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    Downtown Oakland Lake Merritt CBDs Bidding Procedures Final

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    OaklandCBDs
    The document outlines bidding policy and procedures for contracts worth over $5,000 annually for the Downtown Oakland Association and Lake Merritt/Uptown Association. It states that (1) major contracts over $5,000 must go through a standard bidding process involving advertising the request for proposal (RFP) for 10 days, evaluating bids based on qualifications, and re-bidding contracts every 3 years. (2) Alternative procedures like informal analysis or verbal/written bids can be used for other contracts. (3) In emergency situations, non-competitive selection is allowed with board justification.

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    Downtown Oakland Lake Merritt CBDs Bidding Procedures Final

    Uploaded by

    OaklandCBDs
    127 views2 pages
    The document outlines bidding policy and procedures for contracts worth over $5,000 annually for the Downtown Oakland Association and Lake Merritt/Uptown Association. It states that (1) major contracts over $5,000 must go through a standard bidding process involving advertising the request for proposal (RFP) for 10 days, evaluating bids based on qualifications, and re-bidding contracts every 3 years. (2) Alternative procedures like informal analysis or verbal/written bids can be used for other contracts. (3) In emergency situations, non-competitive selection is allowed with board justification.

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    This document provides information on the Downtown Oakland Lake Merritt CBDs Bidding procedures.

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    The document outlines bidding policy and procedures for contracts worth over $5,000 annually for the Downtown Oakland Association and Lake Merritt/Uptown Association. It states that (1) major contracts over $5,000 must go through a standard bidding process involving advertising the request for proposal (RFP) for 10 days, evaluating bids based on qualifications, and re-bidding contracts every 3 years. (2) Alternative procedures like informal analysis or verbal/written bids can be used for other contracts. (3) In emergency situations, non-competitive selection is allowed with board justification.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    127 views2 pages

    Downtown Oakland Lake Merritt CBDs Bidding Procedures Final

    Uploaded by

    OaklandCBDs
    The document outlines bidding policy and procedures for contracts worth over $5,000 annually for the Downtown Oakland Association and Lake Merritt/Uptown Association. It states that (1) major contracts over $5,000 must go through a standard bidding process involving advertising the request for proposal (RFP) for 10 days, evaluating bids based on qualifications, and re-bidding contracts every 3 years. (2) Alternative procedures like informal analysis or verbal/written bids can be used for other contracts. (3) In emergency situations, non-competitive selection is allowed with board justification.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    Downtown Oakland Association and the Lake Merritt/Uptown Association

    Bidding Policy and Procedures

    1. Purpose
    The purpose of this policy is to ensure that goods and services purchased by the Downtown Oakland Association
    and/or the Lake Merritt/Uptown Association (each, a Community Benefit District or “CBD”) are obtained in a
    cost-effective manner and in compliance with applicable regulations and the Disbursement Agreement with the
    City of Oakland dated February 10, 2009, as amended or renewed from time to time.
    2. Precedence
    In the event of any conflict between this bidding policy and the Disbursement Agreement, as amended, the then-
    applicable terms and conditions of the Disbursement Agreement shall control. This bidding policy is also subject
    to any applicable bylaw or policy of the CBDs, including any conflict of interest policy.
    3. Standard Bidding Procedures
    All contracts that receive funds pursuant to the Disbursement Agreement and are worth over $5,000 in any
    calendar year (“Major Contracts”) are subject to Standard Bidding Procedures. Standard Bidding Procedures
    include:
    a. Advertisement. The appropriate CBD shall advertise the RFP on its website for at least 10 calendar
    days before the due date for bids, have copies of RFPs available at its administrative offices, and
    provide a copy of the RFP to the City of Oakland for its possible referral of the contracting
    opportunity to local Oakland vendors or consultants. The appropriate CBD will make reasonable
    efforts to advertise Standard Bidding RFPs on other websites, such as industry association websites,
    to seek qualified applicants. The RFP will provide a clear and accurate description of the service or
    good desired, including the range of acceptable standards or minimum acceptable standards.
    b. Qualifications. The CBD shall determine the necessary qualifications for a successful bid, and
    evaluate and weigh bids based on those criteria. This may include consideration of the quality of the
    performance to be provided by the bidder; the ability, capacity and skill of the bidder; the ability of
    the bidder to perform promptly; the character, integrity, reputation, judgment, experience and
    efficiency of the bidder; the environmental impact of the proposed service or good; the quality of
    bidder’s performance on previous contracts with the CBD; and the ability of the bidder to provide
    future services. The CBD may waive informalities or minor irregularities in any Standard Bids.
    c. Requirement to Bid Contracts. All Major Contracts must be put to bid every three years. The CBD
    may choose to waive this requirement and/or extend existing contracts beyond the 3-year limit with
    Board approval, which approval shall be obtained annually for every year extended beyond the 3-
    year limit. Such Board approval must be accompanied by written justification for the extension,
    including why the extension maximizes value to the CBD.
    4. Alternative Procedures
    The CBDs may use Alternative Procedures for any contract not subject to the Standard Bidding Procedures, above.
    Alternative Procedures may include an informal cost/price analysis; selecting a vendor offering the best
    combination of quality, service and price for the specific need; and verbal or written bids, or price lists on
    websites or catalogues. Reasonable efforts shall be made to ensure fair and competitive pricing.
    5. Non-Competitive Vendor Selection
    Notwithstanding the previous sections, a CBD may choose not to competitively bid a contract where there is
    insufficient time to conduct a competitive source selection due to the extreme urgency of the requirement, in
    which case the CBD shall only contract for the goods or services subject to that extreme urgency. The CBD shall
    provide a detailed narrative justification for any non-competitive vendor selection.
    6. Records.
    Records regarding the Standard Bidding and Alternative Procedures shall be kept as required for all records of the
    CBDs, in accordance with the requirements of the Disbursement Agreement.

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