulars displayed on the university Notice
Board & Login ID’s. Ignorance of not reading any notice/circular thus displayed shall not
be accepted as an excuse for failing to comply with the directions contained in it.

 Spitting, smoking and throwing trash inside the University campus are prohibited.

 Students are prohibited from damaging the building or any other property of the
University in any way. The cost of any damage so caused will be recovered from the
students collectively if the responsibility for it cannot be fixed on any individual or
group of individuals.

 Representation of complaints and grievances may be made individually to the
University through the complaint box, concerned department, or Grievance Committee.

 No meeting/function of any kind shall be held in the University premises without the
written permission from the University Management.

 No notice of any kind shall be circulated among students or displayed on black boards
or on notice board without the written permission from the University. No information
or report should be sent to press or broadcasting agencies without the permission and
approval from the University.

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  The students are expected to take up all assignments, tests and examinations of the
University seriously and should try to perform their best.

 Misconduct during examination, production of false information or documents for
admission purpose and the failure to return loaned materials or settling debts with the
University would be seriously dealt with.

 Any act of threats, violence, ragging, sexual harassment and Eve Teasing will be dealt
with due seriousness as per the rules.

 Each student of this University must possess Student Identity Card with his/her
photograph affixed on it, duly attested by the University. The students must
compulsorily wear the Student Identity Card inside the University Campus.

 Students shall come clean, tidy and modestly dressed in University Uniform. Students
not in University Uniform can be sent back from the main gate and/or can be marked as
absent for that particular day.

 Use of mobile phones inside the classroom during the lectures is strictly banned.
Violation of this rule by any student may result in impounding of the mobile phone and
strict disciplinary action against the student.

 Students are advised not to involve themselves either directly or indirectly in any form
of politics either inside or outside the University during their period of study.

 Students have to take gate pass from the concerned department to go out of the campus
during class hours.

  Playing loud music & disturbing others in any manner is strictly not allowed.
  Racism, Bullying & abuse in any form are punishable.
 Plagiarism, cheating, dishonesty will not be tolerated.

Note: Any complaint of misbehavior, violence, anti-social, anti-national, unethical and immoral
activities involving International students will be dealt with in accordance with laws of India.
Kalinga University will not take any responsibility for any criminal or illegal acts done outside
the campus. If any student is caught in a criminal act, by the police then the university will not
be responsible for providing any kind of assistance & such involvement may result in
cancellation of admission.

7. IMPORTANT POINTS

1. Admission to various programs will be subject to verification of facts as in the original

certificates/documents of the candidates. Management reserves the right to cancel admission if
a discrepancy is noted, even at a later point of time after admission. Such a decision will be final
and binding on the candidate. Admission offered to a candidate who has been provisionally
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admitted to a program will stand cancelled if he/she does not submit the relevant documents in
original pertaining to admission (such as Mark Sheet, Transfer Certificate, Migration Certificate
and Conduct Certificate, etc.) to the concerned Admissions Officer before the stipulated date.

2. It is advisable to the student to get his/her health insurance covered in his/her own country.

3. If the student decides to withdraw their admission from Kalinga University, then student
shall be obliged to go back to the their country. Student will not be allowed to take admission in
any other Indian University until the Visa formalities permits him/her to do so. If any student
found guilty in this regard, then university has no role or responsibility for the student.

4. Students are supposed to follow a proper channel in the University for any matter. Student
should go to the International Student cell or the respective committee for any of their queries
or grievances. Queries/Grievances coming from indirect channel will not be entertained in any
case.

5. In unfortunate cases, due to any mishaps, if the student dies during his stay in the university,
then in that case it is not the responsibility of the university to send the body to his/her home
country. The parents/guardians of the dead have to make necessary arrangements to take it to
their home country

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Emergency Contact Numbers

Police 100
Fire Brigade 101
Ambulance 108

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 DISCLAIMER

The contents of the handbook are subject to updation from time to time with or without any notice.

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