TPS586: PROFESSIONAL PRACTICE

PLANNING PRACTICE AT LOCAL

DEPARTMENT OF TOWN AND
COUNTRY PLANNING

BACHELOR OF TOWN AND REGIONAL PLANNING (HONS),

DEPARTMENT OF BUILT ENVIRONMENT & TECHNOLOGY STUDIES,
COLLEGE OF BUILT ENVIRONMENT,
UNIVERSITI TEKNOLOGI MARA PERAK BRANCH,
SERI ISKANDAR CAMPUS

PREPARED BY:
NUR AMIRAH ADLINA BINTI MOHD SARFAWI (2022963975)
NURIN JAZLINA BINTI SHAHARANI (2022964117)
SITI BALQIS BINTI MOHD AFRAJ (2022960499)

CLASS: AP2216A (GROUP 3)

SESSION: MARCH - AUGUST 2023
SUBMISSION DATE: 31.07.2023

PREPARED FOR: TPr. Ts. Dr KUSHAIRI ABD RASHID

 TABLE OF CONTENTS
PUBLIC SECTOR
1.0 INTRODUCTION 1
1.1 Aim 1
1.2 Objectives 1
1.3 Hierarchy in Planning System 2
1.4 Hierarchy in Government system 2
2.0 BACKGROUND OF MAJLIS PERBANDARAN KULAI 3
2.1 Vision of Majlis Perbandaran Kulai 3
2.2 Mission of Majlis Perbandaran Kulai 3
2.3 Objectives Majlis Perbandaran Kulai 3
2.3 Location of Majlis Perbandaran Kulai 4
3.0 FUNCTION AND SCOPE OF UNITS 4
3.1 Function of Urban Planning Department 4
3.2 Units of Urban Planning Department 5
3.3 Scope of Works 5
4.0 MAJLIS PERBANDARAN KULAI PLANNING PERMISSION 6

4.1 Introduction of Planning Permission 6

4.2 Categories of Planning Permission 6
4.3 Majlis Perbandaran Kulai Planning Permission 7
4.4 Majlis Perbandaran Kulai Planning Permission Checklist 8

4.5 Flowchart of Application and Submission of Majlis Perbandaran 9

Kulai
4.6 Flowchart of of Application and Submission of Majlis 10
Bandaraya Ipoh
5.0 DIFFERENCES BETWEEN AGENCIES 11

6.0 COMPARISON SUBMISSION BETWEEN OSC ONLINE AND 12

OSC 3.0 PLUS

i.
7.0 CONCLUSION 13
PRIVATE SECTOR
8.0 BIOGRAPHY EXPERIENCE 14
REFFERENCES 15
APPENDICES 16

ii.
TPS
584
PROFESSIONAL PRACTICE

Planning Practice at Local

Department of Town and
Country Planning

PUBLIC

SECTOR
Majlis Perbandaran Kulai
1.0 INTRODUCTION
Town planning is envisioned in shaping a good quality of living and working
environment, to facilitate the economic development, as well as promoting health, safety,
convenience and general welfare of the people through development control and the use
of land (Hong Kong Planning Department, 2015). Town planning key roles are to perform
forward planning (for the future), presently controlling the development, and pondering
upon the development that has taken place as guidance for current and future gain
(Arshad, 2015). Planning permission according to Subsection 2(1) of Act 172, is
expressed as permission granted, either with or without conditions applied, to carry out
development. It is a legal document issued by the LPA of the area, which allows specific
development at a particular site (Leicester City Council, 2015). The requirement for
planning permission by the Act 172 is spelt out under Section 18 to Section 31A of Part
IV - Planning Control. Planning permission can be seen as the process in allowing any
activity to take place on land and buildings or to permit any change on the use of land and
buildings (Arshad, 2015). The planning permission is indeed necessary so as to control
proper development of land and buildings and to implement the proposals of the
development plan accordingly.

1.1 Aim and Objectives

The aim for this study To identify the organisation structure of PBT

is to find out the

To explore the procedure of planning permission
function of public and
private sector planning
To understand the requirement of public and
system in Malaysia
private sector planning permission

1
1.3 Hierarchy in Planning System

National Physical Plan i. Negotiated with State

Section 6B
Authority
ii. Approved by NPPC
iii. Prepared by DG

i. Approved by State
Section 7 - 11 Structure Plan Planning Committee
ii. Assented by the and
prepared by Director

Section 12 – 16 A Local Plan i. Approved by SPC

ii. Assented by the SA
iii. Prepared by LPA

i. Approved by SPC
Section 16B Special Area Plan ii. Assented by the SA
iii. Prepared by State
Director/LPA

1.4 Hierarchy in Government System

Majlis Perbandaran Kulai is under local authority level (third tier). Acts as an important
platform for the federal and state governments to advance their policies and make it easier
for the implementation of pertinent initiatives and programmed.

Federal Government State Government Local Government

2
2.0 BACKGROUND OF MAJLIS PERBANDARAN KULAI

2.1 Vision and Mission Majlis 2.3 Objectives of Majlis Perbandaran

Perbandaran Kulai Kulai

Develop the Kulai Municipal

VISION Council as a center of
Towards an excellent and prosperous 1 economic, social activities
and a perfect and comfortable
municipality
population settlement center

MISSION Encouraging Bumiputra

1. Towards a dynamic and efficient
local authority.
2 participation in business,
trade, and industry
2. Provide excellent and best basic
services.
Restructuring the socio
3. Make and implement organized, 3 economics of the local
population.
quality and holistic planning.

4. Build a loving, knowledgeable,

cultured and disciplined society.
Encourage and develop
5. Improve the standard of living and 4 suburban areas
the economy of the population in line
with the national economic policy.

6. Controlling and enforcing legislation Helping achieve the goal of

and environmental quality. 5 eradicating poverty

3
2.4 Location of Majlis Perbandaran Kulai

.
Kulai

Bandar Kulai is located under the state of Johor, which is a state in the south of
Peninsular Malaysia. Kulai district is 29 km from Johor Bahru and 8 km from Skudai.
Settlements close to Kulai are Sengkang, Sedenak, Bukit Batu, Ayer Bemban, Saleng,
Selong and Senai. Therefore, this Kulai is a small district and there are two mukim
located in the state of Johor Darul Ta'zim District. Kulaijaya is located under the
Iskandar Malaysia Metropolis.

3.0 FUNCTION AND SCOPE OF UNITS

3.1 Function and Urban Planning Department
The planning in the administrative area is the responsibility of the urban planning
department, which is accomplished by regulating the use and development of lands and
buildings while fostering physical and socio-economic growth. Planning is meticulously
carried out in accordance with the laws’ requirements as well as applicable regulations
and best practices.

4
3.2 Units of Urban Planning Department

1 Development Plan Division 2 Development Control

Enforcement Division
and

3 One Stop Center Unit (OSC) 4 GIS Unit

3.3 Scope of Works

Ensuring that the development plans comply with the planning

requirements and standards as provided in Act 172 including also the
guidelines approved by the council.

Process applications, coordinate and control all physical

development to determine appropriate and orderly development
under the control of the council based on reasonable plans.

Ensure development plans comply with planning requirements and

standards and provide technical support services such as research
and planning guidelines.

Provide technical support services such as computerized information

management, research, planning guidelines and planning programs.

5
4.0 MAJLIS PERBANDARAN KULAI PLANNING PERMISSION
4.1 Introduction of Planning Permission
A planning and land development control instrument known as planning permission is
imposed by the local planning authority (PBT) on people or developers who wish to carry
out development. These parties must acquire planning permission in advance and here to
all PBT-imposed requirements. Act 172, Section 21 (1), states as follows:
• “An application for planning permission in relation to a development must be made to
the local planning authority and must be in the form and must contain details and be
accompanied by the prescribed documents, plans and fees.“
• According to Act 172 Section 21 (1), obtaining planning authorization is a process
where the applicant must submit paperwork, plans, and costs decided by the PBT for
any advancements made on land or structures. As a result, the PBT will evaluate
whether to approve the planned development's request for planning approval based on
these papers and plans.

4.2 Categories of Planning Permission

Constructing, demolishing, Construction,

Construction, deconstruction,
relocating, or changing a deconstruction,
reconstruction, or modification
portion of a reconstruction, or
of a shared property structure
detached, terraced, or semi- modification of a single
inside a strata housing area
detached home industrial building unit

Improvements and Utility building

construction, destruction, Temporary
repairs to the
reestablishment, or structure
building's front
modification

6
4.3 Majlis Perbandaran Kulai Planning Permission
Every development project must get planning permission from the local planning
authority in accordance with legal requirements, particularly the Town and Country
Planning Act 1976, Section 172, before the development may be started, carried out, or
performed on the development site.

APPROVAL FOR PLANNING APPLICATION METHOD A DOCUMENT

CHECKLIST AND A PERMISSION FOR PLANNING

The detailed checklist requirements for local authorities' technical

1 departments, agencies, and requirements are not included in this document

since they are subject to merit, scenario location, and changing demands;

The OSC 3.0 manuals’ implementation includes a checklist of required

planning permission papers to make it simpler for applicants to verify that
2 their applications follow the guidelines established by the local authority.
There are two ways to submit this document checklist form for a planning
permit application:

SEND SOFTCOPY TO OSC ONLINE SEND HARDCOPY TO

(OSC 3.0 PLUS) MAJLIS PERBANDARAN KULAI

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4.4 Majlis Perbandaran Kulai Planning Permission Checklist

01 02
APPLICATIONS FOR BUILDING PLAN
PLANNING APPLICATION
PERMISSION

03 04
LAND, ROAD AND LANDSCAPE PLAN
DRAINAGE WORK APPLICATION
PLAN APPLICATION

05 06
PARK NAME AND APPLICATION FOR
STREET NAME TEMPORARY PERMITS &
APPLICATION MINOR MODIFICATIONS

07 08
APPLICATION FOR
NOTIFICATION OF CCC DEPOSIT
COMMENCEMENT OF APPLICATION
CONSTRUCTION WORK

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4.5 Flowchart of Application and Submission of Majlis Perbandaran Kulai

APPLICANT RECEIPT & DISTRIBUTION

OF APPLICATIONS FULLY
ONLINE [OSC ONLINE]
OSC SECRETARIAT • 2 sets of 'Hard Copy' + 1
Linen & 2 CDs and copy of
the Latest PSP Professional
5 Days CHECK Registration Certificate
• Additional • Not complete • Complete
documents/
information Internal Agency &
14 Days
External Reviews Online

OSC Committee Meeting

Notification of Results

Reject Full Pass Pass with Plan Amendment

No amendment
An amendment

CASH PERIOD
GENERAL TERMS COMPLIANCE PERIOD
28 Days The applicant complies TERMS/PLAN
with the general AMENDMENTS
conditions of the Applicants Must Comply With
department and explains Terms & Make Plan
the required payments Amendments Within 28 Days
(2 OSC Meeting Times)
(Applicants refer directly to the
Applicant Submits Plan certifying department)
for Endorsement to OSC
OSC will submit to the certifying department to
obtain a certificate from YDP in 7 working OSC Committee Meeting
days
Full Pass Reject

After "Endorse"
The department certifies submitting the plan &
documents to the applicant and provides a copy
of the 'endorse' letter to the OSC

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4.6 Flowchart of of Application and Submission of Majlis Bandaraya Ipoh

APPLICANT

OSC SECRETARIAT

CHECK DOCUMENT

• Additional • Not complete • Complete 14 Days

documents/
information Internal Agency & External
Reviews Online

OSC Secretariat 69 Days Simultaneous

(Collection/Coordination of
5 Days Certificate Papers) Application
57 Days of Planning/
1 Days OSC Committee Meeting Engineering Permit
Application
OSC Secretariat
37 Days of Building Plan
Application
Secretariat Collecting Certificate
5 Days Papers to be Taken to the Full
Council Meeting

1 Days PBT Full Meeting (Confirmation)

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5.0 DIFFERENCES BETWEEN AGENCIES
Malaysia is a federal country with two tiers of sub-national governments, composed of
149 municipalities and 13 states. Malaysia remains relatively centralized compared to
other federations, with most of the authority concentrated in the hands of the federal
government. Local governments are under the supervision of the state governments. Each
local authority has its own laws, numbers and data according to the area. There are 4
levels of local authorities in Malaysia which is Dewan Bandaraya, Majlis Perbandaran,
Majlis Bandaraya and Majlis Daerah. For example, administration center, profit,
population and the department of urban units. Referring to the table below, there are
several elements according to the local authority that has been set, such as:

LOCAL
Majlis Perbandaran Majlis Bandaraya
AUTHORITY

ADMINISTRATION Majlis Perbandaran Kulai Majlis Bandaraya Ipoh

CENTER

POPULATION Less than 500,000 million Over than 500,000 million

ANNUAL PROFIT More than 100 million More than 100 million

• Internal Audit Unit • Internal Audit Unit

• Public Relations Unit • Legislative Unit
URBAN
• Landscape Unit • Integrity Unit
DEPARTMENT
UNIT • Corporate Unit • Communication Unit
• OSC Unit
• Contract Management
Unit

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6.0 COMPARISON SUBMISSION BETWEEN OSC ONLINE AND
OSC 3.0 PLUS
OSC is a digital platform with the two primary components of e-Submission and e-
Processing. With the help of this online OSC system, PSP/SP can apply for a 24/7
forwarding proposal at any time and from any location. This system consists of the
following components: Project owners and developers must register in the OSC
application system. Town planning consultants, architects, engineers, and plan drafters
may also submit applications online. To facilitate all things requiring applications and
approvals linked to proposals applied to local authorities, the recently launched OSC 3.0
Plus system outperforms the prior system. The improvisation can be seen in the below
table:

OSC 3.0 ONLINE OSC 3.0 PLUS

Category of Planning Permission

No Stipulation of the Planning
• Small Scale PP
Permission Category • Medium Scale PP
• Large Scale PP

Checklist

Checklist (69 Item) • Small Scale PP : Max 20 Items

• Medium Scale PP : Max 27 Items
• Large Scale PP: Max 29 Items

Approval Period
Approval Period
• Small Scale PP: 30 - 48 Days
• Small Scale: 34 - 104 Days
• Moderate Scale PP : 57 – 99 Days
• Medium Scale: 107 - 255 Days
• Large Scale PP Type A : Max 300 Days
• Larga Scale: 363 - 1,378 Days
• Large Scale PP Type B : 71 – 115 Days

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7.0 CONCLUSION
Planning permission allows flexibility in the physical development, and undeniably
required in the present planning and development control process as it is an important
element in the urban planning system. It is, therefore, important that provisions regarding
planning permission in Act 172 are expanded in detail especially regarding time frame,
type of development, development fees, and so on. The provisions related to TPP are also
important for the purpose of planning legal system. The process and procedures, the
process of decision-making, the use of formal and informal instruments and other
measures need to be considered and should be uniformly formulated to be implemented
by the LPA. The delivery system of the local authority can be made more competent in
the development control process by using systematic processes and procedures, especially
when submitting for planning approval.

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TPS
584
PROFESSIONAL PRACTICE

Planning Practice at Local

Department of Town and
Country Planning

PRIVATE

SECTOR
Tpr. Wan Andery Bin Wan Mahmood
8.0 BIOGRAPHY EXPERIENCE
Companies and individuals manage the private sector. The private sector is not under the
supervision of the state or the government. In addition to completing its mission
statement, the primary goal of the private sector is to make a profit. Planning takes place
in the private sector more quickly than in the public sector. Also, the private sector's
individual owners typically make the final decision over what plans are produced and how
they are developed. The general public can voice their opinions, but they frequently do
not participate in the decision-making process. Due to the quicker completion of their
initiatives, the private sector is essential to planning.

Scopes of Work
TPr. Wan Andrey Bin Wan Mahmood

Physical Planning (Layout

1 Design and Master Plan,
wanandery@gmail.com
DPR and etc)
andery@planmalaysia.gov.my

Make a Planning Research

2 (Structure Plan, Local
Plan, SIA and etc.)
Pertubuhan Perancang
Malaysia (MIP) in 2010
Addition of Landscape
Architecture in Layout
3 (Tender Document,
Perspectives)
Lembaga Perancang
Bandar Malaysia
Transportation studies (LPBM) in 2012
4 (TIA, Pedestrian Facilities
and Circulation)

Preparation of Technical Pertubuhan Penilaian

Impak Sosial Malaysia in
5 and Financial Proposals
(Methodology and 2021
Proposed Fees)

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REFERENCES
1. Majlis Bandaraya Ipoh (2023). Retrieved from https://www.mbi.gov.my/
2. Majlis Perbandaran Kulai (2023). Retrieved from https://www.mpkulai.gov.my/
3. Manual OSC 3.0 Plus (2023). Retrieved from https://osc3plus.kpkt.gov.my/
4. Public vs. Private Sector. (2020). GiGi the Planner. Retrieved from
https://www.gigitheplanner.com/post/publicvsprivatesector
5. Yusup, M., Marzukhi, M. A., Arshad, A. F., & Abdullah, Y. A. (2018). Temporary
Planning Permission in Development Control System for urban ... Temporary planning
permission in development control system for urban development.
https://www.researchgate.net/publication/328735278_Temporary_planning_permissio
n_in_development_control_system_for_urban_development

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TPS
584
PROFESSIONAL PRACTICE

Planning Practice at Local

Department of Town and
Country Planning

APPENDICES
Checklist for Planning Permission
• Internal Department
• External Department