Business Process Procedure: Quality Management

SHEEL CHAND AGROILS PVT.
LTD
Business Process Procedure
QM – Post Process

For
Quality Management
Project: “SHEEL KAILASH”

Version 1
Submitted to
Sheel Chand Agroils Pvt Ltd

By
Intellect Bizware Services Pvt. Ltd.

Version 1.0 Page 1 of 16
SHEEL CHAND AGROILS PVT. LTD
QM – Post Process
Version 1
SIGNATORY NAME DATE SIGNATURE
Prepared / Signed by Mr. Rahul Ushir
Mr. RP Singh
Business Process Owner
Mr. Manveer Singh
Mr.
Business Process Head Mr. VP Singh
Mr.
Project Manager
Mr. Alakh Nath Singh
S.C. Pvt. Ltd.
Project Manager
Mr. Sanjay Kumar
INTELLECT
Project Lead
Mr. Neeraj Singh
INTELLECT

QM – Post Process
Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
Typographic Conventions
Type Style Description

Example text Words or characters that appear on the screen. These
include field names, screen titles, pushbuttons as well as
menu names, paths and options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics
and tables.
EXAMPLE TEXT Names of elements in the system. These include report
names, program names, transaction codes, table names,
and individual key words of a programming language, when
surrounded by body text, for example, SELECT and
INCLUDE.
Example text Screen output. This includes file and directory names and
their paths, messages, source code, names of variables
and parameters as well as names of installation, upgrade
and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as
F2) or the ENTER key.
Example text Exact user entry. These are words or characters that you
enter in the system exactly as they appear in the
documentation.
<Example text> Variable user entry. Pointed brackets indicate that you

QM – Post Process
replace these words and characters with appropriate

entries.
Abbreviations
R Required entry field

(used in the end-user procedures)
O Optional entry field
C Conditional field

QM – Post Process
Contents
AS-IS ....................................................................................................................................................... 6
1. Purpose ........................................................................................................................................ 7
Prerequisites ........................................................................................................................................... 7
2. Master Data and Organizational Data .......................................................................................... 7
Process Overview Table ......................................................................................................................... 8
Business Processes ................................................................................................................................ 9
3. Process order ............................................................................................................................... 9
3.1 Goods receipt of process order ............................................................................................. 9
4. Quality Inspection ....................................................................................................................... 11
4.1 Recording Results ............................................................................................................... 11
5. Goods are OK ............................................................................................................................ 12
5.1 Usage Decision ................................................................................................................... 12
6. Defects ....................................................................................................................................... 14
6.1 Defects Recording .............................................................................................................. 14
6.2 Usage Decision ................................................................................................................... 15
7. SAP ERP Reports ...................................................................................................................... 16

QM – Post Process
1. Quality Management for post process Evaluation
AS-IS
 In Sheel Chand Agroils Pvt Ltd. once a final product is produced it is sent
for quality inspection.
 Quality department inspects the material.
 The inspected material is sent to unrestricted use/Blocked stock based on
usage decision of the inspection.
2. TO BE: Flow Chart for Post Process Inspection:

QM – Post Process
3. Purpose
This scenario deals with quality inspection activities after goods receipt of process
order. After completion of the Finished / Semi finished materials production, the
materials are subjected to final inspection before they are transferred to the inventory
stores. The quality person will do 100 % checking according to the SOP (standard
operating procedure) and inspect the sample 100 % checking according to the
specifications defined. Based on the inspection results the software will decide
whether to accept or reject the batch/fabric. If the QA person accepts, then the
produced batch/fabric will be ready to dispatch.
The scenario focuses on the following activities:
 Lot generate at the time of GRN against process order

 Result Recording
 Usage Decision after inspection
 Stock transfer
Prerequisites
4. Master Data and Organizational Data
A range of indispensable master and organizational data will be created in your ERP
system in the implementation phase, such as the data that reflects the organizational
structure of your company, as well as master data that suits its operational focus, for
example, master data for materials, vendors, customers, and so on. This master
data usually consists of standardized SAP Best Practices default values and enables
you to go through the process steps of this scenario.
You can test the scenario with other material, or organizational data for
which you have created master data. To find out how to create master
data, refer to the Master Data Procedures documentation.
Use the following master data in the process steps described in this document:
Manufacturing / Trade
Master data Value Comments

Material FXXXXXXXX <Material code for FG Packing>
Plant 1001 <Enter Production Plant>
Order type PI01 <Enter process order type>

QM – Post Process
Process Overview Table
Process step External Business Business Trans- Expected

process condition role action results
reference code
Process order
Process Production COR1
order person
Creation
Goods Production MIGO Inspection lot
receipt of person from goods
process receipt
order
Quality Inspection
Call Quality QA32 Worklist with
Inspection Specialist inspection
Lot Worklist lots without a
(optional) usage
decision is
shown.
Record Quality QE01 Result of the
Results Specialist quality
inspection
recorded
Goods are OK
Usage Quality QA11 Usage
Decision Specialist decision for
material
inspection lot

QM – Post Process
Business Processes
5. Process order
Procedure
To execute this activity, process the following steps using the master data from this
document (also see the table below):
Master Data
Field name User action and values Comment
Material FXXXXXXXX <Material code for FG
Packing>
Plant 1001 <Enter Production Plant>
Order type PI01 <Enter process order type>
Result
After executing these steps, the Process order is created.
5.1 Goods receipt of process order

Use
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP S/4 HANA Logistics Materials Management Inventory
Management Goods Movement Goods Receipt
For Process Order PO Number Known
Transaction code MIGO
2. On the Goods Receipt - <Username> screen, ensure that Goods Receipt and
Purchase Order are selected in the fields on the top of the screen.
3. Enter the process order number and choose Enter.
4. Choose 2 Individual slip with inspection text checkbox to print a goods
receipt/issue slip.
5. On the Quantity tab page, under item level, enter the quantity to be received.

QM – Post Process
Production data needs to be entered if Batch Management is applicable.

6. Change storage location if necessary and enter the text field (optional).
7. If material is handled in batches: On the Batch tab page, enter the external batch
number, or leave empty for internal number assignment.
8. Choose the Item OK checkbox at the bottom of screen, choose Enter.
9. In the Head Data area on the Excise Invoice tab, choose No Excise Entry.
10. Change the storage location if necessary, and enter the text field (optional).
11. Select the Item OK checkbox at the bottom of screen.
12. Choose Post.
Result
An inspection lot has been created, and it can be viewed by displaying the material
document.

QM – Post Process
6. Quality Inspection
6.1 Recording Results
Use
The purpose of this activity is to record the results of the quality inspection of the
goods in the system.
Procedure
SAP S/4 HANA Logistics → Quality Management → Quality Inspection
→ Inspection Result → For Operation → Record
Transaction code QE01
2. On the Record Results: Initial screen, make the following entries, then choose
Enter:
Field Description User action and Comment
name values
Inspection Inspection lot number You can also use
Lot determined in the input help (F4)
step before
3. On the Record Results: Characteristic Overview screen, make the following
entries, and then choose Enter:
Field Description User action and Comment
name values
Accept X Flag checkbox
Result Result of 01 (for OK ) You can also use
specification input help (F4)
4. Choose Save.
5. Choose Back to return to the SAP Easy Access screen.
Result
The result of the quality inspection for the material has been recorded.

QM – Post Process
7. Goods are OK
7.1 Usage Decision
Use
Since no defect was recorded during the inspection procedure, the usage decision
should be made to accept the material. Subsequently, the material should be sent to
unrestricted stock.
Procedure
SAP S/4 HANA Logistics Quality Management Quality Inspection
Inspection Lot Usage Decision Record
Transaction code QA11
2. On the Record Usage Decision: Initial Screen, enter the inspection lot determined
in the previous step and choose Enter to confirm your entries.
3. On the Record Usage Decision: Characteristic Overview screen, in the UD code
field, use the input help (F4) to choose 04-Usage Decision at Goods Receipt 
01 Quality test complied), and confirm with Enter.
If the dialog box: Required characteristics still open! Do you want to force
inspection completion? appears, choose Yes, so you do not have to
inspect every single item of the whole amount.
4. Choose the Inspection lot stock tab page.

5. Choose Proposal.
6. Choose Enter to confirm your entries.
7. Choose Save to save the Usage Decision. The system issues the message
Usage Decision for lot Plant (1001 F01020015) is saved.
8. When saving and if material is serialized: On the Copy Serial Numbers popup
delete the serial numbers, which should not be posted to the stock use, for
example, unrestricted or blocked.

QM – Post Process
Result
The Usage Decision has been made for the material inspection lot.
In the stock overview you can see that the amount in the quality inspection
stock has been moved to the unrestricted stock.
SAP GUI: Transaction MMBE
Enter material, plant and storage location from above.

QM – Post Process
8. Defects
8.1 Defects Recording
Use
The purpose of this activity is to record the defects of the goods in the system.
Procedure
Defects Record for Inspection Lot
Transaction code QF11
2. On the Record Defects for characteristics: Initial Screen, make the following
entries then choose Enter:
Field name Description User action and Comment
values
Inspection Inspection lot number You can also use
Lot determined in the step input help (F4)
before
Report Type 00000010 Defect type and no.
of defects (summary.)
3. On the Defect overview for insp. lot: Record screen, make the following entries,
and then choose Enter:
Field name Description User action and Comment
values
Code group XXXX-01 You can also use input
help (F4)
Code 12 Defective component
4. Choose Save.
Result
The defect for the material has been recorded.
QM – Post Process
8.2 Usage Decision
Use
Since a defect was recorded during the inspection procedure, the usage decision
should be made to reject the material. Subsequently, the material should be sent to
blocked stock, and a quality notification created to inform the vendor of the rejection.
Procedure
Inspection Lot Usage Decision Record
Transaction code QA11
2. On the Record Usage Decision: Initial Screen, enter the inspection lot determined
in the previous step and choose Enter to confirm your entries.
3. On the Record Usage Decision: Defect Overview screen, in the UD code field,
use the input help (F4) to choose XXXX-01 Usage Decision at Goods Receipt 
02 Rejected (to blocked stock), and confirm with Enter.
If the dialog box: Required characteristics still open! Do you want to force
inspection completion? appears, choose Yes, so you do not have to
inspect every single item of the whole amount.
Currently, the selection of code groups within the input help (F4) is not
restricted, so that all available code groups are listed.
4. Choose ENTER to confirm your entries.
5. Choose Save to save the Usage Decision. The system issues the message
Usage Decision for lot 4xxxxxxxxx10 is saved.
Result
The Usage Decision has been made for the material inspection lot.

QM – Post Process
9. SAP ERP Reports

Use
The table below lists the most frequently used reports that help you to obtain
additional information on this business process.
Reports
Report title Transaction Comment

code
List Display of Process Orders COOISPI A list of all selected
Process Orders is
displayed.
Inspection lot QA32 A list of all lot created
either manually or
automatically
Stock Overview MMBE The stock overview is
displayed.

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SHEEL CHAND AGROILS PVT.

Business Process Procedure

Project: “SHEEL KAILASH”

Sheel Chand Agroils Pvt Ltd

Intellect Bizware Services Pvt. Ltd.

SIGNATORY NAME DATE SIGNATURE

Prepared / Signed by Mr. Rahul Ushir

Business Process Head Mr. VP Singh

Version 1.0 Page 2 of 16

Type Style Description

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replace these words and characters with appropriate

R Required entry field

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1. Quality Management for post process Evaluation

2. TO BE: Flow Chart for Post Process Inspection:

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 Lot generate at the time of GRN against process order

Master data Value Comments

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Process Overview Table

Process step External Business Business Trans- Expected

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5.1 Goods receipt of process order

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Production data needs to be entered if Batch Management is applicable.

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6.1 Recording Results

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4. Choose the Inspection lot stock tab page.

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8.2 Usage Decision

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9. SAP ERP Reports

Report title Transaction Comment

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