Example RFP - Contract Relationship Management and Specification Writing Courses
Example RFP - Contract Relationship Management and Specification Writing Courses
Example RFP - Contract Relationship Management and Specification Writing Courses
www3.northamptonshire.gov.uk
9. Rejection of Quotation
9.1. The Authority in its absolute discretion may reject a quotation if:
9.1.1. the prices submitted are too high to be affordable;
The service provider will be required to deliver ‘Contract and Relationship Management’ and
‘Specification Writing’ development activities for managers and officers involved in (or about to become
involved in) commissioning and procuring services on behalf of their local authorities.
1. LOCATION
1.1. This specification covers courses that will predominantly be required to run at locations within
Northamptonshire and Cambridgeshire. There may be a requirement to run courses in other
counties, either Huntingdonshire or Milton Keynes.
2. TERM
2.1. The contract will commence on 27 November 2017 and expire on 31 March 2019. This
specification is for 2 courses to run on dates to be decided after the award of the contract.
A minimum of 6 weeks notice will be provided, and dates will be agreed with the service provider.
The council reserves the option on up to 4 additional courses to those above which are currently
not confirmed but would still be covered by this specification (price per course) subject to
satisfactory performance in the delivery of the contract. Should this need arise the additional dates
will be scheduled before the end of the first contract term. The initial term of the contract will run
until 31/03/2019.
Further to satisfactory performance during the initial term, the Council reserves the right to extend
the contract for a 2 year period, with a requirement for the option on up to 6 additional courses to
those which are currently not confirmed but would still be covered by this specification (price per
course).
3. SERVICE REQUIREMENTS
The service provider will deliver learning and development activities for a maximum group size of
20 participants.
The national drivers for this activity are ‘Upgrading the skills of managers to raise productivity and
competitiveness’ and are integral to the aim and learning outcomes specified above as listed in
the national management standards.
The local drivers for this activity are to up-skill managers in working in a more commercialised
environment and are integral to the aim and learning outcomes specified above.
The impact these courses will deliver is that delegates will have a clear understanding of Contract
and Relationship Management techniques and/or Specification writing and be aware of the impact
and benefits of applying these techniques in work contexts.
The council reserve the right to retain final sign-off on the course content which will need to be
agreed between the council and the service provider as part of pre-delivery preparations.
In the event that the level of performance of the service provider is unacceptable, the service
provider will be given the opportunity to take remedial action to improve.
The service provider shall use materials that carry LGSS logos
The council will provide the service provider with logos and general branding guidance in a trainer
guide for use on handouts, materials, etc. for this activity only.
Please provide the total cost, exclusive of VAT, for all specified requirements shown at 2.1
above, including e.g. trainer fees, materials, trainer travel costs, certification and registration costs
if appropriate, etc. Other costs identified subsequently will not be paid.
The council will issue a single purchase order.
The service provider will supply all materials/handouts within the cost quoted. Alternatively,
LGSS Learning and Development can do this but a charge of 50p per side of A4 monochrome or
75p per side of A4 colour will be made.
Payment will be made on receipt of an invoice submitted by the service provider.
3.9. Cancellations
Our intention is to not cancel any course but we may re-schedule a date and/or venue with
reasonable notice.
In the event that the service provider cancels a course or fails to arrive on the date of a course,
the council will invoice the service provider on the following scale:
30 – 50 days before the scheduled date @ 50% of 85% of the course cost.
10 – 30 days before the scheduled date @ 75% of 85% of the course cost.
Less than 10 days before the scheduled date @ 100% of 85% of the course cost.
The council will review numbers of delegates booking onto courses on a regular basis. In the
event that there is low take up, at a point no later than four weeks before the course is due to run,
the council may reschedule the course to a later date. No payment will be made by the council.
In the event that the number of delegates falls to a low number within fifteen days of the
scheduled date, LGSS Learning and Development will contact the service provider so that the
service provider can adapt their delivery model to cater for the low numbers.
4. General items
If the training venue does not provide equipment, the service provider will provide their own laptop
and projector and other equipment needed.
Service providers will provide their own lunch and snacks, drinks will be provided by LGSS
Learning and Development /the training venue.
Cost 100%
The Quality aspect of the quotation will take into account the criteria below in Table 2:
Table 2
1.1. Please identify a minimum of 4 trainers that you will use in 50%
the delivery of both these programmes, outline their
experience in the subject matter, training experience and
qualifications they hold in this area of specialism.
2. Delivery 30%
2.1 Please attach a proposed course outline for both Contract 40%
and Relationship Management and Specification Writing
learning sessions.
2.2 Please attach a sample course resource that you would 30%
propose to use in the delivery of each of the two courses.
No. of
Definition
Points
Responses may score any whole number between 0 and 3. The scoring system is set such that an
acceptable standard would gain a score of at least 2. This would be awarded for a response which shows
that the Tenderer’s solution demonstrated performance of the service to an acceptable standard in
accordance with the Specification. Where the response is lacking in appropriate detail, only partially
complete or inadequately justified, the overall score will be adjusted accordingly.
The score for each of the evaluation criteria will be multiplied by the weighted factor as follows to give an
overall initial score:
Actual score / maximum score x weighting from Table 2
Evaluation of the Quotation Price payable by the Authority:
Price Evaluation (costs payable by the Authority) will be evaluated in accordance with Table 4 below using
60% price as an example:
Table 4
Quotation 1 10,000 60
The scores achieved for the quotation price and the quality criteria elements will be added together
and the tenderer achieving the highest score will be successful.
Note: failure to provide the required information requested may lead to your quotation being rejected.