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    Advanced Word Processing Skills

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    Cross Dauntless
    The document provides instructions for using mail merge in Microsoft Word to send personalized invitations to 10 customers. It describes the two main components of a mail merge - the form document template and the data source list. It then lists 30 detailed steps to create a mail merge document, including how to insert merge fields, add records to the data source, and preview/complete the merge. The mail merge allows mass customization of documents by combining a main template with individual recipient records.

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    © All Rights Reserved
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    Advanced Word Processing Skills

    Uploaded by

    Cross Dauntless
    14 views20 pages
    The document provides instructions for using mail merge in Microsoft Word to send personalized invitations to 10 customers. It describes the two main components of a mail merge - the form document template and the data source list. It then lists 30 detailed steps to create a mail merge document, including how to insert merge fields, add records to the data source, and preview/complete the merge. The mail merge allows mass customization of documents by combining a main template with individual recipient records.

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    Advanced-Word-Processing-Skills

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    The document provides instructions for using mail merge in Microsoft Word to send personalized invitations to 10 customers. It describes the two main components of a mail merge - the form document template and the data source list. It then lists 30 detailed steps to create a mail merge document, including how to insert merge fields, add records to the data source, and preview/complete the merge. The mail merge allows mass customization of documents by combining a main template with individual recipient records.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    14 views20 pages

    Advanced Word Processing Skills

    Uploaded by

    Cross Dauntless
    The document provides instructions for using mail merge in Microsoft Word to send personalized invitations to 10 customers. It describes the two main components of a mail merge - the form document template and the data source list. It then lists 30 detailed steps to create a mail merge document, including how to insert merge fields, add records to the data source, and preview/complete the merge. The mail merge allows mass customization of documents by combining a main template with individual recipient records.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 20

    ADVANCED

    WORD
    PROCESSING
    SKILLS
    GRADE 12
    SCENARIO 1: YOU WERE TASKED TO
    CREATE AND SEND OUT FORMAL
    INVITATIONS FOR A PROMO
    CAMPAIGN THAT A COMPANY IS
    RUNNING. YOU WERE ALSO INITIALLY
    GIVEN A LIST OF 10 NAMES OF LOYAL
    CUSTOMERS TO SEND OUT TO:

    1. From the scenario above, describe briefly


    how you would most likely complete the task
    of sending 10 invitations with individual
    names of recipients using Microsoft Word
    2013.
    SCENARIO 2: YOU ARE MAKING A
    REPORT ON THE POSITIVE EFFECTS OF
    USING SOLAR ENERGY TO THE
    ENVIRONMENT. TO MAKE YOUR
    REPORT MORE APPEALING, YOU
    THOUGHT OF PUTTING A PICTURE OF
    A SOLAR PANEL INTO YOUR REPORT.
    YOU CAN ALSO CONSIDERED
    PRESENTING GRAPHICAL DATA ON
    THE TRENDS OF WORLDWIDE
    INITIATIVES ON THE USE OF SOLAR
    ENERGY.
    1. Describe briefly how you can insert pictures
    or images in a Word document.
    MAIL MERGE
    MAIL MERGE
    • This feature of Microsoft Word allows you
    to create documents and combine or
    merge them with another document or
    data file.
    • Commonly used when sending out
    advertising material to various recipients.
    SAMPLE LETTER
    TWO COMPONENTS:
    a. Form Document
    ✓Generally the document that contains the
    main body of the message we want to
    convey or send
    ✓ Place holders also referred to as data
    fields or merge fields
    ✓ remains the same no matter whom you
    send it to
    TWO COMPONENTS:

    b. List or Data file


    ✓This is where the individual information or
    data that needs to be plugged in (merge) to
    the form document is placed and
    maintained.
    SKILL EXPLORATION
    –List 10 names of people with corresponding
    title, company name, and address

    Address Address Address


    Title Name Company
    Line 1 Line 2 Line 3

    Gardo Muntinlupa
    Sir ABC Inc. 23 Sierra St. Alabang
    Versoza City

    Maria 45 Oro
    Madam XZY Corp. San Juan Metro Manila
    Santos Drive
    STEPS IN CREATING A
    SIMPLE MAIL MERGE:
    1. Open Microsoft Word and start a new
    blank document.
    2. On the Mailings tab, from the Start Mail
    Merge group, choose
    Start Mail Merge Letters
    3. Save your letter and name it “Sample
    Letter”.
    4. Insert the fields you need in the letter
    (Name, Company, Address Line 1, Address
    Line 2, Address Line 3, and title).
    5. Save the document once more. You can
    use Ctrl + S.
    6. On the Mailings tab in the Start
    Mailing Merge group, choose
    Select Recipients Type a
    New List
    7. Click the Customize Columns button
    on the dialog box for the New Address
    List
    8. Select a field that you do not need then
    click the Delete button. A confirmation
    dialog box appears.
    9. Click Yes in the confirmation dialog box.
    10.Repeat steps 8 and 9 for each field you
    do not need. After removing the excess
    fields, the next step is to add the fields
    you need.
    11. to add a field that you need in the
    document, click the Add button.
    12.Type the field name on the prompt inside
    a small Add field dialog box and click the
    OK button.
    13.Repeat steps 11 and 12 for each new field
    you need in your main document
    14.Click the OK button on the Customize
    Address List dialog box to confirm your
    changes.
    15.The New Address List dialog box will
    appear again ready for you to type in your
    data.
    16. Type the individual data from your list
    corresponding to Name, Company,
    Address Line 1, Address Line 2, Address
    Line 3, and Title.
    17.Press the Tab key each time to enter the
    next field.
    18.To add new record, press Tab key on the
    last field in the record
    19.Repeat step 16 through 18 until you
    enter all the records you want. Once you
    are done, click OK button on the Add
    New List dialog box to save your data.
    20. Type a name for the address list. Name it
    “Client List”.
    21.Click the Save button. You should be
    back on your main doc soon after
    22. Select a field placeholder (ALL CAPS) in
    the main document.
    23.Click the Insert Merge Field command
    button.
    24.Choose the proper field to insert into
    your text.
    25.Continue adding fields until the document
    is complete. Repeat steps 22 through 24.
    26. Save the main document
    27. Choose Finish & Merge to edit, print,
    or send your merged documents through
    email.
    28. Or you may want to choose Preview
    Result to check your work before you
    send it.
    29. You should get a merged document close
    to this one:
    30.Save and close your document

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