Annex II
Annex II
Annex II
This document is intended to serve as a guidance document for Branch Offices for allocation of
work to interns being on boarded for 8 weeks. The intent is to create awareness amongst the interns,
being young students from different educational institutions, regarding the conformity assessment
activities of BIS as well as to benefit from their energy and skill set to identify the gap areas, gain
insights that will help in implementation and adoption of Indian Standards by the stakeholders.
The 8-week plan for utilization of Interns in certification activity at BOs has been divided into
different parts as detailed below.
1.1 BO shall attach a coordinating officer with the interns. Also, different coordinating
officers may be assigned to different interns as deemed suitable by Head of BO. The
coordinating officer shall monitor the activities of the interns so as to ensure successful
completion of the internship. The 8 weeks internship at BOs should be broadly divided
into following sections:
(i) The first week will be aimed at familiarizing the interns with the conformity assessment
activities of BIS, particularly Product Certification and Standards Promotion activities
of Branch Offices. Special emphasis would be given on mandatory and voluntary
certification, processing of applications for grant of licence, inspection visits to
manufacturer’s premises, collection of samples and their testing at independent
laboratories, factory and market surveillance, non-conformity of samples and corrective
actions, verification of corrective actions, post verification visits, etc. The activities in
this week will also include visits to industry and laboratory along with BIS officers.
(ii) The interns in weeks 2 to 6 will be required to carry out independent survey as
mentioned below through physical visits to,
c) Industries using foreign To uncover the reasons for not using the
standards for products corresponding Indian Standard for the product
and to also gather insights into their expectations
from BIS for enhancing the usability of the
Indian Standards.
(iii) During the last two weeks, interns will be based at the BOs, and prepare their final
report and make presentation on their observations and findings. Interns to use their
own laptops during visits to the units and while preparation of the report.
Week 1 – Orientation
2.1 In the first week, the interns shall be oriented and educated regarding product
certification activity of BIS at the BO with respect to broad products covered in the BO.
A suggested lesson plan is given below:
Day 1 Introduction
(ii) Overview of BIS Product Certification and other Conformity Assessment Bodies:
Provisions of the BIS Act, 2016, the BIS (Conformity Assessment) Regulations, 2018,
Voluntary and Compulsory Certification with a focus on Scheme-I, QCOs, etc. Brief
introduction to other conformity assessment bodies.
(iii) Overview of General and Product Specific Guidelines: The guidelines of product
certification activity and product manuals with a focus on market and factory
surveillance, dealing with non-conformity, verification of corrective actions, etc.
(iv) Q&A Session: The BOs may include Q/A session to make the discussions interactive.
2.2 The interns shall visit 2 manufacturing units for the products identified (where the
failure rates are high) to make them understand the manufacturing processes and
performance requirements and controls exercised to manufacture products meeting the
quality requirements prescribed by Indian Standards and to avoid product non-
compliance. While finalizing the units to be visited, BOs should select one Large or
Medium scale unit and another Small or Micro scale unit so as to expose the interns to
different sectors of industries.
2.3 Industry visits should also incorporate demonstration on methods of test, understanding
the relevance of tests, BIS factory surveillance mechanisms and verification of
corrective actions. Interns shall understand the industry practice of root cause analysis
and process of deciding and implementing corrective actions after non-conformity.
2.4 Visit to laboratory which should focus on how laboratories work starting from receipt
of samples at sample cell, basic concepts of testing and calibration up to test report
generation and uploading on LIMS. This visit shall focus on method of tests followed
at labs especially for the products identified as having high occurrence of non-
conformities.
3.1 Each intern shall be allocated 2 products. For each of the allocated products, interns
shall identify in coordination with the BO, one Large or Medium Scale unit and another
Small or Micro scale unit. Products should be so selected, that both can be covered in
the same unit of each type. If not so, the unit for each of the product should be in close
proximity to the extent possible. Intern shall undertake visits to these industry units, to
have an insight into the standards/standard operating procedures relating to good
practices for manufacturing, sustainability (starting from sourcing of raw materials,
processing to end of life of the product and their disposal), circularity, energy
efficiency, service delivery, etc adopted by the firm. The industry may not necessarily
be a manufacturing industry. It may be an industry/firm using certified/non-certified
products for delivering some other service, like industries involved in laying and
jointing of pipes, cold storage industries, etc. Prior to the visit, intern shall study the
Indian Standard, if available for good practices relating to the product allocated to them.
They should also carry out literature survey of international standards or standards of
other National Standards Bodies that are available on the subject. During the industry
visit, interns shall ascertain from the industry, the reasons for not adopting the Indian
Standards, if available. They will also seek their suggestions for changes in the standard
for making them amenable to use. In cases where Indian standards for the said process
is not available, they shall collect information from the industry regarding the standard
currently adopted, the need for an Indian Standard and, if so, their willingness to
contribute towards the development of the standard. The above exercise is intended to
compile a list of other standards/SOPs for good practices/services duly implemented by
industries, as well as the reasons for non-implementation of Indian Standards for code
of practices, where available. It will also give an insight of processes/practices for
which standards need to be formulated.
Questionnaire for the survey should be developed by the BOs which may include the
following questions:
3.2 Based on the survey, each intern shall record their observations for all the visits carried
out by them and make recommendations for changes in the standards, processes,
systems and policies in BIS.
Week 3 Visit to Industries who have not opted for BIS Certification for Products under
Voluntary Certification
4.1 Interns shall be allocated 2 products under voluntary certification. For each of the
allocated products, interns shall identify in coordination with the BO, one Large or
Medium Scale unit and another Small or Micro scale unit who have not obtained BIS
licence. Products should be so selected, that both can be covered in the same unit of
each type. If not so, the unit for each of the product should be in close proximity to
the extent possible. Interns shall thoroughly study the Indian Standard for the product,
its cross-referred standards and the product manual before undertaking the visit for that
product. They should also carry out literature survey of international standards or
standards of other National Standards Bodies that are available on the subject. Interns
shall then visit these industries and ascertain from them, the reasons for not opting BIS
Certification for the product. In case their concern is relating to certification process,
they shall seek from them their suggestions for improvement in the system. In case,
the reason cited is relating to the provisions of the standard, the intern shall gather
information regarding their proposals for changes in the same for making it amenable
for use by them. In case standard of some other country is being followed by them or
conformity assessment by some other body has been obtained by them, the intern shall
also enquire the reasons for the same. Questionnaire for the survey should be developed
by the BOs which may include the following questions:
Week 4: Visit to Manufacturing Units that follow Product Standards other than
Indian Standards
5.1 Interns shall be allocated 2 products. For each of the allocated products, interns shall
identify in coordination with the BO, one Large or Medium Scale unit and another
Small or Micro scale unit who are following product standards other than the Indian
Standards. Products should be so selected, that both can be covered in the same unit of
each type. If not so, the unit for each of the product should be in close proximity to the
extent possible. Prior to the visit, the interns shall thoroughly study the Indian Standard
for the product. They should also carry out literature survey of international standards
or standards of other National Standards Bodies that are available on the subject. They
shall then visit these manufacturing units and ascertain from them the reasons for not
following Indian Standards for the product.
Questionnaire for the survey should be developed by the BOs which may include the
following questions:
5.2 Based on the survey, each intern shall record their observations for all the visits carried
out by them and make recommendations for changes in the standards, processes,
systems and policies in BIS.
Week 5 Visits to Organized Consumers
6.1 Interns shall identify, in coordination with the BO, two organized consumers/buyers
of products and undertake visits to these organizations to carry out the survey to obtain
the relevant details from them including the following:
The above questions are suggestive in nature. BOs may customize the questionnaire
based on their specific requirements.
6.2 Based on the survey, each intern shall record their observations for all the visits carried
out by them and make recommendations for changes in the standards or need for new
standards, as well as their suggestions for process reforms.
7.1 Interns, to identify in coordination with the BO/RO and undertake visit to two
Management System Licencees of BIS to understand the processes followed by them
for successfully implementing the management system and understand the benefits
accrued to them after obtaining BIS’ licence. Prior to the visit, interns shall study the
concerned standards for the management system licences granted to the units allotted
to them.
7.2 Based on the survey, each intern shall record their observations for all the visits carried
out by them and make recommendations for process reforms required, if any.
8.1 Interns shall prepare and submit their reports latest by the 2nd day of the seventh week
along with the presentation (PPT) to the concerned coordinating officer. The concerned
coordinating officer shall evaluate, accept/ask the intern for further modification(s) in
the report and ppt. Interns to incorporate the advice accordingly and finalize the report
latest by the 4 day of the week. BO head shall then have a presentation by each intern
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on the last day of the 7 week. Any further suggestions by BO head to be incorporated,
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and the report to be submitted latest by the 2nd day of the 8 week by the intern to the
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concerned coordinating officer. The Coordinating officer shall evaluate the work done
by the intern and submit to BO head recommending successful/unsuccessful
completion of the internship. The concerned coordinating officer to specifically bring
out the benefits to BIS and the intern, through the internship programme. Certificates
to be issued by BO head to the intern on the last day of the 8 week on successful
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9.1 Total expenditure incurred on the intern to be also submitted by the BO Head to NITS
in due course. Expenses would be met from the fund allocated under Budget Head
‘R&D expenses (Code 3022).
9.2 The matters related to reimbursement of visit expenses, logistics facilities, payment of
stipend and issuance of internship completion certificates, etc are to be dealt by BOs in
accordance with Internship Scheme Guidelines issued by NITS.
9.3 Visits are to be made by the interns individually and not in groups. It is desirable that
visits are so planned that, interns may not have to undertake extensive outstation travel
in a week.
9.4 Web links for accessing various standards should be informed to the interns. These web
links will be shared by NITS with the BOs. Any Standard required by the interns for
the study would be made available by the BO through BIS’ Library/International
Relations Department or BIS Portal (Know Your Standard).
9.5 Period of internship can be extended by a week or so in case of genuine exigency subject
to the approval by Head (BO).
ANNEX 1 FORMAT OF CERTIFICATE TO BE ISSUED TO INTERNS
Sign Sign
Coordinating Officer at BO Head (BO)
Name and Details of the Officer Name and Details of the Officer