Powerpoint Keyboard Shortcuts
Powerpoint Keyboard Shortcuts
Powerpoint Keyboard Shortcuts
Dawn Bjork, MCT, MOSM, CVP for PowerPoint 365, 2019, 2016 & 2013
TheSoftwarePro.com
Helpful Shortcut Keys Creating and Selecting Text and Objects
To Press To Press
Save a presentation CTRL+S Draw a perfect shape (constrain) Hold SHIFT while
Print a presentation CTRL+P dragging/drawing
Open a presentation CTRL+O Show/Hide ruler SHIFT+ALT+F9
Create a new presentation CTRL+N Show/Hide gridlines SHIFT+F9
New slide CTRL+M Show/Hide guides ALT+F9 *
Duplicate CTRL+D Select one character to the right SHIFT+
Cut CTRL+X Select one character to the left SHIFT+
Copy CTRL+C Select to the end of a word CTRL+SHIFT+
Paste CTRL+V Select to the beginning of a word CTRL+SHIFT+
Undo (last action) CTRL+Z Select one line up SHIFT+
Redo (last action) CTRL+Y or F4 Select one line down SHIFT+
Select all CTRL+A Select multiple objects Hold SHIFT and click
Close active presentation CTRL+W or CTRL+F4 Select an object TAB or SHIFT+TAB until
the object you want is
Close PowerPoint CTRL+Q or ALT+F4 *
selected
Moving In a Presentation Select all objects (slide view) CTRL+A
To Move Press Select all slides (slide sorter view) CTRL+A
First slide CTRL+HOME Select all text (outline view) CTRL+A
Last slide CTRL+END
Deleting and Copying Text and Objects
Next slide (depending on Zoom) PAGE DOWN
To Press
Previous slide (depending on Zoom) PAGE UP
Copy a shape CTRL+D or hold CTRL
Move from pane to pane F6 while dragging the shape
Moving Around In Text Copy a shape and align with original Hold CTRL+SHIFT while
To Move Press dragging
One character to the left Delete one character to the left BACKSPACE
One character to the right Delete one word to the left CTRL+BACKSPACE
One line up Delete one character to the right DELETE
One line down Delete one word to the right CTRL+DELETE
One word to the left CTRL+ Cut selected object CTRL+X
One word to the right CTRL+ Copy selected object CTRL+C
To the end of a line END Paste cut or copied object CTRL+V
To the beginning of a line HOME Undo the last action CTRL+Z
Up one paragraph CTRL+ Working In an Outline
Down one paragraph CTRL+ To Press
To the end of a text box CTRL+END Switch between Outline and Slides CTRL+SHIFT+TAB
To the beginning of a text box CTRL+HOME pane in Normal View
To the next title or body text CTRL+ENTER Promote a paragraph SHIFT+TAB
placeholder Demote a paragraph TAB
Find CTRL+F or F4 Move selected paragraphs up ALT+SHIFT+ *
To repeat the last Find action SHIFT+F4 Move selected paragraphs down ALT+SHIFT+ *
Formatting In a Presentation Show heading level 1 ALT+SHIFT+1 *
To Format Press Expand text below a heading ALT+SHIFT+PLUS *
Align left CTRL+L Collapse text below a heading ALT+SHIFT+MINUS *
Align right CTRL+R Show all text or headings ALT+SHIFT+A *
Center CTRL+E TIP: * You can use these same keys in the slide view to promote and
demote paragraphs and to move selected paragraphs up and down.
Bold text CTRL+B
Insert hyperlink CTRL+K
© Dawn Bjork, The Software Pro® • (303) 699-6868 • TheSoftwarePro.com • Certified Virtual Presenter (CVP)
Productivity Speaker • Microsoft Certified Trainer (MCT) • Certified Microsoft Office Specialist Master (MOSM)
Another valuable resource from: PowerPoint Keyboard Shortcuts
for Slide Show Presentations
Dawn Bjork, MCT, MOSM, CVP
TheSoftwarePro.com
© Dawn Bjork, The Software Pro® • (303) 699-6868 • TheSoftwarePro.com • Certified Virtual Presenter (CVP)
Productivity Speaker • Microsoft Certified Trainer (MCT) • Certified Microsoft Office Specialist Master (MOSM)