MILITARY ENGINEER SERVICES

NOTICE INVITING TENDER (NIT)

1. A tender is invited for the work as mentioned in Appendix 'A' to this NOTICE INVITING
TENDER (NIT).

2. The work is estimated to cost as indicated in aforesaid Appendix 'A'. This estimate,
however, is not a guarantee and is merely given as a rough guide and if the work costs more or
less, a tenderer/bidder will have no claim on that account.

3. The work is to be completed within the period as indicated in aforesaid Appendix 'A' in
accordance with the phasing, if any, indicated in the tender from the date of handing over site,
which will be on or about two weeks after the date of acceptance of tender.

4. Contractors whose names are on the MES approved list and within whose financial
category the estimated amount would fall and un-enlisted contractors may submit tender/bid
subject to other criteria mentioned in Appendix A. However in case of term contracts, enlisted
contractors of Class SS to E may submit tender. Not more than one tender shall be
submitted/uploaded by one contractor/ firm. Under no circumstances will a father and his son(s)
or other close relations who have business dealing with one another be allowed to tender/bid
for the same contract as separate competitors. Two firms shall be deemed to have business
dealing if any of the partners/proprietor/director is common among both of them. A breach of
this condition will render the tenders/bids of both the parties liable for rejection.

5. The Office of CHIEF ENGINEER BHOPAL ZONE, BHOPAL will be the Accepting
Officer here-in-after referred to as such for the purpose of this contract.

6. Not more than one tender/bid shall be submitted/uploaded by one bidder firm. Under no
circumstances will a father and his son(s) or other close relations who have business dealing
with one another be allowed to tender/bid for the same tender as separate competitors. A
breach of this condition will render the tenders/bids of both the parties liable for rejection.

7. The Technical Bid and Financial Bid (Cover-1 and Cover-2) shall be uploaded by the
contractor on or before the date & time mentioned in NIT. A scanned copy of DD with enlistment
details and other documents as specified in Appendix A shall be uploaded as Cover-1
(Technical bid) of the tender on e-tendering portal. DD is refundable in case the contractor is
not considered eligible in technical evaluation of Cover 1 resulting in non-opening of Cover1.
The applicant contractor shall bear the cost of bank charges for procuring and en-cashing the
DD including revalidation of DDs and shall not have any claim from Government whatsoever on
this account.

8. Tender form and conditions of contract and other necessary documents shall be
available on website defproc.gov.in for download and shall form part of contract agreement in
case the tender/bid is accepted.

9. In case of MES enlisted contractor who has not executed the Standing Security Bond
and un enlisted contractor, the Cover-I shall be accompanied by Earnest Money for the amount
mentioned in Appendix 'A' in the form of deposit at call receipt in favour of concerned GE/GE
(I)/AGE (I) (see Appendix 'A') by a Scheduled Bank or in received treasury Challan the amount
being credited to the revenue deposit of the concerned CCE/GE/GE(I)/AGE(I) (see Appendix
'A'). The GE/GE (I)/AGE (I) will return the Earnest Money, wherever applicable, to all
unsuccessful tenderers/bidders by endorsing an authority on the deposit at call receipt for its
refund, on receipt of intimation from the Accepting Officer to do that.

Contd/-
 NOTICE INVITING TENDER (NIT) (Contd/-)

10. In case of successful contractor i e the lowest contractor having submitted EMD, he shall
have the option of converting the EMD instrument into part of the Performance Security to be
deposited by him within 28 days from the receipt of intimation of acceptance of tender from
Accepting Officer.

11. Sample of materials and stores to be supplied by the contractor will also be available for
inspection by the bidder at the office of concerned GE/GE (I)/AGE (I) during working hours. The
bidder is advised to visit the site of work by making prior appointment with GE/GE (I)/AGE (I),
who is the Executing Agency of the work (see Appendix 'A'). The bidder shall be deemed to
have full knowledge of all relevant documents, samples, site, etc. whether he has inspected
them or not.

12. Any bid which proposes any alteration to any of the conditions laid down or proposes any
other new condition whatsoever, is liable to be rejected.

13. The uploading of bid by a bidder implies that bidder has read this notice and the
conditions of contract and has made himself aware of the scope and specification of work to be
done and of the conditions and rates at which stores (as applicable) etc will be issued to him
and local conditions and other factors having bearing on the execution of the work.

14. The bidder must be in possession of a copy of the MES Schedule (SSR) (Part-I & Part-II
of latest edition) including amendments and errata thereto.

15. ACCEPTING OFFICER DOES NOT BIND HIM SELF TO ACCEPT THE LOWEST OR
ANY TENDER/BID OR TO GIVE ANY REASON FOR NOT DOING SO.

16. The Accepting Officer reserves the right to accept a tender submitted by a Public
Undertaking/Small & Medium Enterprises (SMEs), giving a price preference/purchase
preference over other tender(s)/bids which may be lower, as are admissible under the
Government Policy. No claim for any compensation or otherwise shall be admissible for such
tenderer/bidder whose tender/bid is rejected.

17. The Notice Inviting Tender (NIT) including Appendix 'A' and Annexures thereto, if any,
shall form part of the contract agreement.

Joint Dir (Contracts)

Signature of Contractor (For Accepting Officer)
 APPENDIX ‘A’ TO NOTICE INVITING E-TENDER

1 Name of work PROVN OF 03 UG SUMP WITH PUMP HOUSE AT

BAIRAGARH, BHOPAL.
2 Estimated Cost Rs.270.13 Lakh (At Par market)

3 Period of completion 365 Days [12 months]

4 Cost of tender Rs.2000/- in the shape of DD/Bankers cheque from any
documents Scheduled bank in favour of GARRISON ENGINEER
BHOPAL and payable at BHOPAL.
(N ote :- In case o f r etender ing, the co ntr actor wh o h as quo ted
in previous call is no t re qui red to sub mit t he cost of t en der. )
5 Website/portal address https://defproc.gov.in and https://mes.gov.in
6 Type of Contract The tender shall be based on drawings and specifications
(IAFW-2159) and General Condition of Contracts (IAFW-2249)
with Schedule 'A' (list of items of work) to be priced by
tenderer. The tenderers are required to quote their lump sum
amounts for pre-priced parts of Schedule 'A' and quote rates
against items of other parts of Schedule 'A'.
7 Timeline details:
(a) Bid submission start
date
(b) Bid submission end
date Refer critical dates.
(c)Date/time for
opening of Bid
8 Eligibility Criteria
(A) For MES enlisted Contractor shall be enlisted with MES in Class 'B' and
Contractors above and category 'a(i)' subject to satisfactory remarks
wrt performance in respect of works in hand as reflected in
Work Load return (WLR) or any other report circulated by
competent Engineer authority.
(B) For contractors not (i)Contractor not enlisted with MES should meet the
enlisted with MES enlistment criteria of 'B' Class & ‘a(i)’ category contractor
with regard to satisfactorily completion of requisite value
works with Central/State Government/ Central/ State PSUs/
AWHO/AFNHB/CGEWHO/DGMAP, annual turnover, bank
solvency, working capital and other requirements given in
Para 1.4 & 1.5 of Section 1 of MES Manual on Contracts
2020 as available in all MES formations as well as MES
website (www.mes.gov.in).
(ii)Not carrying adverse remarks in Work Load Report
(WLR) or any other similar report circulated by any
competent authority, if already working in MES.
(iii)Not suspended/ debarred/ blacklisted (either
permanently or temporarily) from participating in any bid or
for business dealings by any Central/State Government
Department or any Central/State Government PSU or any
Autonomous Body under Central/State Government or any
Local Body as on the bid submission end date.
 APPENDIX ‘A’ TO NOTICE INVITING E-TENDER (Contd/-)

9 Tender issuing and Chief Engineer Bhopal Zone, Bhopal

Accepting Officer Contact person: Sh. Vaibhav Vishwakarma,
EE(QS&C)(SG), Joint Dir (Contracts),
Tele- 0755-2646748, Fax No.0755-2646749/53,
email - cezbhp2-mes@nic.in
10 Executing agency GARRISON ENGINEER, BHOPAL

11 Earnest money Rs.3,45,200/- in favour of GARRISON ENGINEER,

BHOPAL in the form of Deposit at call receipt, FDR not
acceptable. However, presently EMD is exempted for all
bidders except for the tenderer who is declared disqualified
from exemption as per bid security declaration.

NOTES :
1. In case after opening of Cover 1, the number of MES enlisted contractors of eligible class as well
as un-enlisted contractors, if any, fulfilling the other eligibility criteria given in NIT is less than 07 (Seven),
applications in respect of MES contractors one class or two classes (in case of remote and difficult areas
to be decided as per list circulated by CE Command /ADG) below the eligible class shall also be
considered subject to fulfillment of other eligibility criteria given in the NIT. Therefore, MES contractor’s
one class below (two classes below in case of remote and difficult areas) may also bid for this tender.
Such contractors (contractors one/two classes below the eligible class) shall not be considered in case
their present residual work in hand is more than FIVE TIMES their present tendering limit. However, in
case such contractors fulfill the criteria of up gradation to the stipulated eligible class based on past
experience and/or average annual turnover, (as applicable) and financial soundness (solvency/financial
soundness and working capital), the ceiling of present residual work will not apply and they will be
considered for issue of tender. Such bidders shall upload in their Cover-I bid details related to residual
work in hand like details of works in hand showing names of work, names of Accepting Officers, contract
amounts, dates of commencement and completion (stipulated) and progress as on bid submission date.
Such contractors, if claim to fulfill the criteria of upgradation shall also upload the requisite
information/documents in support of upgradation. These details shall be verified by the Tender Issuing
Authority from concerned formations in case bids of such contractors are considered for evaluation.

2. In case after opening of Cover 1, the number of MES enlisted contractors of eligible class as
well as un-enlisted contractors, if any, fulfilling the other eligibility criteria given in NIT, are 07 (Seven) or
more, applications of only those one class below the eligible class bidders shall be considered, who
have previously completed similar works satisfactorily and are meeting the criteria of upgradation in
respect of past experience of completed works (individual work experience and/or average annual
turnover as applicable) and financial soundness (solvency/financial soundness and working capital)
as per details given in Manual on Contracts. Therefore, such contractors shall upload the requisite
information/documents in the Cover-1.

3. Un-enlisted contractor shall be considered provided he meets the criteria. Foreign firms shall not
be eligible for this tender. However, Indian firms having foreign national/Indian nationals staying abroad /
Indian national having taken foreign citizenship, as director(s) shall be considered subject to security
clearance from the concerned authorities.

4. Contractors enlisted with MES will upload following documents in Cover-1 for checking eligibility:-

(a) Application for tender on F irm's letter head.

(b) Enlistment letter issued by the Registering Authority duly renewed for the cycle period in
vogue.
(c) Scanned copy of DD/Bankers Cheque toward cost of tender and EMD instrument in case
SSD bond is not signed at the time of registration.
(d) Any other document required as described in this Appendix.
 APPENDIX ‘A’ TO NOTICE INVITING E-TENDER (Contd/-)

5. Contractors not enlisted with MES will be required to upload following documents in Cover-1 for
checking eligibility:-
(a) Application for tender on Firm's letter head.
(b) Scanned copy of DD/Bankers cheque toward cost of tender and Earnest Money Deposit
(EMD) instrument.
(c) Copy of Police Verification Report/Police Clearance Certificate/Character Certificate from
the Police Authority of the area where the registered office of the firm is located/notarized
copy of valid passport of Proprietor/each Partner/each Director.
(d) All documents required for enlistment in MES for the class mentioned in Para 8(b) above
as per Para I .5 of Section 1 of MES Manual on Contracts 2020.
(e) Details of works being executed in MES, if any.
(f) Any other document required as described in this Appendix.

6. Tenders not accompanied by scanned copies of requisite DD/Bankers Cheque towards cost of
tender and earnest money (as applicable) in Cover 1 shall not be considered for validation of ‘T’ bid and
their financial bids will not be opened.

7. Contractors should ensure that their original physical DDs and Earnest Money Deposit (EMD)
instruments (as applicable) reach the office of Accepting Officer within 05 days of bid submission end
date failing which following action shall be taken:-

(a) In case of tenders from an enlisted contractor of MES, where scanned copies of requisite
DD/ bankers Cheque towards cost of tender have been uploaded in Cover 1 but physical copies
are not received within the stipulated period, their financial bids (Cover 2) will be
opened. However, non-submission of physical copies of cost of tender shall be considered as
willful negligence of the tenderer with ulterior motives and such tenderer shall be banned from
bidding for a period of six months commencing from the date of opening of Financial Bid
(Cover 2).
(b) In case of tenders from un-enlisted contractor, where scanned copies of requisite DD/Bankers
cheque towards cost of tender have been uploaded in Cover 1 but physical copies are not
received within the stipulated period, their financial bids (Cover 2) will not be opened.
Name of such contractors along with complete address shall be circulated for not
opening of their bids for period of six months commencing from the date of opening of
Fi nancial bid (Cover 2).
(c) In case of tenders from enlisted and un-enlisted contractors, where scanned copies of
instruments for Earnest Money Deposit (as applicable) have been uploaded in Cover 1 but
the same are not received in physical form within stipulated period, such tenders shall
not qualify for opening of financial bid (Cover2)

8. Contactor will not be allowed to execute the work by subletting or through power of attorney to a
third party/another firm on his behalf. However a contractor can execute the work though power of
attorney to sons/daughters/spouse of Proprietor/Partner/Director and firm's own employees, director,
project manager provided they are not having a separate enlisted firm in MES in the name as
Proprietor/Partner/Director.

9. After opening of Cover 1 and during its technical evaluation, in case any deficiency is noticed in
the documents required to be uploaded by the tenderers as per NIT, a communication in the form of e-
mail/SMS/Speed Post etc shall be sent to the contractor to rectify the deficiency with in a period of
seven days from date of communication failing which their financial bid (Cover 2) shall not be opened
and contractor shall not have any claim on the sonic.

10. Invitation for e-tender does not constitute any guarantee for validation of Technical bid and
subsequent opening of Financial bid of any applicant/bidder merely by virtue of enclosing DD. Accepting
Officer reserves the right to reject the Technical bid and not to open the Financial bid of any
applicant/bidder. Technical bid validation shall be decided by the Accepting Officer based on eligibility of
the firm as per criteria given in this Appendix. Tenderer/bidder will be informed regarding non-validation
of his Technical bid assigning reasons therefore through tender evaluation report which shall be
uploaded on the website. Such tenderer, if desires, may appeal to next higher Engineer Authority
APPENDIX ‘A’ TO NOTICE INVITING E-TENDER (Contd/-)
(NHEA) viz. Chief Engineer Southern Command Pune on mail id dydrcontceengrpl-mes@gov.in with
copy to the Accepting Officer on email before the scheduled date of opening of Cover 2. NHEA shall
decide the matter within a period of seven working days from the date of receipt of appeal. The decision
of the NHEA shall be final and binding. The tenderer/bidder shall not be entitled for any compensation
whatsoever for rejection of his bid.

11. In case an un-enlisted contractor is already executing works in MES, he shall not be considered
eligible for the subject tender if the total value of such works is more than twice the tendering limit of the
MES Class of contractor for which it is eligible. For this purpose, details of the works being executed by
such a contractor shall be uploaded in the Cover-1 of the bid and shall be checked verified by the
Accepting Officer.

12. In case the BOQ is revised through the corrigendum and the bidder has failed to quote on
revised BOQ (i.e. he has quoted on pre-revised BOQ) such bid shall be treated as willful negligence by
the bidder and his quotation shall be considered non-bonafide. In such cases the lowest tender shall be
determined from amongst the valid/bonafide bids only. Accepting Officer may decide whether to re-
tender or consider the lowest bonafide tender for acceptance.

13. Revoking the offer or revising the rates upward or offering voluntary reduction by the lowest
tenderer after opening of Cover 2 shall be considered as a willful default. For this default a penalty of an
amount equal to Earnest Money shall be levied. In case of an un-enlisted tenderer, earnest money
deposited by him shall be forfeited. In Case of MES enlisted tenderer having deposited the Standing
Security Bond an amount equal to the earnest money stipulated in the NIT, shall be notified to the
tenderer for depositing through MRO and consideration of such tenderer in tender evaluation for future
works shall remain suspended till the aforementioned amount is deposited in the Government Treasury.
No other disciplinary/administrative action shall be taken against such tenderers. In such a situation, the
next lowest offer shall not be considered for acceptance. Instead, retendering shall be resorted to in a
transparent and fair manner and the defaulting tenderer and his related firm if any, shall not be eligible
for this tender in second call or subsequent calls.

14. Tender to related firms shall not be issued simultaneously. Firms shall be termed as related if
Proprietor/one or more Partners/Directors are common. Decision of Accepting Officer on issue/deny the
tender to any one of the related firms shall be final and binding .

15. The tenderer attention is invited to ensure compliance of the “EPF & MP Act 1952’’ before
commencement of work, the contractor should produce the provident fund code number to the GE, if
applicable.

16 All the tenders / bidders to please note that successful bidder whose bid is finally accepted has to
submit Performance Security as per condition 19 of IAFW -2249.

17. Irrespective of whatever shown/indicated elsewhere in tender documents, the Earnest

money Deposit (EMD) to all bidders shall be exempted subject to submission of affidavit of bid
securing declarations as under on non-judicial stamp paper of Rs. 100/- along with technical bid
(Cover-I) :-
“I/We hereby understand and accept that if I/We withdraw or modify my/our bids during the
period of validity, or if I/WE are awarded the contracts and on being called upon to submit the
performance Security/Security Deposit, Fail to submit the Performance Security/Security Deposit
before the deadline defined in the request from exemption of submitting Bid Security/Earnest
Money Deposit for a period of 06(Six) months, from the fate I/We are declared disqualified from
exemption from submission of Earnest Money Deposit / Security Deposit, for all tenders issued
by MES during this period.’’

The bidder who fails to submit/Upload the above declaration shall have to submit the earnest
money deposit as laid down in tender documents.
 APPENDIX ‘A’ TO NOTICE INVITING TENDER (NIT) (Contd…)

18. Irrespective of whatever shown/indicated elsewhere in tender documents and in IAFW-

2249 (General Condition of Contracts) the contractor may deposit performance Security deposit
@3% (Three percent) in lieu of 5% of the contract sum subject to submission of affidavit as
under on non-judicial stamp paper of Rs.500/- after acceptance of tender:-

“I/We hereby understand and confirm that my /our firm:-

(a) Are not under dispute.
(b) No Arbitration /court proceedings have already been started or are contemplated.
(c) No outstanding recoveries against my/our firm.
(d) I/We do not intend to abandon the work after entertaining the relief.”

However, acceptance of reduced Performance Security deposit is at the discretion of Accepting

Officer considering the policy guidelines.
The bidder who fails to submit the above affidavit shall have to submit 5% performance security
as laid down in tender documents.

19. Integrity Pact:- The Integrity Pact (IP) is an integral part of contract and both parties are bound
by its provisions. Scanned copy of IP (as enclosed here-in-after) duly signed on each page by the
bidder(s) shall be uploaded as part of technical bid (Cover I) and original IP duly signed on each page
shall be forwarded by post along with demand draft. Bid of all the bidder(s) who do not upload signed
copy of IP along with technical bid, (cover I) shall be rejected.

20. Jurisdiction of Courts: Bhopal shall alone have jurisdiction to decide any dispute out of or in
respect of this tender. After acceptance of tender, condition 72- Jurisdiction of Courts of IAFW-2249
shall be applicable.

21. Contact person: Sh Vaibhav Vishwakarma, EE(QS&C)(SG), Joint Director (Contracts), Tele-0755-
2646748, Fax No.0755-2646749/53, email-cezbhp2_mes@nic.in

(Vaibhav Vishwakarma)
EE (QS&C) (SG)
Joint Dir (Contracts)
Signature of Contractor (For Accepting Officer)

800547/BPL/ 08 /E8
Dated : 13/19 Apr 2022

Headquarters
Chief Engineer Bhopal Zone
Sultania Infantry Lines, Bhopal
Pin – 900236, c/o 56 APO

Signature Not Verified

Digitally signed by VAIBHAV VISHWAKARMA
Date: 2022.04.19 13:22:27 IST
Location: Ministry of Defence-MES