JAIST Admission Guidelines
JAIST Admission Guidelines
JAIST Admission Guidelines
on Recommendation for
Overseas Residents
Examination for Admission on
Recommendation for Overseas Residents
In this examination, applicants living outside Japan at the time of application can go through the selection process
without traveling to Japan. The purpose of this examination is to accept motivated and excellent students from
throughout the world who have been recommended by their supervisor, dean, university president or a manager at
their place of work.
Applicants must satisfy one of the following requirements by the day prior to the day of desired enrollment and must
live outside Japan at the time of application. Eligible applicants are those who have:
1. been granted a master’s degree or a professional degree (are stipulated in Article 5-2 of the Rules for Degrees
(Ordinance of the Ministry of Education No. 9 of 1953) based on the Paragraph 3, Article 104 of the School
Education Act. The same applies hereafter.) from a Japanese university.
2. been granted a degree equivalent to a master’s degree or a professional degree in a foreign country.
3. been granted a degree equivalent to a master’s degree or a professional degree by completing a correspondence
curriculum of an overseas educational institution while residing in Japan.
4. been granted a degree equivalent to a master’s degree or a professional degree at a foreign-affiliated university
in Japan which has a graduate education curriculum under the school education system of its country, and
specifically designated by the Minister of Education, Culture, Sports, Science and Technology.
5. completed the master’s program at the United Nations University, and obtained a degree equivalent to a master’s
degree.
6. taken a curriculum at a university abroad, the United Nations University, or a curriculum specified in the above 4,
passed an examination or screening which is stipulated in Paragraph 2, Article 16 of the Standards for
Establishment of Graduate Schools (Ordinance of the Ministry of Education No. 28 of 1974), and have been
recognized as having an academic ability equivalent to or greater than a holder of a master’s degree.
7. been designated as eligible by the Minister of Education, Culture, Sports, Science, and Technology. Eligible
applicants are those who have engaged in at least 2 years of research at a university or research institute after
graduating from a Japanese university or completing a 16-year curriculum of school education in a foreign country,
and who have been recognized by JAIST as having equivalent or greater academic ability than a holder of a
master's degree.
8. been recognized by JAIST through the Judgment of Eligibility as having equivalent or greater academic ability
than a holder of a master's degree or a professional degree, and have reached 24 years of age.
Note: Applicants satisfying at least one of the eligibility requirements (1) ~ (6) are not required to pass through the
Judgment of Eligibility. Such applicants should move to “III. Application Process”.
[Judgment of Eligibility]
Applicants who wish to apply under the eligibility requirements (7) or (8) must be screened by JAIST for eligibility
prior to applying. Applicants should download the instruction documents and forms for judgment of eligibility from our
website and submit all the necessary documents before the following deadline. (Admissions > Application Guide >
- 14 -
Judgment of Eligibility)
For more information about the judgment of eligibility, please see the link below.
Each applicant will be notified of the result of the judgment of eligibility about one week before the end of each
deadline for the Pre-check. If you have not received the result until the last week of the deadline for the Pre-check,
please contact the Admissions Section (Email:nyushi@ml.jaist.ac.jp). Only applicants who have been admitted to
obtain the eligibility can apply for the examination.
1. Informal consent
Before applying for the examination, contact the faculty you wish to be supervised and obtain an informal consent of
acceptance in the laboratory.
This consent is informal, therefore, it does not mean you will succeed in the examination.
2. Pre-check
Please send PDF copies of all the application documents via email to the Admissions Section
(Email:nyushi@ml.jaist.ac.jp) by the submission deadline below. We will check your documents whether there are
any mistakes or not and reply to you. (Regarding the application documents, please refer to “IV. Application
Documents”.)
Note 1: Please write “(Your name) D_Overseas Residents_ pre-check” in the subject line.
Note 2: Do not attach any supporting items when sending your application documents for the Pre-check. Please
email PDF copies of the required documents only*.
*Necessary documents are different depending on the method of screening fee payment.
In the case that you do not have a credit card, you need to submit proof of screening fee payment. It is
impossible to pay online without a credit card.
In the case that you have a credit card, it is possible to pay online after completing the Pre-check. Please write
“I will use a credit card for my screening fee payment.” in the email when sending your application documents
for the Pre-check.
Note 3: The Pre-check is not mandatory, however, we highly recommend it. If your application documents are
insufficient, we will not be able to accept your application. You can lower the risk by taking the Pre-check earlier.
Note 4: We will not check the Pre-check documents after the Pre-check deadline. You can apply online and mail the
required documents without going through the Pre-check. Please refer to “3. Application”.
3. Application
- 15 -
Applicants must register their applications on the Internet to apply for the Examination for Admission on
Recommendation for Overseas Residents. The application procedure will be completed by “ ② Mailing
Certificates” after you register the online application and pay the screening fee.
The online application registration can be proceeded on our website. Please see our website for the detailed
information about online application registration. (Admissions > Online Application)
Applicants need to pay the screening fee of 30,000 yen when making the online application registration. For the
payment method, please see our website of the online application registration.
②Mailing Certificates
After registering the online application, please place the hard copies (the originals) of the required documents in
an envelope and send it by registered mail such as DHL, FedEX, or EMS to the Admissions Section. (Please
write applicant’s name, address and rubricate “Application Documents Enclosed” on the envelope.) Please note
that your application will not be completed until the parcel arrives at JAIST from the courier. Please keep the
tracking number for your confirmation purpose and inform the Admissions Section (Email:nyushi@ml.jaist.ac.jp)
of it. Applicants are responsible to send all the required documents to JAIST by the deadline.
- 16 -
Curriculum vitae
Statement of purpose The statement of purpose should be less than or equal to one page in length,
single-sided, A4-sized paper and written horizontally with the font size of 11 points or
larger.
Certificate Summary
Consent of acceptance [The format is unspecified.]
Please submit a copy of the email which indicates the informal consent of
acceptance in the laboratory from your intended supervisor.
At the company where the applicant is (or was) employed (If applicable):
An immediate supervisor or a manager of human resources department,
etc.
Please show the following instructions and inform the deadline to your
recommenders.
- 17 -
Official transcript An official transcript must be issued by the president or a dean of the university from
which the applicant obtained (or will obtain) his/her master’s degree and bear the
stamp or embossed seal and the signature of the authorizing official.
*Copies are NOT acceptable.
Applicants should submit one of the following:
a) Transcript issued by university (original)
b) Certified true copy of transcript by university (original)
c) Certified true copy of transcript by public institution (original)
*Copies are NOT acceptable. Applicants should submit one of the following:
a) Master’s degree certificate issued by university (original)
b) Official letter issued by university (original)
c) Certified true copy of diploma by university (original)
d) Certified true copy of diploma by public institution (original)
[Note] In the case that you use the international bank transfer, please make it
as soon as possible, because we will confirm your online registration after
confirming your payment in our bank account. Please make sure to arrange
the corresponding bank fees to be "charged to the remitter". If it is charged
to the beneficiary by error, the corresponding bank will deduct the fees from
the amount of remittance and your payment to JAIST will be insufficient. This
will cause your application to be rejected.
JAIST waives the screening fee for Japanese Government (MEXT) Scholarship
Students.
- 18 -
(3) Documents to be submitted by specified applicants
< Only for foreign government scholarship students>
Certificate Summary
Certificate of foreign government The certificate must prove that the applicant is a foreign government sponsored
sponsored student student.
*Copies are acceptable.
V. Selection Method
When the application documents are accepted, the interviewers will be assigned based on each applicant’s field of
specialization. Applicants will be contacted individually by the interviewers regarding the method, date and venue of
the interview. Please wait for the interviewer to contact you.
The interview is conducted mainly through web communication tools for the purpose of discussing the details of your
research proposal and your school life after enrollment. Applicants have a choice of speaking in English or
Japanese.
All applications are evaluated on the result of the interview and all the application documents submitted, based on
the holistic screening criteria.
Date of Notification of
Examination Period of Admission Procedures
Admission Decision
October 2023 admission Friday, July 21, 2023 Early September, 2023
April 2024 admission Friday, January 19, 2024 Late February, 2024
- 19 -
It is mandatory for JAIST students to take out the Personal
3. Insurance fee Accident Insurance for Students Pursuing Education and
¥3,620 Research (Gakkensai: PAS) and Liability Insurance for
(For three years) Students Pursuing Education and Research (Gakkenbai:
LSR).
Note 1: Instructions for completing payment will be sent to successful applicants along with documents for admission
procedures.
Note 2: In case the amount of entrance fee and tuition are revised while the student is enrolling and attending JAIST,
the new amount shall be applied from the following academic year.
Note 3: JAIST waives the entrance fee and tuition for Japanese Government (MEXT) Scholarship Students.
(3) Campus
Students who enrolled in JAIST based on this entrance examination are allowed to study only at the Ishikawa
campus. Ishikawa campus students are not allowed to study at the Tokyo Satellite except for open seminars.
- 20 -