Candidate Privacy Notice: Last Updated: 31 December 2022
Candidate Privacy Notice: Last Updated: 31 December 2022
Candidate Privacy Notice: Last Updated: 31 December 2022
Introduction
Cognizant Technology Solutions Corporation and its affiliated companies (“Cognizant” “we” or
“us”) are firmly committed to protecting your privacy. This Candidate Privacy Notice ("Notice")
explains what we do with Personal Information we collect during and after the recruitment
process through the Careers portal on the Cognizant websites ("Site") or by any other means.
This Notice applies to individuals who apply for employment (whether fulltime or on contract
basis), internship or assignment with Cognizant, including those individuals who attend a
Cognizant recruitment event.
As a global company, Cognizant has a number of legal entities in different jurisdictions which
are responsible for the Personal Information which they collect. The data controller for
Personal Information collected during the recruitment process is the Cognizant company in
your jurisdiction to whom you submit your application (all Cognizant companies can be found
via this link: Cognizant Worldwide). If you are unsure as to which Cognizant company is
applicable to you, please contact us (see Contact Us section below).
In some cases, local laws and regulations that apply to the Processing of Personal Information
may be more restrictive than this Notice. Where this is the case, the more restrictive
requirements will apply. Where required by local laws, Cognizant will provide you with
additional privacy notices or information. In addition, this Notice may be supplemented from
time to time with more specific privacy information or notices.
The Site (and recruitment process) is not intended for minors under the age of 16.
Capitalized terms are defined at the end of this Notice, in the Definitions section.
Personal Information – During the recruitment process, we collect information from you in
connection with your application. Information we collect includes:
• Name, address, telephone number, email address and other contact information
• Information you submit in resumes/CV’s/letters, including but not limited to
employment history, academic qualifications, professional qualifications, and skills
• Whether or not you were previously employed by Cognizant, including employee ID
Cognizant Candidate Privacy Notice
31 December 2022
• Other relevant information, such as employment preferences, willingness to relocate,
current salary, desired salary, awards or professional memberships, professional and
other work-related licenses, permits and certifications
• Information generated by interviewers and recruiters, based on their interactions with
you, e.g., via a recruitment or campus hiring event, or basic Internet searches
• Information provided by third-party recruiters, staffing companies or executive search
agencies, where applicable
• Recommendations provided on your behalf by others
• Documentation required under immigration laws
• Personal Information submitted or generated as a result of psychological, technical or
behavioral assessments undertaken (including the involvement of remote video
proctoring); you will receive more information about the nature of such assessments
before your participation in any of them
• Personal Information submitted or generated as a result of live video interviews; you
will receive more information about the nature of such interviews before your
participation in them
• Your Public LinkedIn profile, if you choose to import your profile to get personalized
job recommendations
• Username and password (if available on the Site)
Should you be successful for a role, we would then ask you to provide information about third
parties, such as references or contacts that you provide to us. You are responsible for
ensuring that you have permission to submit any such information and that such individuals
are aware that their information will be available to Cognizant or its clients for the purposes of
taking up references.
Sensitive Personal Information – We do not require you to provide any Sensitive Personal
Information during the recruitment process. Nonetheless, should you be successful for a role,
we - where permitted by applicable law - may then ask you to provide some Sensitive
Personal Information and/or identification numbers to enable us to comply with legal
requirements at a national level (e.g., in relation to equal opportunities legislation).
In addition, you may also be subject to a background check, where justified by the particular
role you are applying to and subject to the applicable laws of the country you are located in.
The content of background check information varies by country to comply with local
requirements, but may include information gathered from publicly available sources, your
former employers or colleagues, schools you have attended, credit reporting agencies, and
criminal records databases. You will receive more information about the nature of such a
background check before it begins and no such checks will be undertaken without your
express prior consent, where this is required by applicable law.
Otherwise, we ask that you avoid submitting information which may qualify as sensitive
information under applicable law, except where such information is legally required.
Aggregated information – This is information that is aggregated and therefore not uniquely
personal to you, but which refers to selected population or geographic characteristics, age,
gender, occupation, preferences, and interests in accordance with applicable laws.
Behavioral information – We and our service provider (Phenom People Inc) use “cookies”
and similar technologies on the Site. For more information and to manage your settings,
please see the Career Site Cookie Policy and the Cognizant Cookie Notice.
Any information you submit must be true, complete and not misleading. Submitting inaccurate,
incomplete, or misleading information may make you ineligible for employment.
We may collect information about you directly from you or from other sources (where
permissible and in accordance with applicable law):
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Purposes
We will process your Personal Information (including, without limitation and where permitted,
your Sensitive Personal Information) for our business purposes, including our recruitment,
management and planning purposes, including:
• assessing your suitability for the role for which you are applying as well as future
roles that may come available
• management and administration of your application
• facilitate communication, responding to your queries
• verifying eligibility to work
• perform data analytics, including of our candidate pool, to improve our recruitment
process and the Site
• notifying you about opportunities (if you signed up)
• to comply with or monitor compliance with applicable law
We may collect and aggregate data from your Personal Information to enable us to monitor
and improve our services.
Cognizant will Process Personal Information where it is required by law, necessary for the
prospective employment contract, or where it has a legitimate interest (which is not overridden
by your data protection interests or fundamental rights and freedoms, particularly taking into
consideration the safeguards that we put in place).
Cognizant will Process Sensitive Personal Information where it is necessary for the purpose of
carrying out a legal obligation or exercising your specific rights or those of Cognizant with
respect to your prospective employment with Cognizant.
Cognizant will obtain your consent to Process your Personal Information where it is required
to do so by local law, and where required, for any new or additional purpose. For example, we
will obtain your prior consent, if this is required under applicable law, for certain types of
processing regarding Sensitive Personal Information and Personal Information regarding
criminal offences and convictions.
If we ask you to provide Personal Information to comply with a legal requirement or to perform
a contract with you, we will make this clear at the relevant time and advise you whether the
provision of your Personal Information is mandatory or not (as well as of the possible
consequences if you do not provide your Personal Information).
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In general, access to your Personal Information will be restricted to the relevant people in
Cognizant who need it for the purposes set out in this Privacy Notice (e.g., your potential
future managers and direct colleagues, recruitment, HR, and IT).
We do not sell your Personal Information or share it with a third party for cross-context
behavioral advertising, but may disclose your Personal Information,
as required and in accordance with applicable laws, as follows:
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As further detailed above under the section ‘Who will have access to your Personal
Information’, due to the global nature of Cognizant’s business, Personal Information may be
shared, disclosed and transferred between the various Cognizant Affiliates and third parties
where such transfers are required for legitimate business reasons. Such companies may be
located outside your country of residence. The level of protection for Personal Information is
not the same in all countries; however, we will take reasonable steps and implement
measures as described in this Notice to keep your Personal Information secure. In addition,
we will ensure that any international transfers of your Personal Information will take place in
accordance with the requirements of applicable law.
In particular, unless otherwise notified to you, any transfers of your Personal Information from
within the European Economic Area (EEA), Switzerland and/or the United Kingdom (UK) (as
applicable) to Cognizant Affiliates or third parties located outside the EEA, Switzerland and/or
the UK (as applicable) will be based on an adequacy decision or governed by the Standard
Contractual Clauses.
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We will retain Personal Information for the period necessary to fulfil the purposes outlined in
this Notice, unless a longer retention period is required or permitted by law. The criteria used
to determine our retention periods are (i) the duration of the application process, (ii) as long
as we have an ongoing relationship with you, (iii) as required by a legal obligation to which we
are subject; and (iv) as advisable in light of our legal position (such as in relation to statutes of
limitations, litigation or regulatory investigations).
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To the extent these rights are provided to you by applicable law, you may:
• request access to your Personal Information or to know the specific pieces of Personal
Information that we collect, use and disclose about you, or to correct, update or request
deletion of your Personal Information. You can do so by contacting us at
SAR@cognizant.com.
• If we have collected and process your Personal Information with your consent,
then you can withdraw your consent at any time. Withdrawing your consent will not
affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it
affect processing of your Personal Information conducted in reliance on lawful processing
grounds other than consent.
• You have the right to complain to a data protection authority about our collection and
use of your Personal Information or to initiate a lawsuit due to the breach of your
Personal Information at the regional court with geographical jurisdiction based on your
residence or based on the seat of the data controller. Following are the contact details for
data protection authorities in:
We will not discriminate against your for exercising these rights. We respond to all requests
we receive from individuals wishing to exercise their data protection rights in accordance with
applicable data protection laws. Complying with all or part of your request may be denied or
limited by Cognizant if it would violate another person's rights and/or as otherwise permitted
by applicable law.
Before responding to a request, we reserve the right to verify and authenticate your identity
and the information that your request relates to. Cognizant may ask for your: (a) First, Middle
(if available), and Last Name; (b) Physical Address; (c) Month/Year of Birth; (d) Valid Email
Address; and (e) Valid Telephone Number.
Authorized agents will be required to submit a written authorization document that includes
your name, address, telephone number and valid email address, signed and dated by you,
appointing the individual as your authorized agent, to act on your behalf. Cognizant may also
request you to verify your own identity with Cognizant and confirm that you have provided the
authorized agent permission to submit the request. For the safety and security of your
information, requests submitted to Cognizant by an authorized agent will require a direct
method of communication, preferably a valid email address, with you, to fulfill the request. We
may deny a request from an authorized agent who does not submit sufficient proof to act on
your behalf.
If you are in California, you may exercise your privacy rights by using the email address
SAR@cognizant.com or by calling the Cognizant Ethics and Compliance Helpline toll-free at
1-866-824-4897.
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Contact us
If, at any time, you have questions or concerns about the operation of this Notice or believe
that we have not adhered to this Notice, please email us:
India: Careers-APAC@cognizant.com
In addition, you may submit concerns or complaints about Cognizant’s privacy practices to the
Data Protection Officer at DataProtectionOfficer@cognizant.com.
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We reserve the right to make changes to this Notice at any time. Any changes to this
Notice will be posted on this page thus make sure to read this Notice before submitting
your Personal Information. Substantial changes will be highlighted on the Site or may
be emailed to you.
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Definitions
• Note, where we have used words such as “include,” “including,” “for example,” or “such
as” in this Notice these are meant to be examples and not exhaustive lists.
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