NIGER DELTA

NIGER DELTA
MINISTRY (NDM)
MINISTRY (NDM)
Plot 17 Obagi Street G.R.A.
Plot 17 Obagi Street G.R.A.
Phase
Phase II II
Port
PorHarcourt
t HarcourRiver State
t River Nigeria
State Nigeria

NIGER DELTA MINISTRY

TENDER DOCUMENTS FOR
THE SUPPLY OF
BUFFET MIRROR

TENDER NO: FGN/NDM/SEX/GTL/T-47

SECTION CONTENTS PAGE NO.

PART CONTRACT DOCUMENTS 3

A1 NOTICE INVITING TENDER 3

A2 INSTRUCTIONS FOR TENDERS 3

A3 SCHEDULE OF QUANTITIES & PRICES 5

A4 TENDER APPLICATION FORM 6

A1. NOTICE INVITING TENDER
INVITATION TO TENDER FOR THE SUPPLY OF BUFFET MIRROR

Tender are invited for supply of BUFFET MIRROR. The Contract covers the supply of the specified
item for the period June, 2016 to July, 2017 (1 Year). The details of the projects involved in this Contract
are contained in schedules appended within the Contract documentation to see when the contract has
being awarded to you.

The Niger Delta Ministry (NDM) will release payment as approved by 2015 NDM convention as
currencies equivalent to Seventy Million ($70,000,000.00) have been budgeted towards the funding of the
NDM Project and intends to apply part of the proceeds of this credit to eligible payments under the
contract for which this invitation for quotations is issued.

A2. INSTRUCTIONS FOR TENDERS

A2.1 Sufficiency of Tender
Tenderers are advised to study the tender documents and satisfy themselves before submitting their
tenders as to the terms and conditions of the contract as they may require. Tenderer shall be deemed to
have full knowledge of the Tender whether he studied it or not and no extra claims due to any
misunderstanding or otherwise shall be allowed.

A2.2 Tender Requirements

The Tender must be seal covered and must be accompanied with the following documents:
a) Evidence of Company Registration / Incorporation Certificate in country of origin.
b) Evidence of Similar job (s) executed in the past and evidence of successful complexion.
c) Company profile & capability letter from the tenderer stating their ability to complete the project
within specific period.
d) Filled Tender Application Form (A4 Page 6 of the Tender Brochure)
e) Evidence of Company Registration with Niger Delta Ministry . This is conpulsory to both local
and International companies with intentions of doing contract with this ministry to evidence the
registration as contractor prior to the submission of the tender.

A.2.3 Submission of Tender

Tenderers must submit the following documents otherwise their tender may not be considered.
Submission of a tender by a tenderer implies that he has read this notice and has made himself aware of
the terms, conditions, scope of the contract to be done and local conditions and other factors bearing on
the execution of the contract.

The documents should be titled “TENDER BID FOR THE SUPPLY OF MULTIMOTOR
ALUMINUM ROD BREAKDOWN LINE” should be delivered before 8th July 2016.

Eligibility
A2.4 As a general rule, all suppliers, contractors and consultants are entitled to a fair opportunity to
tender for provision of goods, works and service in public entities. However, a Public Procuring entity
may exclude suppliers, contractors and consultants from tendering for procurement opportunities on the
following basis:

2.4.1 No approach may be made to any contract tender board member by any Tenderer, as such act will
disqualify that tenderer. No special information shall be given to any Tenderer unless the same
information is given equally to all Tenderers. If there is verifiable evidence that any tenderer or their
representative has given or promised a gift of money or any tangible item, or has promised, or any other
benefit, any item or a service that can be quantified in monetary terms to any member of the contract
tender board, in an attempt to influence any action, decision making or the further course of any
procurement activity;

Should any Tenderer or his / her representative offend against this clause, the tender submitted by that
Tenderer shall be deemed to have been withdrawn and shall not be further considered.

A2.4.2 If the bidder has been validly sentenced for a crime committed in connection with a procurement
proceeding or any other crime committed to gain financial profit.

A2.4.3 If the bidder has in its management or is in any portion owned by any person that has been validly
sentenced for a crime committed in connection with a procurement proceeding or other crime committed
to gain financial profit.

A2.4.4 If the bidder has been blacklisted / debarred from participating in public procurement activity.

A2.4.5 Firms or individuals who have been debarred by the Procuring Entity / the Bureau for having been
engaged in fraudulent or corrupt practices.

A2.5 Opening and Examination of Tenders

All tenders shall be first examined to determine if they meet the minimum eligibility requirements
stipulated in the tender documents ;
- Have been dully signed;
- Are substantially responsive to the bidding documents; and
- Are generally, otherwise in order.

A2.6 Rejection of Tender

A Tender may be rejected if the tender:
(i) is received after the closing date for tenders.
(ii) contains any conditions other than those stipulated in the tender documents.
(iii) Did not meet with the standard requirements/ procedures stipulated in this tender.
(iv) Supplies us with false information or have a dubious manipulation during and after the tender
submission.

A2.7 Acceptance of Tender

It is proposed, dependent on the price tendered, that the Contract could be awarded to Contractor, this
being at the discretion of the Five (5) Executive Members of the Tender Board. The Board shall not be
bound to accept the lowest or any tender. A tenderer shall not be deemed to be accepted unless and until
notice in writing of such acceptance is handed to the Tenderer, posted to him to address appearing in his
tender or handed to the tenderer’s representatives. Original of such documents shall be called for during
payment.

A2.8 Award of Contract

The successfully tenderer will be awarded the contract and a contract Award notification letter shall be
communicated to the winner of the contract by email or fax.

A2.9 Signing of Contract Agreement

There shall be a contract agreement binding the Niger Delta Ministry (NDM) and the contractor. The
contract agreement shall be signed Three (3) days after the winner is announced by the authorized person
from the company or by proxy with authorization letter issued by the company to NDM and must be
Legalized in the Nigeria High Court with the jurisdiction where the contract is made.

A3.1 General and Technical Specification

General and Technical specification will be based on the Tenderer's quotations / bills / invoices. The
Contract Tender Board will select the specifications that is most suitable to the need of the NDM and
reference will be made to the quotation / bill / invoice.

A3.1.1 Tenderer's Quotation / Bill /Invoice Reference

i) Tenderer's Name:……………………………………………………………………………

ii) Tenderer's Address:……………………………………………………………………………

……………………….……………………………………………………………………………

iii) Reference Number(s): …….……………..........……………………………………………….

iv) Date: …………….………………………………………………………………………………..

A3.2
Pricing
Prices offered must be in US Dollars (US$) or Euro (€) or British Pound (£) currency. If in any case the
NDM decides to pay in available currency outside the currency quoted, The tenderer must be notified
and the current international exchange rate should be applied.

A3.3
Payment: The Contractor will be receiving advance 100% Payment of the overall contract value as soon
as contract is signed between NDM and the contractor.

A3.4
Standards
All equipment, must be in accordance with the approved standard specifications of the International
Standards Organization (ISO).

A3.5
Terms and Conditions

Acceptance of Committee's Terms and conditions will be the only way in which the NDM will enter into
any contract with a Tenderer. The successful Tenderer agrees to comply with Committee's Terms and
Conditions as contain in A2.2 .

A3.6 GENERAL PROCEDURE & SCHEDULE FOR CONTRACT AWARD AND EXECUTION
1. Tenderers sends official Price Quotations (OPQ) in the Tenderer's official company letter headed
paper.
2. NDM reviews the OPQ and send complete Tender Board Brochure containing all the contract
information to the tenderer.
3. Tenderers studies the Tender Brochure and sends Tender requirements as stipulated in the Tender
Brochure.
4. Tenderer sends Tender requirements as contained in Article A2.2.
5. NDM examines all the tender requirements.
6. NDM awards contract to the successful tenderer and issues contract award certificate to the
contractor.
7. NDM and the successful tenderer / contractor signs Contract Agreement Documents.
8. The tenderer Legalize the contract, submit the copy and write an application for payment , with
accurate banking details in the company’s letter head paper with authorized signature and seal.
9. NDM sends 100% full payment to the contractor through their Local or international banks upon
a one on one meeting with the authorize persons from both parties to witness and authenticate
the payment..The meeting should be carried out by the NDM officials and the Chief Executives
Officer , or his Vice , or any decision maker that could be charge with responsibility in the
company.
10. Contractor commences shipments after 90 days of receipt in the Contractor's bank.

A4.
 TENDER APPLICATION FORM

PARTICULARS OF APPLICANT

Name of Company:…………………………………………………………………………………………
Address: :…………………………………………………………………………………………………….
………………………………………………………………………………………………………………
Contact Person:………………………………………………Position:……………………………………
Tel:………………………………………Fax:………………………………………Email...............……
Production Description:……………………………………………………………………………………
Manufacturer:……………… Distributors / Wholesaler…………….. Agent / Representative…………….
Company registration no:…………………………………………………………………………………
Annual Turnover:…………………………………………………………………………………………
Number of Employees:……………………………………………………………………………………
Years of Establishment:……………………………………………………………………………………
Signature:……………………………………………… Date:……………………………………………..

PARTICULARS OF REPRESENTATIVES

Name of Company:…………………………………………………………………………………………
Address: :…………………………………………………………………………………………………….
………………………………………………………………………………………………………………
Contact Person:………………………………………………Position:……………………………………
Tel:………………………………………Fax:………………………………………Email...............……
Signature:……………………………………………… Date:……………………………………………..

FOR OFFICE USE ONLY

Name of Supervisor:……………………………………………… ………………………………………

Remarks:…………………………………………………………………………………………………….
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
Signature:……………………………………………… Date:……………………………………………..

Note: The Tender Board reserves the right to cancel any tender application that does not confirm with the
requirement stipulated by the Board.

For more information Contact:

The Contract Tender Board
Niger Delta Ministry (NDM)
Plot 17 Obagi Street G.R.A.
Phase II Port Harcourt River State Nigeria