APPENDIX ‘A’ TO NOTICE INVITING TENDER (NIT)

1 Name of Work REPAIRS/RENOVATION TO BLDG No.205 AND

20/21, REPAIRS TO FLOORING OF BUILDING
No.31 & 161, REPAIRS TO NEUTRALISATION
TANK No.03 NEAR BLDG No.224 ,SPECIAL
REPAIRS TO WATERPROOFING OF BLDG
No.P-400 AT QAE(ME), PROVISION OF
SCOOTER SHED FOR 10 SCOOTERS WITH
HARDSTANDING AT QAE(ME) AND PROVISION
OF 06 ALUMINIUM WINDOWS IN LABORATORY
BUILDING AT QAE(ME) AT HEF KIRKEE

2 Estimated Cost Rs 46.50 lakhs

3 Period of completion 270(Two hundred and seventy) days

4 Cost of tender documents Rs 500/- in the shape of DD, Bankers cheque from
any schedule Bank in favour of GE (I) (P) Fy Kirkee
and payable at Kirkee Pune.

5 Website/portal address www.edefproc.gov.in and www.mes.gov.in

6 Type of contract The tender shall be item rate contract based on

IAFW 1779 ‘A’ and GCC (IAFW-2249) with
Schedule ‘A’ (list of items of work) to be priced by
tenderer.

7 Information & Details :

(a) Bid submission start date 25 Sep 2020

(b) Last date of bid submission 01 Oct 2020

(c) Date of bid opening 09 Oct 2020

8 Eligibility Criteria

(a) For MES enlisted contractors All contractors enlisted with MES in Class ‘D’ and
above and category a (i) subject to the remarks wrt
performance in respect of works in hand reflected
in Work load return(WLR) circulated by competent
engineer authority. Refer Notes below.
 APPENDIX ‘A’ TO NOTICE INVITING TENDER (NIT)

(b) For contractors not enlisted with (a) The firms not enlisted with MES shall meet the
MES enlistment criteria of ‘D’ class MES contractors &
category a (i) i.e. with regard to having
satisfactorily completed requisite value works,
Annual turnover, Solvency, working capital,
immovable property/fixed assets, T&P, Engineering
establishment, no recovery outstanding in any Govt
Department, Police verification/Passport etc. As
per Enlistment criteria may be seen in Para 1.4 and
1.5 of Section 1 Part I of MES Manual on Contracts
– 2007 (Reprint 2012) as available in all MES
formations.

(b) These firms shall also submit copy of Police

verification from police authority of the area where
the registered office of the firm is located /
notarised copy of valid passport of proprietor/each
partner/each Director.

(c) Firms should not carry adverse remarks in

WLR/or any other similar report of any authority.

(c) For All Contractors Contractor will not be allowed to execute the work
by subletting or through power of attorney holder
on his behalf to a third party/another firm except
sons/daughters/spouse of
proprietor/partner/Director and firm’s own
employees, Director, Project Manager. This shall
be subject to certain conditions which will be
prescribed in the NIT forming part of the tender
documents.

9 Tender issuing and Accepting Officer Garrison Engineer (I) (P) Fy Kirkee.

10 Executing agency Garrison Engineer (I) (P) Fy Kirkee.

11 Earnest Money Rs. 93000.00 in favour of GE (I) (P) Fy Kirkee

 APPENDIX ‘A’ TO NOTICE INVITING TENDER (NIT)

NOTES:
(a) Contractor enlisted one class below (two class below in case of remote and difficult area) may also bid for this
tender. Their application shall be considered subject to fulfillment of other eligibility criteria given in NIT when number
of applicants of eligible class qualifying for the tender are less than 07(Seven).
(b) In case number of eligible class contractors satisfying the eligibility criteria given in NIT are 07 or more than 07,
application of one class below shall not be considered except those who have previously completed similar works
satisfactorily and are meeting the criteria of up-gradation in respect of past experience and/or average annual turnover
as applicable and financial soundness (solvency/financial soundness and working capital) provided the value of work is
less than twice the tendering limit of such contractors. Contractors one class below the eligible class may upload
necessary documents wrt works experience and financial soundness in Cover 1 of tender (`T’ bid).

(c) (i) Applications/bids not accompanied by scanned copies of requisite DD/Bankers Cheque towards cost of
tender and earnest money(as applicable) shall not be considered for validation of 'T' bid and their finance
bids will not be opened.

(ii) Contractors should ensure that their original DDs and earnest money (as applicable) are received within
five days of bid submission end date.

(iii) In case of applications/bids from enlisted contractors of MES, where scanned copies of requisite
DD/Bankers cheque towards cost of tender has been uploaded but physical copies are not received by the
stipulated date, their finance bids will be opened However non-submission of physical copies of cost of
tender shall be considered as willful negligence of the bidder with ulterior motives and such bidder shall be
banned from bidding for a period of six months commencing from the date of opening of finance bid(Cover II).

(iv) In case of applications/bids from un enlisted contractors, where scanned copies of requisite DD/Bankers
Cheque towards cost of tender has been uploaded but physical copies are not received by the stipulated
date, finance bids will not be opened. Name of such contractors along with complete address shall be
circulated for not opening of their bids for a period of six months commencing from the date of opening of
finance bid.

(v) In case of applications/bids (enlisted contractor as well as un enlisted contractor) where scanned copies
of requisite Earnest money (as applicable) were uploaded but the same are not received in physical form
within stipulated time, such bids shall not qualify for opening of finance bid.

(d) Contractors may note that they shall not be loaded beyond their tendering limit as under:-

(aa) In case contractors of eligible class are selected for issue of tender: four to five times the tendering
limit.

(ab) In case of one class (two class in case of difficult and remote area as the case may be) contractors are
selected for issue of tender: six to seven times the tendering limit.

(cc) In case of un-enlisted contractors: two times the upper tendering limit of class for which contractor
meets the criteria for enlistment.

(e) In case any deficiency is noticed in the documents required to be uploaded by the tenderers as per NIT,
after opening of Cover 1(T bid) and during technical evaluation, a communication in the form of
email/Whatsapp/SMS/speed post etc shall be sent to the contractor to rectify the deficiency within a period of
seven days from the date of communication failing which financial bid (Cover II) shall not be opened and
contractor shall not have any claim on the same.

(f) Contractors enlisted with MES will upload following documents for checking eligibility:-
(i) Application for bid in Firm's letter head
(ii) Enlistment letter
(iii) Scanned copy of DD towards cost of tender
(iv) Scanned copy of Provident fund code number
(v) Scanned copy of Goods and Service tax registration number
 APPENDIX ‘A’ TO NOTICE INVITING TENDER (NIT)

(g) Contractors not enlisted with MES will be required to upload necessary documents to prove
their eligibility for enlistment in eligible class & category of work, including Affidavit for no recovery
outstanding. List of documents r e q u i r e d for enlistment in MES has been given in para1.5 of
section 1 of Part I of MES Manual on Contracts 2007(reprint2012). Following documents s h a l l also
be uploaded amongst others:

(i) Details of three highest valued similar nature of works executed during last five years, financial
year-wise in tabular form giving name of work, Accepting Officer's details, viz, Address,
Telephone, Fax No, e-mail id etc, date of acceptance of tender and actual date of completion.
This shall be duly signed by proprietor/all partners/authorized Director of Pvt/Public Ltd, as
applicable. It should indicate whether extension was granted or compensation was levied.
Attested copy of acceptance letter and completion certificate shall be enclosed of each work. In
case performance report has been given by the client same shall also be submitted duly
attested.

(ii) Solvency ce rti fi cate a n d working Capital Certificate issued by scheduled bank.

(iii) Annual turnover certificate for last 2 years issued by Chartered Accountant along with relevant
pages of audited balance sheets in support thereof.

(iv) Affidavits for possession of movable & Immovable properties by proprietor/partner owning their
immovable property alongwith Valuation Certificate from Regd Valuer in support of movable &
immovable properties. In case of Limited Company, the immovable property is required to be in
the name of the company.

(v) In addition, the un-enlisted contractors shall also furnish affidavit on non-judicial stamp paper in
the form of hard copy declaring their turnover for last 2 (Two)years.

(vi) Scanned copy of DD of cost of tender and earnest money.

(vii) Scanned copy of Provident fund code number

(vii) Scanned copy of Goods and Service tax registration number.

(e) In case of rejection of technical /prequalification bid, contractor may appeal to next higher
Engineer authority i.e HQ CE (Fy) Hyderabad on email cefyh2-mes@nic.in against rejection, whose
decision shall be final and binding. However contractor/bidder shall not be entitled to any compensation
whatsoever for rejection of technical/ prequalification bid.

(f) Court of the place where tender has been issued shall alone have jurisdiction to decide any dispute
out of or in respect of this tender. After acceptance of tender, condition 72 `Jurisdiction of courts’ of IAFW
2249 shall be applicable.

Signature of Contractor

8613/ /E8
Garrison Engineer (I) (P) Fy (R Sathish Kumar)
8 Engine House Road, Ordnance Estate Maj
Kirkee, Pune – 411 003 Garrison Engineer
Accepting Officer
21 Sep 2020